Sponsor & Exhibitor. Prospectus September 2018 Dunedin

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1 Sponsor & Exhibitor Prospectus September 2018 Dunedin Physiotherapy Conference 2018

2 The Physiotherapy New Zealand Conference 2018 is the preeminent professional development event of the year, and is not to be missed! The Conference will run for three days with streams and speakers from a number of fields of physiotherapy. 2

3 BENEFITS OF YOUR INVOLVEMENT INCLUDE: Opportunity to engage directly with practicing physiotherapists, business owners and researchers at the largest physiotherapy conference in New Zealand. Create awareness of your brand, products, and services within the wider physiotherapy community. SCHEDULE VENUE THURSDAY 13 SEPTEMBER 2018 THE DUNEDIN CENTRE Exhibition stand pack-in Harrop Street Dunedin dunedinvenues.co.nz/venue-hire/ dunedin-centre/ FRIDAY 14 SEPTEMBER 2018 Day one Conference Cocktail Function Exhibition stands running SATURDAY 15 SEPTEMBER 2018 Day two Conference Conference Social Evening Exhibition stands running SUNDAY 16 SEPTEMBER 2018 Day three Conference Exhibitor pack out (after lunch) Exhibition stands running 3

4 PHYSIOTHERAPY NEW ZEALAND S MEMBERSHIP 20.3% Private Practice/ Business Owner 2.2% Academic institutions WHERE WE WORK 15.8% DHBs Private Hospital 17.6% 22.3% 1.0% Private Practice Contractor Private Practice Employee 10.6% 8.4% 1.8% Special Education NORTHLAND 114 AUCKLAND 859 CANTERBURY 491 NORTH SHORE 260 NELSON MARLBOROUGH 119 MIDDLE DISTRICTS 192 WAIKATO BAY OF PLENTY 519 WELLINGTON 374 HAWKES BAY 132 Other (Ministries, crown entities etc.) or not specified Undergraduate Students SOUTHLAND 74 OTAGO 328 GEOGRAPHICAL BREAKDOWN THE MEMBERSHIP MIX 39.5% 39.9% 8.4% 8.0% 1.8% 1.4% 0.5% 0.4% 0.1% FULL TIME PART TIME UNDERGRADUATE STUDENTS GRADUATES (FIRST AND SECOND YEAR) NON-EARNER OVERSEAS RETIRED HONORARY/LIFE /FELLOWS PHYSIOTHERAPY ASSISTANTS STRENGTH IN NUMBERS 3596 MEMBERS 2701 FEMALE 75.1% 895 MALE 24.9% 4

5 SPONSORSHIP OPPORTUNITIES AT A GLANCE BENEFITS GOLD 2 ONLY SILVER 6 ONLY EXHIBITOR 10 minute presentation to all Conference delegates (time to be confirmed). Logo on all pre-conference communications. Logo and 250 word advertisement in one weekly physiotherapy e-newsletter Logo and links on Conference web page. Advertisement in Conference programme. Full page Half page - Advert and links on Conference web page. On Conference home page - Exhibitor stand. 6 x 1.8m 3 x 1.8m 3 x 1.8m Exhibitor passes (including Friday night Cocktail Function)* Insert into delegate packs. Any item as agreed Printed material as agreed One A4 page Organisation mentioned before selected presentation. Option to run competition to be drawn on Sunday during morning plenary session. Pull up banner prominently displayed in the plenary space or registration area Investment (excluding GST). $10,000 $6,500 $2,500 * Please note Exhibitor passes do not grant entry into the Conference sessions. If you would like to attend the presentations please contact us to arrange for the purchase of a delegate pass. 5

6 GOLD SPONSOR Be a key Conference partner and get your brand in front of all the Conference delegates. Gold Sponsors receive prominent exposure during the event including the opportunity to speak in front of the plenary. $10,000 +gst Benefits include: 10 minute presentation in front of Conference plenary (date and time to be confirmed with the sponsor). Recognition as a Gold Sponsor in the Conference programme. Logo and acknowledgement included on all pre-conference communications. 250 word advertisement and logo in a Physiotherapy New Zealand monthly e-newsletter, sent to all 3600 members. Advert (size TBC) on Conference homepage. Organisation mentioned before selected presentation. One full page advert in the Conference programme (sponsor to supply). One Gold Sponsor exhibition stand (6 x 1.8m). Recognition as a Gold Sponsor on our Conference webpage including company logo, a short description, and a hyperlink to your website. Any material as agreed to be placed in all delegate bags (sponsor to supply). Four complimentary tickets to the Cocktail Function. Four, three day exhibitor passes. The option to run a competition during the Conference, with the prize being presented during the Sunday plenary session. One pull up banner prominently displayed in the plenary or registration area. 6

7 SILVER SPONSOR Become one of our Silver Sponsors, and get your brand in front of all Physiotherapy New Zealand Members before the Conference, as well as prominent exposure during the event. $6,500 +gst Benefits include: Recognition as a Silver Sponsor in the Conference Programme. Advert (half-page) on conference webpage (non-homepage). Organisation mentioned before selected presentation (one organisation per speaker). Recognition as a Silver Sponsor on our conference webpage including company logo, short description and hyperlink to your website. One printed item as insert in delegate satchels. One half page advert in the Conference programme (sponsor to supply). Two complimentary tickets to the Cocktail Function. Two, three day exhibitor passes. One pull up banner prominently displayed in the plenary or registration area. One Silver Sponsor exhibition stand 3 x 1.8m. 7

8 EXHIBITION STAND Our exhibition stands will run from Friday 14 September until Sunday 16 September. Take this opportunity to get your company s product or service in front of practicing physiotherapists, business owners and researchers at the largest physiotherapy conference in New Zealand. Prefabricated stand $2,500 +gst The Cocktail Function, morning, lunch and afternoon tea breaks will all be held in the exhibition area, the Dunedin Town Hall. Prefabricated stand includes: One exhibition stand 3m x 1.8m Signage for your company name (white corflute with black text). 2 x 150 watt spotlights. Power included 1 x four way 10amp multibox. Your company listing and 250 word advert in Conference programme. Your company listing on our Conference webpage with your logo and link to your website. Free Wifi. Equipment Hire If you require trestle tables, chairs or other furniture, you can arrange to hire this (at your cost) through Displayworks. For more information please contact Nicola Ransome on or , 8

9 ADDITIONAL SPONSORSHIP OPPORTUNITIES 9

10 COCKTAIL FUNCTION SPONSOR (only one available) Become our partner for the Cocktail Function and get your brand out in front of attendees from the beginning of our three-day event. $3,000 +gst Benefits include: Recognition as the Cocktail Function Sponsor on our conference webpage including company logo and a hyperlink to your website. A prominent display of your company banners at the Cocktail Function (sponsor to supply). Recognition as the Cocktail Function Sponsor in the Conference programme. Opportunity to provide a small gift to each delegate at the Cocktail Function (sponsor to supply). Four tickets to the Cocktail Function. 5 minute speaking slot at the beginning of the Cocktail Function. CONFERENCE SATCHEL SPONSOR (only one available) A great way to get your brand in front of (and in the hand) of every delegate, not only for the duration of the Conference but once they return home or to their workplace. $2,500 +gst Benefits include: Recognition as the Conference Satchel Sponsor on our Conference webpage including company logo and a hyperlink to your website. Opportunity to co-brand the Conference satchel. Your logo will be placed on the satchel alongside Physiotherapy New Zealand s. Please note size and dimensions are yet to be confirmed. 10

11 ADVERTISING IN CONFERENCE PROGRAMME Advertise your company and products in the Conference programme. Advertising options: One full page colour advert $1,000 + GST. One half page colour advert $600 + GST. PHYSIO MATTERS ADVERTISING Engage with Physiotherapy New Zealand Members before the Conference by advertising in Physio Matters. Our monthly print and electronic publication goes to all 3600 of our Members. Opportunities exist for advertising, advertorials and inserts. All Conference sponsors receive a discount on advertising in Physio Matters. Contact us today to discuss how we can best promote your brand to our Members. CONTACT To discuss sponsorship opportunities please contact: Russ Finnerty

12 DUNEDIN CENTRE The Conference this year is being held at the Dunedin Centre located in the Octagon in the heart of Dunedin. Partner and exhibitor stands will be in the Town Hall which provides around 650 square metres of floor space (see layout below). Morning and afternoon teas, and lunch will be served in this area as well as a Cocktail Function on Friday evening. PACK-IN AND DELIVERY OF GOODS Pack-in is on Thursday 13 September from 9am 4pm. To arrange access please liaise with Emma Prattley, Event Coordinator at Dunedin Venues Emma Prattley PACK DOWN AND PICK UP OF GOODS Pack down will be from 1pm on Sunday 16 September. You can arrange for boxes to be picked up by a courier on the Monday. Please ensure these are labelled correctly and then liaise with Emma Pratley as above. 12

13 TOWN HALL Fire Exit Lift Fire Exit Bar Space Bar Space Toilets Toilets CateringCatering CateringCatering 2930 Ceiling height Toilets Toilets Family Room Fire Exit Loading Ramp Main Entrance Stage 5 Service Lift Lift 13

14 TERMS AND CONDITIONS Please read the terms and conditions before signing agreement. 1. Sponsorship and exhibition stands are sold and allocated on a first in first served basis in accordance with the date of receipt of application and payment. 2. Sponsors and exhibitors are responsible for providing all material they required for the duration of the Conference. 3. Sponsors and exhibitors are responsible for their equipment before, during and after the Conference. Physiotherapy New Zealand takes no responsibility for the security or the movement of material. Limited storage will be provided to exhibitors on a first in first served basis. 4. Physiotherapy New Zealand and the Dunedin Centre will not be held liable for damage or loss of goods while at the Conference. 5. The sponsors and exhibitors are to ensure their own insurance covers them while at the Conference. 6. Exhibitors need to comply with set up and removal and trading policies. Set up must be completed by no later than 4pm on Thursday 13 September Stands need to be vacated by 5pm on Sunday 16 September Entry as an exhibitor does not grant access to the Conference. 8. Physiotherapy New Zealand reserves the right of refusal of any application. PAYMENT CONDITIONS 1. All prices exclude GST. 2. A deposit of 50% of the value of your sponsorship is required with the booking. 3. All payments need to be received within 3 days of application, failure to pay will result in the space being made available for resale. 4. You will be invoiced for the final 50% in July 2018 with payment to be made no later than 17 August If full payment is not received by 1 September 2018 your booking will be cancelled. Under the cancellation policy, no refunds will be paid. 6. Cancellation prior to 1 July 2018 will incur a 50% service fee. Cancellations after this date will receive no refund. 14

15 WE HOPE TO SEE YOU THERE Physiotherapy New Zealand physiotherapy.org.nz/conference 15

16 Physiotherapy Conference 2018

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