Action! Futures! Home. Economics. Home state conference 12 August Let s work together. Sponsorship and Exhibition Prospectus

Transcription

1 Home Economics omics Home Economics Sponsorship and Exhibition Prospectus 2017 state conference 12 August 2017 For further information about becoming a or trade exhibitor, please contact the HEIA(Q) 2017 conference secretariat, Expert Events: Action! heiaq2017@expertevents.com.au Phone: Futures! Let s work together

2 An invitation to a premier conference of the education sector The Home Economics Institute of Australia (Queensland), (HEIA[Q]), invites you and your organisation to join us in supporting our annual conference to be held on Saturday 12 August 2017 at the Brisbane Convention and Exhibition Centre. About the institute As the peak professional body, the Home Economics Institute of Australia represents the interests of home economists working in education, industry, community services, consumer affairs, and family and household management. The Institute has a growing membership of approximately 1600, with memberships registered in every State and Territory. The Queensland Division has approximately 600 members, with the majority of members being home economics educators. About the HEIA(Q) 2017 conference Home Economics! Action! Futures! Home Economics! Action! Futures! is a theme that should resonate with all home economics professionals, whether they work in education or business, or remain engaged with but no longer as active in the profession. In 2017 it will be essential for the home economics profession to take strong and confident actions related to new junior and senior curricula to deliver rigorous and exciting s that encourage and enable young people to actively promote sustainable families, sustainable food futures and sustainable textiles futures. The conference will help home economics professionals in schools achieve this and inspire all home economics professionals to model actions that exemplify the home economics values of wellbeing, sustainability and equity. Delegates will explore contemporary curricula, pedagogy and personal actions to promote futures in which we will be proud to play our parts. The aim of the conference is to empower delegates and for them to empower others, in turn, to collaborate creatively and make real their visions of a better world in terms of families, food and textiles. Two nationally recognised keynote speakers, social commentator and author Jane Caro and researcher and food sensory scientist Dr Gie Liem will lead the charge towards the future. Engaging and informative local and interstate presenters will support our keynote speakers in 27 concurrent sessions that include topics such as sensory science, food science, food labelling, the fashion industry, maker spaces, fabric designing in the classroom, what s cooking, what s new from QCAA and ACARA, reflective, critical and creative thinking, what s new in sustainable textiles,... and much more! In summary, Home Economics! Action! Futures! will promote contemporary Home Economics, the actions by which futures-oriented home economics professionals can promote socially just and sustainable societies both locally and globally and how these actions will build great futures for individuals, families and communities. Who will attend? The conference will attract approximately 300 delegates, including: individuals and organisations with an interest in home economics, health education, technologies education, curriculum, learning and teaching, wellbeing, food and nutrition, and textiles and fashion teachers and other educators of home economics, health, food and nutrition, and textiles tertiary educators tertiary students. Why participate? There are a number of benefits to becoming a or exhibitor of the HEIA(Q) 2017 conference, including: increased business potential through access to an audience made up of current and potential clients creation of brand awareness and an opportunity to enhance your company profile opportunity to launch, sell and/or demonstrate new or existing products to a targeted audience. For more information For more information about the HEIA(Q) 2017 conference please contact Expert Events: E: heiaq2017@expertevents.com.au P: M: PO Box 351, Hamilton Central Qld 4007 Australia W: We would be delighted to discuss any ship or exhibition opportunities with you. Our aim is to ensure that delegates walk away from the conference feeling inspired and uplifted and that our supporters receive the most exposure from their support of HEIA(Q) and the conference. Please contact Expert Events to discuss the following or any other ship opportunities in further detail. We are open to any new ideas and to negotiation.

3 Major ship levels All packages and items listed are GST inclusive. Recognition as the Platinum on the following conference material (subject to printing and time of booking): Logo and 80-word promotional paragraph in registration brochure/conference Logo displayed on designated PowerPoint slide at ed plenary and concurrent sessions Free-standing banner in registration area and on stage in plenary session room Logo on delegate name badges Plenary session and concurrent session ship Sponsorship of a plenary session (subject to speaker s Introduction of a plenary speaker Sponsorship of a concurrent session (subject to speaker s Address delegates Organisation spokesperson to address conference delegates for up to five minutes at the commencement of a plenary session (subject to speaker s consent) Organisation spokesperson to address conference delegates for up to three minutes at the commencement of one concurrent session (subject to speaker s consent) Opportunity to present a prize at the closing plenary session Exhibition space Allocation of a complimentary trade display (including two trestle tables and one poster board) in a prominent location Three complimentary conference delegate registrations Platinum $5,500 Three organisation-supplied promotional brochures or products in each delegate s satchel (size restrictions are A copy of the conference delegate list showing name and organisation (subject to the conference privacy policy) Recognition as a Gold on the following conference material (subject to printing and time of booking): Logo and 80-word promotional paragraph in registration brochure/conference Logo displayed on designated PowerPoint slide at ed plenary session Free-standing banner in registration area and on stage in plenary session room Plenary session ship Sponsorship of a plenary session (subject to speaker s Address delegates Organisation spokesperson to address conference delegates for up to five minutes at the commencement of a plenary session (subject to speaker s consent) Exhibition space Allocation of a complimentary trade display (including two trestle tables and one poster board) in a prominent location Two complimentary conference delegate registrations Gold $4,400 Two organisation-supplied promotional brochures or products in each delegate s satchel (size restrictions are

4 Recognition as a Silver on the following conference material (subject to printing and time of booking): Logo displayed on PowerPoint slide at ed concurrent session Free-standing banner in plenary session room Concurrent session ship Sponsorship of a concurrent session (subject to speaker s Exhibition space Allocation of a complimentary trade display (including two trestle tables and one poster board) in a prominent location One complimentary conference delegate registration Two organisation-supplied promotional brochures or products in each delegate s satchel (size restrictions are Recognition as the Program on the following conference material (subject to printing and time of booking): Logo and 80-word promotional paragraph in registration brochure/conference Exhibition space Allocation of a complimentary trade display (including two trestle tables and one poster board) in a prominent location One complimentary conference delegate registration Silver $3,300 Program $2,200 product in each delegate s satchel (size restrictions are Keynote speaker Recognition as a Keynote speaker on the following conference material (subject to printing and time of booking): Logo displayed on PowerPoint slide of ed keynote speaker s presentation Free-standing banner in plenary session room Keynote speaker ship Sponsorship of a keynote speaker (subject to speaker s One complimentary conference delegate registration Recognition as a Bronze on the following conference material (subject to printing and time of booking): Logo on website with $2,000 Two opportunities available Bronze $1,100

5 Summary of major ship opportunities All ship opportunities are shown inclusive of GST. Sponsorship packages can be further negotiated to meet s requirements. Platinum $5,500 Gold $4,400 Silver $3,300 Keynote speaker $2,000 Program $2,200 Introduce plenary session speaker Logo on delegate name badge Address delegates in concurrent session (up to 3 minutes) Logo displayed on designated PowerPoint slide at ed plenary session/acknowledgment by plenary chair Address delegates in a plenary session (up to 5 minutes) 80 word promo paragraph in brochure/conference Logo on designated PowerPoint at concurrent session / acknowledgement by concurrent session chair Logo displayed on combined s PowerPoint at plenary sessions Logo in registration brochure/ conference Logo on conference website & hyperlink 80 word promo paragraph on website Banners Complimentary trade exhibition display space 2 tables/ 1 poster board 2 tables/ 1 poster board 2 tables/ 1 poster board 2 tables/ 1 poster board Complimentary registrations Delegate list Present a prize Other ship opportunities Recognition as a concurrent session on the following conference material (subject to printing and time of booking): Logo displayed on PowerPoint slide at ed concurrent session Logo on website with Concurrent session ship Sponsorship of a concurrent session (subject to consent of speaker) and acknowledgement of that ship by Address delegates Organisation spokesperson may attend ed concurrent session only and address conference delegates for up to three minutes at the commencement of the session (subject to consent of speaker) Concurrent session $1,300 product in each delegate s satchel (size restrictions are Lunch $1,500 Bronze $1,100 Recognition as the Lunch on the following conference material (subject to printing and time of booking): Logo displayed on screen in lunch venue Logo on website with Two banners to be displayed in the conference lunch room Attendance The opportunity for one organisation representative to attend the luncheon and interact with delegates and presenters Display promotional material or supply a satchel insert or; Promotional material on lunch tables during lunch break

6 Delegate lanyards $1,100 All delegates will receive a name badge attached to a lanyard. This is an excellent opportunity to have your company name printed on all lanyards. shown as delegates walk-in/walk-out of plenary sessions Logo on website with Tea break $440 Recognition as the Tea break on the following conference material (subject to printing and time of booking): Logo on website with Two banners to be displayed in conference tea break area during tea break Display promotional material or supply a satchel insert or; place promotional material on catering stations during tea break s ( to supply) 3 x items $440 2 x items $330 1 x item $220 s are not to exceed A4 size with a maximum of 10 pages per insert. Notepad or pen In kind ( to supply) Notepad or pen to be placed in the conference satchels Sponsor logo acknowledgement on the HEIA(Q) conference website Sponsor logo and acknowledgement as a conference product in the combined registration brochure/ conference (subject to printing deadline). Conference donation of prizes Your organisation may choose to donate a prize/s to the conference. Your organisation will be acknowledged upon drawing the prize during the afternoon of the conference. Poster board The poster board should be ordered via the order form at the back of this prospectus. Your organisation may display products or services via an unmanned poster board. Welcome refreshment $440 Recognition as the Welcome refreshment on the following conference material (subject to printing and time of booking): Logo on website with One banner to be displayed in conference welcome refreshment area Display promotional material or supply a satchel insert or; Promotional material on catering stations during welcome refreshments Additional ship ideas To become a of HEIA(Q) 2017 and have a package tailored specifically to your organisational objectives, please contact Leanne Mulheran at Expert Events on (07) or heiaq2017@expertevents.com.au

7 Trade exhibition display table $595 Furniture 2 x 1.6 metre clothed trestle tables and chair One Velcro-compatible poster board. Additional poster boards are available at a cost of $88 per poster board. Power One general use power point will be included. brochure/conference Acknowledgement as a trade exhibitor in the combined registration brochure/conference (subject to printing deadline). Website Logo acknowledgement and hyperlink to your homepage from the conference website. Exhibiting staff entitlements One exhibiting staff member will be provided with morning tea, lunch and a name badge at the conference. Additional staff members are required to purchase an additional exhibition catering pass at a cost of $70 per person. This pass covers entry into the trade exhibition, morning tea, lunch and a name badge. Delegate list Please note: Exhibiting company signage will not be provided for exhibition display tables. All printing entitlements are subject to printing deadlines. It is a condition of participation that, unless approved by the organising committee, only one organisation shall occupy any given exhibition table(s). Exhibition opening times The exhibition will be open during the following hours: Saturday 12 August 6.30 am 7.30 am Exhibitor set up 7.30 am 2.00 pm Exhibition open 2.00 pm 4.00 pm Exhibitors move out Exhibition manual An exhibition manual detailing additional items such as furniture, telephones, car parking, exhibition catering etc. will be forwarded to exhibitors approximately six weeks before the conference. Should you require an early indication of costs for the above, please contact Expert Events who will be pleased to assist. Power Power Digital Signage

8 Terms and conditions Expert Events and the HEIA(Q) 2017 Conference Committee reserve the right to amend the ship or tailor ship packages to benefit the and/or the conference. Every effort will be made to maximise benefits as well as delegates experience. Selection of s will be based on their ability to meet conference requirements and offer innovative solutions. Expert Events and the HEIA(Q) 2017 Conference Committee reserve the right, in their absolute discretion, to refuse any ship application. Expert Events and the HEIA(Q) 2017 Conference Committee reserve the right to vary the quoted prices in accordance with any change to the legislated rate of the GST which is currently 10% and is applicable to all goods and services offered by the conference. All prices in this document are inclusive of GST. All ship and exhibition stand bookings will only be confirmed on receipt of a signed application form and full payment. All cancellations must be advised in writing directly to Expert Events. Please note that in case of cancellation, a fee of 50% of the value of ship may apply. No or exhibitor will be able to set up their trade stand until full payment and a booking form is received by Expert Events. No shall assign, sub-let or apportion the whole or any part of their ship package without the approval of Expert Events and the HEIA(Q) 2017 Conference Committee. Insurance HEIA(Q) Inc. has suitable Public Liability Insurance. It is a requirement of exhibiting at the HEIA(Q) 2017 conference that each exhibitor provides HEIA(Q) with a copy of their Certificate of Currency, which includes details of the underwriter, amount insured for, and period of insurance. Exhibitors are required to ensure that they are adequately covered for public liability insurance. The organisers accept no liability for damage to exhibits by loss, damage, theft, fire, water, storms, strikes, riots, or any cause whatsoever. This also refers to damage or injury caused to third parties/visitors at or in the vicinity of an exhibition table or poster board. This policy is to provide public liability insurance only and will not respond to any claims arising from the sale or supply of products at the event, except for food or drink. Whilst the organisers will provide the necessary security during the exhibition, neither the organising committee nor the Brisbane Convention and Exhibition Centre, nor any of their staff, employees, Expert Events, agents or other representatives shall be held accountable for or liable for, and the same are released from accountability, or liability for, any damage, loss, harm or injury to the person of any property of the exhibition, however caused, or any of its staff, employees, agents or other representatives, nor for goods sent to Brisbane Convention and Exhibition Centre before or remaining after the exhibition, nor whilst in transit to or from the exhibition or during the exhibition. In the event of industrial disruption and/or equipment failure due to power supply problems, the organisers, organising committee, Expert Events or the Brisbane Convention and Exhibition Centre will not be held liable and accept no responsibility for loss of monies incurred by exhibitors or damage to property. Each exhibitor must agree to indemnify the organisers against damages to the Brisbane Convention and Exhibition Centre. Special note: Exhibitors should consult their own insurance companies for proper coverage of their merchandise and displays. Public risk insurance, all risk insurance, employer s liability, personal, accident and staff insurance for your stand area should also be taken out. Exhibitors should check with their own insurance company as many policies can be extended for the duration of the conference. Delegate details Provision of delegate details is subject to privacy laws. Participants can choose not to be listed. The list will contain delegates name and organisation only. General The organisers reserve the right to change the venue, duration or floor plan if exceptional circumstances demand. In the event of change of venue and/or duration, the agreement to participate will remain in force so long as the exhibitor is informed in reasonable time before the event. Exhibitors must accept the decisions of the organising committee in relation to the scope of exhibition displays. Where an exhibitor wants to conduct a number of activities within the exhibition space, the organising committee will have the right to limit the scope of these activities in the interest of providing a balanced presence from the industry. Payment EFT payments BSB: Account number: Name: Home Economics Institute of Australia Inc (Qld division) - PD Reference: Please use your organisation name to identify your deposit Remittance advice must be sent to heiaq2017@expertevents.com.au Cheque payment Cheques should be made payable to Home Economics Institute of Australia (Qld) - PD Please post to: HEIAQ 2017 c/ - Expert Events PO Box 351, Hamilton Central Qld 4007

9 2017 state conference Tax Invoice Company/Organisation Name: Contact Name: Position: Address: City: State: Country: Postcode: omics Home Economics Institute of Australia (Qld) ABN: This form becomes a tax invoice when completed. Please keep a copy for your records. Sponsorship item Cost (GST inclusive) Platinum $5,500 Gold $4,400 Silver $3,300 Keynote speaker $2,000 Program $2,200 Bronze $1,100 Concurrent session $1,300 Lunch $1,500 Tea break $440 Welcome refreshment $440 Delegate lanyard $1,100 1 item $220 2 items $330 3 items $440 Please Phone: Notepad Pen Conference donation of a prize In kind In kind In kind Signature: Date: I am authorised to sign this document on behalf of the organisation and acknowledge that the company will pay all costs as detailed below and follow the guidelines as detailed in this prospectus. I acknowledge and accept the conference ship and exhibition conditions as outlined in the prospectus. I hereby agree to indemnify Home Economics Institute of Australia (Qld), its committee members, Expert Events, and the Brisbane Convention and Exhibition Centre against claims arising from loss or damage to exhibits, injury to persons, and any damage caused to the space, walls, floor, ceilings, furniture, fittings caused by us at the exhibition venue during the move-in period, occupancy and move-out period. We also agree to keep our exhibition space manned and operational and will not commence packing or removal until after the exhibition closes. Attached is a copy of my Certificate of Currency which discloses my insurance details. Signed: Date: Position: Trade exhibition display table Additional table Additional poster board Additional exhibitor catering pass Display table position preference (table number) 1st choice: 2nd: 3rd: All applications must be accompanied by payment in full. Sponsor or exhibitor requests will not be confirmed until payment is received. Enclosed is a cheque for $ payable to Home Economics Institute of Australia (Qld) - PD (ABN: ) Payment of $ will be made via direct debit into the HEIA(Q) - PD bank account. BSB: Account number: Name: Home Economics Institute of Australia Inc (Qld division) - PD Reference: Please use your organisation name to identify your deposit Remittance advice must be sent to heiaq2017@expertevents.com.au Please MAIL or completed form to: HEIA(Q) 2017, c/ - Expert Events PO Box 351, Hamilton Central Qld 4007 Phone: heiaq2017@expertevents.com.au $595 $55 $88 $70 Poster board only $120 TOTAL: $