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2 ABOUT THE CONFERENCE On behalf of Stormwater Australia, it is our pleasure to invite your organisation to participate as a Sponsor or Exhibitor at Stormwater2018: The 5th National Conference on Urban Water Management, which will be held at ANZ Stadium, Sydney Olympic Park, New South Wales from Monday, 8th October to Friday, 12th October, Stormwater Australia are excited to bring the National Conference to Sydney Olympic Park, home to some of the most exciting performances, sporting fixtures, public events and exhibitions. The Conference theme for the Stormwater2018 is Working Together, Building Tomorrow. Stormwater2018 will attract the very best stormwater and urban water management professionals from across Australia and beyond. The Conference will include keynote presentations, technical papers, pre conference workshops, technical tours and networking opportunities for the benefit of all delegates, sponsors and exhibitors. One of the highlights for this Conference will be the Stormwater Australia 2018 Awards for Excellence Dinner, which will be held on Wednesday, 10th October, With the Conference set to attract more than 350 delegates, this is an opportunity for your organisation to increase brand awareness, generate sales leads, develop new and existing client relationships, as well as showcase your services directly to your target market. This Conference has evolved to be the major stormwater event held across Australia and we would like your organisation to participate as a sponsor or exhibitor at the premier stormwater management event to be held in WHO ARE THE DELEGATES? Local Government Managers of Engineering Services, City Strategy and Development, Planning and Environment and Health. Civil and Consulting Engineers Drainage Engineers Environmental Engineers Infrastructure and Asset Officers Water Projects and Sustainability Coordinators Catchment Management Officers Sustainability Managers Urban Planners Policy Managers and Officers University and Research Institutes Environmental Scientists Research Scientists Landscape Architects Academics specialising in Water and Civil Engineering Sydney Olympic Park is Australia s premier events destination. The area was redeveloped for the 2000 Olympics and the facilities built continue to be used for sporting, musical, and cultural events, including the Sydney Royal Easter Show, Sydney Festival and a number of world class sporting fixtures. Sydney 2

3 BENEFITS TO YOUR ORGANISATION The Sponsorship and Trade Exhibition packages for the Stormwater2018 National Conference have been designed to provide your business with maximum exposure to Conference Delegates. All Sponsors and Exhibitors will: NETWORKING OPPORTUNITIES FOR SPONSORS & EXHIBITORS Participation in the Stormwater2018 National Conference will provide a range of opportunities for sponsors and trade exhibitors to interact with delegates throughout the event. Have the opportunity to participate in a highly successful Conference with a strong history as a premier event in the urban water sector. Be able to launch new products to key decision makers in the industry. Have unrivalled opportunity to meet commercial prospects face to face. Be able to show your product range in real time rather than by catalogue or word of mouth. Raise your profile in the field and add value to your brand. Have the opportunity to network with 350+ urban water management professionals. Have your company promoted nationally through relevant Conference publications and advertising, including editorials, promotional s, LinkedIn, Facebook and Twitter. Add value to your marketing strategy and accelerate the buying process. Have the opportunity to increase your sales and benchmark products and services against your competitors. This year s Social Program will include the Conference Welcome Reception to be held on the evening of Tuesday, 9th October, 2018 and the 2018 Conference Dinner and presentation of the 2018 Stormwater Australia National Awards for Excellence, to be held on the evening of Wednesday, 10th October, Attendance to each of these events is included in all Platinum, Gold and Silver Sponsorship packages as well as all Trade Exhibition packages. To Register for the Conference as a delegate, please visit the official Conference website FURTHER INFORMATION ANZ Stadium, Sydney Olympic Park Should you have any questions regarding any of the information contained within this Prospectus, please contact Julie McGraw, Conference Manager at GEMS Event Management Australia on or 3

4 2018 SPONSORSHIP PACKAGES Please refer to the following pages for the detailed listing of sponsorship package entitlements. SPONSORSHIP INCLUSIONS Platinum Conference Gold Conference (1 available) Gold Dinner Silver Welcome Reception Silver Social Media, Website and App Silver Satchel Bronze Workbook and Proceedings Bronze Technical Tour Fees without Exhibition Space $16,000 $10,500 $10,500 $6,500 $6,500 $6,500 $4,000 $4,000 *Fees with Exhibition Booth $17,500 Double Booth $12,000 Single Booth $12,000 Single Booth $8,000 Single Booth $8,000 Single Booth $8,000 Single Booth N/A N/A Pull up banners to be displayed Conference Venue Conference Venue Dinner Venue Welcome Venue Company logo placement on... All pages of the Conference Website Supporter page of the Conference Website Supporter page of the Conference Website Supporter page of the Conference Website All pages of Conference Website, Social Media and Conference App Supporter page of Conference Website and 1 side of Conference Satchel Supporter page of Conference Website and Front cover of the Delegate Workbook Supporter page of Conference Website and Front Cover of Technical Tour Workbook Logo displayed on Conference Formality PowerPoint Dinner PowerPoint only Address to delegates Opening Day 1 Opening Day 2 or 3 Dinner Welcome Reception Satchel Insert placed into Conference satchel 1 Item 1 Item Full Conference Registration (Including 2 evening functions) Additional Social Function Ticket(s) 2 at the Conference Dinner 3 at the Welcome Reception 4 Acknowledgement in all promotional s Delegate Workbook Advertisement 2 Full pages Full page Full page Half page Half page Half page Full page Half page

5 PLATNIUM CONFERENCE SPONSOR Package Fee: With Exhibition Space $17,500 Exclusive Platinum Sponsorship of the Conference. Sponsor to provide up to four (4) pull up banners to be displayed in the Plenary room and Registration Area. One (1) 6m x 2m double exhibition booth included (Valued at over $6,800) or equivalent floor space to erect a custom display. Company logo displayed on the big screen of ANZ Stadium. Exclusive 5 minute address to delegates in the Opening Plenary Session on Day 1 of the Conference. Four (4) complimentary registrations to attend the Conference (Full Three Day Registration including attendance at the Welcome Reception and Conference Dinner). Inclusion of promotional flyer/collateral item in the Conference Satchel (1 piece, supplied by your organisation). Company logo prominently displayed on Conference Formality PowerPoints. Inclusion of two (2) full pages, A4 advertisement in the Conference Workbook (sponsor supplied). Company name, logo and web link advertised on all pages of the official Conference website and in all correspondence promoting the event. Option to purchase an additional Exhibition Booth at 20% OFF. GOLD CONFERENCE SPONSOR Package Fee: With Exhibition Space $12,000 Without Exhibition Space $10,500 (1 package available, 1 package sold) Company logo prominently displayed at the Conference. Sponsor to provide up to two (2) pull up banners to be displayed in the Plenary room and Registration Area. Company logo displayed on the big screen of ANZ Stadium during the Conference. Exclusive 5 minute address to delegates in the Opening Plenary Session on Day 2 or Day 3 of the Conference. Two (2) complimentary registrations to attend the Conference (Full Three Day Registration including attendance at the Welcome Reception and Conference Dinner). Company logo prominently displayed on Conference Formality PowerPoints. Inclusion of one (1) full page, A4 advertisement in the Conference Workbook (sponsor supplied). 5 Company name, logo and web link advertised on the Sponsors page of the official Conference website and in all correspondence promoting the event.

6 vhv Package Fee: With Exhibition Space $12,000 Without Exhibition Space $10,500 GOLD CONFERENCE DINNER SPONSOR Exclusive branding rights at the 2018 Conference Dinner, which will be held on Wednesday, 10th October, Sponsor to provide up to two (2) pull up banners to be displayed in the function room. Exclusive 5 minute address to delegates at the Conference Dinner. Two (2) complimentary registration to attend the Conference (Full Three Day Registration including attendance at the Welcome Reception and Conference Dinner). Two (2) additional complimentary tickets to the Stormwater 2018 Conference Dinner on Wednesday, 10th October. One (1) Reserved Table in a prominent position at the Conference Dinner (dinner tickets not included). Company logo prominently displayed on the Conference Dinner Formality PowerPoints. Inclusion of one (1) full page, (A4 portrait) advertisement in the Conference Workbook (sponsor supplied). Company name, logo and web link advertised on the Sponsors page of the official Conference website and in all correspondence promoting the event. Option to purchase an additional Exhibition Booth at 20% OFF. SILVER WELCOME RECEPTION SPONSOR Package Fee: With Exhibition Space $8,000 Without Exhibition Space $6,500 Exclusive branding rights at the 2018 Conference Welcome Reception, which will be held on Tuesday, 9th October, Sponsor to provide up to two (2) pull up banners to be displayed in the function room. Exclusive 5 minute address to delegates at the Conference Welcome Reception. One (1) complimentary registration to attend the Conference (Full Three Day Registration including attendance at the Welcome Reception and Conference Dinner). Three (3) complimentary tickets to the Conference Welcome Reception. Inclusion of one (1) half page, (A5 landscape) advertisement in the Conference Workbook (sponsor supplied). Company name, logo and web link advertised on the Sponsors page of the official Conference website and in all correspondence promoting the event. 6 Option to purchase an additional Exhibition Booth at 20% OFF.

7 NATIONAL AWARDS FOR EXCELLENCE CATEGORY SPONSOR Package Fee: $1,000 per category The 2018 Stormwater National Awards for Excellence Dinner will be held on Wednesday, 10th October, 2018 at ANZ Stadium, Sydney Olympic Park. Category sponsors will have their organisation promoted as the sponsor of any one of the categories below: Excellence in Asset Management Excellence in Infrastructure Excellence in Integrated Stormwater Design Excellence in Policy or Education Excellence in Research and Innovation Excellence in Strategic or Master Planning Organisation logo displayed with sponsored category on selected promotional material Company logo displayed on Conference Dinner PowerPoint slide of the sponsored category. One (1) complimentary ticket to attend the 2018 Stormwater National Awards for Excellence Dinner. Representative from the organisation to present the award of their category. Company name, logo and web link advertised on the Sponsor page of the official Conference website and in all correspondence promoting the event. *Subject to availability. Category sponsorship may also be declined where there is a potential conflict of interest. 7

8 hi Package Fee: With Exhibition Space $8,000 Without Exhibition Space $6,500 SILVER CONFERENCE SATCHEL SPONSOR Exclusive branding rights on the 2018 Conference Satchel which will be distributed to every delegate on arrival at the Conference. Inclusion of promotional flyer/collateral item in the Conference Satchel (1 piece, supplied by your organisation). One (1) complimentary registration to attend the Conference (Full Three Day Registration including attendance at the Welcome Reception and Conference Dinner). Inclusion of one (1) half page, (A5 landscape) advertisement in the Conference Workbook (sponsor supplied). Company name, logo and web link advertised on the Sponsors page of the official Conference website and in all correspondence promoting the event. Option to purchase an additional Exhibition Booth at 20% OFF. SILVER SOCIAL MEDIA, WEBSITE & CONFERENCE APP SPONSOR hi Package Fee: With Exhibition Space $8,000 Without Exhibition Space $6,500 One (1) complimentary registration to attend the Conference (Full Three Day Registration including attendance at the Welcome Reception and Conference Dinner). Sponsors name and logo to be posted on the official Conference social media channels official Twitter, Facebook, LinkedIn and Instagram accounts. Every time someone uses #stormwater18 you will be seen! Exclusive branding on the official Conference App. Five (5) sponsored posts to be posted on the official Conference social media accounts for the duration of the promotion cycle for the Conference (Conference Organisers retain final editorial approval of content, but generally the post will be available to the sponsoring organisation to promote your involvement in the Conference as well as your products and services). A 200x200 pixel advertisement promoting your company s involvement in the Conference, to be posted on official Conference social media accounts. This picture can link back to the sponsoring organisations website or a weblink of your choice. One (1) complimentary half page (A5 landscape) advertisement placed into the Conference Workbook (sponsor supplied). Company name, logo and web link advertised on all pages of the official Conference Website and in all correspondence promoting the event. 8

9 BRONZE WORKBOOK AND PROCEEDINGS SPONSOR Package Fee: $4,000 Company logo prominently displayed on the front cover (full colour) of the Delegate Workbook, which will be distributed to every delegate on arrival at the Conference. Company logo prominently displayed on the 2018 Conference Proceedings webpage of the official Stormwater National website for 6 months post event. One (1) complimentary full page (A4 landscape) advertisement placed into the Conference Workbook (sponsor supplied). Company name, logo and web link advertised on the Sponsors page of the official Conference Website and in all correspondence promoting the event. BRONZE TECHNICAL TOUR SPONSOR Package Fee: $4,000 Company logo prominently displayed on the front cover (full colour) of the Technical Workbook, which will be distributed to every delegate on the Technical Tour. One (1) complimentary half page (A5 landscape) advertisement placed into the Conference Workbook (sponsor supplied). Company name, logo and web link advertised on the Sponsors page of the official Conference Website and in all correspondence promoting the event. 9

10 Satchel Insert Fee: $850 Full Page Ad (A4) Fee: $850 Half Page Ad (A5) Fee: $500 Can t attend the Conference this year to promote your business? SATCHEL INSERT OR WORKBOOK ADVERTISEMENT You can still reach 100% of attendees with a satchel insert in the 2018 Conference Satchel, which is handed out to all delegates upon arrival at registration. Send us your latest marketing brochure or provide something a little different, that the delegates can take home with them (e.g. pen, ruler, keyring, hat, drink bottle etc). Alternatively, you can include an advertisement in the Conference Delegate Workbook (artwork to be supplied by your organisation). Advertisers will also have their Company name, logo and web link included on the Official Conference Website. Please note: Sponsoring organisations must advise the Conference Organisers of their insert type and ensure document inserts (brochures etc) are no more than 10 pages. **All Confirmed Sponsors will receive a full delegate list with contact details one week prior to the Conference (only delegates who wish to have details shared contact details will include full name, title, organisation, business address and business contact number only) Does your Company Need a Different Sponsorship Opportunity We can work with you to create packages and commitment levels tailored to suit your marketing strategies, that will help your company achieve the best results at the 2018 Stormwater National Conference. Contact Julie McGraw, Conference Manager at GEMS Event Management on or to discuss your ideas. 10

11 2018 TRADE EXHIBITION PACKAGES EXHIBITOR ENTITLEMENTS Trade Exhibition Rates Member Rates (includes GST) Trade Booth 3.0m x 2.0m $3600 per booth Space Only Minimum 6.0m x 2.0m $500 per m2 Non Member Rates (includes GST) Trade Booth 3.0m x 2.0m $4600 per booth Space Only Minimum 6.0m x 2.0m $600 per m2 Your Trade Booth will include: 3.0m x 2.0m of floor space (6.0m²) Velcro compatible side and rear walls 2.4 m high Fascia bearing your company name (up to 30 letters) 2 x 20 watt lights per stand 1 x single power point per stand Your Space Only will include: 1 x single power point per stand only Space only booths must be a minimum of 6 x 2 metres TRADE EXHIBITION DATES AND TIMES The Trade Exhibition will run during Conference hours on Tuesday, 9th October to Thursday, 11th October, The Exhibition will open at approximately 8.00 am each day and close at the conclusion of Afternoon Tea. Arrival Tea and Coffee, Morning Tea, Lunch and Afternoon Tea will be served in the Conference Exhibition Area. One (1) Full Conference Registration, which includes access to all sessions, catering (Morning/Afternoon Teas and Lunch) on all days of Conference. One (1) complimentary ticket to attend the Welcome Reception. One (1) complimentary ticket to attend the Conference Dinner. Company contact details listed in the Conference Delegate Workbook. Company web link listed on the Conference Website. Inclusion on the 2018 Exhibitor Passport A full delegate listing at the conclusion of the Conference (only delegates who wish to have details shared). TRADE EXHIBITOR INSURANCE Exhibitors should consult their own insurance company and/or broker for proper coverage of their exhibits and displays. In most cases you will be able to extend your existing policy. Public Liability Insurance cover for your exhibition area must be taken out for a minimum of $10,000,000 from the first day of bump in, Monday, 8th October until the completion of bump out on the evening of Thursday, 11th October. A copy of your Public Liability Certificate of Currency must be sent to Melda Kocataskin at GEMS Event Management Australia via to by no later than Friday, 7th September, CATERING FOR EXHIBITION STAFF Catering is included in your exhibition package for one (1) staff member nominated to receive the complimentary Full Conference Registration. So that all members of staff can enjoy Morning Tea, Lunch and Afternoon Tea with delegates, the exhibiting company will be charged $80 per day for each additional staff member who is working at the Exhibition, to cover the catering fees charged by the 11 venue.

12 TRADE EXHIBITION FLOORPLAN Catering Station Catering Station Catering Station Catering Station Sold On Hold Catering Station 12

13 EXHIBITOR MANUAL The Exhibitor s Manual, to be sent out at least three months prior to the Conference, will provide you with all of the information you need in order to plan for your attendance as a Trade Exhibitor at the Stormwater 2018 Conference. Should you have any questions beforehand, you can contact the Stormwater2018 Conference Manager, Julie McGraw at GEMS Event Management Australia on The 2018 Conference Trade Exhibition will feature a Passport Program to encourage attendees to visit each of the exhibitors and increase overall exhibition attendance. We believe that this program will add value to those organisations who choose to make a significant investment in the Conference, by being part of our Trade Exhibition. How the Program will Work: TRADE EXHIBITION PASSPORT PROGRAM TELL EVERYONE YOU WILL BE THERE! To assist our Sponsors and Exhibitors with pre event marketing, we will provide you with a Conference Promotional Tile (jpg format), which you and your colleagues can add to their signature as well as your businesses website. This will be provided upon receipt of the completed Sponsorship/Trade Exhibition Registration Forms. ANZ Stadium Exhibition Area Each delegate will receive an Exhibition Passport in their Conference Satchel. Delegates will need to visit every exhibitor over the two days of the Conference and have their Passport stamped by each exhibitor. (Exhibitors will be provided with a stamp at the beginning of the Conference). When delegates have their Passports completed (stamped by all exhibitors), they will then be able to submit their Passports into the entry box located at the Conference Registration Desk. All Passports must be lodged at the Conference Registration Desk by the conclusion of Afternoon Tea on the final day of the Conference. A Prize Draw will be conducted at the closing session of the Conference. Exhibitors and Sponsors are encouraged to donate products and services as prizes to be included in the prize pool. The sponsor/exhibitor organisation will be acknowledged for their prize donation as it is being drawn on stage in the final session of the Conference. The winning delegate must be in the Conference room at the time of the draw to win. 13

14 SPONSORSHIP/ TRADE EXHIBITION REGISTRATION FORM Contact Person Company ABN Postal Address Suburb Post Code Telephone Fax Mobile Website I/We wish to sponsor/exhibit at the 2018 Stormwater National Conference and apply for the sponsorship package/exhibition booth as indicated. We agree to pay the total cost as shown on the dates indicated, including applicable GST and any other charges incurred on our behalf. I/We authorise the organisers to use the intellectual property supplied by us such as logos, to advertise and promote the Conference. I/We indemnify the organisers against any claims arising out of the use of the intellectual property in accordance with this Sponsorship and Exhibition Prospectus. Signed Name (Print) Position 14

15 SPONSORSHIP/ TRADE EXHIBITION REGISTRATION FORM Available Sponsorship Options Cost With Exhibition Space Cost Without Exhibition Space Platinum Event Sponsor $17,500 $16,000 Gold Conference Sponsor $12,000 $10,500 Gold Dinner Sponsor $12,000 $10,500 Silver Welcome Reception $8,000 $6,500 Silver Social Media $8,000 $6,500 Silver Conference Satchel $8,000 $6,500 Bronze Conference Workbook/Proceedings NA $4,000 Bronze Technical Tour NA $4,000 Available Exhibition Options Cost Qty Total Member Single Trade Exhibition Space 3.0m x 2.0m $3,600 Non Member Single Trade Exhibition Space 3.0m x 2.0m $4,600 Member Space only minimum 6.0m x 2.0m Non Member Space only minimum 6.0m x 2.0m Sponsor Only Additional Single Trade Exhibition Space 3.0m x 2.0m *Sponsor Exhibition Booth with applicable 20% $500 per square $600 per square metre $2,880 Exhibition Location I wish to reserve the following exhibition space at the Conference: 1st Preference 2nd Preference 3rd Preference Trade Exhibition/Sponsorship Payments Exhibitors and Sponsors are reminded to observe the payment terms and conditions as specified. As the maximum number of spaces are limited, non compliance may 15 result in the letting of your space to another Exhibitor. Please note that there are no refunds for services ordered and not utilised due to cancellation or failure to collect. If for any reason the Conference is cancelled by the Organisers, there will be a full refund minus any expenses already incurred.

16 SPONSORSHIP/ TRADE EXHIBITION PAYMENT DETAILS Trade Exhibition/Sponsorship Payment Options All prices shown include GST. A Tax invoice will be issued upon receipt of this Sponsorship/Exhibition Registration Form. All cheques should be made payable to GEMS Event Management Australia Pty Ltd. Payment can also be made by direct debit, Visa, MasterCard or AMEX. (Note: a 2.5% surcharge will apply for all credit card payments). A tax invoice representing the total fee will be raised immediately and ed to your designated contact. Full payment must be received within 30 days from date of the invoice. Trade Exhibition/Sponsorship Booking Cheque (Please make cheques payable to GEMS Event Management Australia Pty Limited.) Direct Deposit (If you wish to make payment by direct deposit, bank deposit details will be provided on your tax invoice.) Please complete the last three pages of this document and return via to Melda Kocataskin at GEMS Event Management Australia to Upon receipt, confirmation of your sponsorship or exhibition booking will be advised by return . Cancellations Sponsorship cancellations received in writing by the Conference Organisers, will only be accepted if the sponsoring company has not yet received coverage in any promotional s or marketing documents. In this instance, all fees will be refunded less an AUD$550 administration fee. Sponsorship cancellations received after the sponsoring company has received the above mentioned acknowledgements, cannot be accepted and will not be refunded. Trade Exhibition cancellations received in writing by the Conference Organisers by Wednesday, 8th August, 2018 will be accepted and all fees refunded less an AUD$550 administration fee. Trade Exhibition cancellations received after this date will not be eligible for a refund. Please sign to confirm you have read and agree to the above Sponsorship and Trade Exhibition Payment and Cancellation terms. Signed Full Name Credit Card Payment 2.5% Credit Card surcharge will apply VISA MasterCard AMEX Credit Card No. / / / Expiry Date _ / _ Name on Card Signature Total Amount Charged $ Should you have any questions regarding the 2018 Stormwater National Conference, please contact the team at GEMS Event Management Australia on Conference Manager Julie McGraw Conference Organiser Conference Coordinator Melda Kocataskin 16

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