SPONSORSHIP AND EXHIBITION PROSPECTUS

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1 SPONSORSHIP AND EXHIBITION PROSPECTUS Monday 30 July - Thursday 2 August 2018 Gold Coast Convention and Exhibition Centre, Gold Coast, Australia

2 CONTENTS ABOUT US 1 WHY PARTNER WITH US? 2 WHO WILL ATTEND? 3 VENUE 4 PROGRAM AT A GLANCE 5 PARTNERSHIPS OVERVIEW 6 SPONSORSHIP OPPORTUNITIES 8 ADVERTISING OPPORTUNITIES 21 EXHIBITION 22 EXHIBITION FLOOR PLAN 26 APPLICATION FORM 27 CONNECT WITH ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE 2018 #APLIC18 CONTACT US For general information about Asia-Pacific Library and Information Conference, please contact us at: Christina Granata Assistant Director Conferences Events Michelle Yim Events Coordinator Sarah Hull Events Coordinator SPONSORSHIP AND EXHIBITION PROSPECTUS

3 ABOUT US AUSTRALIAN LIBRARY AND INFORMATION ASSOCIATION The Australian Library and Information Associaton is the national professional organisation for the Australian library and information services sector. Together we seek to empower the profession through the development, promotion and delivery of quality library and information services to the nation, though leadership, advocacy and mutual professional support. LIBRARY AND INFORMATION ASSOCIATION OF NEW ZEALAND AOTEAROA TE RAU HERENGA O AOTEAROA Powered by our members, LIANZA provides strong leadership, growth opportunities and a community of practice to support the provision of quality library and information services to communities throughout New Zealand. Incorporated by an Act of Parliament in 1939, LIANZA operates as a not-for-profit supporting the library and information sector in Aotearoa New Zealand, ensuring that kiwis have access to world class innovative library services in all aspects of their lives, from school to university and from public to private sector. LIBRARY Association of SINGAPORE LIBRARY ASSOCIATION OF SINGAPORE The Library Association of Singapore (LAS) is the national organization representing the interests of the library and information professionals in Singapore. Membership comprises professional librarians as well as others who are interested in library and information work. LAS provides opportunities for networking, professional advancement and sharing of latest developments through its publications, talks, visits, conferences, training courses and social activities. LAS traces its history to 1955 when the Malayan Library Group was formed. ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

4 WHY PARTNER WITH US? Promote and showcase your services and innovative products Prominently position your organisation as a key player in the area of library and information services Increase awareness and recognition of your brand in the library and information services sector Face to face sales to over 900 potential customers Maintain, develop and generate client relationships Gain industry knowledge through networking with delegates from all sectors Check out the competition, and stay ahead of the field We know that sponsoring and exhibiting at conferences can sometimes be a time consuming and costly experience. So, that s why when you sign up to be an industry partner with ALIA in any one of our conferences, you can be assured that we are here to help you make the most of your experience. We have an experienced events team dedicated to your conference experience. 100% 100% of vendors said they achieved their objectives of attending * 83% 83% gained business leads * 20% of attendees are on Facebook 100% 100% would sponsor or exhibit again at a future ALIA Conference * Maximise your marketing by choosing sponsorship opportunities that target ALIA s social media network. During the 5 day account earned 9.5k impressions per day (47.3k impressions over the 5 day period) (Number of times user saw the Tweet on Twitter) 48% of attendees use Twitter 02 SPONSORSHIP AND EXHIBITION PROSPECTUS

5 WHO WILL ATTEND? Being the most well regarded, multi-sector library conference in Australia; our delegates range from students and new graduates to senior library managers and directors. This is your opportunity to reach the decision makers of our industry all in one place. AUDIENCE BY STATE* International 4% NT 2% QLD 10% WA 5% SA 27% NSW 16% VIC 28% ACT 7% TAS 1% INDUSTRY SECTORS* Academic libraries 35% Corporate libraries 2% Public libraries 37% School libraries 3% Academic libraries 8% Special libraries 3% Health libraries 12% *results are from ALIA National 2016 Conference survey, held in Adelaide, South Australia. ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

6 VENUE Asia-Pacific Library and Information Conference will be held at the Gold Coast Convention and Exhibition Centre, Australia from Monday 30 July to Thursday 2 August Gold Coast Convention and Exhibition Centre is conveniently located in the heart of the Gold Coast, and is Australia's largest regional convention centre. ADDRESS Gold Coast Convention and Exhibition Centre Cnr Gold Coast Highway and TE Peters Drive Broadbeach, Queensland 4218 AUSTRALIA Brisbane International Airport Darwin Pacific Highway Brisbane Gold Coast Nerang Southport Perth Sydney Melbourne Robina Broadbeach Burleigh Heads Hobart Coolangatta Airport Gold Coast Convention and Exhibition Centre 04 SPONSORSHIP AND EXHIBITION PROSPECTUS

7 PROGRAM AT A GLANCE MONDAY 30 JULY 2018 Pre conference workshops Exhibition move in TUESDAY 31 JULY 2018 Conference open Exhibition open Conference sessions Industry partner lunchtime sessions Welcome reception in exhibition area Taste of Gold Coast dinners WEDNESDAY 1 AUGUST 2018 Exhibition open Conference sessions Industry partner lunchtime sessions Conference dinner THURSDAY 2 AUGUST 2018 Exhibition open Conference sessions Industry partner lunchtime sessions Exhibition move out Members reception Conference close ALIA NATIONAL 2016 ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

8 PARTNERSHIPS OVERVIEW Choose from three options to gain exposure at the conference and exhibition: CONFERENCE PARTNERSHIPS Platinum partner $25,000 Gold partner $18,000 Welcome reception sponsor $5,000 Keynote speaker sponsor $5,000 Name badge and lanyard sponsor $6,000 Satchel sponsor $6,000 Session room sponsor $3,000 Relaxation station sponsor $10,000 Notepad and pen sponsor $4,000 Taste of Gold Coast dinners sponsor $3,000 Daily catering sponsor $5,000 Speaker gift sponsor $2,500 ADVERTISING OPPORTUNITIES Opportunities available to maximise your exhibition attendance, gain exposure in the lead up to the conference and stay in delegate minds after the event: Satchel insert $2,000 Video presentation $2,000 Conference handbook advertisement $1,000 Promo slide $500 EXHIBITION Various booth sizes, locations and configurations available to suit your needs and level of commitment: Space only $3,500 Exhibition booth $4,500 Networking pod $2,500 NEED A DIFFERENT PARTNERSHIP OPPORTUNITY? Want to target a certain market? Want to WOW the delegates with a new idea? ALIA can work with you to create a tailor made partnership package that will help your company achieve results at Asia-Pacific Library and Information Conference and into the future. Contact us today to discuss your ideas. 06 SPONSORSHIP AND EXHIBITION PROSPECTUS

9 Welcome to the Gold Coast ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

10 SPONSORSHIP OPPORTUNITIES PLATINUM PARTNER An exclusive opportunity! This is a unique opportunity to gain maximumexposure to delegates. This package not only allows you two prime booth locations but also the exclusive opportunity to promote your organisation to delegates at every stage of the conference from our pre-conference marketing and the opening ceremony to the take home promotional items. We view the platinum partner as a key in the success of the Asia-Pacific Library and Information Conference and the ALIA Events Team will work with you to ensure that this package is implemented to provide the best possible return on investment for your organisation. PACKAGE INCLUSIONS Exclusive to this package $25,000 Recognition as official platinum partner in all conference promotional material. Six 3m x 3m space only booths in a prime location (see pages 22 and 25 for standard inclusions). Opportunity to co-host a dinner with the keynote speaker and conference program committee. For any additional APLIC booths or sponsorship packages purchased you will receive a 20% discount. Opportunity to make a five minute address during the conference opening ceremony. Full page profile in INCITE Magazine in a 2018 issue (artwork to be provided by you and approved by ALIA). Quarter page colour advertisement in INCITE Magazine (artwork to be provided by you and approved by ALIA) to feature in a 2018 issue. Four posts to the ALIA social media network (Twitter and Facebook) in the lead-up or during the conference (schedule to be negotiated). Social media plays a huge role in the ALIA Conferences so why not take advantage of that audience? Two sidebar advertisements in the ALIA Weekly enewsletter (artwork to be provided by you and approved by ALIA) in a 2018 edition. Your company banner on the stage in the plenary theatre for the duration of the conference (banner to be supplied by you). Your ninety second video advertisement played in the room prior to the start of the opening session (advertisement to be supplied by you). Naming rights to conference dinner (held Wednesday 1August 2018). A 25 minute industry partner lunchtime session. 08 SPONSORSHIP AND EXHIBITION PROSPECTUS

11 Company banner on display at conference dinner venue (banner to be supplied by you). Recognition as conference dinner sponsor in all conference promotional materials. Acknowledgment and your company logo on holding slides at start of conference sessions. Acknowledgment as platinum partner before each plenary session. Early access to the delegate list. One month prior to the conference we will send you an early bird electronic delegate list which will only be available to you as the Platinum partner*. Also included Two full sponsor registrations. Two additional complimentary tickets to the conference dinner. Two additional complimentary tickets to the welcome reception. Two additional complimentary tickets to the members reception. Four complimentary exhibitor passes (per day). One full page colour advertisement in the conference handbook (artwork to be supplied by you and approved by ALIA). Acknowledgement and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 400 word promotional paragraph included in the conference handbook. Company logo and contact details included on the conference mobile app. Company logo on conference banners (where possible). Opportunity to include two items of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval). Unlimited visitor passes to allow you to invite potential clients to the exhibition (We encourage you to use these visitor passes to invite your valued clients to visit your stand. We do ask that these visitors not attend during planned catering breaks to allow us to plan catering and venue numbers). One electronic delegate list two weeks prior to the conference and one post conference*. As recognition of your ongoing partnership and support of the Asia-Pacific Library and Information Conference you will be offered first right of refusal for this partnership package at the next ALIA Conference. ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

12 GOLD PARTNER An exclusive opportunity! SOLD This package not only gives you a great booth location, but also ensures you re company is noticed at every step. Make sure you re noticed. With a package like this, how can you refuse? $18,000 PACKAGE INCLUSIONS Exclusive to this package Recognition as official gold partner in all conference promotional material. Two 3m x 3m space only booths in a prime location (see pages 22 and 25 for standard inclusions). For any additional APLIC booths or sponsorship packages purchased you will receive a 10% discount. Your company banner on stage in breakout room of choice throughout the conference (banner to be supplied by you) (excludes plenary theatre). Half page colour advertisement in and conference handbook (artwork to be provided by you and approved by ALIA). Your ninety second video advertisement played in the room prior to the start of a concurrent session (advertisement to be supplied by you). Two posts to the ALIA social media network (Twitter and Facebook) in the leadup or during the conference (schedule to be negotiated). A 25 minute industry partner lunchtime session. Also included One additional complimentary ticket to the conference dinner. One additional complimentary ticket to the welcome reception. One additional complimentary ticket to the members reception. One full sponsor registration. Acknowledgement and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 200 word promotional paragraph included in the conference handbook. Company logo and contact details included on the conference mobile app. Company logo on conference banners (where possible). Opportunity to include one item of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval). Unlimited visitor passes to allow you to invite potential clients to the exhibition (We encourage you to use these visitor passes to invite your valued clients to visit your stand. We do ask that these visitors not attend during planned catering breaks to allow us to plan catering and venue numbers). One electronic delegate list two weeks prior to the conference and one post conference*. 10 As recognition of your ongoing partnership and support of the Asia-Pacific Library and Information Conference you will be offered first right of refusal for this partnership package at the next ALIA Conference. SPONSORSHIP AND EXHIBITION PROSPECTUS

13 WELCOME RECEPTION SPONSOR Position your brand at the first official social function! The welcome reception is the first official social function of the conference and the first chance to welcome delegates and position your brand at a red carpet event. This is an exclusive opportunity. $5,000 PACKAGE INCLUSIONS Exclusive to this package Recognition as official welcome reception sponsor in all conference promotional material. Six complimentary tickets to the welcome reception. Opportunity to make a five minute address during the welcome reception. Opportunity to provide a promotional welcome gift (supplied by you) to all attendees. Your company banner displayed in the room during the welcome reception (banner to be provided by you). Also included Acknowledgement and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 100 word promotional paragraph included in the conference handbook. Company logo and contact details included on the conference mobile app. Company logo on conference banners (where possible). Opportunity to include one item of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval). One electronic delegate list two weeks prior to the conference and one post conference*. ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

14 KEYNOTE SPEAKER SPONSOR Limited opportunities available! Take the opportunity to sponsor one of our keynote speakers and link your organisation to a high profile industry leader. $5,000 PACKAGE INCLUSIONS Exclusive to this package Recognition as official keynote speaker sponsor in all conference promotional material. One full sponsor registration. Two complimentary tickets to the conference dinner. Opportunity for you to chair the keynote session and introduce the keynote. Four session passes to allow you to invite clients to the keynote session (allows access to this session only). Your company banner displayed in the room during the session (banner to be provided by you). Acknowledgment and your company logo on holding slides at start of the keynote session. Your ninety second advertisement played in the room prior to the start of a concurrent session (advertisement to be supplied by you). Also included Acknowledgement and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 100 word promotional paragraph included in the conference handbook. Company logo and contact details included on the conference mobile app. Company logo on conference banners (where possible) Opportunity to include one item of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval). One electronic delegate list two weeks prior to the conference and one post conference*. 12 SPONSORSHIP AND EXHIBITION PROSPECTUS

15 NAME BADGE AND LANYARD SPONSOR Maximum exposure sponsorship package! SOLD Your company name and logo will be printed on the name badge and lanyard of every registered delegate. This package will ensure that you are seen by every delegate who attends the conference. This is an exclusive opportunity. $6,000 PACKAGE INCLUSIONS Exclusive to this package Recognition as official Name badge and lanyard sponsor in all conference promotional material. Your company name and/or logo displayed on every delegates name badge and lanyard. Also included Acknowledgement and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 100 word promotional paragraph included in the conference handbook. Company logo and contact details included on the conference mobile app. Company logo on conference banners (where possible). Opportunity to include one item of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval). One electronic delegate list two weeks prior to the conference and one post conference*. HIGH DEMAND ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

16 SATCHEL SPONSOR Maximum exposure of your brand to delegates! Every delegate will receive a conference satchel branded with the conference logo and your company logo. Maximum exposure not only during the conference but also beyond. This is an exclusive opportunity. $6,000 PACKAGE INCLUSIONS Exclusive to this package Company logo printed on every delegate satchels (ALIA reserves the right to choose the type and amount of satchels). Recognition as official satchel sponsor in all conference promotional material. Also included Acknowledgement and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 100 word promotional paragraph included in the conference handbook. Company logo and contact details included on the conference mobile app. Company logo on conference banners (where possible). Opportunity to include two items of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval). One electronic delegate list two weeks prior to the conference and one post conference*. HIGH DEMAND 14 SPONSORSHIP AND EXHIBITION PROSPECTUS

17 SESSION ROOM SPONSOR Delegates will see your brand - all day, every day! The session room can be branded with your pull up banners, pamphlets, giveaways and signage. Every delegate who attends sessions in that room will see your brand all day, every day for the duration of the conference. This is an $3,000 PACKAGE INCLUSIONS Exclusive to this package Your company banner on stage in a breakout room, throughout the conference (banner to be supplied by you). Opportunity to supply handouts, leaflets, giveaways and marketing materials on chairs within the breakout room. Recognition as an official breakout room sponsor in all conference promotional material. Also included Acknowledgement and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 100 word promotional paragraph included in the conference handbook. Company logo and contact details included on the conference mobile app. Company logo on conference banners and signage (where possible). One electronic delegate list two weeks prior to the conference and one post conference*. NEW OPPORTUNITY ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

18 RELAXATION STATION SPONSOR A fun way to show your organisation cares! $10,000 Massage therapists will be on hand during breaks on all three days of the exhibition to refresh and energise delegates with a relaxing short neck, back, shoulders, head and arm massage. Delegates visit your booth to receive a ticket to a massage at the station. Use the tickets to treat your VIP and new clients to a memorable conference experience. This is an exclusive opportunity. PACKAGE INCLUSIONS Exclusive to this package One 3x3m booth, plus open space equivalent of 3x3m in a prime location (see pages for standard inclusions). Display of company banner in the relaxation station area (banner to be provided by you). Opportunity to provide promotional material (supplied by you) at the relaxation station. Delegates visit your booth to receive a ticket to a massage at the station. Recognition as official relaxation station sponsor in all conference promotional material. Also included SOLD Acknowledgment and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 100 word promotional paragraph listed in the conference handbook. Company logo and contact details included on the conference mobile app. Company logo on conference banners and signage (where possible). One electronic delegate list two weeks prior to the conference and one post conference. BACK BY POPULAR DEMAND 16 SPONSORSHIP AND EXHIBITION PROSPECTUS

19 NOTEPAD AND PEN SPONSOR Get your brand into the hands of every delegate! Your branded notepads and pens (supplied by you) will be inserted into every delegate satchel and made available in all sessions rooms. This is an exclusive opportunity. PACKAGE INCLUSIONS Exclusive to this package Recognition as official notepad and pen sponsor in all conference promotional material. Branded notepads and pens (supplied by you) inserted into every delegate satchel. (A minimum of 1,200 pens should be provided). Also included SOLD Acknowledgement and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 100 word promotional paragraph included in the conference handbook. Company logo and contact details included on the conference mobile app. Company logo on conference banners and signage (where possible). One electronic delegate list two weeks prior to the conference and one post conference*. $4,000 ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

20 TASTE OF GOLD COAST DINNERS An opportunity to network with national and international delegates! $3,000 APLIC 2018 brings an extended social event and the perfect opportunity to feast on the culinary delights of the Gold Coast, whilst networking with fellow industry members and colleagues. Delegates register to dine at a variety of premium restaurants all within walking distance of the conference venue. Make an impression and host an exclusive delegate dinner on Tuesday 31 July Providing the opportunity to network with national and international delegates. Multiple opportunities available. PACKAGE INCLUSIONS Exclusive to this package Recognition as official Taste of Gold Coast sponsor in all conference material Host up to 20 people at a local restaurant (organised by ALIA), with an additional 5 attendees of your own choosing. Opportunity to provide a promotional welcome gift (supplied by you) to all attendees. Opportunity to provide branded place cards and menus (printed and supplied by you). List of dinner attendees provided prior to the conference to contact and introduce yourself as the host. Opportunity to purchase beverages or additional menu items for guests (at your cost). Also included Acknowledgement and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 100 word promotional paragraph included in the conference handbook. Company logo and contact details included on the conference mobile app. Company logo on conference banners and signage (where possible). One electronic delegate list two weeks prior to the conference and one post conference*. NEW OPPORTUNITY 18 SPONSORSHIP AND EXHIBITION PROSPECTUS

21 DAILY CATERING SPONSOR Be seen every day, at every break! Catering is a memorable part of every conference experience for all delegates and the catering at APLIC 2018 Conference is going to be no exception! Link your brand to a fun and memorable experience and gain great exposure at the same time. This is an exclusive opportunity. $5,000 for 3 days PACKAGE INCLUSIONS Exclusive to this package Exclusive naming rights to one conference day catering (choice to be agreed). Sponsor banner to be displayed in the room during the catering breaks on the day of the sponsorship (banner to be provided by you). Acknowledgment of the sponsor by the chairperson in the session immediately prior to each catering break. Recognition as official daily catering sponsor in all conference promotional material. Also included Acknowledgement and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 100 word promotional paragraph included in the conference handbook. Company logo and contact details included on the conference mobile app. Company logo on conference banners (where possible). Opportunity to include one item of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval). One electronic delegate list two weeks prior to the conference and one post conference*. ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

22 SPEAKER GIFT SPONSOR Promote your brand to every speaker! Opportunity to have your company name and logos on each of the speaker gifts. A great opportunity to promote your brand to every speaker. This is an exclusive opportunity. $2,500 PACKAGE INCLUSIONS Exclusive to this package Recognition as official speaker gift sponsor in all conference promotional material. Your company name and logo on each of the speaker gifts. Also included Acknowledgement and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 100 word promotional paragraph included in the conference handbook. Company logo and contact details included on the conference mobile app. Company logo on conference banners and signage (where possible). One electronic delegate list two weeks prior to the conference and one post conference*. *delegate list is subject to privacy laws and will exclude any delegate who has not given consent for their details to be provided. 20 SPONSORSHIP AND EXHIBITION PROSPECTUS

23 ADVERTISING OPPORTUNITIES $2,000 SATCHEL INSERT One item of promotional literature in delegate satchels (excluding note pads and pens) (literature subject to approval). TIP: Think outside the box. We find delegates respond to satchel items they can re-use again (example USB s, audio books and stickers). $2,000 VIDEO PRESENTATION Your ninety second video advertisement played in every session room prior to the start of a chosen session (example: concurrent 1, 2, 3) (advertisement to be supplied by you. Limit of one advertisement per session). This is a fantastic chance to position your brand in front of every delegate! HIGH DEMAND $1,000 CONFERENCE HANDBOOK ADVERTISEMENT Half-page colour advertisement in the conference handbook (artwork to be supplied by you and approved by ALIA). $500 PROMO SLIDE 1 promo slide located on the front page of the APLIC conference website (second slide), for one month (dates to be confirmed)(artwork supplied by youand approved by ALIA). NEW OPPORTUNITY ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

24 EXHIBITION SPACE ONLY 3m x 3m space for your custom designed booth All requirements are to be organised by you (including power, lighting and signage) and your design will need to be approved. $3,500 NEW OPPORTUNITY Designs for custom booths need to be submitted for approval by no later than one month prior to the conference. ALIA NATIONAL SPONSORSHIP AND EXHIBITION PROSPECTUS

25 EXHIBITION BOOTH 3m x 3m x 2.4m 3m x 3m space for your custom designed booth. All requirements are to be organised by you (including power, lighting and signage) and your design will need to be approved. $4,500* Designs for custom booths need to be submitted for approval by no later than one month prior to the conference. BOOTH INCLUSIONS STAND NUMBER FASCIA LIGHTING 600mm 3000mm WALLS 2400mm 3000mm 3000mm Walls Fascia Signage 2400mm flush, slimline aluminium wall frame with removable white panels that allow for graphics 600mm high fascia to maximise presence Seamless panel allowing for digital print Lighting Power 2 x 150-watt spotlights per booth mounted on light track inside fascia 1 x 4amp power lead Equipment hire Furniture and audio visual equipment is available for you to hire. Moreton Hire will provide this information closer to the conference. ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

26 NETWORKING POD 2.3m x 1.15m This is a fantastic opportunity for new or smaller industry partners to have a presence at the conference. $2,500 NEW OPPORTUNITY POD INCLUSIONS Walls Fascia 2500mm high matt anodised aluminium frame with white laminated infills Matt anodised aluminium frame 380mm high with white laminate infill Signage One digital print lettering on white laminate infill per pod 1074 x 944 Lighting Power 1 x 150-watt vario arm light 1 x 4amp power lead Equipment hire 1 x Mode Dry Bar 2 x Spring Stools 24 SPONSORSHIP AND EXHIBITION PROSPECTUS

27 EXHIBITOR REGISTRATION ENTITLEMENTS Two exhibitor registrations which entitles you to access the conference sessions. These registrations also include tickets to the welcome and members receptions. Conference dinner tickets can be purchased subject to availability during the registration process. Additional exhibition passes can be purchased for $450 per person, for all three conference days, for staff who may be attending to help assist in staffing your stand. These registrations also include tickets to the welcome and farewell receptions. This does not include access to conference sessions. Conference dinner tickets can be purchased subject to availability during the registration process. Unlimited exhibition visitor passes to allow you to invite potential and valued clients to your stand. (We do ask that these visitors not attend during planned catering breaks to allow us to plan catering and venue numbers). EXHIBITOR PROMOTIONAL ENTITLEMENTS Acknowledgement and logo (linked to your website) on the conference website. Company name and logo listed in the conference handbook. Company contact details and 100 word promotional paragraph included in the conference handbook. Company logo and contact details included on the conference mobile app. One electronic delegate list two weeks prior to the conference and one post conference*. INDUSTRY PARTNER LUNCHTIME SESSIONS Would you like to extend your opportunities to connect with delegates at the conference? Opportunities are available for industry partners to present a ten minute session during lunch breaks. Sessions are limited and are available on a first-in basis. Please select industry partner lunchtime session on the exhibition application to express your interest. If you have interest in a longer vendor session why not view the Platinum and Gold Partner packages which include a 25 minute session as part of the packages. Please note: Exhibition spaces are limited and cannot be extended once sold out. Institutional and corporate members are entitled to a 10% discount off the price of exhibition booths. All exhibition display, furniture and equipment needs to be kept strictly within your allocated space. There can be no exception to this. ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

28 EXHIBITION FLOOR PLAN sold P14 P15 P16 P17 P18 P19 P20 P21 P22 P23 P24 P25 P26 P13 P12 P11 P10 P9 P8 P7 P6 P5 P4 P3 P2 1D 1A 1E 1B 1F 1C APLIC CONNECT SPACE GOLD SPONSOR P1 57 Please note: the floor plan is indicative at this stage and is subject to change. 26 SPONSORSHIP AND EXHIBITION PROSPECTUS

29 APPLICATION FORM Organisation details Company name Contact person Position Address Town/Suburb State Postcode Country Phone Mobile Website Twitter handle Sponsorship packages (all prices below are inclusive of GST) Platinum partner $25,000 Gold partner SOLD Welcome reception sponsor $5,000 Keynote speaker sponsor $5,000 Name badge and lanyard sponsor SOLD Satchel sponsor $6,000 Session room sponsor $3,000 Relaxation station sponsor Notepad and pen sponsor SOLD SOLD Taste of Gold Coast dinners $3,000 Daily catering sponsor $5,000 Speaker gift sponsor $2,500 Advertising opportunities Satchel insert $2,000 Video presentation $2,000 Conference handbook advertisement $1,000 Promo slide $500 Exhibition packages Space only Exhibition booth Networking pod $3,500 (per space) $4,500 (per booth) $2,500 (per pod) Booth location: 1st preference 2nd preference 3rd preference I have interest in an industry partner lunchtime session Complimentary * Institutional and Corporate ALIA Members are entitled to a 10% discount off the price of exhibition booths at Asia-Pacific Library and Information Conference. ASIA-PACIFIC LIBRARY AND INFORMATION CONFERENCE

30 Authorisation I have read and agree to the terms and conditions Name Signature Date / / Payment details Total amount payable AUD $ (INC. GST) A tax invoice will be issued for payments made by EFT or cheque. I am paying via Electronic Funds Transfer (EFT) for the total amount as shown above to the following bank account: BSB No Swift Code CTBAAU2S Account No Account Name Australian Library & Information Association Ltd I enclose a cheque/money order for the total amount as shown above Please debit the total amount to my credit card Credit card type: Mastercard VISA Card No. Expiry CVC Name on card Signature Please send your completed agreements to: Australian Library and Information Association POST PO Box 6335, Kingston ACT FAX Terms and conditions 1. By signing and returning this agreement you are agreeing to a non-exclusive sponsorship/exhibition agreement between yourselves and the Australian Library and Information Association on the terms and conditions set out below and in the agreement. 2. The Asia-Pacific Library and Information Conference will be held at the Gold Coast Convention and Exhibition Centre from 30 July 2018 to 2 August Sponsorship and exhibition applications will be acknowledged in writing on receipt. Confirmation of acceptance of your application will be sent in writing together with a tax invoice. 4. Sponsorship/exhibition package entitlements will be guaranteed only on payment of all monies owing. Full payment is required within 30 days from date of invoice unless your sponsorship/exhibition application is submitted on or after 30 April 2018 in which case full payment will be required immediately. Package entitlements will not begin until payment is made. 5. Sponsorship packages are limited in accordance with the prospectus and booth allocations and are sold on a firstin basis based on full payment. If your first preference is unavailable we will contact you to discuss an alternative preference. 6. ALIA reserves the right to decline sponsors or exhibitors. 8. We reserve the right to vary package entitlements or booth allocations if necessary. 9. Cancellation/Amendments: If you wish to cancel or change your sponsorship/exhibition package you must advise us in writing to We reserve the right to charge the cancellation fees as follows: a) On or prior to 30 April 2018: 50% of the total value of the sponsorship/exhibition package. b) After 30 April 2018: 100% of the total value of the sponsorship/exhibition package. 10. All cheques are to be made payable to Australian Library and Information Association Ltd and are to be payable in Australian dollars. Payment can also be made by credit card (Mastercard and VISA only) or direct bank deposit by EFT. 11. ALIA reserves the right to cancel this event and refund your sponsorship payment in full. In this case liability will be limited to that amount and the exhibitor/sponsor shall have no further claim for damages or loss. 12. All exhibition times noted are indicative and ALIA reserves the right to alter all times. Exhibitors and sponsors agree not to hold offsite events that may remove delegates from the conference and exhibition venue during exhibition hours. 13. Please check your booth location carefully. ALIA cannot be held responsible for positioning of any competitor. 7. All amounts are inclusive of Goods and Services Tax (GST) of 10% and are priced in Australian dollars (AUD). 28 SPONSORSHIP AND EXHIBITION PROSPECTUS

31 29 #APLIC18

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