SPONSORSHIP OPPORTUNITIES

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1 ASAM 2018 Annual Conference ALICE SPRINGS CONVENTION CENTRE AUGUST 2018 SPONSORSHIP OPPORTUNITIES T he Beating Heart of Aviation Medicine

2 ABOUT THE EVENT The Australasian Society of Aerospace Medicine (ASAM) will host the 65th Annual Conference and Scientific Meeting at Alice Springs Convention Centre from Thursday 23 to Sunday 26 August We anticipate a minimum of 150 doctors from Australia and New Zealand will attend. ASAM members are primarily medical practitioners with an interest in aviation and aerospace medicine, and aeromedical retrieval. Many are also pilots. ASAM has a strong representation of medical practitioners in the military. The purpose of this important national event is to provide a formal professional development meeting incorporating opportunities for Australian and New Zealand health practitioners to interact, share experiences, hear others stories, teach and learn. This year s conference theme is The Beating Heart of Aviation Medicine. Australia has one of the safest and most active aviation communities, both commercial and private, in the world. It is no coincidence that Australia is also the home of one of the world s largest and most enduring aerospace medicine communities. Flying for many Australians is not just a joyful departure from their day-today terrestrial existence, it is also a livelihood, and a lifeline. Aviation medical examiners are fundamental to enabling Australians to fly, to enjoy their aviation pursuit, to have confidence that the women and men in the cockpit or the tower can be entrusted with the lives and safety of themselves and their families. At the heart of aviation medicine in Australia, standing behind every pilot, controller and passenger, is an aviation medical examiner who has helped them to get there, and to stay safe. Two and a half days... The 2018 Conference will have two and a half days of scientific sessions. The program will commence with the welcome reception on Thursday evening and conclude with a farewell lunch on Sunday. The social events are available for sponsorship. The program includes... Thursday 23 August Registration and welcome reception Friday 24 August Scientific sessions Saturday 25 August Scientific sessions and conference dinner Sunday 26 August Scientific sessions and farewell lunch Conference venue... The 2018 Conference will be held at Alice Springs Convention Centre. Trade displays will be held in the area where delegates will congregate during catering breaks. In addition to the trade display there will be ample opportunities for you to liaise with delegates at social functions and meal breaks. 2

3 SNAPSHOT OF THE PACKAGES Welcome Reception Sponsor $6,600 Page 4 Conference Dinner Sponsor $6,600 Page 5 Coffee Cart Sponsor $3,300 Page 6 Insulated Water Bottle Sponsor $3,300 Page 7 Satchel Sponsor $3,300 Page 8 Exhibitor $3,300 Page 9 Advertising & Satchel Insert Various Page 10 The above prices are inclusive of GST and are in Australian Dollars. SOLD OUT SPONSORSHIP CONDITIONS Acceptance of sponsorship by completion of Sponsor Agreement Form. Payment of sponsorship monies required by 30 June 2018 (special arrangements can be made). Notice of cancellation must be submitted in writing prior to 30 June 2018 (50% cancellation fee will apply). Cancellations received after 30 June 2018 will not be refunded. FOR ENQUIRIES Roslyn Connor Event Manager, Iceberg Events Phone:

4 WELCOME RECEPTION SPONSOR $6,600 (inc GST) One opportunity exists for your organisation to sponsor the welcome reception to be held at Alice Springs Convention Centre Courtyard on Thursday 23 August Sponsors will receive: Opportunity to welcome and address delegates at the event (5 minutes) Signage at the welcome reception (freestanding banner only) Full page advertisement in conference abstracts book (artwork to be supplied by sponsor) Conference pocket program 100-word message from the sponsor to be Trestle trade display Opportunity to display in the trade exhibition area for the event 1 x clothed trestle table provided 1 x freestanding banner to be displayed in a prominent position at the welcome reception (banner to be provided by sponsor) (name, with town and state 1 x complimentary conference registration, where registration includes attendance at all sessions, the welcome reception and the conference dinner Opportunity to purchase additional conference registrations at a cost of $440 (inc. GST) per person 4

5 CONFERENCE DINNER SPONSOR $6,600 (inc GST) One opportunity exists for your organisation to sponsor the conference dinner to be held at the Airport Runway on Saturday 25 August Sponsors will receive: Opportunity to welcome and address delegates at the event (5 minutes) Signage dinner venue (freestanding banner only) Full page advertisement in conference abstracts book (artwork to be supplied by sponsor) Conference pocket program 100-word message from the sponsor to be Trestle trade display Opportunity to display in the trade exhibition area for the event 1 x clothed trestle table provided SOLD OUT 1 x freestanding banner to be displayed in a prominent position dinner (banner to be provided by sponsor) (name, with town and state 1 x complimentary conference registration, where registration includes attendance at all sessions, the welcome reception and the conference dinner Opportunity to purchase additional conference registrations at a cost of $440 (inc. GST) per person 5

6 COFFEE CART SPONSOR $3,300 (inc GST) PLUS cost of coffee One opportunity exists to sponsor an espresso coffee cart for the ASAM Conference. Doctors love their coffee, and this would be a great way to get on their good side! For extra exposure - you could supply your own (branded) coffee cups/mugs and invite delegates to take them as a souvenir at the end of the meeting. Sponsors will receive Opportunity to be the sole sponsor of an espresso cart and the sole provider of complimentary barista style coffee to all delegates and exhibitors. The coffee cart will be open for the duration of the conference and staffed during all conference catering breaks. Opportunity to provide branded coffee cups/ mugs (to be supplied by the sponsor subject to approval by Alice Springs Convention Centre) Conference pocket program 1 x freestanding banner to be displayed in a prominent position (banner to be provided by sponsor). (name, with town and state 1 x complimentary conference registration, where registration includes attendance at all sessions, the welcome reception and the conference dinner Opportunity to purchase additional conference registrations at a cost of $440 (inc. GST) per person 100-word message from the sponsor to be Trestle trade display Opportunity to display in the trade exhibition area for the event 1 x clothed trestle table provided 6

7 INSULATED WATER BOTTLE SPONSOR $3,300 (inc GST) INCLUDES cost of water bottles Sponsorship of a branded stainless-steel reusable water bottle at the ASAM Annual Conference is a unique, high visibility branding opportunity. By undertaking this sponsorship, your organisation s name and logo will adorn the tables and hands of delegates on a contemporary stainless-steel insulated water bottle which can be refilled throughout the conference and taken home as a long-lasting momento. Your logo will appear alongside the ASAM logo. This sponsorship includes all provision of and production costs for the reusable stainless-steel water bottle printed with your logo (sponsor to provide logo). Sponsor will receive Opportunity to be the sole sponsor of the insulated watter bottles Conference pocket program and abstracts book 100 word message from the sponsor to be 1 x freestanding banner to be displayed (banner to be provided by sponsor) (name, with town and state Your company logo to appear on the water bottler alongside the ASAM logo (Organising Committee s discretion as to logo being printed in full colour or mono). Note: water bottles to be sourced by Conference Organisers. 7

8 SATCHEL SPONSOR $3,300 (inc GST) INCLUDES cost of satchels Distributed to every delegate upon registration, satchels are constantly used through and after the conference. Sponsorship of the satchel offers excellent exposure as it will make your organisation a constant presence for the duration of the event and beyond. The satchel will contain the full delegate list (subject to delegate consent) and sponsor promotional material. Your logo will appear alongside the ASAM logo. This sponsorship includes all provision of and production costs for the satchels printed with your logo (sponsor to provide logo). Sponsor will receive Opportunity to be the sole sponsor of the delegate satchel Conference pocket program and abstracts book 100 word message from the sponsor to be 1 x freestanding banner to be displayed (banner to be provided by sponsor) (name, with town and state Your company logo to appear on the satchel alongside the ASAM logo (Organising Committee s discretion as to logo being printed in full colour or mono). Note: satchel to be sourced by Conference Organisers. 8

9 EXHIBITOR $3,300 (inc GST) Conference pocket program and abstracts book 100 word message from the sponsor to be Trestle trade display Opportunity to display in the trade exhibition area for the event 1 x clothed trestle table provided 1 x freestanding banner to be displayed (banner to be provided by sponsor) (name, with town and state 1 x complimentary conference registration, where registration includes attendance at all sessions, the welcome reception and the conference dinner Opportunity to purchase additional conference registrations at a cost of $440 (inc. GST) per person 9

10 ADVERTISING IN THE ABSTRACTS BOOK The conference abstracts book will be produced and electronically distributed to all attendees and speakers. It will be referred to regularly throughout the conference. Details of advertising opportunities are as follows: SATCHEL INSERTS $550 (inc GST) Provision of a lightweight (up to 4-page A4) brochure or corporate gift (subject to organiser s approval) in delegate satchels. Please note that some sponsorship levels are entitled to satchel inserts. Full page (A4 portrait) full colour $495 (inc. GST) Half page (A5 landscape) full colour $405 (inc. GST) FULL PAGE HALF PAGE Format for supplied artwork is full colour CMYK; press quality Adobe PDF with 3mm bleed and crop marks. 10

11 ASAM 2016 CONFERENCE SEPTEMBER 2016, RYDGES SOUTHBANK TOWNSVILLE SPONSOR AGREEMENT FORM NOTE: THIS EDITABLE PDF MUST BE DOWNLOADED BEFORE COMPLETING AND SUBMITTING CONTACT DETAILS Title (Mr/Mrs/Ms) First Name Surname Organsation Postal Address ICEBERG EVENTS ABN Suburb State Postcode Phone Mobile DECLARATION I have read the Sponsorship Brochure and agree to the Sponsorship Conditions outlined in the document. I declare that I am authorised to make this commitment on behalf of my organisation. Name: SPONSORSHIP OPPORTUNITIES (INC GST) Signature: ADVERTISING IN ABSTRACTS BOOK Welcome Reception Sponsor $6,600 Exhibitor $3,300 Conference Dinner Sponsor $6,600 Full page (A4 portrait) advert $495 SOLD OUT Coffee Cart Sponsor $3,300 Half page (A5 landscape) advert $405 Insulated Water Bottle Sponsor $3,300 Satchel Sponsor $3,300 Once confirmed, we will be in contact regarding your tickets, extra exhibitor staff, logo etc. PAYMENT DETAILS Total Amount Payable AUD $ All prices are inclusive of GST. Direct Deposit: Account Name: Iceberg Events BSB: Account: Swift Code: METWAU4B Please use ASAM & your company name as the reference. the payment confirmation to Cheque (made payable to Iceberg Events ) Please send me a tax invoice with payment options. Mastercard Visa American Express CCV (3-4 digit) Card No. Expiry / Name on Card Signature TO SECURE YOUR SPONSORSHIP, PLEASE COMPLETE THIS FORM & RETURN TO: Post ASAM conference, c/- Iceberg Events, PO Box 1179, Milton QLD 4064 Sponsorship Conditions: Acceptance of sponsorship by completion of Sponsor Agreement Form. Payment of sponsorship monies required by 30 June 2018 (special arrangements can be made). Notice of cancellation must be submitted in writing prior to 30 June 2018 (50% cancellation fee will apply). Cancellations received after 30 June 2018 will not be refunded. For enquiries: Roslyn Connor - Event Manager, Iceberg Events Phone

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