Sponsorship and exhibition prospectus

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1 Metro North Health Forum Sponsorship and exhibition prospectus Tuesday 19 June 2018 Royal International Convention Centre Bowen Hills, Brisbane Connecting for the future The Metro North Health Forum is a joint initiative between Metro North Hospital and Health Service and Brisbane North PHN

2 About the forum Now in its fifth year, the annual Metro North Health Forum hosted by Metro North Hospital and Health Service and Brisbane North PHN will be held on 19 June 2018 at the Royal International Convention Centre in Bowen Hills. Focused on Connecting for the future, the forum will build on our history of partnership. It will connect and engage providers and consumers in driving a reform agenda across; healthcare for older people, mental health, alcohol and other drugs and the interface between hospital and primary care. It will highlight a range of initiatives underway between Metro North Hospital and Health Service and Brisbane North PHN that aim to connect and coordinate healthcare. The forum is a well-regarded networking opportunity, bringing together people working in health and community services, health consumers and community groups. In 2018, the forum will also feature an exhibition of local for-profit and not-for-profit health related organisations. Attendee profile The forum is expected to attract over 300 attendees including: health professionals health and community service providers non-government organisations consumer organisations professional associations. This prospectus outlines the sponsorship and exhibition opportunities available at the forum. To discuss sponsorship and exhibition opportunities or for general forum information, please contact: Events and Communications Officer Danielle Francisco Phone: Fax: Website: Page 2

3 Draft program at a glance Time Program am Registration Hall B foyer 9: am Plenary session - Hall A am Morning tea Hall B (exhibition area) pm Concurrent sessions pm Lunch break Hall B (exhibition area) pm Concurrent sessions pm Final plenary session pm Forum networking drinks Overview of opportunities Overview Forum satchel $3,000 Name tag sponsor $2,000 Forum handbook advertising $350 & $550 Satchel insert $250 Exhibitor $650 & $1,150 Exhibitor registration included 1 Exhibition space * Company name and logo displayed on welcome slides during plenary sessions Company name, contact details and logo listed in the forum handbook * * * * * * Company contact details and 100 word promotional paragraph included in forum handbook * * Opportunity to include one promotional item in attendee satchel or pack * * The Metro North Health Forum is a joint initiative between Metro North Hospital and Health Service and Brisbane North PHN Page 3

4 Sponsorship opportunities Important initiatives have been put in place to ensure that all sponsors gain maximum exposure during the forum. The Metro North Health Forum will be promoted through various channels including Metro North Hospital and Health Service and Brisbane North PHN websites, marketing, internal publications and via social media. Sponsorship packages are limited, so secure your spot now to avoid disappointment. Prices are GST inclusive. Forum satchel sponsor $3, [only one available] Company logo printed on one side of the satchel (Brisbane North PHN and Metro North Hospital and Health Service reserves the right to choose the type and quantity of satchel). Recognition as offical satchel sponsor in all forum promotional material. Company name and logo displayed on welcome slides during plenary sessions. Company name, contact details and logo listed in the forum handbook. Company contact details and 100 word promotional paragraph included in forum handbook. Opportunity to include one promotional item in attendee satchel or pack. (Promotional item subject to approval). Forum handbook advertising (Limited opportunities) $ Half page colour advertisment, 200 mm (w) x 140 mm (h), in the forum handbook (artwork supplied by your organisation and approved by Brisbane North PHN and Metro North Hospital and Health Service). $ Full page colour advertisment, 210 mm (w) x 297 mm (h), in the forum handbook (artwork supplied by your organisation and approved by Brisbane North PHN and Metro North Hospital and Health Service). Name tag sponsor $2, [only one available] Recognition as official name tag sponsor in all forum promotional material. Your company logo displayed on every attendee name tag. Company name and logo displayed on welcome slides during plenary sessions. Company name, contact details and logo listed in the forum handbook. Company contact details and 100 word promotional paragraph included in forum handbook. Opportunity to include one promotional item in attendee satchel or pack. (subject to approval). NB: Our organisations support the Trading Circle Conference name tag initiative. These hand made name tags have been made by young women at the Good Shepherd Drop-In Centre in Cebu, Phillipines whom have been trafficked into the sex trade. Satchel insert (Limited opportunities) $ The Metro North Health Forum will provide each attendee with a forum satchel. Placing an insert in the satchel is a great way to promote your organisation. One promotional item may be included in forum satchels. Promotional item is subject to approval. Inserts can include DL size items, A4 brochures or promotional items (e.g. pen or stress ball). Page 4

5 Exhibition opportunities Important initiatives have been put in place to ensure that all exhibitors have access to as many attendees as possible for the duration of the event. The exhibition has been designed from the outset to be an integral component of the forum, maximising exhibitor exposure. The exhibition area is located adjacent to the plenary sessions and across the hall from the concurrent sessions. Arrival tea and coffee, morning tea, lunch and forum drinks will be served to delegates exclusively in the exhibition area. Service points will be strategically situated and opened in sequence to ensure attendees are spread throughout the entire area as much as possible. The exhibitor s package includes catering for one (1) representative and you can register additional persons as outlined in the exhibitor staff registration section below. Exhibitor packages (Limited opportunities) $ not-for-profit organisations $1, commercial organisations The exhibitors package provides your organisation with excellent marketing opportunities during the forum and represents great value including: 1 x 1.8 metre table with black skirt 1 x 2.4 m by 1.2 m black horizontal display panel 2 x chairs detailed exhibition manual 4 amp power point exhibitor staff registration for one (1) representative (includes arrival tea and coffee, morning tea, lunch and forum drinks, name tag and forum handbook. Additional exhibition staff registrations can be purchased). company name and logo displayed on welcome slides during plenary sessions company name, contact details and logo listed in the forum handbook access to forum sessions. Exhibitors manual All exhibitors will receive a detailed exhibitors manual after receipt of their payment. The manual will include detailed information on: exhibition set up, display and bump out times exhibition supplier contact details venue requirements and instructions information on security, insurance requirements and liability helpful contact details general forum information order form for additional staff exhibitor registration packs. Exhibitor staff registrations One (1) exhibitor staff registration is included with each exhibition space. Additional packs will be available for purchase (order forms will be included in the exhibitors manual) at a cost of $ per person and includes: name tag and forum satchel arrival tea and coffee, morning tea, lunch and forum drinks forum handbook access to forum sessions. Each exhibition space is limited to a total of three exhibitior staff registrations. The Metro North Health Forum is a joint initiative between Metro North Hospital and Health Service and Brisbane North PHN Page 5

6 Terms and conditions 1. Areas shall be allocated strictly on a first-in basis. Areas shall only be allocated and participation in the exhibition confirmed upon receipt of payment. 2. Exhibitors are authorised to partner with other organisations to share exhibition space, however, we will only contract with one organisation. The organisers reserve the right to alter the design, location and specification of the exhibition as circumstances may require. 3. The organisers, exhibition venue and their agents accept no responsibility whatsoever for any injury, harm, damage and/or loss (property or other) suffered by any exhibitor, their staff and/or agents, visitors, participants or delegates in connection with the forum and/or trade exhibition. Exhibitors are required to organise their own insurance to cover these and any other risks. Exhibitors must provide a certificate of currency for relevant insurance upon request. 4. Exhibitors shall be liable for any damage, injury, harm and/or loss caused by them, their staff, contractors, subcontractors, agents and/or any affiliated party. 5. In the event of an organisation cancelling their participation in the exhibition, a full refund will be made available if written advice to is received prior to Tuesday 22 May No refunds will be issued after this date. 6. Exhibitors agree to comply with the exhibition schedule and other operational instructions and directions as may be made by the organisers. 7. The organisers make no warranty as to the number of delegates and/or visitors that may attend the exhibition and/or the associated forum. 8. The details contained herein are correct at time of printing and are subject to change without notice. Page 6

7 Booking form Please return booking form to: Danielle Francisco, Events and Communications Officer Brisbane North PHN, PO Box 845, Lutwyche Road, Lutwyche Qld Phone: Fax: Section A: Contact details Section C: Payment Contact name Invoice (an invoice will be ed to you and payment required within 7 days) in the amount of $ Organisation Telephone Mobile Cheque (payable to Partners 4 Health Ltd) enclosed in the amount of $ Please charge my MasterCard Visa Card Card number Postal address Expiry date / Name on card Suburb Amount CVV(3 digits on back of card) State Postcode $ Cardholder signature Section B: Sponsorship and exhibition details Please select the package(s) your organisation would like to sponsor (all prices are inclusive of GST): Forum satchel sponsor $3,500 Name tag sponsor $2,000 Forum handbook advertising half page $350 Note: only the actual card holder can sign above. Section D: Sponsorship and exhibition agreement I have read the terms and conditions listed on page 6 and confirm my organisations participation as indicated on this booking form. Name Forum handbook advertising full page $550 Satchel insert $250 Exhibitor package not-for-profit $650 Exhibitor package commercial organisation $1,150 Signature Date The Metro North Health Forum is a joint initiative between Metro North Hospital and Health Service and Brisbane North PHN Page 7

8 Contact Events and Communications Officer Danielle Francisco Phone: Fax: Website:

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