FIRST AUSTRALASIAN EXPLORATION GEOSCIENCE CONFERENCE

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1 FIRST AUSTRALASIAN EXPLORATION GEOSCIENCE CONFERENCE FEBRUARY 2018 INTERNATIONAL CONVENTION CENTRE SYDNEY NEW SOUTH WALES EXPLORATION INNOVATION INTEGRATION PARTNERSHIP OPPORTUNITIES 1

2 I N V I T A T I O N 2 On behalf of the Conference Organising Committee, we would like to invite you to attend the First Australasian Exploration Geoscience Conference in Sydney, to be held from February The event will be jointly hosted by ASEG, PESA and AIG. The theme of the meeting is Exploration, Innovation and Integration. The Conference will incorporate the Eastern Australia Basins Symposium normally managed by PESA and the rolling 26th ASEG-PESA Conference and Exhibition and will be home to the highest quality technical program and Exhibition that members will have grown accustomed to from our three organisations. Discover Sydney, Australia s famous harbour city and capital of New South Wales. Plan your Sydney holiday with beautiful sundrenched beaches and much more. See you in Sydney in 2018! Max Williamson and Mark Lackie Co-Chairs THE CONFERENC The Australian Society of Exploration Geophysicists Ltd, Australian Institute of Geoscientists Ltd and the Petroleum Exploration Society of Australia Ltd, have again joined to run the pre-eminent Exploration Geoscience Conference held in Australia. The conference is to be held in Sydney, Australia s premier city in a new venue, the International Convention Centre at Darling Harbour. The technical program will be based around three overarching themes of Energy, Mineral Geoscience and Near Surface and Groundwater. Those overarching themes have major sub-themes encompassing: Energy Case Histories Petroleum Conventional Petroleum Non-conventional Coal Renewables Mineral Geoscience Case Histories Geology, Geochemistry, Geophysics Ore genesis New Technologies Strategic and Industrial Near Surface and Groundwater Case Histories Groundwater Environmental Geotechnical Archaeology and Forensics

3 E Who Will Be There? The AEGC 2018 Conference & Exhibition is expected to attract approximately 800 delegates and will include geoscientists involved in energy exploration and exploitation and also exploration and mining of metals and industrial mineral as well as near surface and groundwater exploration. We will have a stronger focus on the Asia Pacific in our marketing efforts. There will be strong representation from the following fields: Petroleum geophysics Minerals geophysics Industrial minerals Project generation and greenfields exploration Geothermal science Groundwater & environmental science Coal seam gas geoscience Extractive coal geo Research centre initiatives Government legislation, regulation & initiatives University students and post graduates Landholder and native title liaison Geophysics in unconventional reservoirs/play types Geotechnical areas of mining and industry Archeological and Forensics geophysics Exploration Case Histories - minerals and industrial New technologies - geology, geochemistry, drilling and remote technologies Ore genesis models - terrain metallogenesis. Why Partner with AEGC 2018? Delegate Development Your company has the opportunity to benefit significantly from exposure to a relevant and influential audience in an informal yet informative environment away from the competition of everyday distractions. The delegates are the leaders in their organisation and are key decision makers. Benefits plus + Your company s involvement, commitment and support for ASEG-PESA-AIG 2018 will be widely acknowledged leading up to and during the Conference. To increase your visibility to the delegates it may be possible for you to customise a package. Exclusive brand exposure There are many ways to give your brand prominence at the Conference. We offer a range of partnership packages, including but not limited to Conference App sponsorship, hosting a welcome event or sponsoring an evening event. Industry Collaboration Gather your suppliers and sister companies together to reserve a co-branded partnership item or a prominent exhibition booth. This is a very cost-effective way to reach-out to your potential customers. Customised packages An option to discuss a tailor-made customised partnership package that promotes the benefits of your products and services in a unique way is available. The alignment of the Conference program to sponsor company products and services will deliver a meaningful connection to the delegates. 3

4 PARTNERSHIP OPPORTUNITIES A wide variety of Partnership opportunities have been designed for AEGC 2018, each containing benefits that will ensure your organisation receives maximum exposure. All sponsorship and exhibition costs are inclusive of the 10% Australian Goods and Services Tax. Platinum Sponsorship $33,000 including GST One Platinum Sponsorship position is being offered at the AEGC 2018 Conference. Plenary Session Address The sponsor s CEO is invited to address the Conference Opening Ceremony with generous acknowledgement by the Conference Chairman. Conference Presence Provide or nominate a Keynote Speaker to present a topic that is important to the sponsor and relevant to AEGC Your organisation s logo and name will be displayed prominently in the program, during the sponsored Keynote Speaker Session and a banner displayed near the conference registration desk. Four Exhibition booth spaces included with the first choice of booth location#1. Exclusive and prominent company logo on every delegate name badge. Conference satchel - prominent display of your company logo. Registration brochure prominent labelling. Technical session breaks - prominent display of your company logo. Conference Handbook prominent labelling or full page advertisement. Prominent recognition at all appropriate occasions, including Closing Ceremony. Other Benefits Four full delegate registrations. Four free dinner tickets for sponsor representatives. Two free Welcome Ceremony tickets. Pre-conference promotions prominent labelling. Pre-conference mail prominent labelling. Your logo will be displayed prominently on the Conference web site. Hot link to your company web site on the Conference web site. Preview article published 3 6 months prior to the conference. This can be two separate 2 page articles or one 4 page item. Satchel insert major item. Delegate list (subject to privacy laws). #1 The first choice benefit of booth location assumes that this sponsorship has been confirmed before the booth space offers have been sent to all non sponsors. 4 Your company has the opportunity to benefit significantly from exposure to a relevant and influential audience

5 Gold Sponsorship $22,000 including GST Three Gold Sponsorship positions are being offered at the AEGC 2018 Conference and associated benefits represent excellent value for one of the Gold options. Key Major Benefit Naming rights to the Conference as Gold Sponsor. Conference Presence Your organisation s logo and name will be displayed prominently on the website and all marketing material. Two booth spaces included with priority choice of booth location#1. Conference satchel - significant display of your company logo. Registration brochure prominent labelling. Technical session breaks - significant display of your company logo. Conference Handbook prominent labelling or full page advertisement. Other Benefits Two free Welcome Ceremony tickets. Two full delegate registrations. Pre-conference promotions prominent labelling. Pre-conference mail-outs prominent labelling. Your logo will be displayed prominently on the Conference web site. Hot link to your company web site on the Conference web site. Preview article published 3 6 months prior to the conference. This can be two separate 2 page articles or one 4 page item. Satchel insert up to booklet size. Delegate list (subject to privacy laws). #1 The choice of booth location assumes that sponsorship has been taken up before the booth space offers have been sent to all non sponsors. Gold Sponsor booth allocations are assigned after the Platinum Sponsor and in order of receipt of sponsorship payments. Silver Sponsorship $11,000 including GST Three Silver Sponsorship positions are being offered at the AEGC 2018 Conference and associated benefits represent excellent value for one of the Silver options. Key Major Benefit Naming rights to the Conference as Silver Sponsor. Conference Presence Your organisation s logo and name will be displayed prominently on the website and all marketing material. One booth spaces included with priority choice of booth location#1. Conference satchel - significant display of your company logo. Registration brochure prominent labelling. Technical session breaks - significant display of your company logo. Conference Handbook prominent labelling or full page advertisement. Other Benefits Two free Welcome Ceremony tickets. Two full delegate registrations. Pre-conference promotions prominent labelling. Pre-conference mail-outs prominent labelling. Your logo will be displayed prominently on the Conference web site. Hot link to your company web site on the Conference web site. Preview article published 3 6 months prior to the conference. This can be two separate 2 page articles or one 4 page item. Satchel insert up to booklet size. Delegate list (subject to privacy laws). #1 The choice of booth location assumes that sponsorship has been taken up before the booth space offers have been sent to all non sponsors. Silver Sponsor booth allocations are assigned after the Gold Sponsor and in order of receipt of sponsorship payments. 5

6 PARTNERSHIP OPPORTUNITIES EDUCATIONAL Keynote Sessions featuring Plenary Speakers $16,500 including GST (Limited opportunities) Logo in Conference Program next to Keynote Session (subject to Logo on holding session slide for your chosen session Logo on digital screen at the entrance to session room Concurrent Sessions $3,300 including GST ( Limited opportunities) Logo in Conference Program next to Concurrent Session (subject to Logo on holding session slide for your chosen session Logo on digital screen at the entrance to session room Breakfast Sessions $4,400 including GST (Limited opportunities) You will have the daily opportunity to hold a promotional demonstration or workshop for attendees before the Conference Program begins. Naming rights to your Breakfast Session Logo on signage at entrance to session room Logo in Conference Program next to your Breakfast Session (subject to Use of Conference audiovisual within your allocated room Please note: Any food or beverage costs, speaker costs or any additional audiovisual will be at the expense of the sponsoring company. Title, speakers and synopsis to be approved by the Conference Organising Committee Conference App $11,000 including GST (Exclusive) This is a unique investment opportunity for a leading edge organisation to partner with AEGC 2018 to deliver a superior Conference app, The app will be used well in advance of AEGC 2018 ensuring pre-event marketing is optimised Marketing opportunities for the sponsor over a 6month period It s a great tool to link videos and articles directly to your website and collateral The app and its sponsor will be featured in the program giving the sponsor double exposure in both digital and print. Business branding uniquely integrated into base app design, namely app loading screen and main menu design Opportunity to place a banner advertisement on the home screen of the app Dedicated page within the app with the opportunity to showcase business information including the attachment of documents, links and videos Two complimentary sponsor (full delegate) registrations to the Conference, including social functions 6

7 DELEGATE SERVICES Portable Device Charging Station $5,500 each including GST (Exclusive) Charging Stations will be located within the exhibition where delegates can charge their laptops, ipads, and mobile phones. Naming rights to the Charging Station Logo on signage at the Charging Station Opportunity to place one company provided free standing pull up banner next to the Charging Station (2m high and 1m wide) Speakers Gift $6,600 including GST (Exclusive) Every speaker will receive a thank you gift preselected by the committee. Logo on Speaker Gift Delegate Name Badge and Lanyards $8,800 including GST (Exclusive) Every registered delegate will receive an official Conference name badge and lanyard upon registration. Delegates will need to wear their name badge and lanyard to gain access into the exhibition and sessions. Logo on Name Badge Size and placement of logo will be at the discretion of the Organising committee Logo on Lanyard Size and placement of logo will be at the discretion of the organising committee One complimentary sponsor (full delegate) registration to the Conference, including social functions Delegate Gift $5,500 including GST (Exclusive) Every delegate will receive a thank you gift preselected by the committee at the commencement of the conference. Logo on Delegate Gift Conference T-Shirts and Scarves $5,500 including GST (Exclusive) Logo on sleeve of the Conference T-Shirt 7

8 PARTNERSHIP OPPORTUNITIES Barista Station $5,500 each including GST (Two opportunities or opportunity to take all four options exclusively) Two barista zones will be located within the exhibition area for AEGC Serving coffee and tea throughout the morning tea, afternoon tea and lunch breaks. Logo on Barista Zone signage Logo on sponsor signage at venue Opportunity to provide sponsor s cap, apron, cups and napkins for use on barista zone or by baristas (sponsor to supply at own cost require fresh aprons each day) Opportunity to place a company provided banner at the barista zone (2m high by 1m wide, free standing) One complimentary sponsor (full delegate) registration to the Conference, including social functions Please note: no other coffee machines/barista machines will be permitted within the exhibition area on exhibition stands Business Networking Zone $5,500 including GST The opportunity to create your own corporate hub, close to major program sessions and with ease of access is available for sponsorship. Branding acknowledgements will include the opportunity to theme the Chill Zone to your own corporate branding and includes one complimentary registration. Note Pad and Pen $4,400 including GST (Exclusive) Logo on Note Pad Placement of logo will be at the discretion of the organising committee Logo on Pen Placement of logo will be at the discretion of the organising committee Your company s involvement, commitment and support for AEGC 2018 will be widely acknowledged leading up to and during the Conference. 8

9 Bottled Water $4,400 including GST (Exclusive) Each registered delegate will receive one bottle of standard spring water per day of the conference. Your logo will be included in one colour on the label of the bottle of water. Logo on Bottled Water label Juice Station $4,400 including GST (Exclusive) A juice station will be located within the exhibition area, serving fresh juice and smoothies during the morning tea, lunch and afternoon tea breaks Logo on Juice Station signage Opportunity to provide sponsor s cap, apron, cups for use on the juice station (sponsor to supply at own cost require fresh aprons each day) Opportunity to place a company provided banner at the juice station (2m high by 1m wide, free standing) One complimentary sponsor (full delegate) registration to the Conference, including social functions Please note: no other juice stations/machines will be permitted within the exhibition area on exhibition stands Plasma Advertisement $2,200 including GST Opportunity to have a PowerPoint slide running on selected screens throughout the conference venue for the duration of the Conference. Please note other advertisements will be running in conjunction with your slide. These will be on loop during the Conference. CATERING Morning Tea $2,200 including GST per day (Limited opportunities) Logo on Morning Tea signage Logo in Conference Program against morning tea break (subject to Two registrations for the day of your sponsored break Afternoon Tea $2,200 including GST per day (Limited opportunities) Logo on Afternoon Tea signage Logo in Conference Program against afternoon tea break (subject to Two registrations for the day of your sponsored break Lunch $6,600 including GST per day (Limited opportunities) Logo on Lunch signage Logo in Conference Program against lunch break (subject to Opportunity to place company provided free standing pull up banners in the exhibition area during your sponsored break Three registrations for the day of your sponsored lunch 9

10 PARTNERSHIP OPPORTUNITIES 10 SOCIAL Welcome $11,000 including GST (Exclusive) Sponsorship of this event offers excellent branding and networking opportunities. The price of this evening is included in the delegate registration fee a fact reflected in the strong attendance at this event. Logo included on Welcome Function signage Ten tickets to the Welcome Function Company logo on tickets to the Welcome Function Opportunity to have company provided banners displayed in Welcome Function venue Exclusive naming rights to the Welcome Reception Sponsorship of the Musical Entertainment for the Welcome Reception Conference Dinner $22,000 including GST (Exclusive) The social highlight of the Conference, a spectacular evening where delegates will be entertained and award winning cuisine will be served. Logo included on Conference Dinner signage Opportunity to have company provided banners displayed in Conference Dinner venue Ten tickets to the Conference Dinner Company logo on tickets to the Conference Dinner Exclusive naming rights to the Conference Dinner Sponsorship of the Musical Entertainment for the Conference Dinner Happy Hour in the Exhibition $6,600 including GST (Exclusive) Logo included on Happy Hour signage Opportunity to have company provided banners displayed in Happy Hour venue Four tickets to Happy Hour Company logo on tickets to the Happy Hour ENHANCE YOUR EXPOSURE App Insert $2,200 including GST One promotional PDF flyer to be placed onto the Conference App (size and content to be approved by the Conference Organising Committee) Advertisement in the Conference Program Full Page $2,200 including GST Half Page $1,100 including GST

11 EXHIBITION Exhibition Opportunities The AEGC 2018 Organising Committee will be hosting a trade exhibition to coincide with the Conference. The exhibition is a major component of the Conference and will feature the most up to date information and products available. The Conference Program has been designed to maximise the opportunity for delegates to visit the exhibition. All refreshment breaks will be located within the exhibition area and this will be the primary networking arena for delegates, sponsors and exhibitors. Should you require additional space; a maximum of two booths can be purchased in conjunction with a sponsorship item. Please choose your item from the list of Individual Partnership Opportunities listed above, Exhibition Booth $5,000 including GST 9 sqm of exhibition space Carpeted floor Back and side walls Company name on fascia over each open side Two spotlights One standard power outlet Two exhibitor registrations per booth *Organisations limited to purchase of one booth, unless sponsorship item is also secured, to ensure as many organisations as possible can participate. GENERAL INFORMATION Exhibitor personnel passes include morning and afternoon refreshment, lunch and a copy of the Conference Program. Exhibitor personnel passes do not provide Conference Registration and therefore do not grant access to the core Conference Program. Priority of placement within the exhibition will be sold in accordance with the date of application receipt. The Organisers reserve the right to alter the floor plan or sponsorship/exhibition offerings as circumstances dictate. An exhibition manual containing information on move in and out times will be distributed to exhibitors and sponsors in Conditions of Payment Payment of a 50% deposit is required upon confirmation of your sponsorship and exhibition selections. Of the balance owing 50% will be due 6 months prior to the event commencing. This will enable payments over multiple financial years. Failure to pay your sponsorship and exhibition invoice may result in your sponsorship item or exhibition stand being released for sale. Further Information AEGC 2018 Sponsorship and Exhibition Secretariat Emma Bowyer AEGC 2018 Sponsorship and Exhibition Manager Level 9, 234 George Street Sydney NSW 2000 Tel:

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