SPONSORSHIP PROSPECTUS

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1 itsmf NEW ZEALAND IT Service Management Forum ANNUAL CONFERENCE June 2017 The Museum of New Zealand Te Papa Tongarewa, Wellington SPONSORSHIP PROSPECTUS

2 Welcome The Service Management Forum New Zealand (itsmfnz) are pleased to invite you to support and participate in the 2017 itsmfnz Conference & Exhibition to be held in Wellington between the 12th and 14th June As you may already know, the itsmfnz Conference is New Zealand s only IT Service Management conference, where IT Service Management Professionals gather to share and discuss how we manage and deliver better services to our customers. itsmfnz is the local chapter of a global community of Service Management Professionals with branches in the major centres of New Zealand. The organisation is a forum and operates on the contribution and experience of its members. It has representation across all major business sectors and levels of IT organisations. The itsmfnz Conference & Exhibition 2017 will explore and highlight what IT groups, technology partners and leaders are doing now and in the future to help overcome unexpected hurdles. As a sponsor of the conference, you will have the opportunity to exhibit and share your views on the challenges IT Professionals face in providing excellent IT services and show what your company can provide to support successful outcomes. This conference gives the chance for all organisations, big or small, to talk about upcoming projects, how they are going to apply lessons learned from past initiatives and how they see Service Management helping them. It also provides opportunities for some real forward thinking and challenges to the status quo. We work hard to provide an interesting and topical programme to ensure great discussion and learning opportunities. Feedback from past delegates Great networking opportunity with like minded professionals Fantastic relationship advice, tools and techniques Inspirational Some excellent presentations and opportunities to discuss Service Management with fellow professionals I enjoyed meeting vendors and other like-minded people Good practical examples Interactive, real Real life case studies Networking and meeting knowledgeable people. Confirmation of current knowledge and thinking About the Conference The itsmfnz Conference and Exhibition is an annual 3 day event attended by a growing number of people from across the Service Management sphere. The itsmfnz Conference & Exhibition 2017 will be held in Wellington at The Museum of New Zealand Te Papa Tongarewa, Wellington between 12th and 14th June The Conference is known for offering great value and insightful presentations. The Conference features practical workshops, visionary keynotes plus local and international case studies and presentations. The Conference is recognised as a great forum for discussion, knowledge sharing and quality professional networking opportunities. The Exhibition provides an opportunity to promote your business and services and to retain or establish a presence in the Service Management market and network with Service Management Professionals including key stakeholders and influencers. Numerous casual networking opportunities over the 3 days including Gala Dinner, Welcome Drinks and a Departure Lounge. Sponsorship funds allow us to set the conference registration fees at a level that encourages attendance and assists in ensuring a memorable event. We provide very competitive pricing for a 3 day conference! We aim to provide sponsors with a worthwhile return on investment at this annual event. We encourage early confirmation to maximise your company s exposure and to communicate with the itsmfnz members and other prospective delegates. Why Sponsor the 2017 itsmfnz Conference? Networking opportunities with Service Management Professionals Direct marketing opportunities to delegates and itsmfnz members Access to key influencers A significant opportunity to market your products and services to some of NZ s major business sectors Creation and promotion of brand awareness and acceptance Increased business potential Enhanced company profile Direct access to an audience consisting of your clients current and potential Opportunity to hear what people are looking for in a tool or service. Service Management Professionals are looking for products, services and ideas that will help them monitor, manage, and identify service improvement opportunities as well as grow professionally. So if you have a product/service that can aid Service Management professionals in their goals it would be great to have you as a sponsor. Who will attend? Central Government Industry Local Government Education Sector Consultants Service Delivery Managers CIO s/senior IT Management ITIL Practitioners Venue The Museum of New Zealand Te Papa Tongarewa, Wellington. 2

3 Sponsorship Packages Platinum Sponsorship This is our premier sponsorship option. It is designed to offer excellent exposure before, during and after the conference. Excellent brand exposure, a double sized exhibition booth in a prime location, an opportunity to speak on the programme with a client case study, and Gala Dinner sponsorship all combine to create a fantastic opportunity to really stand out from the crowd. Gold Sponsorship The next level of sponsorship is our Gold package. The package is still designed to offer a high level of exposure and value for sponsors. Gold sponsors also get the opportunity to present a case study with a client. Silver Sponsorship The Silver sponsorship package does not provide the opportunity to speak at the event but still offers great value to sponsors through a higher level of exposure than the Bronze package and the inclusion of conference passes for customers or contacts. Bronze Sponsorship The Bronze package is our basic trade display option and offers access to the conference and an exhibition booth. Exhibitors receive most of their exposure at the conference itself, promoting their product or service from their exhibition booth. Tabletop Sponsorship Trialled last year, it was found that this level of sponsorship allowed new or smaller Exhibitors the opportunity to attend. We are continuing to offer it in This sponsorship level means the Exhibitor will not have access to a booth, however the Exhibitor will have access to a table and can bring along a banner. There will be a limited number of tables that will be available at this level. This sponsorship level means the Exhibitor will not have access to a booth, however the Exhibitor will have access to a table and can bring along a banner. There will be a limited number of tables that will be available at this level. Sponsorship Package Details Sponsorship Package Entitlements All amounts are quoted in New Zealand Dollars and exclude 15% GST Platinum Gold Silver Bronze Tabletop Sponsorship Amount $20,000 $10,000 $6,000 $4,000 $2,500 Maximum Number of Sponsors Everybody Benefits Benefits Benefits Benefits Benefits Conference and Catering passes for exhibition booth staff for the duration of the conference (including gala dinner) Exhibition Stand in vendor hall* m x 2.4m 3m x 2.4m 2.4m x 2.4m 1.8 x 2.4m Table and space for pull up banner Advertisement in the Conference Program (artwork to be supplied by sponsor) Full Page Half Page 1/4 Page 1/4 Page N/A Company name and logo featured on the conference website Promotional literature or materials in delegate satchels N/A Conference discount link to share with customers and contacts Opportunity to meet and mingle with individuals in attendance at the conference Logo recognition on Conference banners N/A Company name and logo on the inside front cover of the conference handbook Access to delegate list in accordance with Privacy Act and attendee authorisation 2 weeks prior 1 week prior After conference After conference N/A Platinum, Gold and Silver Benefits Complimentary Full Conference Registrations for customers or contacts Additional complimentary tickets to the Conference Welcome Reception Recognition on all Introductory session Power point slides throughout the conference Complimentary itsmfnz membership for customers or contacts (Only new members) Platinum and Gold Benefits Company name and logo with a hot link featured on main itsmfnz website 4 4 Verbal recognition by the MC at the beginning of each day 4 4 Stand in prime location in the event area for the duration of the conference 4 4 The opportunity to provide a keynote speaker for the conference Option to provide own display shell in place of standard booth 4 4 Platinum Only Benefits Sole Sponsorship of the Gala Dinner 4 First Opportunity to provide conference bag or lanyard and name badge branding 4 Your banner on the plenary room stage throughout the conference 4 *booth size is subject to final floor plan sign off In addition to the above Sponsorship Packages, there are a wide variety of additional opportunities to associate your business with the itsmfnz Conference & Exhibition 2017 and receive the benefits. Some ideas are provided below; however we are happy to discuss any others you may have. 3

4 Alternative Sponsorship Opportunities more available by discussion Speaker Sponsor Sponsor a keynote or invited speaker to the conference. Speaker sponsors will have their company logo displayed on a banner for the duration of the session, along with their logo on the programme. Choice of session chair by mutual agreement. Workshop Sponsor Workshops offer a more intimate group, plus the ability to delve deeper and help delegates explore a topic in more detail. Workshop sponsors will have their company logo displayed on a banner for the duration of the workshop, along with their logo on the programme. Choice of workshop facilitator by mutual agreement. Welcome Reception The Welcome Reception is the first networking event of the conference, and an opportunity to make the first impression with the delegates while enjoying cocktails and canapés. Benefits of sponsoring the Welcome Reception include: Your sponsorship will be acknowledged in the Conference Program Your signage or banner will be displayed prominently at the Welcome Reception You will receive four complimentary tickets to the Welcome Reception Conference Lunch / Morning Tea / Afternoon Tea Catering breaks are an integral part of the conference networking, and provide an additional opportunity for delegates to be informed. Benefits of sponsoring a catering break include: Your sponsorship will be acknowledged in the Conference Program Your signage or banner will be displayed prominently at the lunch 5 min speaking slot at your chosen catering break All amounts are quoted in New Zealand Dollars and exclude GST. All signage, banners and finished artwork must be provided by the sponsors by the agreed deadline. Additional Exhibition Staff Catering Package: Price $85 + GST per person, per day per person Amount $5, plus speaker costs $5,000 plus workshop facilitator costs (if applicable) Additional Exhibition Staff Catering Package: Price $85 + GST per person, per day per person This includes morning tea, lunch, afternoon tea, welcome reception and departure lounge. It excludes the Gala Dinner (tickets available for purchase if required). $5,000 $2,500 each Other Options: Insert leaflets in satchel bags Coffee Sponsorship Internet/Wireless Sponsorship Leaflet stand Advert in Handbook Massage Chair Conference Bag Provision (Platinum Sponsor has first option) Lanyard Sponsorship (Platinum Sponsor has first option) Exhibition Details The Exhibition area will provide the opportunity for you to showcase your current products and/or services throughout the conference. The exhibition floor plan has been designed to ensure good visibility, access to all stands and maximum foot traffic. Catering will be served, at strategic points, throughout the exhibition area. Pack in: In the morning Monday 12th June 2017 Pack out: After lunch on Wednesday 14th June 2017 For all packages offering an Exhibition Booth, the following inclusions apply: Black Velcro receptive panels 2 x 150 watt spotlights per stand 1 x 10amp 4-way power supply per booth Standard Company Name Sign (of up to 20 characters and one colour) 1 x covered trestle table 2 x chairs Displays can be fixed to the walls by Velcro, staples or pins which must be removed prior to break-down. For the Tabletop only package, the following inclusions apply: 1 x covered trestle table Access to a power supply 2 x chairs An electrician will be onsite during pack-in. We are happy to help with your additional/alternative requirements. Depending on what these are, there may be an additional cost. Wi-fi internet access is available at the venue. 4

5 Conference Social Functions All times are indicative only until the final programme has been published. Monday 12th June 2017 Welcome Reception Open to all registered delegates, speakers, sponsors, exhibitors and itsmfnz members Venue: Exhibition hall Time: 5:30pm 7:00pm Dress Code: Casual Tuesday 13th June 2017 Conference Gala Dinner Open to all registered delegates, speakers, sponsors, exhibitors and itsmfnz members Venue: To be confirmed Time: 7:00pm late Dress Code: Smart Casual Cost: Please see Sponsorship Entitlements Table. Additional tickets available ($145 each). Wednesday 14th June 2017 Departure Lounge Venue: Designated area in the exhibition hall Open to all registered delegates, speakers, sponsors and exhibitors Time: 2:30pm 5:30pm Dress Code: Casual Further Information: For further information or to discuss your sponsorship or exhibition needs, please contact Lynda Booth at Icon Conference and Event Management Ltd. Phone: +64 (9) Terms and Conditions: Acceptance of sponsorship applications will be subject to Committee approval. The Committee reserves the right to decline applications based on any association, direct or indirect, that does not uphold the objectives of the conference. Acknowledgment in printed material is subject to sponsorship confirmation and materials being received prior to printing deadlines. In order to confirm your sponsorship, we will require the Application to Sponsor or Exhibit Form and a 50% deposit payment to be forwarded by return mail. Final payment is due by 20th May Cheques should be made payable to: Icon Conference and Event Management, PO Box 44195, Pt Chevalier, Auckland. Cancellation: Cancellations must be made in writing. In the event of sponsorship or exhibition booth cancellation, please be advised that unless that particular area of sponsorship/booth is resold, the conference will reserve the right to retain/charge the 50% deposit if notification is received prior to 20th March If notification of cancellation is received between 21st March 2017 and the itsmfnz conference 2017, full payment of the confirmed Sponsorship/Exhibition is required. 5

6 itsmf NEW ZEALA N D IT Service Management Forum ANNUAL CONFERENCE 2017 Application Form to Sponsor or Exhibit at itsmfnz National Conference and Exhibition 2017 Complete this sheet and to A tax invoice will be supplied for all confirmed sponsors. Contact: Organisation/Company: Postal Address: Postcode: Phone: Mobile: Sponsorship: Platinum $20,000 (excl GST) Gold $10,000 (excl GST) Silver $6,000 (excl GST) Bronze (excl GST) Welcome $5,000 (excl GST) Conference Lunch / Morning Tea / Afternoon $2,500 each (excl GST) Other Sponsorship (list preferred option) Tabletop (excl GST) Workshop $5,000 (excl GST) Payment: Cheque attached - to be made payable to Icon Conference and Event Management Ltd. Charge credit card: MASTERCARD DINERS VISA AMEX Cardholder Name: Expiry (mm/yy): Signature: Credit Card No: Please note Credit Card payments will incur surcharges on the final amount: Amex - 3.5% Visa / Mastercard / Diners - 3.0% Icon Conference and Event Management Ltd to

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