SPONSORSHIP & EXHIBITION PROSPECTUS OCTOBER ICC, SYDNEY

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1 SPONSORSHIP & EXHIBITION PROSPECTUS OCTOBER ICC, SYDNEY Host Institutions 1

2 SCC HISTORY & KEY HIGHLIGHTS 10 Years of Sydney Cancer Conferences The Sydney Cancer Conference 2018, held at the International Convention Centre Sydney, marks 10 years of Sydney Cancer Conferences. FAST FACTS 2018 Conference Dates: October 2018 Venue: International Convention Centre Sydney Expected Delegates: Enquires: Website: Highlights from SCC2016: 351 delegate registrations. 11 Countries represented at the Conference, including USA, UK, Hong Kong, Singapore and many more. Three International Keynote Speakers. 7 Exhibitors and 14 Sponsors. 2

3 INVITATION SCC2018 will be the sixth Sydney Cancer Conference and will be co-hosted by the University of Sydney, Macquarie University, Newcastle University, the University of Technology Sydney and Canberra University. SCC2018 will foster the development of our future generation of cancer researchers and provide a national forum to showcase existing and emerging strengths in cancer research across Australia. The theme of the Conference is Bridging research and practice, which will incorporate perspectives from the entire translational research continuum. The program will feature all areas of cancer research basic biomedical, public health, clinical and psychosocial making the latest information and research available to delegates. We hope you can join us in Sydney for this unique multi-disciplinary and multi-institutional cancer Conference. Dr Jenny Wang and A/Prof Roger Bourne Co-Chairs, Sydney Cancer Conference 2018 CONFERENCE VENUE Located in the active precinct of Darling Harbour on Cockle Bay, The International Convention Centre Sydney features a striking contemporary design, leading technology and multipurpose spaces. It is a beacon of innovation, learning and entertainment, connecting and celebrating leaders of invention, business, governance and the arts. ICC Sydney is Asia s Pacific s premier integrated convention, exhibition and entertainment precinct, underlying Sydney s place as one of the world s most desirable meeting and event destinations. 3

4 ORGANISING COMMITTEE Host Institutions Organising Committee Co-Chairs Dr Jenny Wang, UNSW A/Prof Roger Bourne, The University of Sydney Organising Committee Members Ms Merilyn Heuschkel, The University of Sydney Dr Esther Lim, Macquarie University Dr Jessica Lee, University of Technology Sydney Prof Elizabeth Sullivan, University of Technology Sydney Dr Nikki Verrills, The University of Newcastle Dr Mariko Carey, The University of Newcastle Dr Kimberly Docking, The University of Sydney A/Prof Viive Howell, The University of Sydney Dr Visalini Nair-Shalliker, Cancer Council NSW Dr Cathy Barnett, The University of Sydney 4

5 DELEGATE DEMOGRAPHIC It is anticipated that SCC2018 will attract delegates from a broad cross-section of the health sector who are involved in cancer research and treatment. Potential delegates will include: Researchers and postgraduate students involved in all areas of cancer research; basic biomedical, public health, clinical, psychosocial and implementation science into practice Allied health professionals Clinicians Representatives from Federal, State and Local Governments Leaders from non-government organisations Representatives from private industry and academia To ensure the widest possible promotion of this event, marketing material will be distributed through the extensive networks of the five host institutions - University of Sydney, University of Canberra, Newcastle University, University of Technology Sydney and Macquarie University and affiliated cancer groups and research institutes. The University of Sydney Cancer Research Network itself has over 1,000 cancer researchers to whom it can distribute materials and information. Important Dates Abstracts open 20 March 2018 Early bird registration open 3 April 2018 Standard registration open 4 August 2018 Abstract submission deadline 25 May

6 REASONS TO SPONSOR & EXHIBIT AT SCC2018 Sydney Cancer Conference 2018 extends the market reach of its valued sponsors to a diverse cross-section of industry professionals through the following marketing campaigns: e-marketing including regular blasts promoting program updates, key dates and featured speakers. Marketing Collateral including flyers to be used at industry events to stimulate interest and provide key details. Website will be used as the main information distribution channel and, as such, will be regularly updated and refreshed with the latest updates. Sponsorship opportunities can be tailored to suit your individual marketing strategies and offer innovative entitlements that are commensurate with your level of investment to help meet your brand and networking objectives. Sponsors of SCC2018 will benefit from: Maximum exposure at a premier Conference devoted to the health industry. Opportunity to engage personally with delegates educating the market and delivering a clear message that you have a genuine commitment to the industry. STANDARD SPONSORSHIP ENTITLEMENTS Recognition as a sponsor (with organisation logo) in Conference program book or Conference App*. Recognition as a sponsor (with organisation logo) on the sponsor s page of the official Conference website, including a hyperlink to the organisation s home page*. Acknowledgement as a sponsor on the official sponsor acknowledgement board situated onsite at the Conference*. Use of the Conference logo until end of October

7 SPONSORSHIP OPPORTUNITIES Sponsorship at a Glance Sponsorship Package Number Available Price A$ Conference Partner Exclusive 17,000 Gold Sponsor Two 14,000 Silver Sponsor Three 12,250 Bronze Sponsor Unlimited 7,250 Conference Supporter Unlimited 2,750 Conference Networking Event Sponsor Exclusive 6,500 Conference Catering Sponsor Conference Satchel Sponsor Limited Exclusive 3,000 2,000 Advertising Unlimited 800 Exhibition Limited 3,500 SPONSOR & EXHIBITOR GUIDELINES * Exposure in Conference publications is determined by confirmation of sponsorship prior to print deadlines. To maximise exposure, please confirm your participation by the earliest date possible. ** The delegate list will exclude any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act. 7

8 Conference Partner Exclusive Opportunity A$17,000 Standard Sponsorship Entitlements listed on page 7. Three (3) Conference registrations inclusive of the Networking Event. Two (2) complimentary exhibition booths (3m x 1.5m) located in pre-reserved position. Two (2) exhibitor registrations inclusive of Networking Event. Organisation logo included in the online delegate registration form. Double page advertisement in the Conference program book or Conference App. Delegate list supplied three weeks prior the Conference. 200-word profile in the Conference program book or Conference App. Verbal acknowledgement as the Conference Partner during the Opening and Closing Ceremony. Opportunity to provide two (2) freestanding banners to be prominently positioned near the Conference registration desk & main plenary stage. Additional Inclusion of Pen/Notebook Sponsorship Opportunity Opportunity for Sponsor to provide branded pens/notepads to be placed at the rear of session rooms. 8

9 Gold Sponsor Maximum: Two A$14,000 Standard Sponsorship Entitlements listed on page 7. Two (2) Conference registrations inclusive of Networking Event. One (1) complimentary exhibition booth located in prominent position. Two (2) exhibitor registrations inclusive of Networking Event. Full page advertisement in the Conference program book or Conference App. Delegate list supplied two weeks prior to the Conference. 150-word profile in the Conference program book or Conference App. Verbal acknowledgement as a Gold Sponsor during the Opening and Closing Ceremony. Opportunity to provide one (1) freestanding banner to be positioned in a prominent location near the Conference Registration Desk for the duration of the Conference. Additional Sponsorship Item Lunchtime Symposium Gold Sponsors are also entitled to select a topic and invite relevant speakers to a lunchtime symposium. A brief outline of the topic must be submitted to the SCC2018 Managers for approval by the Organising Committee. Standard audio visual and use of the session room is included. Sponsor may provide two (2) freestanding banners which will be positioned in the symposium room. Four (4) complimentary passes for nominated guests to attend the symposium (passes are for sponsored symposium only). Delegate attendance to session will be coordinated by the SCC2018 Conference Managers. Sponsor will receive updates advising the number of delegates who have expressed interest and plan to attend. 9

10 Silver Sponsor Maximum: Three A$12,250 Standard Sponsorship Entitlements listed on page 7. Two (2) Conference delegate registrations inclusive of Networking Event. One (1) exhibition booth. One (1) exhibitor registration inclusive of Networking Event. Half page advertisement in the Conference program book or Conference App. Delegate list supplied one week prior to the Conference. 100-word profile in the Conference program book or Conference App. Verbal Acknowledgement as a Silver Sponsor during the Opening & Closing Ceremony. Choice of 1 out of 3 Additional Sponsorship Opportunities below: 1. Program Book Sponsor Recognition as Program Book Sponsor inclusive of organisation logo on front & back covers. 2. Satchel Sponsor Sponsor to provide satchel bags. 3. Lanyard/Name badge Organisation logo included on all delegate name badges. Opportunity to provide branded lanyards. 10

11 Bronze Sponsor Unlimited A$7,250 Standard Sponsorship Entitlements listed on page 7. One (1) Conference delegate registration Inclusive of Networking Event. One (1) complimentary exhibition booth. One (1) exhibitor registration inclusive of Networking Event. Quarter (¼) page advertisement in the Conference program book or Conference App. Delegate list supplied onsite at the Conference. 50-word profile in the Conference program book or Conference App. Verbal acknowledgement as a Bronze Sponsor during the Opening and Closing Ceremony. Conference Catering Sponsor A$3,000 Corporate literature may be displayed at the catering station (sponsor to supply). The sponsor may provide a freestanding banner which will be positioned in a prominent location in the catering area (maximum size 2m high x 1m wide). Small table signs featuring the organisation name and logo displayed at the Sponsored Catering Stations (Conference Managers to supply). 50-word profile in the Conference program book or Conference App. 11

12 Conference Supporter Unlimited A$2,750 Standard Sponsorship Entitlements listed on page 7. Company brochure or flyer (A4 size restricted to four 4 singles pages in length) to be in a brochure stand next to the registration desk. Conference Satchel Sponsor Exclusive A$2,000 Standard Sponsorship Entitlements listed on page 7. Sponsor to provide satchel bags. Conference Networking Event Sponsor Exclusive A$6,500 Two (2) tickets for the sponsor s nominated guests to attend the Conference Networking Event. The sponsor may provide a freestanding banner which will be positioned at the entrance to the Conference social event (maximum size 2m high x 1m wide). Small table signs featuring the organisation name and logo displayed during the Conference. Sponsor may provide Conference social event guests with a branded gift (sponsor to provide gifts & subject to approval of Organising Committee). 100-word profile in the Conference program book or Conference App. Opportunity for sponsor to provide branded materials such as napkins for use by guests during the function. We welcome your ideas to provide additional theming for the function, subject to the approval of the Organising Committee. 12

13 Advertising Opportunities The following cost-effective advertising opportunities are the perfect mediums to communicate your corporate message, products and services. Full Page Program Advertisement A$1,500 Half page Program Advertisement A$800 Seat Drop of Brochure or Gift A$1,250 Exhibition Opportunities Booth Package A$3,500 Each Exhibition Booth package includes: One (1) shell scheme booth 3m x 1.5m. White Octanorm panels 2.4m high. Two (2) 150-watt spotlights. One (1) 4-amp power point. Two (2) exhibitor passes inclusive of attendance to Conference Networking Event. A comprehensive exhibition manual. Company name with hyperlink to organisation website will be placed on the Sponsorship and Exhibition section of the Conference website. 50-word profile in the Conference program book or Conference App. *Please note that the above picture is an example and does not depict the exact set up of your booth. 13

14 Exhibition Opportunities Not For Profit Trestle Table Display A$2,750 One (1) trestle table with cloth and 2 chairs. Company name with hyperlink to organisation website will be placed on the Sponsorship and Exhibition section of the Conference website. One (1) Exhibition Staff Pass inclusive of attendance to Conference Networking Event. SCC 2018 Exhibition Floor Plan ENTRY/EXIT ENTRY/EXIT *Please note that Floor plan is subject to change. Booths 3, 4 & 8 have been pre-reserved for top tier sponsors. 14

15 Exhibitor Registrations Complimentary Exhibitor Registration Morning and afternoon catering breaks, lunch Conference Program Book One (1) ticket to the Conference Social Event Attendance to sessions Additional Exhibitor Registration Morning and afternoon catering breaks, lunch Conference Program Book One (1) ticket to the Conference Social Event Exhibition Bookings To book your exhibition package please visit the Conference website where you must complete the Online Exhibition Booking Form. The online booking form allows exhibitors to view the live, interactive floor plan, see availability, select your stand and book instantly. The Exhibition Portal is an online tool for exhibitors to book, pay and provide the Conference Managers with necessary information. Click the button below to begin booking your stand. Book Exhibition Stand 15

16 SPONSORSHIP AND ADVERTISING BOOKING APPLICATION FORM Sponsorship & Exhibitions Account Manager Sydney Cancer Conference Arinex Pty Ltd Level 10, 51 Druitt Street SYDNEY NSW 2000, Australia Tel: Fax: Web: A. SPONSORSHIP PACKAGE(S) REQUESTED Organisation name (for marketing purposes): Organisation name (for invoicing purposes): Address: City: Postcode: State: Country: Main Sponsor / Exhibitor contact: Mr / Mrs / Ms / Other: Name: Position: Tel: Fax: Website: A. SPONSORSHIP PACKAGE(S) REQUESTED COST A$ AMOUNT PAYABLE A & B A$ 50% deposit payable 30 days from date of invoice (Full Payment/Balance due: Thursday 3 rd May 2018 (incl. GST) A$ 16

17 CREDIT CARD AUTHORISATION Required To secure your booking please complete the below credit card authorisation. The below credit card will only be used to guarantee payment of past due invoices including cancellation fees. We will notify you by prior to charging the card. However, Arinex is not obligated in any way to extend further terms. Please note all transactions by credit card will appear on your statement as payment to: Conference by Arinex Please charge the total amount above to the following credit card MasterCard Visa Card AMEX Credit card number: / / / Expiry Date: / CCV: Name on card: Signature: Date: / / PAYMENT DETAILS (please tick) We wish to pay via EFT. Bank details will be provided by the Sponsorship Managers with your tax invoice. We wish to pay via the above credit card. We wish to pay with a different credit card. (Please note a separate booking form will be provided for you to include your credit card information) Please note: All bookings under $5,000 must be paid with credit card and the full amount will be charged at time of booking. Yes, I have read and agree to the booking terms and conditions on the following page. Authorised by: (please print name) Date: Signature: Please note that your booking will not be processed unless all sections above and on the following page are completed. 17

18 SPONSORSHIP BOOKING TERMS & CONDITIONS 1. Where appropriate, Goods & Services Tax (GST) is applicable to all goods and services offered by the Conference Managers and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The Conference Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. 2. Sponsorship will be allocated only on receipt of a signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 10 August Applications received after 10 August 2018 must include full payment. 3. All monies are payable in Australian dollars. Cheques should be made payable to Arinex Pty Ltd for and on behalf of the SCC 2016 and must be drawn on an Australian bank. 4. All monies due and payable must be received (and cheques cleared) by the Conference Managers prior to the event. No organisation will not be listed as a sponsor in any official conference material until full payment and a booking form have been received by the Conference Managers. 5. CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to 10 April No refunds will be made for cancellations after this date and full payment will be required. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable, and the Conference Managers will issue an invoice which will be payable within seven (7) days. After Sponsorship has been confirmed and accepted, a reduction in Sponsorship is considered a cancellation and will be governed by the above cancellation policy. 6. No sponsor shall assign, sublet or apportion the whole or any part of their sponsorship package except upon prior written consent of the Conference Managers. 7. Sponsorship monies will facilitate towards the successful planning and promotion of the conference in addition to subsidising the cost of management, communication, invited speakers, program and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the conference. 8. Sponsorship entitlements including organisation logo on the conference website and other marketing material will be delivered only after receipt of the required deposit or full payment. 9. The Delegate List may be used by the sponsors up to and not beyond October 2018 for the purposes of contacting 2018 conference delegates. The list must not be used in conjunction with any other non-related conference matters nor is the list to be used for future conference marketing or transferred in whole or in part to any third party. 10. Privacy Statement YES, I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by Arinex Pty Limited. [ ] NO, I do not consent. EXHIBITION BOOKING TERMS & CONDITIONS 1. Where appropriate, Goods & Services Tax (GST) is applicable to all goods and services offered by the Conference Managers and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document. The Conference Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. 2. Display spaces will be allocated only on receipt of signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 10 August Applications received after 10 August 2018, must include full payment. 3. All monies are payable in Australian dollars. Cheques should be made payable to Arinex Pty Ltd on behalf for and on behalf of SCC2018 and must be drawn on an Australian bank. 4. All monies due and payable must be received (and cheques cleared) by the conference Managers prior to the event. No exhibitor will be allowed to begin move-in operations or be listed as an exhibitor in the on-site publications until full payment and a booking form have been received by the conference Managers. 5. Public and Product Liability insurance to a minimum of A$20 million or equivalent must be taken out by each exhibitor at their own expense. A copy of the organisation s public and product liability certificate must be submitted to the conference Managers at the time of submitting their booking form or by no later than 10 August The name of the insured on the insurance certificate must be the same as the name of the Exhibitor entering into the contract with the Conference Managers. Otherwise, the exhibitor company must be listed as an interested party on the insurance certificate. The certificate must be current and cover all move-in, operational and move-out dates of the conference. Insurance coverage for exhibitors residing overseas must include Australia (or the country in which the conference is operational should it be held outside of Australia). 6. CANCELLATION POLICY: In the event of cancellation, a service fee of A$1, applies display space booking to cancellations on or before 10 April No refunds will be made for cancellations after this date. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable, and the Conference Managers will issue an invoice which will be payable within seven (7) days. After space has been confirmed and accepted, a reduction in space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of exhibit space at the discretion of the conference Managers. Any space not claimed and occupied before 1000 on move in date will be reassigned without refund. 7. The conference Managers reserve the right to rearrange the floor plan and / or relocate any exhibit without notice. The conference Managers will not discount or refund for any facilities not used or required. 8. If the exhibitor intends to install a custom-built stand, the Conference Managers must be advised, and such advice must include full details and stand dimensions. This information must be received no later than 10 August All display construction requires the approval of the Conference Managers and venue management. A pro rata fee will apply if any construction occupies space outside the specified space as indicated on the floor plan. 9. No exhibitor shall assign, sublet or apportion the whole or any part of their booked space except upon prior written consent of the conference Managers. 10. Delegate List may be used by the Exhibitor for the purpose of contacting SCC 2018 Conference delegates only. The list must not be used for the purpose related to future Conferences and shall not be transferred in whole or in part to any Third party. 11. Privacy Statement YES, I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in participant lists and for the information distribution in respect to other relevant events organised by Arinex Pty Ltd. [ ] NO, I do not consent. 18

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