Sponsorship & exhibition prospectus. Aspect Autism in Education Conference. National Conference August

Transcription

1 Aspect Autism in Education Conference Sponsorship & exhibition prospectus National Conference August 2018 Shaping successful futures

2 Message from the Conference Chair Welcome to the 2018 Aspect Autism in Education Conference to be held at Royal International Convention Centre, Brisbane. Since our last conference in 2016, there has been much discussion about the education of students on the spectrum amongst parents, educators, researchers, health professionals, politicians and the Australian media. Such a spotlight on the education of students on the autism spectrum has seen the development of a united voice and a shared common goal to provide the best support to every student and to value them as unique and individual learners, no matter where they may be on the autism spectrum, and no matter their educational setting. This conference aims to help achieve this goal and shape successful futures for all students on the spectrum, by looking at the latest research, evidence-informed practice and listening to voices of our young people on the spectrum. You will see this reflected across all four conference streams: capabilities, working together, innovation and approaches for learning, with a focus on utilising the strengths and interests of students to improve quality of life and post-school outcomes. The Aspect Autism in Education Conference will give your organisation the opportunity to network and engage with delegates and speakers attending from across Australia and overseas. A number of sponsorship and exhibition opportunities are outlined in this prospectus we have something for all sizes and levels of involvement. The trade exhibition is designed to ensure maximum exposure in a high traffic area at the Conference venue where delegates will gather for catering breaks. The Conference Committee appreciates your consideration of support and looks forward to welcoming you to the Aspect Autism in Education Conference 2018 in Brisbane. Dr Trevor Clark, Conference Chair National Director, Education Autism Spectrum Australia (Aspect) Message from the CEO With an estimated 107,000 Australian children between the ages of 5 and 19 years on the autism spectrum, educating students on the spectrum remains a critical issue for the education sector in Research shows that many students on the autism spectrum can struggle in the education system, facing problems such as school exclusion, bullying, depression and anxiety, and are often misunderstood by educators, peers and the wider community. By bridging the gap between research and practice, the Aspect Autism in Education Conference will highlight evidence-informed programs and practices that can be applied in classrooms, schoolyards and early education settings, so that every student can feel more supported. The conference theme: Shaping Successful Futures focuses on providing appropriate education provisions and ensuring equal access to achieve the best possible outcomes for children and young people on the autism spectrum across Australia. Adrian Ford, CEO Autism Spectrum Australia (Aspect) The Conference Organisers As the Conference Organiser for the Autism in Education Conference 2014 in Sydney and 2016 in Melbourne and with over 15 year s experience in managing conferences in the Association sector, the team at Think Business Events brings its wealth of expertise and knowledge to the role of professional conference organiser. Having also worked on both national and international Conferences in Autism and related sectors, they have a good understanding of the area of interest; promote strong working relationships and a flexible approach to help align the needs of supporting companies with delegates. Think Business Events looks forward to working with you maximise the benefits of your involvement in the Aspect Autism in Education Conference. Conference Office: Think Business Events Level 1, 299 Elizabeth Street, Sydney NSW 2000 Ph: Fax: contact@autismineducation.org.au

3 Program streams Capabilities Working Together Innovation Strengths, Abilities & Talents Assets Students, Teachers Families & Communities Vocational Twice exceptional /high potential learners, gifted and talented Recreation & Leisure General Capabilities of Australian Curriculum Partnerships Collaboration Schools Supporting Schools Mental Health Families Communities Diversity Training & Programs Coaching and Mentoring Bullying Social Skills Learning from Personal Stories Interdisciplinary Practice Difference not Disability New Technology Alternative Pathways TAFE Options Home Education Philosophy & Approaches Pilot Program Exploratory Approaches for Learning Positive Behaviour Environmental Supports Motivation Flexibility Learning Differences Sensory Curriculum Modifications/ Adjustments Communication Instructions Universal Design for Learning Evidence Based Practice for Adjustments Teacher -Parent Partnerships Delegates Who will attend... Anyone with an interest in learning and education for people with autism spectrum disorders may participate in the Aspect Autism in Education Conference. The Conference Committee particularly invites participation from: Teachers/teacher aides/school leaders Education consultants Early childhood educators Education sectors govt/non govt (senior managers / all educators) Therapists/counsellors Adolescents, young people & students with autism spectrum disorder Researchers and academics Tertiary Educators (Universities/TAFE) University & TAFE students Parents/families/carers/advocates/OOSH Autism support organisations Venue Royal International Convention Centre Brisbane 600 Gregory Terrace Bowen Hills QLD 4006 For accommodation and meeting room enquiries, please contact the Conference Office: Think Business Events Ph: contact@autismineducation.org.au Sponsorship and exhibition prospectus

4 Major sponsorship Features at a glance (All prices listed in the brochure are in $AUD and are GST inclusive) Platinum Sponsor POA Exclusive opportunity Gold Sponsor Silver Sponsor Naming rights to the Speakers networking lounge - - Naming rights to one selected lunch break or tea beak - Lunch break Tea break Opportunity for a short welcome message at the opening plenary - - Opportunity to place banners in the sponsored area/ break Logo to appear on holding slides in all rooms Logo to appear on conference pocket program Prominent Logo to appear on scrolling slides in plenary session and Chair to give acknowledgement of sponsor One scrolling power point slide advertisement in the plenary room Logo to appear on all electronic marketing i.e. campaigns Logo and link to your homepage on the sponsors page of conference website Prominent - Prominent Acknowledgement on conference signage Prominent Sponsored logo position on the conference satchel - Exhibition Sponsor Logo included on the name badge kiosk and lanyard Standard exhibition booth for the duration of the conference - - 6m x 3m 6m x 3m 3m x 3m Priority booth selection After Platinum selection - Advertising & Promotion Advertisement banner in conference app Push notifications in the conference app Company overview in the conference app 200 words 150 words 100 words Promotional flyers inserted into conference satchels Seat drop at a selected conference session Conference advertisement in the pocket program Full page Full page - Direct Marketing Access to the database of all consenting delegates * Registration Full conference/exhibitor registrations COST $ (AUD) INCLUSIVE OF GST P.O.A $15,000 $10,000 * s not included

5 Major sponsorship Sponsorship packages have been designed to offer organisations the best value for their investment. We also endeavour to work with all our sponsors to help them get the most out of their sponsorship. Please note that brand exposure in the conference program, brochures or other printed collateral (as per entitlements) is determined by confirmation of sponsorship prior to print deadlines. Please confirm your participation as soon as possible to leverage your sponsorship benefits. Platinum Sponsor Cost: POA (Exclusive opportunity) Naming rights to the Speakers Networking lounge Opportunity for a short welcome message at the opening plenary Opportunity to place pull up banners at the Welcome Reception (banners provided by sponsor) Logo to appear on holding slides in all session rooms Logo to appear on conference pocket program Logo to appear on scrolling slides in plenary session and Chair to give acknowledgement of sponsor Logo to appear on electronic marketing i.e. campaigns Logo and link to your homepage on the sponsors page of conference website Prominent acknowledgement on conference signage Prominent logo position on the conference satchel Logo included on the name badge kiosk and lanyard (sponsors to provide lanyards) One scrolling power point slide advertisement in the plenary room Exhibition 6m x 3m exhibition booth for the duration of the conference Priority booth selection (subject to confirmation date) Advertising & promotion One (1) advertisement in the conference app Two (2) push notification sent from the conference app (sponsor to provide text) Listed as sponsor in the conference app with 200-word company overview Two (2) promotional flyers inserted into conference satchel One (1) seat drop at a selected session of the conference (session selected in consultation with program committee) One (1) full page advertisement in the conference pocket program Direct marketing Access to the database (includes , name, organisation) of all consenting delegates (to be sent approx. 2 weeks prior to conference) *only includes those that have opted to be included on the delegate list Admission Six (6) Full conference/exhibitor registrations Gold Sponsor Cost: $15,000 (Limited to two opportunities) Naming rights to one (1) selected lunch break Sponsor logo featured prominently at refreshment tables at the selected lunch only (sponsor to provide) Opportunity to place pull up banners during the selected lunch break (sponsors provide) Verbal acknowledgment by chair prior to the lunch break Logo to appear on holding slides in all session rooms Logo to appear on conference pocket program Logo to appear on scrolling slides in plenary session and Chair to give acknowledgement of sponsorship Logo to appear on electronic marketing i.e. campaigns Logo and link to your homepage on the sponsors page of conference website Logo acknowledgement on conference signage Logo included on the conference satchel One scrolling power point slide advertisement in the plenary room Exhibition 6m x 3m exhibition booth for the duration of the conference Advertising & promotion One advertisement in the conference app One (1) push notification sent from the conference app (sponsor to provide text) Listed as sponsor in the conference app with 150-word company overview One (1) promotional flyer inserted into delegate satchel One (1) seat drop at a selected session of the conference (session selected in consultation with program committee) One (1) full page advertisement in the conference pocket program Direct marketing Access to the database (includes , name, organisation) of all consenting delegates (to be sent via approx. 2 weeks prior to the conference) *only includes those that have opted to be included on the delegate list Registration Four (4) Full conference/exhibitor registration Sponsorship and exhibition prospectus

6 Silver Sponsor Cost: $10,000 (Limited to three opportunities) Naming rights to one (1) selected tea break Sponsor logo featured prominently at refreshment tables at the selected break only (sponsor to provide) Opportunity to place pull up banners during the selected tea break (sponsors provide) Verbal acknowledgment by chair prior to the tea break Logo to appear on holding slide in all session rooms Logo to appear on conference pocket program Logo to appear on scrolling slides in plenary session and Chair to give acknowledgement of sponsorship Logo to appear on electronic marketing i.e. campaigns Logo and link to your homepage on the sponsors page of conference website Logo acknowledgement on conference signage Exhibition 3m x 3m exhibition booth for the duration of the conference Advertising & promotion One (1) push notification sent from the conference app for the sponsored lunch break (sponsor to provide text) Listed as sponsor in the conference app with 100-word company overview One (1) promotional flyer inserted into conference satchel Direct marketing Access to the database (includes name and organisation only, does not include address) of all consenting delegates (to be sent via 2 weeks prior to the conference) *only includes those that have opted to be included on the delegate list Registration Three (3) Full conference/exhibitor registrations Additional sponsorship opportunities Conference app Cost $3,500 (Exclusive Opportunity) Logo in the conference pocket program as sponsor of conference app Logo on launch page of the conference app Website Logo and link to your website from the Conference website. Promotion One (1) push notification One (1) advertisement in the Conference app Charging station Cost $3,500 Naming rights to the charge station Logo in the conference pocket program as sponsor of charge station Opportunity to brand the conference charge station Website Logo and link to your website from the Conference website Promotion Opportunity to place one (1) single A4 size flyer in the satchel Looking for a unique opportunity? This prospectus serves as a guideline for sponsorship and exhibition opportunities. We hope that some of the standard packages will interest you; however if you have an idea that caters to your unique requirements as well as those of the conference, the committee is able to tailor the sponsorship opportunities to suit your specific marketing objectives and budget. Please send your proposal to the conference office, and we will review all options. For further details on the Sponsorship and Exhibition opportunities, please contact the conference office.

7 Name badge kiosk or lanyard sponsor Cost: $3,500 (Exclusive Opportunity: Priority given to Platinum Sponsor) Logo in Conference pocket program as sponsor of the name badge kiosk or lanyards The Conference and sponsor company logo on each name badge lanyard (one colour only) or on name badge printing kiosk Website Logo to appear on Sponsors page of Conference website Delegate satchel sponsor Cost: $3,500 (Exclusive opportunity: priority given to Platinum Sponsor and Gold Sponsor) The Conference and sponsor company logo on each satchel (artwork and position of logo to be approved and determined by the Committee) Logo in conference pocket program as sponsor of the satchel (one colour only) Website Logo to appear on Sponsors page of Conference website Promotion Opportunity to place two (2) single A4 size pages into satchels (may be items subject to approval by Committee) Advertising in Conference pocket program Full Page Ad (1 page)...$1250 (Subject to conditions) Satchel inserts One (1) A4 size flyer or equivalent item...$500 * Delivery details will be communicated to you closer to Conference dates. Please note that no materials will be returned to you should there be an excess. They can however be collected from the registration desk at the Conference. * Inclusion in satchel cannot be guaranteed if item is received after due date. Exhibition booth Cost: $2,250 Early Bird $2,600 (after 29/06/18) Space A standard exhibition booth (3m x 3m booth) for the duration of the conference (Thursday & Friday) Standard octanorm white walled shell scheme Fascia signage One (1) standard power point and two (2) spot lights Brand exposure Listing in conference pocket program and conference app, including company logo and exhibitor contact details Website Logo and link to your homepage on the conference website Admission Two (2) Full conference/exhibitor registrations Discounted additional passes Customise your booth There are opportunities to upgrade booth facilities using the standard custom upgrades. These allow your display to be differentiated from your competitors and provide a focal point for attracting delegates. With excellent trade display facilities and a range of sponsorship packages, these provide valuable opportunities for organisations to promote, gain access and exposure to key target markets and decision makers nationally. You will be amazed by the impact of a customised stand. This may be as simple as matching your fascia sign to your corporate colours or as grandiose as a complete custom stand. A stand designed specifically to meet your needs can deliver optimum results. Please discuss with the conference organiserso or refer to Exponet for options. Sponsorship and exhibition prospectus

8 BOOKING TERMS AND CONDITIONS A completed online booking form is required to allocate sponsorship and exhibition booth/s. 1. Space will be allocated on a first come basis, as close as possible to the desired location. Payment does not have to accompany the Booking Form. 2. Upon receipt of signed booking form, the Conference Office will confirm entitlements in writing and forward acknowledgement of receipt, together with a tax invoice including the payment schedule and payment options. 3. The deposit will be 50% of the full amount, and payment is due 14 days from date of invoice. After this time, the space will be available for sale to another company. 4. The balance of the full amount will be due no later than one month out from the conference date. No exhibitor shall occupy allocated exhibition space until all monies owing to the Conference Organiser are paid in full. 5. All amounts are payable in Australian dollars. Cheque / direct deposits must be made payable to Aspect and forwarded to the Conference Office. Credit card payments will incur a 4% service fee. Credit card payments are limited to a single $7500 payment. 6. All payments must include 10% Goods and Services Tax component. 7. Acceptance of sponsorship and exhibition offers is at the discretion of the organising committee. 8. The Conference Organiser agrees to promote the exhibition to maximise participation. 9. Cancellation Policy: A 50% deposit can be refunded minus administration fee for all cancellations made prior to June 1. No refunds will be made for cancellations after that date. After bookings have been confirmed and accepted, a reduction of the sponsorship package is considered a cancellation. 10. Sponsors / Exhibitors are not permitted to assign, sublet or apportion the whole or any part of their package / booked space unless prior consent in writing from the Conference Organisers is provided. 11. Privacy Statement: In order to assist with your participation, your organisation and contact details may be shared with suppliers and contractors, and be included in participant lists and for the information distribution in respect to other related events organised by Think Business Events. If you object to your details being shared, please inform the Conference Organiser contact@ autismineducation.org.au 12. Placement of sponsor logo on satchel is at discretion of committee 13. Placement of sponsor advertisements in program handbook is at the discretion of committee 14. Choice of lanyard is at the discretion of committee 15. All exhibitors must produce a valid Insurance Certificate of currency for the period of the exhibition and this must be submitted to the Conference Organiser by Friday 27 July The Conference Organiser reserves the right in unforeseen circumstances to amend or alter the exact site of the location of the stand and the exhibitor undertakes to agree to any alteration to the site or the space reallocated by the Conference Organiser. 17. The Conference Organiser reserves the right to change the exhibition floor layout if necessary. 18. The Conference Organiser agrees to provide the exhibitor with an Exhibition Manual prior to the exhibition for the purpose of communicating required actions on the part of the exhibitor. 19. The Conference Organiser reserves the right to refuse any person including exhibitor staff, representatives, visitors, contractors and / or agents entry to the exhibition if they do not hold a Conference name badge. 20. The Conference Organiser will arrange security onsite if required during the period of the exhibition but will accept no liability for loss or damage. 21. The Conference Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the Conference Organiser will not be accountable for the level of commercial activity generated. 22. The exhibitor must comply with all the directions/requests issued by the Organiser including those outlined in the Exhibition Manual. 23. The exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition spaces. 24. The exhibitor agrees to adhere to all Conference venue rules and regulations. 25. The exhibitor acknowledges that the Conference Organiser has a preferred freight forwarder and agrees to comply with all instructions relating to delivery times. If an alternate freight forwarder is engaged, the exhibitor acknowledges that the Conference Organiser will not be able to provide assistance in tracking lost deliveries. The exhibitor agrees that the Conference Organiser will not be liable for any goods rejected by the venue, lost or damaged prior to the delivery date specified. 26. Official contractors will be appointed by the Conference Organiser to undertake stand construction and freight forwarding plus supply furniture, electrics and IT equipment. This is for insurance and security reasons. 27. Discounts for any entitlements not used or required will not be provided. 28. The exhibitor will submit plans and visuals of custom designed exhibits to the Conference Organiser by no later than Friday 27 July Exhibitors failing to do so may be denied access to the exhibition to build or may be requested to cease building. 29. All bookings are subject to approval by the Conference Committee. Booking Forms and cheque payments to be sent to: Conference Office: Think Business Events Level 1, 299 Elizabeth St, Sydney NSW 2000 Phone: Fax: contact@autismineducation.org.au Website: