2017 SPONSOR & EXHIBITION PROSPECTUS

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1 2017 SPONSOR & EXHIBITION PROSPECTUS The Safeskies Australia Conferences Incorporated Executive Committee invites you to participate in the Safeskies 2017 Conference from Wednesday 4 October to Thursday 5 October The Safeskies Aviation Safety Conference has been held biennially since 1993 and has been growing steadily over the years, attracting 300+ delegates from a wide cross section of the aviation industry from Australia and overseas. There are a variety of sponsorship and exhibition opportunities on offer. In making a commitment to sponsor or exhibit at the Conference, your company will be assured of high profile exposure across the aviation industry. Sir Reginald Ansett Memorial Lecture and Safeskies Conference Dinner Tuesday 3 October 2017 Parliament House, Canberra Safeskies 2017 Conference Wednesday 4 October - Thursday 5 October 2017 National Convention Centre, Canberra Delegates Safeskies 2017 is an important forum of interest to the aviation policy makers, government departments, academic and private sector aviators and operators of airports. The Safeskies 2017 Conference will be promoted throughout Australia and overseas by way of: distribution of promotional material the Safeskies 2017 Conference website promotion at other industry related conferences/meetings advertising in industry-related magazines and newspapers

2 SPONSORSHIP OPPORTUNITIES The Safeskies 2017 Executive Committee invite you to participate in the Conference as a sponsor. The Conference provides a variety of opportunities for sponsor participation and available packages are listed below. We would be pleased to discuss further tailored sponsorship opportunities to suit the marketing objectives of your company. Prices are available on application. Conference Pre-Dinner Drinks Sponsor Pre- dinner drinks are held in the Marble Foyer of Parliament House on Tuesday 3 October Drinks are held prior to the Ansett Memorial Lecture. 2 full complimentary registrations, including 2 tickets to the Conference Dinner Company logo on display during the Pre-dinner drinks Conference Dinner Sponsor The Conference Dinner will be held in the Great Hall of Parliament House on Tuesday 3 October 2017, following the Ansett Memorial Lecture. 2 full complimentary registrations, including 2 tickets to the Conference Dinner Opportunity to purchase a further 8 dinner tickets to fill a table at a reduced rate Company logo on display at the Conference Dinner Verbal acknowledgement by chair at commencement of the Ansett Lecture Networking Drinks Sponsor One hour of drinks and canapes can be served at the National Convention Centre on Wednesday 4 October 2017 following the closure of the last session. This will allow delegates to stay and network, continuing discussions on the day s proceedings. Guests to the Charity BBQ will then walk together to the Crowne Plaza. Company logo on display during the Networking Drinks Page 2

3 Charity BBQ Sponsor On Wednesday 4 October 2017 the Charity BBQ will be held at the Crowne Plaza Hotel, which is a two minute walk from the National Convention Centre. The Charity BBQ is an additional cost for all guests and all proceeds go to Angel Flight and the Royal Flying Doctor Service. Company logo on display during the BBQ dinner Safeskies Networking Hour Sponsor Safeskies Conference finishes all sessions on Thursday 5 October 2017 with a relaxed networking hour where delegates, speakers, exhibitors and sponsors can discuss the conference outcomes and how to work with what they have learnt. Company logo on display during the Networking Hour at the conclusion of the conference Conference App Sponsor The Conference App for iphone, Android, ipad, Blackberry and any smartphone or ipad/laptop that has web browsing capability will showcase the full program, speaker details, social programs, sponsor and exhibitor listing. Once sponsorship of the Conference app is confirmed, the app can be made live. Prominent branding on the Safeskies 2017 app front page 1 full complimentary registration, including a ticket to the Conference Dinner Copy of the delegate list (name, organisation, state only) subject to privacy legislation Page 3

4 Compendium or Satchel Bag Sponsor A leather bound compendium or a quality satchel bag will be provided to each delegate at the Safeskies 2017 Conference. Sponsor name / logo printed on the front of the Conference compendium / satchel bag 1 full complimentary registration, including a ticket to the Conference Dinner Copy of the delegate list (name, organisation, state only) subject to privacy legislation Morning/Afternoon Tea Sponsor Four opportunities Naming rights are available for a designated tea break during the conference on Wednesday 4 October or Thursday 5 October 1 full complimentary registration, including a ticket to the Conference Dinner Company logo on display during the morning/afternoon tea break Corporate material and collateral may be displayed in the catering area, during the sponsored break, including brochures, freestanding banners and small table signs Verbal acknowledgement by chair at sessions directly before and after the sponsored catering break Lunch Sponsor Two opportunities Naming rights are available for a designated lunch break during the conference on Wednesday 4 October or Thursday 5 October 2 full complimentary registrations, including 2 tickets to the Conference Dinner Company logo on display during the lunch break Corporate material and collateral may be displayed in the catering area, during the sponsored break, including brochures, freestanding banners and small table signs Verbal acknowledgement by chair at sessions directly before and after the sponsored catering break Page 4

5 Coffee Cart sponsor The onsite coffee cart will be available for the duration of the conference until the end of afternoon tea on the final day, and will be one of the most popular areas for delegates to meet. Location of coffee cart to be confirmed. 1 full complimentary registration, including 1 ticket to the Conference Dinner Recognition and acknowledgment as the Coffee Cart Sponsor on the Conference website with a link to company homepage Corporate material and collateral may be displayed next to the cart including brochures and two freestanding banners Upgrade opportunity: Please speak with Conference Logistics if you would be interested in upgrading this package to include branded coffee cups Pocket Program Sponsor Opportunity to have two coloured company logos/advertisements printed in the pocket program. The pocket program is distributed to all delegates during registration at the Conference. The pocket program is approximately 110mm x 80mm. Two full colour logos/advertisement to be printed in the pocket program. Placement inside front cover and back cover. Lanyard Sponsor The company name or logo will be printed on the double clip lanyard (single colour print) which will be worn by each registered delegate at the Conference. Satchel Insert Multiple opportunities An opportunity to place in the Conference compendium / satchel ONE single A4 size promotional flyer OR promotional item supplied by the Sponsor (promotional items may include: keep cup, note pad, pen, drink bottle, etc.) If you wish to discuss any of these sponsorship opportunities or to tailor a package to meet your marketing objectives, please contact Leanne Gollasch, Managing Director, Conference Logistics, on or Page 5

6 EXHIBITION OPPORTUNITIES An important part of the Safeskies 2017 Conference will be the exhibition. The exhibition will be open for the duration of the Conference and will be located on Level 1 at the National Convention Centre. The floor plan will be designed to ensure great visibility and access to all exhibitors. Maximum traffic flow will be encouraged by all attendees needing to walk through the exhibition area to enter catering and meeting rooms. The floor plan is currently being designed and will be forwarded to exhibitors to choose a booth location. Benefits Exhibiting is a very cost effective way to reach your target market. Some of the many benefits for your company include the opportunity to: promote and maintain brand awareness demonstrate new products increase business potential enhance company profile support the industry An exhibition manual will be sent to exhibitors closer to the Conference with details of delivery and exhibition set up. Exhibition Space $3,300(incl GST) As an exhibitor at the Conference your investment of $3,300 will entitle you to: 1 full complimentary registration, including a ticket to the Conference Dinner Company listing in the Conference handbook Copy of the delegate list (name, organisation, state only) subject to privacy legislation One 3m by 2m exhibition space for the duration of the exhibition display. Additional Exhibitor Staff $330(incl GST) If you require other members of staff to be on your exhibition stand for the two days of the Conference, an Additional Exhibitor Staff fee of $330 per staff member applies. This fee does not include admittance to the conference sessions or the Conference Dinner. Tickets to the Conference Dinner may be purchased separately from Conference Logistics. Page 6

7 TERMS AND CONDITIONS Sponsorship and exhibition opportunities will be allocated in order of receipt of booking forms. The organisers accept no liability for damage to exhibits by loss, damage, theft, fire, water, storms, strikes, riots or any cause whatsoever. The organisers reserve the right to alter the exhibition floorplan at their discretion Exhibits must not be removed and displays must not be dismantled either partly or in total before the conclusion of afternoon tea on the last day of the Conference. All exhibits and display material must be removed by the time indicated in the exhibition manual. The sponsor and/or exhibitor undertakes that they will not hold any events, educational meetings or social functions at the same time as the official Conference program sessions or social functions. Insurance Exhibitors are strongly advised to insure goods during transit and while on display, against damage/loss however caused, as well as public liability. Exhibitors should note that valuable items are not to be left on an exhibition stand overnight. In addition, the exhibitor acknowledges that Safeskies Australia Conference Incorporated and Conference Logistics do not maintain insurance covering exhibitor s property and that it is the sole responsibility of the exhibitor to obtain liability, business interruption and property damage insurance covering such loss by an exhibitor. Liability Waiver Safeskies Australia Conferences Incorporated, Conference Logistics and National Convention Centre Canberra will not be liable for injuries to any person or damage to property owned or controlled by exhibitors. Regarding claims for damages or injuries that may arise from or be in any way connected with exhibitor occupation or display space, the exhibitor agrees to defend indemnity and hold the Safeskies Conference Executive Committee and the Conference Organiser harmless against all such claims. The exhibitor agrees to insure itself at its own expense against property loss or damage, and against liability or personal injury. HOW TO BOOK To confirm your sponsorship or exhibition package we require a completed booking form and deposit. Early booking is necessary as all opportunities will be allocated strictly on a first in basis. An invoice will be sent on receipt of the booking confirmation form. Please complete the booking form and with a fifty percent (50%) deposit, forward the form to The balance of payment will be required by 1 August Cancellation Policy In the event of the cancellation of sponsorship and/or exhibition, Safeskies Australia reserves the right to retain monies paid in full unless resold. CONTACT DETAILS Conference Logistics PO Box 6150 Kingston ACT 2604 T F E Safeskies Corporate Office PO Box 153 Calwell ACT 2905 T: F: E: Page 7

8 2017 SPONSOR & EXHIBITION PROSPECTUS Contact name: Position: Organisation: Postal Address: State: Phone: Postcode: Mobile: Sponsorship Booking Please tick the preferred sponsorship opportunity. Prices available on application. Conference Pre-Dinner Drinks sponsor Morning/Afternoon Tea Sponsor sponsor Conference Dinner sponsor Lunch sponsor Networking Drinks sponsor Coffee Cart sponsor Charity BBQ sponsor Pocket Program sponsor Safeskies Networking Hour sponsor Lanyard sponsor Conference App sponsor Satchel Insert Compendium / Satchel Bag sponsor Exhibition Booking Exhibition $3,300 (incl GST) each Additional Exhibitor $330 Please book a place for Names of representative(s) are: additional representative(s) Payment Summary Sponsorship prices will be discussed on application with the Safeskies Executive Committee. Following price agreement a confirmation letter and invoice will be forwarded. SPONSORSHIP COST FOLLOWING DISCUSSION $ EXHIBITION and ADDITIONAL EXHIBITOR STAFF $ TOTAL AMOUNT TO BE INVOICED $ 50% deposit is required at time of booking. The balance of payment is due by 1 August Payment Details I wish to pay by Electronic Funds Transfer (an invoice with bank details will be sent for processing) I wish to pay by credit card and authorise the amount of $ to be charged to my credit card MasterCard Visa Card Number: Expiry Date: Card Holder Name: Card Holder Signature: Please send completed form with payment to: Conference Logistics PO Box 6150, KINGSTON ACT 2604 P: F: E: Page 8

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