SPONSOR AND EXHIBITOR INFORMATION

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1 SPONSOR AND EXHIBITOR INFORMATION You are invited to partner with Services Nova Scotia for our 37th Annual Workplace Health and Conference. April 15 th & 16 th, 2019 at the Halifax Convention Centre, Argyle Street, Halifax NS. SAFETY SERVICES NOVA SCOTIA Services Nova Scotia is the province s leading not-for-profit safety service provider for Road, Occupational and Community. Since 1958, Services Nova Scotia has pioneered safety education and training programs that have improved the quality of life for Nova Scotians. OUR VISION Your TRUSTED PARTNER recognized for putting the SERVICE into SAFETY toward safer communities. OUR PURPOSE To provide quality safety solutions through passionate and highly skilled professionals and community engagement. OUR VALUES Client Focused Invested in Community Solution Based Innovative Quality Services Collaborative Motorcycle Training Defensive Driving Workplace WHS Conference School Bus Community Firearms Driver Education Online Training CONFERENCE STATS. 37 years of educating and connecting safety professionals in the Atlantic region 600+ delegates 40+ sessions, workshops and vendor presentations with options for Sponsors and Exhibitors to be out in front of our delegates 50+ local, national and international speakers presenting the latest information on cutting edge safety issues, policies and procedures. Delegates are a cross-section of management, labour and safety professional from the shop floor to the head office representing virtually every industry and organization type All three levels of government are represented. Page 1 of 6

2 CONFERENCE FORMAT 2 days of plenary and breakout sessions Dedicated Exhibit Hall time periods throughout 2 days 20-minute vendor presentations Health & Wellness Pavilion SPONSORSHIP OPPORTUNITIES Designed to optimize exposure to delegates, increase profile and promote your brand. Conference Sponsor Levels Gold Sponsor* $10,000 Silver Sponsor $5,000 Bronze Sponsor $3,000 Number of Points Sponsor Benefit List Points Description Trade Show Sponsor 6 Naming Rights for Trade Show, including logo on all exhibit hall promotional materials Delegate Bags 4 Company logo on conference bags provided to all delegates Keynote Presentation Sponsor (2 available) 4 Your representative to introduce your organization and the keynote speaker; table top swag; greet delegates; exposure to 500+ delegates Logo on Lanyards (1 available) 2 Sponsor logo on attendee lanyards Charging Station Sponsor (1 available) Breakfast Sponsor (1 available Tuesday AM) 2 Recognition as the sponsor of the onsite charging station 2 Recognition at one breakfast as the Presenting Sponsor Complimentary Delegate Registration 1 One complimentary Full Conference Delegate Registration Host a Vendor Presentation Exhibit Hall Passport Program Participation 1 Add a 20-minute vendor taught workshop or product demonstration. Preconference communications promote your session. 1 Logo and booth details in Exhibit Hall Passport a popular exhibitor/delegate engagement tool Single Exhibit Booth - Preferred Location 1 All regular exhibit benefits PLUS a prime location Additional Exhibit Booth Preferred Location 1 Adjacent booth space in prime location Nutritional Break Sponsor (3 available) 1 Recognition as the Presenting Sponsor at one Nutritional Break List of 2019 Delegates 1 The delegate list with contact information will be provided post conference (based on permission by delegates provided at registration) *Value added for Gold Sponsor Level Only n/a Full page ad in Conference Notebook issued to all Delegates INCLUDED FOR ALL SPONSORS Preferred/tiered logo placement on convention web-site Preferred/tiered logo placement on all collateral convention materials (including but not limited to, convention programs, event signage, registration flyer) Preferred / tiered logo placement on all audio-visual screens during the conference Social media mentions Page 2 of 6

3 EXHIBIT HALL BOOTH RATES NOTE: Sponsors will be given priority in the selection of booth spaces in key locations and timeslots for vendor presentations. Remaining booth spaces and presentation timeslots will be allocated on a first-come, first- served basis. First come, first served basis; sponsors get first choice of preferred locations Online booking opens in July 2018 Book by September 30 th for 2018 pricing ($50.00 discount off Early Bird cost) Category Booth Size Early Bird Price Before February 28, 2019 Regular Price After March 1, 2019 SSNS Member 10 wide x 10 deep $1, $1, Non-Member 10 wide x 10 deep $1, $1, All prices are in Canadian Dollars (taxes included) STANDARD EXHIBIT HALL SPACE INCLUDES: 10 wide X 10 deep draped booth; 6 ft. skirted display table; 2 chairs Listing of company name on the conference website with company description and website link Two (2) exhibitor badges per booth EXHIBITOR ADD-ON OPTIONS Did you know? Booking a SPONSOR PACKAGE allows you to customize add-on options and book a prime booth location with additional benefits. Add-on Options Price 20-minute Vendor Presentation $ Passport Program $ Delegate Notebook Advertisement 1/4 page $ Delegate Notebook Advertisement 1/2 page $ Delegate Notebook Advertisement full page $ Delegate Mailing List $ Additional Exhibitor Reps (Max. 2 additional per booth) $ Electrical Outlet $ Page 3 of 6

4 VENDOR PRESENTATION PURCHASE OPTION: Add a 20-minute vendor taught workshop or product demonstration. These workshops will take place during dedicated Exhibit Hall time frames and will be promoted to attendees on the conference website and mobile app. Cost: $350 per session PASSPORT PROGRAM PURCHASE OPTION: A popular exhibitor/delegate engagement tool, the passport program encourages delegates to interact with exhibitors for the opportunity to win great prizes. Cost: $ DELEGATE NOTEBOOK ADVERTISEMENT PURCHASE OPTION: Place an advertisement in our conference notebook which is provided to all delegates. Purchase deadline is February 1, Cost: 1/4 page $300 1/2 page $500 Full page $800 DELEGATE MAILING LIST PURCHASE OPTION: The delegate list with contact information will be provided post conference (based on permission by delegates provided at registration). Cost: $ Page 4 of 6

5 EXHIBITOR ADD-ON OPTIONS (CON T) ADDITIONAL EXHIBITOR REPRESENTATIVE BADGES Exhibitors may purchase up to two (2) additional badges for onsite exhibitor representatives. Cost: $250/badge ELECTRICAL POWER FOR BOOTH Duplex power outlet Cost: $145 EXHIBIT HALL SCHEDULE Sunday, April 14, :00 pm 6:00 pm Exhibitor Setup Monday, April 15, :30 am 9:00 am 1.5 hour Registration with Coffee & Muffins in Exhibit Hall 10:30 am 11:00 am 0.5 hours Exhibit Hall, Break 12:00 pm 1:30 pm 1.5 hours Exhibit Hall, Lunch & Vendor Sessions 2:30 pm 3:00 pm 0.5 hours Exhibit Hall, Break Tuesday, April 16, :30 am 8:30 am 1.0 hours Exhibit Hall, Breakfast & Vendor Sessions Contact hours = 7.25 PAYMENTS Payments for exhibit hall spaces are due upon booking. CANCELLATION POLICY 11:15 am 12:00 pm 0.75 hours Exhibit Hall, Break 1:00 pm 3:00 pm 1.5 hours Sponsored Closing Keynote & Lunch with Exhibitor Hosted Tables 2:30 pm 3:30 pm Exhibitor Dismantle Contract payments are refunded upon receipt of written notice of cancellation, according to the following terms: On or before February 1, 2019 contract payment refunded minus a processing fee of $250 CDN After February 1, 2019 contract payment refunded minus a processing fee of $500 CDN After March 15, 2019, no refunds will be issued TO BOOK YOUR SPONSOR PACKAGE OR EXHIBIT BOOTH, visit: conference.safetyservicesns.com QUESTIONS? Please contact: TEL: Page 5 of 6

6 EXHIBIT HALL FLOOR PLAN Bookings are completed via the interactive floor plan on the conference website showing both sold and available booth spaces. Sponsor & Exhibitor Booking Page 6 of 6

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