PROSPECTUS FOR EXHIBITORS AND SPONSORS

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1 PROSPECTUS FOR EXHIBITORS AND SPONSORS 28 th International Australian Road Research Board Conference 29 April 2 May 2018 Brisbane Convention & Exhibition Centre

2 28th International Australian Road Research Board Conference The much anticipated ARRB conference welcomes road and transport practitioners and researchers to join us in discussing Next Generation Connectivity. Over three days, attendees will be treated to talks from world renowned experts on: Intelligent Roads Future of Asset Management Disruptive Technologies, Platforms and Services Smart Journeys Human Factors of Transport Not to mention a dazzling array of social and networking functions. Delegate profile This conference will aim to bring together between 500 and 700 road and transport industry professionals. The Conference attracts a wide cross-section of delegates, including: state road and territory authority engineers, practitioners and policy makers local government professionals academics in roads and transport consultants we welcomed representatives came from 27 countries, with over 30% of delegates coming from overseas 51% of delegates were at a director/manager/coordinator level 38% of delegates were at an engineer/researcher/scientist/planner/economist level 6% of delegates were students or lecturers 5% of delegates were support staff, in marketing and communications, etc. 8th Symposium on Pavement Surface Characteristics: SURF May to 4 May 2018 Brisbane You ve attended the 28th ARRB Conference and now it s time to stay and focus on Surfacings. ARRB brings this event to Australia on behalf of PIARC, with a focused consideration of Vehicle to Road Connectivity. Amidst an assortment of technical themes including safer pavement performance, smart surfacings and sustainability, attendees will also enjoy abundant networking opportunities with industry colleagues and experts. road contractors. In 2016:

3 How can we assist? We encourage you to contact the Sponsorship and Exhibition Coordinator to discuss your needs and desired outcomes. Let us help you maximise your marketing efforts - positioning your brand as an industry leader. We can even design a customised solution just for you. To discuss your requirements or to book your sponsorship/exhibition, please contact: Angela Racz Sponsorship / Exhibition Coordinator & Relationship Manager E: P:

4 Why sponsor or exhibit? REACH industry representation across relevant sectors and key decision makers CONNECT with the right people and act on new opportunities SHOWCASE your organisation as an innovative leader in the roads and transport space EDUCATE the industry CREATE and maintain strong partnerships in the industry AFFILIATE with the best of the best people and brands in our industry CONTRIBUTE to an exceptional delegate experience through access to future thinking knowledge, technology and thought-leadership.

5 Sponsorship tiers All sponsorships must strongly align with the event theme, objectives and dissemination of knowledge. Cost [excl. GST] Exhibition Gold Silver Bronze AU$30,000 [2 available] AU$25,000 [3 available] AU$15,000 [5 available] Full Conference registrations Exhibition space Premium location Single Single Gala Dinner and Awards Night tickets 1 x Table of Networking Function tickets Welcome Reception full access (RSVP required) Signage Event banners Stand-alone banners Acknowledgement Opening & closing ceremonies Plenary sessions Advertising material Conference website Conference related media releases Advertising Delegate Handbook Conference website Promotional item Sponsor overview on website Satchel inserts Inclusion of your logo on all event banners, which will be strategically displayed, eg: on the main stage, the 2 - supplied by sponsor Logo on cover & a double page spread advert inside Gift or corporate item to all delegates welcome banners, etc. Logo on cover & a full page advert inside Logo and link to company site 300 words + logo Max. 1 x A4 double-sided flyer Logo on cover & a half page advert inside

6 Social program sponsors All sponsorships must strongly align with the event theme, objectives and dissemination of knowledge. Date Cost [excl. GST] Sponsors will receive: Verbal acknowledgment as sponsor of the respective event Acknowledgment as the function sponsor in the Delegate Handbook An opportunity to address guests at the respective function (5 minute presentation only) Exclusive signage rights with signage prominently displayed at the respective function (pull-up banner to be supplied by sponsor by the advised deadline) Company logo on Conference website with links to company website An opportunity to distribute a welcome gift or flier to delegates attending the respective function Welcome Reception Sunday, 29 April [5.30pm pm] AU$7,000 [1 available] Networking Function Monday, 1 May [6pm - 9pm] AU$9,000 [1 available] Gala Dinner & Awards Night Tuesday, 2 may [6.30pm pm] AU$14,000 [1 available] Half page advertisement in Delegate Handbook Full page Full page A promotional insert in satchels (Max. 1 X A4 double sided flyer). Award Sponsor To be presented at Gala Dinner & Awards Night AU$3,500 [5 available] Gala Dinner and Awards Night tickets x Table of 10 2 Networking function tickets Full Conference registrations

7 Educational sponsor The Educational sponsorship packages will provide a strong alignment with nominated session themes and topics. Cost [excl. GST] Sponsors will receive: Recognition as a plenary session sponsor on the audio visual display during all plenary sessions Plenary Session AU$4,000 [3 available] International Invited Speaker AU$6,000 [1 per speaker] Further acknowledgement as the Speaker Sponsor Advertisement in the Delegate Handbook Quarter page Half page Acknowledgement of the plenary sponsor in any promotional materials that refer to the plenary session. Full time registration 1 1 Company logo on the Conference website with links to company website. A promotional insert in Conference satchels (maximum 1 X A4 double sided flyer). Gala Dinner and Awards Night tickets 2 2

8 Delegate sponsor All sponsorships must strongly align with the event theme, objectives and dissemination of knowledge. Cost [excl. GST] Tickets Satchel Internet Hub Lanyard App AU$8,500 [1 available] AU$7,500 [1 available] AU$5,500 [1 available] AU$TBC [1 available] Full registration for both ARRB + SURF Conferences Gala Dinner tickets for both ARRB + SURF Conferences Signage The inclusion of your logo (size and placement of logo to be at the discretion of the organising committee). Stand-alone banners (sponsor to provide) Acknowledgement Delegate Handbook Conference website Advertising Delegate Handbook Satchel Insert Conference website (logo and website link) Satchel Screensaver/Desktop Lanyard App In café area Half page advert inside Max. 1 x A4 double-sided flyer Important information When you take up a delegate sponsorship opportunity you are committing to the sponsorship of both the 28th International Australian Road Research Board Conference and 8th Symposium on Pavement Surface Characteristics: SURF 2018.

9 Additional advertising opportunities Advertising in the Delegate Handbook. Full page black & white advert [$1,320 excl. GST] Half page black & white advert [$660 excl. GST] Terms & Conditions All artwork needs to be supplied by the specified date provided to the advertisers. Any artwork received after the due date will be included at the organisers discretion. No proofs of provided artwork will be supplied, once inserted into the Delegate Handbook.

10 Exhibition area The exhibition area is a pivotal part of the conference. The registration desk as well as the daytime catering area located in this space, together with the Welcome Reception. The trade exhibition will run in conjuction with the conference program and has been designed to maximise opportunities for you to showcase your business. We encourage exhibitors to offer promotions, competitions and demonstrations to increase traffic to your stand. To assist, ARRB will host a social media check in competition with prizes on offer. The exhibition area will be an interactive space and we welcome your suggestions on how we can further improve the experience for delegates and exhibitiors alike. Exhibition opportunities When deciding to exhibit at the conference there are two options exhibitors can chose from: 1. Exhibition booth - Syma pod package (3m x 2m) 2. Custom booth - Floor space only. The space has been reserved for custom builds that require a bigger space and is located in prime positions. There are 2 sizes available. Why participate? The trade exhibition will provide a fantastic opportunity to network and to promote your products and services in a face-to-face environment. This includes opportunities to: build on and create new relationships increase brand awareness actively demonstrate a product or service receive instant feedback from the industry meet decision makers observe and hear about what else is happening in the industry. Why should I have a custom booth? be located in a premium location that offers you the bext exposure have a unique design create custom visuals stand out from the other exhibitors Please note: priority of placement within the exhibition will be offered to major sponsors first and then sold in accordance with the receipt date of application. General location (sections A, B & C) will be secured, but exact booths will be allocated and confirmed closer to the conference date. We ask you to nominate three preferences and we will endeavour to provide you with your preferred location. there will be a preference for equipment or product displays the floor plan is subject to change. The Sponsorship Coordinator retains the right to alter it if deemed necessary an exhibition manual will be distributed to exhibitors approximately three months prior to the event, containing information on move-in and move-out times, exhibition build company, etc. full payment is required prior to the event. Failure to do so may result in your exhibition stand being released again for sale.

11 Exhibition booth General location Cost [excl. GST] AU$ 4,000 Cost to exhibit at both ARRB + SURF [excl. GST] AU$ 6,000 Syma pod package (3m x 2m) 1 x power point Flush, slimline aluminium wall frame with removable white panels Fascia to maximize presence Digitally printed board containing exhibitors name, stand number & generic event logo Tickets Exhibitor registration (access to the trade exhibition only) 2 Tickets to the Gala Dinner and Awards Night 2 Tickets to the Networking Function 1 Acknowledgement Conference website (100 words, logo & web link) Delegate Handbook (100 words, logo & web link) Please note: the furniture in this image is not included. Advertising Satchel insert - Max. 1 x A4 double-sided flyer [excl. GST] AU$ 1,200

12 Custom booths Premium location Floor space 5m x 4.5m Premium location Floor space 5m x 9m Cost [excl. GST] AU$6,500 AU$10,000 Tickets Exhibitor registration (access to the trade exhibition only) Complimentary tickets to the gala dinner x 2 x 3 Complimentary tickets to the networking function x 2 x 3 Acknowledgement Conference website (100 words, logo & web link) Delegate Handbook (100 words, logo & web link) Advertising Satchel insert Max. 1 x A4 double-sided flyer Custom floor space 5m x 4.5m Custom floor space 5m x 9m

13 Australian Road Research Board Australian Road Research Board (ARRB) is creating knowledge for tomorrow s transport challenges and solutions for today. We are driving innovation to deliver an adaptable connected future for all Australians and across the globe.

14 EXHIBITION SPONSORSHIP 28 th International Australian Road Research Board Conference 29 April 2 May 2018 Brisbane Convention & Exhibition Centre Sponsorship opportunities Major sponsorship Cost AUD [excl. GST] q Gold sponsorship 30,000 q Silver sponsorship 25,000 q Bronze sponsorship 15,000 Social program sponsorship q Gala dinner & Awards Nights 14,000 q Award Sponsor 3,500 q Networking function 9,000 q Welcome reception 7,000 Educational sponsorship q International Invited Speaker 6,000 q Plenary session 4,000 Delegate sponsorhip q Conference satchel 8,500 q Internet hub 7,500 q Lanyard 5,500 q App TBC Advertising opportunities q Full page [b&w] 1,320 q Half page [b&w] 660 q Delegate satchel insert 1,200 Exhibitor opportunities Premium exhibition area q Custom Booth [5m x 9m] 10,000 q Custom Booth [5m x 4.5m] 6,500 Exhibition area q Single exhibition booth [ARRB + SURF] 6,000 q Single exhibition booth [ARRB only] 4,000 Please tick your selection and return this form to *ARRB s Statement on Privacy ARRB holds names and addresses of people with an interest in transport so that it can communicate with them. Personal information which you provide to ARRB may be held for normal commercial purposes such as invoicing. Sometimes your name and address details may be obtained from, or made available to other organisations both nationally and internationally in order to tell you about information, services or products in the transport area. If you do not wish us to hold your details, please write to The Information Officer, ARRB Group Ltd, 500 Burwood Highway, Vermont South, VIC 3133, or on A copy of ARRB s Privacy Policy is available upon request. Sponsor/Exhibitor details Signed: Name: Company Name: Address: Ph: Payment Payment can be made by credit card or by cheque/bank draft in Australian dollars which should be made payable to ARRB Group and forwarded to: Sponsorship Co-ordinator ARRB Group 500 Burwood Highway Vermont South VIC 3133 Australia Method of payment Payment can be made by credit card or by cheque/bank draft in Australian dollars which should be made payable to ARRB Group and forwarded to: q Cheque/Draft enclosed (payable to ARRB Group Ltd) q EFT q Mastercard q Visa Expiry: Cardholder s name: Signature: Amount: $AUD EFT payments to: ARRB GROUP LIMITED BSB: Acct No: SWIFT No: ANZBAU3MXXX Position: PLEASE PRINT Please note: ARRB Group reserves the right to reject an application. Sponsorship applications will be processed in strict order of receipt. Reproduction of sponsor logos in printed material or products may be in black or PMS 541 blue. Web links will operate from within four days of sponsorship payment until completion of the Conference(s). Preference will be given to exhibitors with products or equipment to demonstrate, to complement the hands-on nature of the trade display.

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