SPONSORSHIP & TRADE EXHIBITION

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1 2017 TAXI COUNCIL QLD ANNUAL CONFERENCE SPONSORSHIP & TRADE EXHIBITION 28 AUGUST - 2 SEPTEMBER 2017 MACKAY ENTERTAINMENT & CONVENTION CENTRE (MECC) MACKAY, AUSTRALIA

2 fare go for all 51ST TAXI COUNCIL QUEENSLAND CONFERENCE TAXI COUNCIL QUEENSLAND CONFERENCE fare go f far or all 5 e go f 1ST TAXI or all C 5 OUNCIL 1ST TAXI C QUEENSLAND OUNCIL C QUEENSLAND ONFERENCE CONFERENCE Invitation to Sponsor The 2017 Taxi Council Queensland Annual Conference will be held at the Mackay Entertainment & Convention Centre (MECC) from 28 August to 2 September this year. Sponsorship opportunities are structured this year to ensure maximum exposure for your company and encourage interaction with delegates. The Taxi Council Queensland Annual Conference is a permanent fixture in the diary of taxi industry decision makers and offers a unique opportunity to engage taxi owners and key decision makers of this billion dollar industry, in a relaxed, friendly and informative environment. To discuss sponsorship opportunities and for further information on the conference, please contact the TCQ office on (07) or send an to Yours sincerely Benjamin Wash CPA Chief Executive Officer Taxi Council Queensland 2

3 SPONSORSHIP & TRADE EXHIBITION PROSPECTUS fare go for all 51ST TAXI COUNCIL QUEENSLAND CONFERENCE About Taxi Council Queensland Vision To be the unified voice of the taxi industry in Queensland, with the necessary direction, resources and political and community profile to lead the industry proactively on issues of strategic importance to the Taxi Council of Queensland. Mission The Taxi Council of Queensland exists to expand the total market for taxi services by: securing a beneficial legislative framework; building a positive community profile and wareness of the taxi industry; and improving the responsiveness of the industry to market demands and changes for the well-being of all taxi industry participants in Queensland. Event Overview Every industry has at least one event that brings the industry together, for the Queensland Taxi Industry there is no better place than the Annual Taxi Council Queensland Conference. Festivities will commence with the welcome reception on Wednesday evening, followed by two days of industry experts speaking on the future of the taxi industry and great functions including the Annual Conference Gala Dinner. The conference will attract: Senior Industry Executives Taxi Owners Associated Industry Bodies WHY SPONSOR? Sponsoring the Taxi Council Queensland Annual Conference offers an opportunity for your company to highlight your support and commitment to this distinctive industry. Our delegates are taxi owners and operators, directors and partners of taxi companies around Queensland, giving you direct access to the decision makers. Taxi Council Queensland offers sponsors and exhibitors: Great value for money Opportunity to promote your products and services to delegates Greater variety in the options available to sponsors/exhibitors Access to key decision makers 3

4 TAXI COUNCIL QUEENSLAND CONFERENCE Conference Sponsorship Conference sponsorship packages offer great value for money and opportunity to have your company s brand visible at the conference in a greater way TAXI COUNCIL QLD ANNUAL CONFERENCE SPONSORSHIP ITEM DETAILS PRICE (excl.gst) One (1) complementary registration and additional registrations at member rate Welcome drinks and canapés Opportunity to be listed as a sponsor of the function including opportunity to provide promotional item or information to attendees at each function. Pull-up promotional banner can be provided by sponsor for placement in the conference venue. Placement will be at the discretion of the conference manager. Verbal acknowledgement by MC. Acknowledgement on the TCQ website/in the conference handbook. $5, One (1) complementary registration and additional registrations at member rate Gala Dinner Opportunity to be listed as a sponsor of the function including opportunity to provide promotional item or information to attendees at each function. Pull-up promotional banner can be provided by sponsor for placement in the conference venue. Placement will be at the discretion of the conference manager. Verbal acknowledgement by MC, banner in room (supplied by sponsor), logo on PowerPoint slide prior to the function and acknowledgement in the program. Acknowledgement on the TCQ website/in the conference handbook. $5, Lunch Verbal acknowledgement by MC, banner in room (supplied $2, by sponsor), logo on PowerPoint slide prior to the function and acknowledgement in the program. Happy Hour $2, Acknowledgement on the TCQ website/in the conference handbook. Morning Tea $1, Handbook Ad - full page $ Handbook Ad - half page Acknowledgement in the conference handbook. $ Handbook Ad - quarter page $ Satchel Insert Promotional item (size to be approved by conference manager) can be included in delegate satchels to be distributed at registration. $

5 SPONSORSHIP & TRADE EXHIBITION PROSPECTUS Sponsorship Application Form Please complete and return this form along with payment to Taxi Council Queensland. Title:... Last Name:... First Name:... Organisation:... Position:... Postal Address:... Suburb:... State:... Country:... Postcode:... Telephone:... Fax:... Mobile: TAXI COUNCIL QLD ANNUAL CONFERENCE SPONSORSHIP ITEM SELECT PRICE (excl.gst) Welcome drinks and canapés $5, Gala Dinner $5, Lunch $2, Happy Hour $2, Morning Tea $1, Handbook Ad - full page $ Handbook Ad - half page $ Handbook Ad - quarter page $ Satchel Insert $ Payment Summary Total $ Signature: Date: / / Payment and Conditions All prices listed are in Australian Dollars. All payments must be made in Australian Dollars. Once an application is signed and submitted to Taxi Council Qld, an invoice will be generated and sent to the applicant for the payment. Payment options will be outlined on the invoice. Payment must be made within 14 days in order to secure sponsorship. Disclaimer The entitlements listed in this document are offered on the basis that confi mation of sponsor s involvement is received prior to the deadline specified by the conference manager (e.g. production of promotional material). Where necessary, entitlements will be distributed on a first come, first served basis, depending on the level of sponsorship. The conference management reserves the right to amend these packages subject to change in the program format. Cancellation Policy Cancellations must be made in writing at least 30 days prior to conference commencement. No refunds applicable for cancellation made within 30 days prior to conference. Responsibilities of Sponsors It is the responsibility of sponsors to provide the materials listed in the sponsor package, once the commitment has been made. Those companies which get the most out of their sponsorships are those who actively promote their presence at the conference and provide photographs, text and any other materials in a timely manner to the organisers. 5

6 TAXI COUNCIL QUEENSLAND CONFERENCE Trade Exhibition Trade Exhibition space provides a unique marketing opportunity for exhibitors to meet with delegates throughout the conference. Exhibition booths will be allocated on a first-come first-served basis TAXI COUNCIL QLD ANNUAL CONFERENCE TRADE EXHIBITION ITEM No.Available DETAILS PRICE (excl.gst) Up to 6m x 2m floor space One (1) complementary registration and additional registrations at member rate Vehicle Display 2 Pull-up promotional banner can be provided by exhibitor or for placement in the exhibition venue Acknowledgement in the conference handbook. $2, Trade Exhibition Space 11 One (1) exhibition booth of 3m x 2m One (1) complementary registration and additional registrations at member rate Pull-up promotional banner can be provided by exhibitor or for placement in the exhibition venue Acknowledgement in the conference handbook. $2,

7 SPONSORSHIP & TRADE EXHIBITION PROSPECTUS Trade Exhibition Details 2017 TRADE EXHIBITION OVERVIEW Booth Inclusions: Booth 3m wide x 2m deep Walls Aluminium framed, velcro adhesive, silver vertiface walls (1m w x 2m h) Fascia Aluminium framed, velcro adhesive, silver vertiface fascia (3m x 0.3m) above panel Signage 1 x white coreflute sign (1.8m x 0.2m) single colour text, 30 capital letters Lighting & Power 1 x 4 amp power point (connected to venue source points) 2 x 25 watt spotlights installed at the sides of the display booth For any requirements outside of this, please contact Liz Marshall at SSS Events on or NB: Mackay Entertainment & Convention Centre (MECC) can supply 1 x clothed trestle table and 2 chairs per booth complimentary. Please contact Leah Edwards or Lenine Millard at MECC on or or Any additional furniture can be hired through the SSS Events. 7

8 TAXI COUNCIL QUEENSLAND CONFERENCE Exhibition Application Form Please complete and return this form along with payment to Taxi Council Queensland. Title:... Last Name:... First Name:... Organisation:... Position:... Postal Address:... Suburb:... State:... Country:... Postcode:... Telephone:... Fax:... Mobile: TAXI COUNCIL QLD ANNUAL CONFERENCE SPONSORSHIP PACKAGES ITEM SELECT No. PRICE (excl.gst) Vehicle Display $2, Trade Exhibition Booth $2, Payment Summary Total $ Signature: Date: / / Payment and Conditions All prices listed are in Australian Dollars. All payments must be made in Australian Dollars. Once an application is signed and submitted to Taxi Council Qld, an invoice will be generated and sent to the applicant for the payment. Payment options will be outlined on the invoice. Payment must be made within 14 days in order to secure space of trade booth and vehicle display. Cancellation Policy Cancellations must be made in writing at least 30 days prior to conference commencement. No refunds applicable for cancellation made within 30 days prior to conference. Disclaimer The entitlements listed in this document are offered on the basis that confi mation of a exhibitor s involvement is received prior to the deadline specified by the conference manager (e.g. production of promotional material). Where necessary, entitlements will be distributed on a first ome, first se ved basis. The conference management reserves the right to amend these packages subject to change in the program format. 8

9 SPONSORSHIP & TRADE EXHIBITION PROSPECTUS Previous Trade Exhibition Become part of this bigger picture!! 9

10 TAXI COUNCIL QUEENSLAND CONFERENCE Essential Information Company Logo & Blurb Ensure your company logo and 50 word blurb have been sent to Taxi Council Qld (TCQ) by Fri 28 July Delivery and pick up of goods To assist in the smooth delivery of goods, all deliveries must be addressed as follows: 2017 Taxi Council Qld Annual Conference Mackay Entertainment & Convention Centre (MECC) Via Dock Door Macalister Street MACKAY QLD 4740 NB: No deliveries will be accepted any earlier than 2 working days prior to event and pick-up must be arranged within 1 working day post event or storage fees will be charged. NB: Delivery label attached on page 7. Internet and audio visual services Makcay Entertainment & Convention Centre (MECC) Internet usage is offered free of charge. USERNAME: taxi2017 PASSWORD: taxi2017 Parking The Centre has a designated car park that can be accessed via Alfred Street. Ample street parking is also available in nearby streets. Centre patrons must be aware that on street parking includes a mix of restricted and non-restricted parking. Please check sign conditions for the duration of your stay. Parking compounds are also available within five and ten minute walks to the Centre entrance. Please refer to the map on the left highlighting onstreet centre and kerb side parking as well as compound car parks available nearby Car park compounds On-street kerb side parking On-street centre parking 10

11 SPONSORSHIP & TRADE EXHIBITION PROSPECTUS Delivery Label DeliVer To: 2017 Taxi Council Qld Annual Conference Mackay Entertainment & Convention Centre (MECC) Via Dock Door Macalister Street MACKAY, QLD, 4740 from: Company: Event Name: 2017 Taxi Council Qld Annual Conference Exhibit Number: Contact Name: Phone Number: Package Number: of Delivery Date and Time: PHOTOCOPY ONE FORM PER CARTON / PACAKGE please note the following Terms & Conditions: 1. Deliveries must be pre-registered by your event coordinator 2. No deliveries will be accepted any earlier than 2 working days prior to your event 3. Whilst MECC staff can sigh for goods received, the centre accepts no responsiblity for their condition on arrival 4. Pick-up must be arranged within 1 working day post event or storage fees will be charged. Please check your bump-out date and times with your event coordinator 5. Outgoing goods must have the appropriate consignment notes attached or freight cannot be released 6. All goods not picked up with 5 working days will be disposed of 7. Failure to abide by the terms & conditions above will absolve The MECC of all responsiblity for your freight 11

12 QUEENSLAND

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