Exhibitorand Sponsorship

Transcription

1 OANHSS ANNUAL MEETING & CONVENTION 2013 April 29 - May 1, 2013 Westin Harbour Castle, Toronto Exhibitorand Sponsorship GUIDE 2013 The OANHSS Convention is the annual opportunity for senior staff from long term care homes and seniors housing organizations across Ontario to come together and discuss current issues and to learn about products and services available in the marketplace. The Tradeshow brings buyers and sellers together. BOOK TODAY! Tradeshow sells out each year! 10 Reasons to Sponsor or Exhibit! 1 Generate sales leads 2 Build relationships with current customers and prospects 3 Build your brand 4 Gain a competitive edge 5 Showcase your full range of products 6 Network with key decision makers and learn the issues organizations are facing 7 Gain industry knowledge 8 Position your company as an industry leader 9 Educate attendees on your product and services 10 Get face to face time with decisions makers The convention draws approximately delegates from across Ontario including: CEOs and Administrators Board Members Senior Managers DONs, DOCs, RNs, RPNs Food Service Supervisors and Dietitians Environmental and Maintenance Managers Departmental Managers 3 easy steps to promote your company at the OANHSS Convention 1 Call Ellen Maracle-Benton at or at embenton@oanhss.org to check on availability for sponsorships and tradeshow space. 2 Fax (do not mail) the completed contract to An invoice will be generated and sent to you for payment. Payments can be made by cheque or VISA once your invoice has been received. You will receive a confirmation by and sponsor/exhibitor confirmation package with all the details on your purchase once payment has been received. OANHSS Over 90 years of experience ONTARIO ASSOCIATION OF NON-PROFIT HOMES AND SERVICES FOR SENIORS

2 Exhibitor INFORMATION 2013 Tradeshow Maximize your exposure and time with qualified buyers. The Convention program includes specific time periods where delegates will participate in activities directly in the Tradeshow. SELLS OUT ANNUALLY! NEW HOURS! 2013 Tradeshow SCHEDULE Monday April 29, :00 noon 5:00 pm Exhibitor Set Up 6:30 pm 8:30 pm Opening Reception in Tradeshow Tuesday April 30, :45 am 10:45 am Break in Tradeshow 12:15 pm 1:45 pm Lunch in Tradeshow 2:00 pm 4:00 pm Exhibitor Tear Down (METROPOLITAN BALLROOM WEST AND CENTRE) Tradeshow Booth Pricing OANHSS MEMBERS: SINGLE BOOTH $1, each pipe and drape, 8 deep by 10 wide DOUBLE BOOTH $1, each pipe and drape, 8 deep by 20 wide PREMIUM DOUBLE BOOTH (front facing) $2,000 each pipe and drape, 8 deep by 20 wide TRIPLE BOOTH $1, each pipe and drape, 8 deep by 30 wide FOUR BOOTHS $1, each pipe and drape, 8 deep by 40 wide Existing carpet in the ballroom is included. NON-MEMBERS: PER BOOTH $2, each pipe and drape, 8 deep by 10 wide Not a member? Join now and get the member pricing Call for details ext. 253 Included in Your Booth Price: Listing on the Convention App. Security during closed hours. Listing and corporate description of your company in the convention on-site brochure. Delegate traffic promotion a portion of the exhibit fee will be used to buy large prizes for draws in the Tradeshow. Delegate list two-three weeks prior to convention and complete delegate list following the event. 2 complimentary badges per booth which includes reception, break and lunch. (extra badges for staff may be purchased) Listing and link on OANHSS website as a confirmed exhibitor. Company website listed on an exhibitor CD and distributed in all delegate bags included in exhibit fee. Upgrade your Exhibitor CD listing with a 40 word description and/or a PDF flyer! See Agreement to Purchase for pricing. OANHSS ANNUAL MEETING AND CONVENTION

3 Exhibitor INFORMATION 2013 How To Purchase Tradeshow Space Complete the Agreement to Purchase Tradeshow Space form found on page 4. To check availability before completing the form, either call Ellen Maracle-Benton at or at Fax the form to Ellen Maracle-Benton, 2013 OANHSS Show Manager at A confirmation of your booth space will be ed to you. OANHSS will provide you with an invoice. Once your invoice is received, payment can be made by cheque or VISA. Payment instructions will be included on the invoice. Once payment has been received you will receive your 2013 Exhibitor package with supplier forms and move-in/ move-out information. Payment The form that follows is an Agreement to Purchase. This agreement will be processed by OANHSS to create an invoice that will be mailed to you for payment. Upon receipt of the invoice the payment is due and payable and should be received by OANHSS within 3 weeks to guarantee your space. If payment is not received, OANHSS reserves the right to resell the space. A 50% non-refundable fee applies to this purchase. All payments must be received by March 1, Full payment for space purchased after March 1, 2013 will be due immediately. Floor Plan Cancellation Clause Cancellations will be accepted up to and including March 1, 2013 and are subject to a 50% cancellation fee. Cancellations after March 1, 2013 are subject to full billing and payment. Tear-down Policy Tear-down at the show begins at 2:00 pm Tuesday April 30, Early teardown or dismantling of booths by exhibitors is strictly prohibited. Early teardown or dismantling disrupts the integrity of the show and endangers attendees still in the exhibit hall. By signing the booth space agreement, exhibitors agree to remain on the exhibit hall floor with their booths fully in place until the official close of the trade show, as stated above. OANHSS ANNUAL MEETING AND CONVENTION

4 OANHSS ANNUAL MEETING & CONVENTION 2013 April 29 - May 1, 2013 Westin Harbour Castle, Toronto AGREEMENT TO PURCHASE TRADESHOW SPACE Agreement (All agreements must be returned with the following clauses read and checked off) Yes, I agree to purchase the following choice(s) in booth space at the 2013 OANHSS Convention. I understand that I will be invoiced for this space through OANHSS. I have also read and agree to the cancellation clause and understand that a 50% nonrefundable fee applies to this purchase. Yes, I agree to conform to the Tear-Down Policy as outlined on page 3. Company Name: Address: City: Postal Code: Contact: Title: Phone: Fax: www: Booth Choices (Will be confirmed) Every effort will be made not to put you near any competitors you list below, although it cannot be guaranteed: Tradeshow Booth Prices (Please circle your choice(s), or calculate non-member price and total at the bottom) If you are not a member, you can join OANHSS now and take advantage of the lower booth pricing. Please call for details to receive a membership application. Membership fees must be received prior to convention invoicing for booth space. Membership is $ for organizations with more than 4 employees and $ for organizations with 4 or less employees. BOOTH PRICING Member single booth ($1,900) $1, Member double booth ($1,800 per booth) $3, Member Premium Double Booth ($2,000 per booth) $4, Member triple booth ($1,700 per booth) $5, Member four booths ($1,600 per booth) $6, Non-member ($2,600 per booth) No. of booths x $2, $ A CD Rom is provided to all delegates that lists your organization. Upgrades are available to provide more information about your organization on the CD Rom Best value and maximum exposure Combination for $150 Please add your choices and total here CD ROM UPGRADES Upgrade the CD Rom with a 40 word profile $50.00 Upgrade the CD Rom with a PDF color flyer $ Combine the profile upgrade and the PDF color flyer as a package $ $ FAX THIS FORM TO: ; Ellen Maracle-Benton, 2013 OANHSS Show Manager QUESTIONS: OR FORM TO: embenton@oanhss.org; ellen@eventsinsync.com OANHSS ANNUAL MEETING AND CONVENTION

5 Sponsorship PROGRAM 2013 Sponsorship program with exciting options at all levels. All sponsorship packages can be customized. Sponsorships are available to OANHSS commercial members only. On-site Conference Journal All sponsorship packages include recognition in the on-site conference journal that delegates can use throughout the event and as a post convention reference. Gold Level $15,000 Silver Level $9,500 NEW PRICING! Two Sponsorships Available Two booths in the tradeshow. Full-page ad in the registration brochure and on-site journal. Opportunity to address the delegates (April 29, 2013). Prominent recognition in the registration brochure, on-site journal and on signage. Logo on the cover of the registration brochure and the on-site journal as a Gold Level Sponsor. Sponsorship of a keynote speaker based on availability (excluding opening keynote). Sponsorship of a selected workshop. Sponsorship of a breakfast (based on availability). Verbal recognition by the emcee and logo rotation on the screen each day. Four banquet tickets. Two awards luncheon tickets. Three full convention registrations. Half-page ad in OANHSS newsletters (12 issues). First choice of tradeshow space for the 2014 convention. First right-of-refusal for Gold Level sponsorship for Two pieces of promotional material in delegate registration kits. Two Sponsorships Available One booth in the tradeshow. Full-page ad in the registration brochure and the on-site journal. Sponsorship of a selected workshop. Sponsorship of a refreshment break (based on availability). Verbal recognition by the emcee and logo rotation on the screen each day. Two full convention registrations. Quarter-page ad in OANHSS newsletters (6 issues). Second choice of tradeshow space for the 2014 convention. First right-of-refusal for Silver Level sponsorship for Two pieces of promotional material in delegate registration kits. OANHSS ANNUAL MEETING AND CONVENTION

6 Sponsorship PROGRAM 2013 Bronze Level $7,000 NEW PRICING! Two Sponsorships Available 50% discount on tradeshow booth fee. Half-page ad in the registration brochure and on-site journal. Verbal recognition by the emcee and logo rotation on the screen each day. One full convention registration. Quarter-page ad in OANHSS newsletters (3 issues). Third choice of tradeshow space for the 2014 convention. First right-of-refusal for the Bronze Level sponsorship for One piece of promotional material in delegate registration kits. Banquet $5,900 Convention App Sponsor $4,700 Opening Evening Reception $4,200 Tuesday April 30 Full-page ad in registration brochure and on-site journal. Company name on banquet tickets. Verbal recognition at the banquet by the emcee. Four banquet tickets. Quarter-page ad in OANHSS newsletters (2 issues) Launch Results 375 Users! 3500 Page Views Logo displayed on all pages of the App. Full page ad in the registration and onsite guides. Daily power point recognition with sponsor logo with reminders about the App. Listing on the main sponsorship signage. Signage at the registration desk with the App info and sponsor logo. Full page ad in OANHSS newsletters 3 issues. Verbal recognition in the opening remarks each day about the technology and the sponsor. Delegate list prior to and after the Convention. Two complimentary banquet tickets. Listing and link on the OANHSS website and wherever the App is highlighted. Monday April 29 Half-page ad in registration brochure and on-site journal. Logo and name on drink tickets. Verbal recognition by the emcee. Four reception tickets. Quarter-page ad in OANHSS newsletters June 2013 issue. OANHSS ANNUAL MEETING AND CONVENTION

7 Sponsorship PROGRAM 2013 Opening Keynote Speaker $4,200 Monday April 29 Half-page ad in the registration brochure and the on-site journal. Distribution of material (sponsor supplies) at the opening keynote. Verbal recognition at the keynote address by the emcee. Eight tickets to keynote address. Two pieces of promotional material in delegate registration kits. Delegate Kit $3,300 Badge Lanyards $2,950 Audio Visual Sponsor $2,650 Hotel Room Key $2,500 Awards Luncheon $2,500 NEW PRICING! Company name and logo on all delegate registration kits. Half-page ad in registration brochure and the on-site journal. Half-page ad in registration brochure and the on-site journal. Company name and logo on all hotel room keys. Quarter-page ad in registration brochure and the on-site journal. Full-page ad in registration and on-site journal. Recognition on all meeting room signage including logo. Verbal recognition in opening remarks each day. Two pieces of promotional material in delegate registration kits. Quarter-page ad in OANHSS newsletters (3 issues). Sponsor identification on company representatives badges. Wednesday May 1 Quarter-page ad in registration brochure and on-site journal. Two awards lunch tickets. OANHSS ANNUAL MEETING AND CONVENTION

8 Sponsorship PROGRAM 2013 Buffet Luncheon in Tradeshow $2,200 Registration Desk Sponsor $2,000 Keynote Speakers $1,500 each Workshop Sponsor $1,450 NEW PRICING! OANHSS Hospitality Suite $1,150 Tuesday April 30 Quarter-page ad in registration brochure and on-site journal. Two buffet lunch tickets. Exclusive sponsorship of the registration desk for the entire convention. Exclusive signage at the registration desk with company logo and listing as registration desk sponsor. Recognition in the registration brochure and on-site journal. Quarter-page ad in the registration brochure and on-site journal. Delegate list after convention. Tuesday April 30 or Wednesday May 1 Quarter-page ad in the registration brochure and the on-site journal. Distribution of material (sponsor supplies) at the keynote. Verbal recognition at the keynote address by the emcee. Four time blocks available. (Two per day, two sponsors per time block) Sponsorship includes all workshops in one of four time blocks available. Topics will be confirmed in February. Verbal recognition by the workshop emcee. Distribution of company promotional material (sponsor supplies) at each workshop. Open for two evenings at the convention. Half-page ad in the registration brochure and on-site journal. Recognition in the registration brochure and on-site journal. Sponsorship includes both evenings of the hospitality suite. Signage in the suite acknowledging sponsorship, including logo. Nursing and Dietary Forum $795 Regular or $995 Enhanced (Maximum 2 sponsors for this event) $795 Regular Verbal recognition by the emcee. Distribution of company promotional material (sponsor supplies) at the forum. (Maximum 2 company representatives can attend). $995 Enhanced also includes: Opportunity to address the attendees at the beginning of the forum (2-3 minute maximum) One 6 draped table provided at the forum for exhibit purposes. Session delegate list. OANHSS ANNUAL MEETING AND CONVENTION

9 Sponsorship PROGRAM 2013 Administrator Leadership Program Alumni Reception $795 Regular or $995 Enhanced (Maximum 2 sponsors for this event) Speaker Resources CD $950 Continental Breakfast $825 each $795 Regular Verbal recognition by the emcee. Distribution of company promotional material (sponsor supplies) at the reception. (Maximum 2 company representatives can attend). $995 Enhanced also includes: Opportunity to address the attendees at the beginning of the reception (2-3 minute maximum) One 6 draped table provided at the reception for exhibit purposes. Reception delegate list. Company name and logo on the CD of session handouts distributed to all delegates. Quarter-page ad in registration brochure and the on-site journal. Choose one: Tuesday April 30 AM OR Wednesday May 1 AM Room Drop $595 Refreshment Break $525 each Advertisements Choose Registration Brochure or On-site Journal for all ads Promotional flyer (must be able to slip under a door) delivered to each hotel room of delegates. One piece of promotional material in delegate registration kits. Choose one: Tuesday April 30 AM OR Wednesday May 1 AM Registration brochure 1600 copies mailed throughout Ontario to long term care homes and seniors housing organizations. On-site journal is distributed at the convention. On-Site Journal 700 copies distributed onsite to all convention delegates. 1 Inside Front Cover $495 4 Half Page $295 2 Inside Back Cover $495 5 Quarter Page $195 3 Full Page $375 Ad in brochure chosen. Delegate Registration Kit Insert $495 Two pieces of promotional material in delegate registration kits. OANHSS ANNUAL MEETING AND CONVENTION

10 OANHSS ANNUAL MEETING & CONVENTION 2013 April 29 - May 1, 2013 Westin Harbour Castle, Toronto SPONSORSHIP CONTRACT Company Address: City: Postal Code: Contact: Title: Phone: Fax: www: Sponsorship Program Gold Level $15,000 Silver Level $9,500 Bronze Level $7,000 Banquet $5,900 Convention App Sponsor $4,700 Opening Evening Reception $4,200 Opening Keynote Speaker $4,200 Delegate Kit $3,300 Badge Lanyards $2,950 AV Sponsor $2,650 Hotel Room Key $2,500 Awards Luncheon $2,500 Buffet Lunch in Tradeshow $2,200 Registration Desk Sponsor $2,000 Keynote Speaker April 30 May 1 $1,500 Workshop Sponsor April 30 May 1 $1,450 OANHSS Hospitality Suite $1,150 Nursing and Dietary Forum $795 Nursing and Dietary Forum Enhanced $995 Administrator Leadership Program Alumni Reception $795 Administrator Leadership Program Alumni Reception Enhanced $995 Speaker Resources CD $950 Continental Breakfast, April 30 $825 Continental Breakfast, May 1 $825 Room Drop $595 Refreshment Break, April 30 $525 Refreshment Break, May 1 $525 Advertisements Inside front cover $495 registration brochure on-site journal Inside back cover $495 registration brochure on-site journal Full page $375 registration brochure on-site journal Half page $295 registration brochure on-site journal Quarter page $195 registration brochure on-site journal Delegate Registration Kit Insert $495 TOTAL SPONSORSHIP PURCHASED: $ Payment An invoice will be generated and sent to you for payment. All payments must be received by March 1, Full payment for sponsorship purchased after March 1, 2013 will be due immediately. Please do not pay until you receive an invoice. Cancellation Clause By submitting this agreement, you acknowledge that cancellations will be accepted up to and including March 1, 2013 and are subject to a 50% cancellation fee. Cancellations after March 1, 2013 are subject to full payment. Privacy Policy Registration information is collected to process registrations and payments for education events, correspond with registered delegates, notify participants about other OANHSS programs and services and to publish delegate lists for event participants. If you do not wish to have your registration information used for these purposes please contact Nina Zivkovic at nzivkovic@oanhss.org. To access our privacy policy go to YOU MUST BE AN OANHSS COMMERCIAL MEMBER TO PURCHASE A CONVENTION SPONSORSHIP PACKAGE. BECOME AN OANHSS COMMERCIAL MEMBER: $525 (more than four employees) $250 (four employees or less) A membership application will be sent to you for completion. Fax this contract (Do Not Mail) Ellen Maracle-Benton, Questions Ellen Maracle-Benton, 2013 Show Manager , embenton@oanhss.org OANHSS ANNUAL MEETING AND CONVENTION