ACEM. Sponsorship and Exhibition Prospectus WINTER SYMPOSIUM. Australasian College for Emergency Medicine Winter Symposium

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1 ACEM WINTER SYMPOSIUM July 2017 Novotel Barossa Valley Resort, South Australia Australasian College for Emergency Medicine Winter Symposium Sponsorship and Exhibition Prospectus Visit Symposium website

2 WELCOME The ACEM Winter Symposium 2017 will be held in South Australia s beautiful Barossa Valley from of July The program will consist of four days of a combination of interactive sessions; workshops and plenary lectures. The focus will be on updates and reviews of clinical topics across the spectrum of Emergency Medicine by national and international speakers. The symposium will be held at the Novotel Barossa Valley Resort where up to 250 delegates will enjoy a fantastic social program whilst having the opportunity to network and catch up with old friends. There is no better time to enjoy the Barossa Valley than on sunny but crisp winter days; roaring fires; iconic red wines and fantastic locally produced food. Tom Soulsby On behalf of the organising committee 2

3 ACEM WINTER SYMPOSIUM 2017 LOCATION Located in South Australia, 60 kilometres from Adelaide, the beautiful Barossa Valley is a gourmet lover s paradise enriched by a strong cultural heritage that is reflected in its people, cuisine, wine and architecture. The Novotel Barossa Valley Resort is a restful haven nestled among the vines, just over an hour s drive from the Adelaide city centre, adjacent to the 18-hole Tanunda Pines Golf Course and boasting panoramic views across the Barossa Ranges and Jacob s Creek Vineyards. Novotel Barossa Valley Resort has very recently embarked on an extensive refurbishment that included a complete redesign of its restaurant. Now called The Cellar Kitchen, the addition of a signature Gourmet Bar has created a sophisticated look and feel. Apart from this transformation, an exciting collaboration had been established with local artisan food producer, cook and food educator, Saskia Beer, to form a unique food partnership. Saskia s vision is to make Barossa ingredients and local producers the food heroes and Novotel a real foodie destination and the place for every visitor and local to experience the region s rich food heritage. Be sure to dine at The Cellar Kitchen during your stay, and experience for yourself this wonderful new creation! 3

4 PROGRAM OVERVIEW * Disclaimer: The program outline provided below is a guide and remains subject to change. Wednesday 26 July Registration Open Location: Novotel Barossa, pre-function foyer Workshop 1 Workshop 2 Workshop ACEM Winter Symposium 2017 Welcome Reception Location: Novotel Barossa, Harry s Restaurant Thursday 27 July Registration and exhibition open Location: Novotel Barossa, pre-function foyer Sponsored Breakfast Session/Workshop Sponsored Breakfast Session/Workshop ACEM Winter Symposium Opening Plenary session Morning tea and exhibition Location: Novotel Barossa, Pre-function foyer Concurrent Session Concurrent session Concurrent session Concurrent session Lunch and exhibition Location: Novotel Barossa, pre-function foyer/harry s Restaurant Concurrent Session Concurrent session Concurrent session Concurrent session Afternoon tea and exhibition Location: Novotel Barossa, pre-function foyer/harry s Restaurant Concurrent Session Concurrent session Concurrent session Concurrent session 4

5 PROGRAM OVERVIEW Friday 28 July Registration and exhibition open Location: Novotel Barossa, pre-function foyer Sponsored Breakfast Session/Workshop Sponsored Breakfast Session/Workshop Plenary session Morning tea and exhibition Location: Novotel Barossa, Pre-function foyer Concurrent Session Concurrent session Concurrent session Concurrent session Lunch and exhibition Location: Novotel Barossa, pre-function foyer/harry s Restaurant Concurrent Session Concurrent session Concurrent session Concurrent session Afternoon tea and exhibition Location: Novotel Barossa, pre-function foyer/harry s Restaurant Concurrent Session Concurrent session Concurrent session Concurrent session ACEM Winter Symposium 2017 Dinner Location: TBC Saturday 29 July Registration and exhibition open Location: Novotel Barossa, pre-function foyer Sponsored Breakfast Session/Workshop Sponsored Breakfast Session/Workshop Plenary session Morning tea and exhibition Location: Novotel Barossa, Pre-function foyer Plenary session ACEM Winter Symposium 2017 Close ACEM Committee Meeting 5

6 PACKAGES PARTNERSHIP SPONSOR $9500 inc GST (unlimited opportunities) REGISTRATION ENTITLEMENTS 2 (two) fulltime delegate registrations which includes entry to all sessions catering as per the program 2 (two) tickets to the Welcome Reception 2 (two) tickets to the Symposium Dinner Symposium handbook and satchel SYMPOSIUM DINNER ENTITLEMENTS Opportunity to host a table of 10 guests at the dinner. Disclaimer: Opportunity above is to host 1 table. Closer to the symposium date a list of registered dinner guests will be provided. As a Partnership sponsor you will have the opportunity to invite registered dinner guests to join the table, please note that Keynote speakers will not be included and are not to be invited. The symposium organiser will manage this process of behalf of the Partner sponsor. MARKETING OPPORTUNITIES website hyperlink included on sponsorship section of website website included on the sponsorship page of the registration brochure (subject to print deadlines) website included on sponsorship page of the handbook/pocket program (subject to print deadlines) Acknowledgement as the Partnership sponsor on signage in the exhibition area Opportunity to provide 1 satchel insert Delegate list 30 days prior and post event. Delegate list is subject to Australian Privacy Laws and will include delegate name, position, organisation, state and country. EXHIBITION ENTITLEMENTS 1 (one) complimentary exhibition booth; booth inclusions booth size 3m x 2m (6m 2 ) carpeted flooring 2.4m high walling (side and back walls) fascia panel trestle table and 2 chairs 2 x 150 watt spotlights I x 5 amp power point per stand 6

7 PACKAGES BREAKFAST EVENT SPONSOR $3500 inc GST (4 opportunities available) Up to 40 delegates will be able to register for your breakfast session which is a free of charge event for the delegate. The sponsor is required to cover the costs associated with your chosen speaker, food and beverages, and any additional audio visual costs outside of the av already in use by the symposium. REGISTRATION ENTITLEMENTS 1 (one) fulltime delegate registration which includes entry to all sessions catering as per the program 1 (one) tickets to the Welcome Reception 1 (one) tickets to the Symposium Dinner Symposium handbook and satchel 2 (two) tickets to your sponsored breakfast to be used by your speaker/organisation representatives PRESENTATION OPPORTUNITY Opportunity to have a speaker of your choice present up to 30 minutes to breakfast guests Opportunity to provide 2 pull-up banners at your sponsored breakfast MARKETING OPPORTUNITIES Event listed in the program as Sponsored Breakfast Event with a link to details of the event on the sponsorship page of the Symposium website. website hyperlink on the sponsor page of the Symposium website Promotion of your event on the sponsorship page in the registration brochure along with logo, 150 word company overview and website (subject to print deadlines) Event listed in the program as Sponsored Breakfast Event with details of the event on the sponsorship page of the symposium handbook/pocket program (subject to print deadlines) Logo, 150 word company overview, and website on the sponsorship page of the symposium handbook/pocket program (subject to print deadlines) Acknowledgement as the Breakfast Event sponsor on signage in an exhibition area Opportunity to provide 1 item to the guests at your breakfast Delegate list 30 days prior and post event. Delegate list is subject to Australian Privacy Laws and will include delegate name, position, organisation, state and country. 7

8 PACKAGES DELEGATE BREAK SPONSOR $3500 inc GST (3 opportunities available) As the Delegate Break sponsor catering stations will display your company name and your promotional brochure (on your nominated day) for morning tea, lunch and afternoon tea. REGISTRATION ENTITLEMENTS 1 (one) fulltime delegate registration which includes entry to all sessions catering as per the program 1 (one) tickets to the Welcome Reception 1 (one) tickets to the Symposium Dinner Symposium handbook and satchel MARKETING OPPORTUNITIES website hyperlink on the sponsorship page of the symposium website website on the sponsorship page of the registration brochure (subject to print deadlines) website on the sponsorship page of the symposium handbook/pocket program (subject to print deadlines) 1 pullup banner in the exhibition/catering foyer area Opportunity to provide 1 satchel insert Opportunity to provide promotional t-shirt/ hat/scarf etc for Novotel service staff to wear during your breaks Delegate list 30 days prior and post event. Delegate list is subject to Australian Privacy Laws and will include delegate name, position, organisation, state and country. Disclaimer: As part of the ACEM terms and conditions the break sponsor/s are not permitted to handout brochures and merchandise. 8

9 PACKAGES SATCHEL INSERT SPONSOR $850 inc GST Opportunity to provide a brochure (no larger than A4 and no greater than 8 pages) or a promotional item. Item to be approved by symposium organisers. Items can include: Merchandise Notepads and pens Delegate gift Vouchers Brochures EXHIBITION BOOTH $4000 inc GST REGISTRATION ENTITLEMENTS 2 (two) fulltime delegate registration which includes entry to all sessions catering as per the ACEM Winter Symposium 2017 program 2 (two) tickets to the Welcome Reception 2 (two) tickets to the Symposium Dinner Symposium handbook and satchel EXHIBITION ENTITLEMENTS MARKETING OPPORTUNITIES Logo on the exhibition page of the symposium website Logo included on the exhibition page of the handbook/pocket program (subject to print deadlines) Opportunity to provide 1 satchel insert Delegate list 30 days prior and post event. Delegate list is subject to Australian Privacy Laws and will include delegate name, position, organisation, state and country. 1 (one) exhibition booth; booth inclusions booth size 3m x 1m 2.4m high walling (side and back walls) fascia panel carpeted flooring trestle table and 2 chairs 2 x 150 watt spotlights I x 5 amp power point per stand 9

10 ACEM WINTER SYMPOSIUM 2017 EXHIBITION FLOOR PLAN The ACEM Winter Symposium 2017 exhibition will be the central hub for all catering breaks for the symposium, morning tea, lunch and afternoon tea. The symposium sessions will be held in the rooms surrounding the exhibition area. Below is an initial floorplan (subject to change). More than 4 booth opportunities are available. Exhibitors are encouraged to join the participants at the welcome reception on the Thursday night and symposium dinner on the Friday night, and these activities are included in your complimentary registrations. 10

11 SPONSORSHIP AND EXHIBITION APPLICATION FORM All prices are listed in AUD and include GST CONTACT PERSON* *All correspondence will be directed to this person. Last Name First Name Organisation Position Address Suburb State Postcode Phone Fax Mobile *Onsite contact if different from above: Last Name First Name Mobile Please select your sponsorship or exhibition package Partnership sponsor $9500 Breakfast event sponsor $3500 Delegate break sponsor $3500 Satchel insert sponsor $850 Number of inserts: Exhibitor $4000 Number of booths: EXHIBITOR AGREEMENT Your signature below is taken as acceptance of the relevant entitlements and the terms and conditions as listed in the prospectus Name Signature Date PAYMENT OPTIONS A tax invoice for payment will be forwarded to you on confirmation, and will be due within 21 days of Invoice. Cheque payable to AOG Trust Account 3 Electronic Funds Transfer to BSB , Account Number To allow us to identify your EFT payment, please enter your surname as the statement reference and send a remittance advice by fax, post or to the details below. Please return this form to: All Occasions Group A: 12 Stirling Street, Thebarton, SA 5031 / E: / P: / F:

12 TERMS AND CONDITIONS ACCEPTANCE AND ALLOCATION The Australasian College for Emergency Medicine and Conference Organiser All Occasions Group, reserve the right to accept or reject any application for partnership at its absolute and unfettered discretion with the return of any deposit paid. Sponsorship and exhibition packages, which may be limited in number, will be generally allocated to those organisations who apply earliest. Allocation of booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of the Australasian College for Emergency Medicine and Conference Organiser, whose decision will be final. APPLICATION AND PAYMENT To confirm a package please contact and specify the package required. An acceptance form will be sent to you to complete, along with a tax invoice. On receipt of the completed form and full payment of your invoice, a confirmation letter will be sent outlining the exhibition details. Should your payment not be received within 21 days of invoice, the booth/s will be released for resale. As spaces are strictly limited, returning an Acceptance Form does not guarantee a place as a Sponsor or Exhibitor. You will be contacted with a confirmation letter to confirm your acceptance as a Sponsor or Exhibitor. CANCELLATION POLICY If the event is cancelled by the Australasian College for Emergency Medicine and/or Conference Organiser less than 2 months before the scheduled date, the Exhibitor is entitled to a 100% refund. If the event is rescheduled by the organiser, and the Exhibitor can reasonably demonstrate their inability to participate it will be entitled to a full refund. In the case of your cancellation, notification in writing should be sent to the Conference Manager. In the case of your cancellation of sponsorship or exhibition booth or space, notification in writing must be sent to the Conference Organiser at and the Australasian College for Emergency Medicine reserves the right to retain monies paid in full unless resold. CONSEQUENTIAL DAMAGE The Australasian College for Emergency Medicine and Conference Organiser will not be liable for any indirect or consequential damages arising out of a breach of this contract.

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