Sponsorship and Exhibition invitation

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1 Strategy, Resources, Performance Sponsorship and Exhibition invitation Brisbane Royal International Convention Centre March #fleet19 Presented by Institute of Public Works Engineering Australasia

2 IPWEA AUSTRALASIAN FLEET CONFERENCE 2019 An invitation to SPONSOR OR EXHIBIT Thank you for your interest in the 2019 IPWEA Australasian Fleet Conference. The first question you probably have is: What makes this conference different to all the other fleet conferences out there?. It s simple: for one thing, we re not some private conference organiser charging you a fortune for attendance. We have been advising the Australasian fleet industry on best practice since Other commercially run conferences frequently use IPWEA experts as their keynote speakers. In 2017, we decided it was time for IPWEA to host its own fleet conference. The feedback we received to the inaugural IPWEA Australasian Fleet Conference was nothing short of astounding, with some attendees commenting that it was the best fleet conference they had ever been to. If you were a part of the inaugural conference, thank you! The 2018 conference was also a resounding success with an increase in delegates, sponsors and exhibitors. Dollars spent are reinvested back into IPWEA FLEET resources for Fleet practitioners. Another strong program will be presented and we ll be attracting the key decision makers in plant and vehicle fleets and there will be plenty of time for networking and demonstrating your products and services. That s why you should sponsor or exhibit. You ll get your investment back tenfold. See you there! Robert Fuller CEO, Institute of Public Works Engineering Australasia The conference is a premier event bringing fleet practitioners from councils, public sector agencies and the private sector together with suppliers and technical practitioners to learn the latest in strategy, resources and performance to deliver best practice fleet management. The IPWEA Fleet Conference is the culmination of a lot of work from the Fleet Council and will bring together fleet managers, workshop staff, fleet stakeholders and the industry in a program that is relevant and addresses current and future challenges. See you there! Ross Moody, IPWEA Director Fleet

3 Why you can t afford to miss this conference KEY BENEFITS Delegates from Australasia attend this IPWEA Fleet Conference Key decision makers in attendance Numerous face-to-face networking opportunities The opportunity to present new initiatives and technologies to delegates CONFERENCE TOPICS The IPWEA Australasian Fleet Conference will showcase leading speakers from Australia and beyond, discussing major issues impacting the industry. Keynote speakers will be announced on the conference website. Conference topics will be designed to inspire and enhance the knowledge of delegates. WHO YOU WILL BE TARGETING Fleet Operators throughout Australia and New Zealand: Plant and Fleet Managers Fleet Officers Works and Parks Supervisors Workshop Supervisors Works Engineers Asset Managers Procurement Officers WHAT S ON OFFER Customised packages are available to suit your marketing requirements, with opportunities contained within this prospectus. IPWEA is keen to ensure that the investments made by conference sponsors and exhibitors are effective, and that conference delegates are able to quickly access sponsors and exhibitors products and services in their fields of interest. IPWEA FLEET Our fleet program presents an unmissable opportunity for a supplier to reach: Every council in Australia (550 plus) and New Zealand More than 200 IPWEA FLEET workshop attendees annually More than 1700 members of the IPWEA FLEET Community (online forum) More than 20,000 IPWEA contacts fleetconference.com.au #fleet19

4 IPWEA IS PROUD TO ANNOUNCE THE 3RD IPWEA AUSTRALASIAN FLEET CONFERENCE MARCH 2019 IPWEA s highly regarded Fleet Management division has been providing expert training, information and best practice documentation since Our extensively researched and practical guidance manuals and training materials for Fleet Managers, Workshop Supervisors and their teams have been relied on by fleet operators including most Australian councils. This is your invitation to become part of the IPWEA conference as a sponsor or trade display exhibitor. Our fleet community is facing unprecedented change and challenges. Our conference will respond to the critical areas within fleet management to provide solutions and practical guidance. The constant pressure to reduce costs combined with the rapid integration of new technologies and increasing regulation is impacting how fleet is managed. Komatsu Australia is a long-time IPWEA Platinum Partner, and in announcing the recent renewal of the partnership, Phillip Atley, Komatsu Australia s National Business Manager, Government and Construction Graders, said: It s been a long-standing relationship that has helped us enormously in our successes in the local government sector in Australia and New Zealand. Furthering this engagement really helps us reinforce the Komatsu name across local government. IPWEA has always been a very good organisation to be engaged with, it s a very professional institute, and gives us access to the key decision makers at that critical local government level.

5 UNIQUE OPPORTUNITY This is a unique opportunity to be involved through sponsorship of the conference and/or exhibiting at the trade display. Your business will benefit by: Promoting your brand to a targeted fleet audience Networking with major customers at the one event Networking and reinforcing relationships with existing customers Supporting the industry that supports you ABOUT IPWEA IPWEA is the peak professional not-for-profit organisation providing member services and advocacy to professionals involved in delivering public works and services in Australia and New Zealand. Its Australasian membership of over 4,000 represents practitioners primarily in state and local government but also in private industry. Key communication tools of the Institute are our four-monthly digital magazine and monthly e-newsletter sent to IPWEA s 13,500 plus online database, plus a fleet specific e-newsletter sent to over 1,700 contacts that have a major focus in fleet. ABOUT IPWEA S FLEET PROGRAM A key focus for IPWEA is plant and vehicle (fleet) management. Our fleet community of practice is aimed at raising the profile and knowledge of plant and vehicle management in public works and private sector fleets. The program presents a unique opportunity for a supplier to reach all councils in Australia and New Zealand. IPWEA FLEET s mission is to support those working, or intending to work in the management, procurement, maintenance and use of plant, vehicles & equipment. IPWEA FLEET is the leading provider of Plant and Vehicle Fleet Management reference materials and resources and provides a range of training and networking opportunities to the fleet industry.

6 IPWEA AUSTRALASIAN FLEET CONFERENCE Conference program snapshot Monday 25 March pm pm Conference registration 4.30pm pm Conference opening, keynote and panel session 6.00pm pm Welcome function Tuesday 26 March am am Conference registration and breakfast 8.00am pm Conference 5.15pm pm Conference networking reception Wednesday 27 March am am Conference registration and breakfast 8.15am pm Conference 12.00pm pm Komatsu factory tour 2019

7 2018 DELEGATE FEEDBACK 70% of delegates said they are 'very likely' to attend the 2019 conference 85% rated 2018 conference excellent or exceeded expecations 80% rated 2018 trade display as excellent or very good

8 SPONSORSHIP Sponsorship options are designed to meet your budget and requirements. All levels of sponsorship include the promotion of your business name and logo in the conference advertising material and during the conference proceedings. Specific conference activities can also be sponsored. Levels of sponsorship are available to suit your individual needs and can be tailored if required. SPONSORSHIP ADVANTAGES This IPWEA FLEET industry event is a unique opportunity to promote your business products and services with the key decision makers particularly within the local government fleet sector. Becoming a fleet sponsor delivers your business the benefits of: Positioning itself as an industry go to, building important brand recognition Delivering added sales and promotional benefits via the sponsorship Investing and expanding within this vital and hard to access local government sector Developing an ongoing relationship with the peak industry body IPWEA Establishing the business as a foundation supporter for future conference

9 SPONSORSHIP & TRADE DISPLAY PACKAGES PLATINUM SPONSOR Welcome Function (1) $15,000 + GST Naming rights of the welcome function on Monday night. Acknowledgement of sponsor by MC at sponsored function. Level of sponsorship highlighted in Conference program. Recognition as the Platinum Sponsor including logo on all literature relating to the conference. Four complimentary conference registrations, including tickets to all social functions. Four extra tickets to sponsored function for extra staff. Trade display for the duration of the conference located in the most prominent, high traffic position, with no competitors located nearby, subject to adequate notice. Company spokesperson to make a five-minute address at sponsored event. Company spokesperson to make a five-minute address at a plenary session. Company signage at sponsored function. Acknowledgement at conference opening and closing. Company supplied banner prominently displayed in conference plenary room. PowerPoint slide acknowledgement at appropriate timing. Exclusive sponsorship of delegates name badge - logo on badge Full page advertisement in conference handbook. Insert in conference satchel. Company logo prominently featured on all correspondence and advertisements for the conference.

10 SPONSORSHIP & TRADE DISPLAY PACKAGES GOLD SPONSOR Networking Function (1) $12,000 + GST Naming rights of the networking function hosted on Tuesday evening. Acknowledgement of sponsor by MC at sponsored function. Recognition as the Gold Sponsor including logo on all literature relating to the conference. Three complimentary conference registrations, including tickets to all social functions. Three extra tickets to sponsored function for extra staff. Trade display for the duration of the conference located in the most prominent, high traffic position, with no competitors located nearby, subject to adequate notice. Company spokesperson to make a five-minute address at sponsored event. Company spokesperson to make a five-minute address at a plenary session. Company signage at sponsored function. Acknowledgement at conference opening and closing. Company supplied banner prominently displayed in conference plenary room. PowerPoint slide acknowledgement at appropriate timing. Full page advertisement in conference handbook. Insert in conference satchel. Company logo prominently featured on all correspondence and advertisements for the conference.

11 SILVER SPONSOR $8,000 + GST Breakfast Function Tuesday or Wednesday (2) Naming rights of the breakfast function hosted on Tuesday or Wednesday. Acknowledgement of sponsor by MC at sponsored function. Recognition as the Silver Sponsor including logo on all literature relating to the conference. Two complimentary conference registrations, including tickets to all social functions. Two extra tickets to sponsored function for extra staff. Trade display for the duration of the conference. Company spokesperson to make a five-minute address at sponsored event. Company spokesperson to make a five-minute address at a plenary session. Company signage at sponsored function. Acknowledgement at conference opening and closing. Company supplied banner prominently displayed in conference plenary room. PowerPoint slide acknowledgement at appropriate timing. Full page advertisement in conference handbook. Insert in conference satchel. Company logo prominently featured on all correspondence and advertisements for the conference. BRONZE SPONSOR Conference Bag (5) $5,000 + GST Recognition as the Bronze Sponsor including logo on all literature relating to the Conference. One complimentary conference registrations, including tickets to all social functions. Trade display for the duration of the conference. Organisational Logo (one colour) printed on the conference satchel Acknowledgement at conference opening and closing. PowerPoint slide acknowledgement at appropriate timing. Company logo prominently featured on all correspondence and advertisements for the conference.

12 SESSION SPONSOR (6) $2,000 + GST Naming rights of a session for the conference. Level of sponsorship highlighted in Conference program. Recognition as a Session Sponsor including logo on all literature relating to the conference. Acknowledgement by chairperson at commencement of sponsored concurrent session. PowerPoint slide acknowledgement at appropriate timing. KEYNOTE SPEAKER SPONSOR (5) $2,000 + GST Sponsorship of a Keynote Speaker for the conference Acknowledgement of sponsor by MC at sponsored function. Recognition as a Keynote Speaker Sponsor including logo on all literature relating to the conference. MC SPONSOR (1) $2,000 + GST Sponsorship of the Master of Ceremonies for the conference. Sponsor to introduce the MC at the start of the conference. Recognition as the MC Sponsor including logo on all literature relating to the conference. Company logo to be displayed by the MC for the duration of the conference.

13 HANDBOOK SPONSOR (1) $2,000 + GST Sponsorship of conference handbook including logo on the front cover. Recognition as the Handbook Sponsor including logo on all literature relating to the conference. Full page advertisement in conference handbook. LUNCH SPONSOR (1) $2,000 + GST Naming rights of conference Lunch. Level of sponsorship highlighted in Conference program. Recognition as the Lunch Sponsor including logo on all literature relating to the conference. Company signage at sponsored function. CONFERENCE APP SPONSOR (1) $1,500 + GST Sponsorship of conference app including logo. Recognition as the Conference App Sponsor including logo on all literature relating to the conference. Company logo on conference app. MORNING & AFTERNOON TEA SPONSOR (3) $1,500 + GST Naming rights of respective morning tea or afternoon tea. Recognition as a Morning or Afternoon Tea Sponsor including logo on all literature relating to the conference. Company signage at sponsored function.

14 CONFERENCE SUPPORTER $1,000 + GST Recognition as Conference Supporter including logo on all literature relating to the conference. CONFERENCE SUPPORTER PLUS Tailored packages to meet the sponsors needs. FULL PAGE or HALF ADVERT $1,000 + GST $600 + GST Full page or half page advertisement in the Fleet program distributed to all delegates at the conference. EXHIBITOR $3,000 + GST Level highlighted in conference program. One complimentary conference registration, including tickets to all social functions. Table top display for the duration of the conference. Recognition as a Conference Exhibitor including logo on all literature relating to the conference. Company logo on plenary room exhibitors' banner (size of logo in proportion to sponsorship level). Company logo on conference website with link to company s home page. If you wish to display plant, machinery or vehicle, this will be an additional $500 on top of the exhibitor package.

15 Conference Venue Royal International Convention Centre 600 Gregory Terrace, Bowen Hills QLD The Brisbane Showgrounds is located just 1.5km from the city s CBD in Bowen Hills. It s bordered by Bowen Bridge Road, O'Connell Terrace, Brookes Street and St Paul's Terrace and is home to the state-of-the-art Royal International Convention Centre (Royal ICC), a four and a half star Rydges Hotel and vibrant King Street dining hub. It s also in walking distance of Fortitude Valley, which boasts some of the best boutique shopping in Brisbane along with a diverse range of entertainment options. Public transport is easily accessible and Brisbane s Domestic and International Airports are just a quick 15 minute taxi ride away. Networking Function The conference networking function on Tuesday 26 March will beheld at Stockmen's Bar & Grill. A quintessential Australian feel-good pub, Stockmen s Bar and Grill has more atmosphere than a Jimmy Barnes concert! If you've never been to a pub in the bush, Stockmen's is the next best thing

16 ADDITIONAL INFORMATION SPONSORSHIP TERMS The following are explanations of the various elements contained with our sponsorship packages. Cancellations and refunds Once a booking form has been received, any cancellation must be advised in writing. If the cancellation is received on or before 4th February 2019, a cancellation fee of 25% of the total fees will be retained/due. For cancellations after this date, the full amount of the total fees will be retained/due. These cancellation terms apply whether or not payment has been received at the time of cancellation. Complimentary full conference registration Full conference registration includes lunches, morning and afternoon teas, conference program and material, name badge, conference satchel, welcome reception and conference networking function. Additional company representatives (above the sponsorship entitlement) will be at early registration rates. Delegate registrations are non-transferable. Company signage The type of company signage to be displayed is dependent on the space and physical constraints at the venue. Every effort will be made to accommodate sponsors requests. Public and product liability insurance Australian regulations require all exhibitors to have adequate public and product liability insurance cover based on a limit of indemnity to the value of A$10,000,000 or above. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition area. Please ensure a copy of your current public liability insurance is forwarded to the Conference Managers with your booking form. Satchel insert Minimum of 100 pieces (one A4 or DL size flyer, brochure or similar). Other promotional material or product samples subject to confirmation (eg pens, writing pads with company logo). We encourage non-paper items to support the intention of running an environmentally-friendly conference. Details of shipping information to be provided by organisers. Trade display allocation Sponsors will be given first choice of preferred trade display location at the conference venue; all other site locations will be allocated by the conference managers just prior to the commencement of the conference, however, preference will be given to those organisations who confirm their participation early. Trade display Trade display includes a table top display, with table, two chairs and power. A booking form is available on request. The sponsor and trade exhibition area will be co-located with catering in areas next to where the conference presentations will be held. Contact: Institute of Public Works Engineering Australasia Nicole Patten Manager Marketing, Events and Training Suite 1202, Level 12, 32 Walker Street, North Sydney 2060

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