Sponsorship and Exhibition Prospectus

Transcription

1 Sponsorship and Exhibition Prospectus

2 Showcase your capabilities in the tropical north ADIA is very pleased to announce that DRILL 2019 is being held in the Northern Territory between the 17th and 19th of September at the Darwin Convention Centre. The theme of the conference is "Drilling down on Skills". The single, biggest impediment to further expansion of drilling services in Australia is a lack of skilled personnel. We therefore felt it appropriate that DRILL 2019 focuses on how the industry is dealing with and responding to this. The Darwin Convention Centre is fantastically located on the waterfront in the Darwin Harbour precinct and is perfectly sized for our event. All exhibitions and presentation sessions will be indoors, making use of the flexible layout on offer. One of the major benefits of the location, apart from the warm and balmy weather, is that delegates and exhibitors will be able to network at the end of the day in the multitude of indoor/outdoor bars and restaurants that are all contained in the same close-knit area. Our conference delegates have repeatedly told us that their preference is for a conference where this is possible so as to keep the day-time momentum going. We have reserved space in halls 1&2 which will give us a total area of about square metres. The gold, silver and bronze sponsorships will include upgrades to more floor space and included staff numbers proportional to the investment level. Other exhibitors will have the option of purchasing multiple booths and turning them into open floor space for showcasing larger equipment or doing a custom stand build. In total we have 62 exhibition booths and the layout of these can be seen later in the prospectus. The full conference program will feature a welcome cocktail party in the exhibition area on Tuesday evening and themed dinners on Wednesday and Thursday evenings. We will also be ensuring that there is an interesting and highly informative range of presentations covering equipment technology, business management, tooling innovation and skills. We encourage exhibitors who would like to do a presentation on their product or service, to contact us as soon as possible. The sponsorship packages include recognition at the various key events which will provide further brand exposure and opportunities for making a short presentation to guests. Gold and silver sponsors will also receive complimentary advertising in Australasian Drilling leading up to the conference. In keeping with our skills theme, we are also planning on holding one or two of our industry led training courses in the days preceding the conference. The event management team looks forward to you reviewing this prospectus and being involved in what will be the major calendar event of 2019 within the drilling sector. We would also recommend taking a few extra days before or after the conference to enjoy the local attractions, from site-seeing around Darwin to a few days venturing further afield to do some exploring or fishing. To reserve exhibition space or sponsorship, or for more information Jamie Wade: or jamie@wadebusiness.com.au Stay updated with DRILL 2019 developments by visiting our website at Peter Hall - CEO Darwin Convention Centre,

3 SPONSORSHIP PACKAGES DRILL 2019 will feature Gold, Silver and Bronze sponsorship opportunities which will position sponsor companies with maximum exposure both prior, during and after the event. All levels are valuable investments at what will be the premier conference event for the Australian drilling industry in The drilling industry is on the road to recovery and current conditions are the best they have been for drillers and suppliers for several years. Take advantage of this and exhibit your products or service offerings to key decision makers, business owners and senior operating personnel from Australia and the wider Asia Pacific region. Gold Sponsorships x2 $ Included Value Description Gold sponsors to receive one 6 x 6m (36 sq/m) exhibition space. The shell scheme includes four 150W spotlights, one 4 amp power supply, standard exhibitor signage, 2.4m high white Octaboard walls. Options are available at extra cost for custom built stands. Prominent position near the entry of the exhibition hall $ Six full staff registrations $4 200 One full colour page advertisement in the Aug/Sept conference edition of Australasian Drilling magazine. Company logo on all DRILL 2019 promotional material Company logo on the ADIA website for DRILL 2019 feature Dedicated presenter slot at Wednesday morning s conference Provide an item for the conference carry bag. $2 835 $1 000 Gold sponsors will receive the highest level of company recognition in the lead up to DRILL 2019 and throughout the entire event. You will be guaranteed a full page colour advertisement in the August/September conference issue of Australasian Drilling. This package also allows the gold sponsor's logo to be displayed on the registration desk fascia which will be in a prominent position at the entry of the exhibition area. Also there is a guaranteed presenter slot for one of the conference days to enable you to demonstrate your company's capabilities and expertise to all delegates. Include a pen, bottle opener, company brochure or other suitable item for insertion into the conference carry bag. Silver Sponsorships x2 $ Included Value Description Silver sponsors to receive one 3 x 9m (27 sq/m) exhibition space. The shell scheme includes four 150W spotlights, one 4 amp power supply, standard $ exhibitor signage, 2.4m high white Octaboard walls. Options are available at extra cost for custom built stands. Three full staff registrations $2 100 One half-page full colour advertisement in the Aug/ Sept conference edition of Australasian Drilling magazine. Company logo on all DRILL 2019 promotional material Company logo on the ADIA website for DRILL 2019 feature Provide an item for the conference carry bag. $1 845 $1 000 Silver sponsors will also receive great benefits at DRILL 2019 for increasing their company marketing to delegates. Key features include a 3m x 9m exhibition booth close to the main entrance area. Also included are three conference registrations for your staff. Your company logo will be widely featured in the promotion of DRILL 2019 both prior and during the event. This will include a half page colour advertisement in the August/September conference edition of Australasian Drilling. This package also allows silver sponsors logo to be displayed on the registration desk fascia which will be in a prominent position at the entry of the exhibition area. Include a pen, bottle opener, company brochure or other suitable item for insertion into the conference carry bag. Bronze Sponsorships x2 $ Included Value Description Bronze sponsors to receive one 6 x 3m (18sq/m) exhibition space. The shell scheme includes two adjustable LED spotlights, one 4 amp power supply, $6 790 standard exhibitor signage, 2.4m high white Octaboard walls. Two full staff registrations $1 400 Company logo on all DRILL 2019 promotional material Company logo on the ADIA website for DRILL 2019 feature Provide an item for the conference carry bag. $1 000 Bronze sponsors will also receive many benefits at DRILL 2019 to make it a great investment in increasing your brand presence to delegates. Key features include a 3m x 6m exhibition booth facing into the lounge area where delegates will stop to mingle. Also included are two full conference registrations for your staff. Your company logo will be widely featured in the promotion of DRILL 2019 both prior and during the event. This package also allows bronze sponsors logo to be displayed on the registration desk fascia which will be in a prominent position at the entry of the exhibition area. Include a pen, bottle opener, company brochure or other suitable item for insertion into the conference carry bag. 3

4 Welcome Event Tuesday evening $6 000 This is a great opportunity to get your company recognized at the start of the conference proceedings at the welcome cocktail event. This will be held in the exhibition area to allow delegates an early look around and will include drinks and a light meal. You will be provided a guest speaking spot allowing you to welcome delegates and give an overview of your own exhibition. Also bring your banners to incorporate your company's brand into the evening's theme. Sponsorship of the welcome cocktail event Dinner sponsor, Wednesday evening $5 000 Take the opportunity to sponsor this outdoors themed dinner (weather permitting) which will be held offsite in a waterfront location. The sponsor will be provided the opportunity to welcome the delegates and to give a company presentation. Your company branding will be included in a prominent position at the venue. promotion of DRILL 2019 both prior and during the event. Recognition for hosting the off-site dinner Recognition at the end of day 1 s conference proceedings Receives four tickets to the dinner Dinner sponsor, Thursday evening $7 000 DRILL 2017: Dinners and evening events are always a hit at DRILL conferences Take the opportunity to sponsor the conference gala dinner which will be held outdoors in the convention centre plaza (weather permitting). The admittance to this dinner is included in all delegate and exhibitors standard rate, so high attendance is guaranteed. The sponsor will be provided the opportunity to welcome the delegates and to give a company presentation. Your company branding will be included in a prominent position at the venue. promotion of DRILL 2019 both prior and during the event. Recognition at the end of day 2s conference proceedings Lunch sponsor x2 $2 500 Take the opportunity to sponsor one of the lunches which will be held inside the exhibition hall. The sponsor can also position their banners around the food stations. The sponsor will be provided the opportunity to welcome the delegates and to give a brief company presentation prior to breaking for lunch. promotion of DRILL 2019 both prior and during the event. The sponsors will be recognised for hosting either Wednesday or Thursday's lunch. Recognition prior to breaking for lunch. Tea break sponsor x4 $1 500 Take the opportunity to sponsor one of the tea breaks which will be held inside the exhibition hall. The sponsor can also position their banners around the food stations. Recognition will be given in the conference proceedings prior to the lunch break. promotion of DRILL 2019 both prior and during the event. The sponsors will be recognised for hosting either morning or afternoon tea on Wednesday or Thursday. Recognition prior to the break. Barista station Wednesday and Thursday $6 000 Quality barista coffee is always in high demand at a conference, especially during the mornings. Take this opportunity to promote your company in the area where delegates will meet and network. Erect your signage to gain further exposure and recognition. promotion of DRILL 2019 both prior and during the event Signage around the barista station which will be positioned near to the exhibition area. DRILL 2017: Sponsoring lunches or tea breaks is a fantastic (and delicious) way to promote your company 4

5 Name tags and lanyards $4 000 Every delegate will receive their own lanyard and personal name tag. These will be worn for the two days meaning constant visibility of your brand around the conference and exhibition area. This opportunity will allow your company name onto both the name tag and also the lanyard. promotion of DRILL 2019 both prior and during the event Your company name and logo on the lanyard. Conference carry bag $4 000 Every delegate will receive their own conference carry bag when they register. These will be regularly seen and used around the conference and exhibition area. Delegates also take these with them when they depart the conference meaning further brand exposure is achieved. promotion of DRILL 2019 both prior and during the event Your company name and logo on the conference carry bag Also provide an item to insert the conference carry bag. Conference program $4 000 The conference program will be included in all conference carry bags and will be regularly referred to by delegates throughout the entirety of the conference. Include your company name and logo and also a brief company overview. Also include an item into the conference carry bag to increase your brand presence. Your company name and logo on the official conference program. Also provide an item to insert the conference carry bag. DRILL 2017: Delegates have lanyards and nametags with them at all times, and many will regularly carry around their conference bags. Lounge area sponsor $4 500 This year the exhibition space will include a lounge area set up with tables and chairs to act as a meeting hub area for all attending. There will be space for company signs, banners, brochures and other promotional material Carry bag gifts $1 000 Each conference delegate receives a carry bag upon arrival at the conference. Provide promotional material for your company to be included in each delegate satchel Celebrity guest speaker TBA DRILL 2019 conference proceedings on day 2 will be ending with a celebrity guest speaker. ADIA will announce the guest speaker and the sponsorship cost closer to the event. Darwin Convention Centre: DRILL Conference delegates have the privilege of listening to a variety of guest speakers 5

6 Exhibition attendance: DRILL 2017 held on Queensland s Sunshine Coast had a total attendance of almost 400 people. Many of these travelled from overseas countries including New Zealand, Indonesia, China, Malaysia, India, Canada and the USA. See the chart opposite for their relevant industry sector. With favourable industry conditions continuing to increase, ADIA expects an even larger turn-out in Darwin for DRILL The Darwin Convention Centre has some fantastic exhibition spaces on offer. We have reserved halls 1 and 2, giving us a total of around square metres. Standard exhibition spaces are 3m by 3m and gold, silver and bronze sponsorships will include upgrades to more floor space. Exhibitors will have the option of purchasing select multiple booths and turning them into open floor space for showcasing larger equipment or doing a custom standard build. In total, there are 62 exhibition booths available. 6

7 Exhibition spaces: Each exhibition space includes two full conference registrations. Furniture must be ordered separately. ADIA members Non-members 2 400mm Standard booth $ GST $ GST Floor space only $ GST $ GST 3 000mm 3 000mm Corner booth Each exhibition booth comes with: 2.4m high white Octaboard walls 1 x fascia board 1 x company signage (up to 25 characters) 2 x 150W spotlights 1 x 4amp power board (4 outlets) Gold, silver and bronze sponsorships include larger booth sizes. Acceptable types of fixings: UHU tac white putty (white tac), 3M Command picture hanging strips, hook & chain (all available from Fusion) Unacceptable types of fixings: Pins, staples, screws, nails, bolts, Velcro, paint or double-sided adhesive tape (Please note that a charge will be invoiced to exhibitors for any wall panel damage) Inline booth Booth and furniture provider Fusion Exhibition and Hire Services have been contracted to provide the booth construction services and they can be contacted directly for furnishings and any other supplementary needs. Fusion can also provide custom booth design and sign writing services to match your corporate logo. Fusion now has a dedicated online portal that enables exhibitors to order their equipment/furniture and fascia/signage requirements online. Ellen Fisher Fusion Event Coordinator Online Ordering: aat=5hzznqhmdcuk5kn%2bfjqnape%2fqsjknzwbdrjrptwd%2fq0%3d Phone: admin@fusiondisplays.com.au Web: fusiondisplays.com.au When paying for an exhibition space, please include preferred booth location as displayed on the following page. 6m x 3m spaces available to Bronze sponsors 7

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9 SPONSORSHIP and EXHIBITORS prospectus DRILL 2019 First Name.. Surname. Company. Position... Address.. City. State Postcode... Phone . Sponsorships available Cost Quantity Gold sponsor 1 $ Includes 6 conference registrations Gold sponsor 2 $ Includes 6 conference registrations Silver sponsor 1 $ Includes 3 conference registrations Silver sponsor 2 $ Includes 3 conference registrations Bronze sponsor 1 $ Includes 2 conference registrations Bronze sponsor 2 $ Includes 2 conference registrations Welcome event Tuesday evening $6 000 Wednesday dinner $5 000 Thursday dinner $7 000 Wednesday lunch $2 500 Thursday lunch $2 500 Wednesday morning tea $1 500 Wednesday afternoon tea $1 500 Thursday morning tea $1 500 Thursday afternoon tea $1 500 Barista station $6 000 Name tags and lanyards $4 000 Conference carry bags $4 000 Conference program $4 000 Lounge area sponsor $4 500 Carry bag gifts $1 000 Guest speaker TBA Wednesday Offsite Dinner Cost Quantity Tickets $120 Exhibition available Cost Quantity Wednesday dinner is not included in conference registration, sponsorship of the dinner includes four tickets. Tickets can be collected with conference registration. Inside booth 3m x 3m Preferred booth number: Floor space only 3m x 3m Preferred booth number: Net Total Price $ 10% GST $ ADIA members $3 495 Non-members $4 195 ADIA members $3 095 Non-members $3 795 Two full conference registrations are included with each 3m x 3m booth. Furniture must be ordered separately. Please nominate your preferred booth number or numbers. Two full conference registrations are included with each 3m x 3m floor space. Furniture must be ordered separately. Please nominate your preferred space number or numbers. Total Price $ 9

10 Payment Options Direct deposit Bank details are Australian Drilling Industry Association BSB Account If you require a separate invoice to make payment on, please contact us. Credit card payment Visa Master Card Amex Mastercard and Visa incur a 1.5% surcharge and AMEX payments incur a 3% surcharge Card number.. Expiry date Name on card.. Signature. CCV Registration and contact details All exhibitors have between two and six full conference registrations included in their booking price and this is detailed on the previous page. Full conference registration includes the welcome party on Tuesday evening, full conference access on Wednesday and Thursday and attendance at Thursday s gala dinner. Please provide names of the staff members you expect to be attending in the spaces below and ADIA will register them for you. We can make changes to these names if necessary up until one week before the event. Please complete this registration form and return it to Australian Drilling Industry Association 5 Profit Pass, Wangara, WA 6065 or to vanessa@adia.com.au Feel free to call us on for more details. Please include details below for staff members in attendance: 1 Full name Position Title Address

11 TERMS AND CONDITIONS Exhibition and bump in and bump out. The conference dates are Tuesday evening on the 17th and full days on Wednesday 18 and Thursday 19 of September 2019 Bump in of larger equipment (trucks, drill rigs, compressors etc) starts on Monday morning 16th September. This equipment will need to be brought into the exhibition hall and located close to final position by midday to allow the construction of surrounding booths to commence. All other smaller sized equipment that will fit inside of a booth cannot be brought in until after 11.00am on Tuesday 17th. Please ensure that your staff are available at these times. Bump out is Friday September 20 between Exhibitors can start to dismantle after the afternoon tea break on Thursday. The venue will provide a fork lift with 2.2T capacity which will be provided to exhibitors inclusive in your rate. On-demand rates will be negotiable for additional lifting and loading requirements. Payment terms A 50% deposit is required to confirm your booking, with the balance to be invoiced in July Full payment to ADIA must be received by the due date. Cancellations If you advise of the need to cancel your booking prior to April 30th 2019, no cancellation fee will apply. If you cancel your booking between May 1st and July 31st, a 50% cancellation fee will apply. Cancelled bookings after this date risk losing any payments made. All cancellations must be provided in writing. Sponsorship allocation Sponsorship packages will be sold on a "first come, first served basis" from Monday January 14 onwards. The deposit to secure a booking is required within 5 business days thereafter. In the event that we simultaneously receive more requests for sponsorship packages than there are available, then ADIA will revert to a ballot system to determine the allocations. Exhibition booth allocation Exhibition booths will be sold on a "first come, first served basis" from Monday January 14 onwards. The deposit to secure the booking is required within 5 business days thereafter. Inclusions Exhibition booths do not come with any supplied furniture. Exhibitors will need to arrange this themselves and can do so by contacting the preferred supplier Fusion, who can supply a basic package or something more elaborate. The full Fusion catalogue can be downloaded from the conference page on the ADIA website. ADIA takes no responsibility for contracts made in this regard as they are between the exhibitor and the supplier. Insurance Exhibitors must ensure that they have their own public liability and goods and equipment insurance. Darwin Convention Centre,