SPONSORSHIP, TRADE & EXHIBITOR PROSPECTUS SMA Conference October 2018 Perth Convention & Exhibition Centre, WA

Transcription

1 SPONSORSHIP, TRADE & EXHIBITOR PROSPECTUS 2018 SMA Conference October 2018 Perth Convention & Exhibition Centre, WA

2 Contents Letter of Invitation 3 The Conference At A Glance 4 Trade, Exhibitors and Sponsors: What You Can Expect 5 The Destination: Perth 6 About Sports Medicine Australia (SMA) 7 Sponsorship Opportunities 8 Platinum Sponsor 9 Gala Dinner Sponsor 10 Welcome Reception Sponsor 11 Scientific Poster Session Sponsor 12 Speaker Sponsor 13 Session Sponsor 13 Writing Pad and Pen Sponsor 13 Conference Satchel Inserts 14 Conference Program and Book of Abstracts Advertising 14 Unique Sponsorship Opportunities 14 Trade and Exhibition Opportunities 15 Trade Exhibition 16 Trade Exhibitor Benefits 16 Delegate Exposure 17 Securing a Trade Display 18 PCEC Floor Plan 18 Price List For Trade Exhibition Booth 19 Terms and Conditions 20 Booking Form 21 Conference Contacts 22 Contents 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 2

3 Letter of Invitation Join us at the 2018 Sports Medicine Australia (SMA) Conference, one of the largest multidisciplinary sports medicine events in the Southern Hemisphere. Sports and exercise medicine professionals including clinicians, practitioners, researchers, academics and students from all across Australia and abroad will converge at our Conference to hear the latest research and knowledge updates in the discipline. With last year s Conference hosted in Langkawi, Malaysia, we are proud to be hosting our 2018 SMA Conference on home soil in Western Australia at the Perth Convention and Exhibition Centre from 10-13th October. Aside from SMA s tradition of excellence spanning more than 50 years, part of what makes our organisation and annual Conference truly unique is the holistic, multidisciplinary approach to knowledge, research and collaboration. Sports physicians and doctors, exercise and sports scientists, psychologists, physiotherapists, chiropractors, osteopaths, podiatrists, physiologists, myotherapists, strength and conditioning coaches and sports trainers are just some of those who will be joining us at the Conference. With so many eminent sports professionals, business owners and decision-makers in attendance, the 2018 SMA Conference is the ideal platform to showcase your brand, gather quality business leads, build networks and align your business with the reputation of trust, credibility and authority SMA is known for. Trade packages are available to suit every budget. Expect these places to fill up fast, so to avoid disappointment, make sure you act fast. We look forward to having you join us. Kind Regards, Anthony Merrilees Chief Executive Officer, Sports Medicine Australia Letter of Invitation 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 3

4 The 2016 SMA Conference at a Glance 254 ABSTRACTS SUBMITTED $23,000 PRIZE MONEY 680 DELEGATES 21 COUNTRIES OF ORIGIN 4 DAYS 24 INVITED SPEAKERS 89 POSTERS 42 TRADE EXHIBITORS *Last year s Conference was held in Langkawi, Malaysia. An overview of the 2016 SMA Conference hosted in Melbourne are detailed above instead. At a Glance 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 4

5 Trade, Exhibitors and Sponsors: What You Can Expect Quality Leads At the Conference, sports and exercise professionals from across the discipline, will be in attendance. We value our partnership with our exhibitors and sponsors and believe in the real value they add to our Conference and delegates. Because of this, we have specifically designed our trade exhibition layout to maximise foot traffic to assist with delegate interaction to help translate quality sales leads. Maximum Exposure Leverage your brand in Australia and abroad through SMA s extensive networks and publications. This is an opportunity to convey your message to leaders and industry stakeholders within the sports medicine industry. In the lead-up to the 2018 SMA Conference, a significant portion of all publications will be dedicated to the Conference and its partners. At a Glance: 2018 SMA Conference website SMA membership base of 5,000+ Build Networks Networking is an important part of being successful in business. With sports medicine professionals in attendance, not to mention other trade and sponsors, the 2018 SMA Conference will be a great opportunity to network and grow your business. With industry leaders to have a presence at the Conference, this is a chance to align your brand alongside these leaders, and keep abreast of the latest trends within the industry. Social media following (Facebook, Twitter, Instagram and LinkedIn): 23,000 combined followers Sport Health SMA s quarterly magazine (circulation 25,000+ each edition) Professional Member and Sports Trainer Member e-news (5,000+) Journal of Science and Medicine in Sport (JSAMS accessed over 700,000 times annually) Push notifications and updates via the 2018 SMA Conference App. Decision Makers Access decision-makers, key stakeholders and business owners as they converge at the 2018 SMA Conference. This is a great opportunity to network, get more leads, sales and increase your brand s awareness amongst key industry stakeholders. What to Expect 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 5

6 The Destination: Perth Beautiful Perth offers the very best of both worlds. Enjoy breathtaking beaches and the stunning natural beauty of the city and its surrounds. Or take time out to unwind and uncover the unique culture that makes Perth special from museums to cozy cafes, Perth has something on offer for everyone. The Venue: Perth Convention and Exhibition Centre (PCEC) The PCEC is conveniently located in the heart of Perth s CBD right next to the Swan River. This central location allows for easy access from inner-city accommodation, not to mention a great vantage point to explore all the culture, shopping and attractions on offer in Perth. The Destination 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 6

7 About Sports Medicine Australia (SMA) SMA members can be found at every level of physical activity and sport from elite competition to grass-roots participation. SMA is the leading multidisciplinary membership organisation providing leadership in the area of sports medicine. Our vision is to encourage the healthy and safe participation in physical activity and sport through quality education and awareness. With a legacy spanning over 50 years, SMA have a reputation of trust and credibility in the domain of sports and exercise medicine both in Australia and internationally. Our multidisciplinary membership base includes over 5,000 members encompassing professionals across the entire sports medicine sector including: Sports Doctors and Physicians Exercise and Sports Scientists Researchers and Academics Physiotherapists Orthopaedic Surgeons Chiropractors Osteopaths Podiatrists Dietitians Myotherapists Psychologists Physiologists Strength and Conditioning Professionals Sports Trainers Sports Clubs Students About SMA 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 7

8 2018 SMA Conference SPONSORSHIP OPPORTUNITIES

9 PLATINUM $30,000 inc GST Exclusive Platinum Sponsor (one available) As the Platinum sponsor of the 2018 SMA Conference, your organisation will be the primary partner receiving the highest level of exposure and recognition prior to and during the event. Promotion includes: Recognition as the Platinum sponsor in all printed and electronic Conference communications Company name and logo on resting slide at the beginning and end of all sessions Company logo and hyperlink on the home page/front page and the sponsors page of the conference website Company logo on the front cover of the Conference Program and Book of Abstracts Opportunity to display corporate signage (supplied by sponsor) at the registration desk and at the official opening and closing ceremonies. Opportunity to provide one item of promotional material (supplied by sponsor) to delegates at the official opening ceremony Acknowledgement as the Platinum sponsor at the official opening and closing ceremonies and at appropriate times throughout the conference Two shell scheme exhibition spaces located in a prominent position including two trade delegate registrations (additional equipment and furniture is at your expense) Four Full Registrations including four tickets to the Welcome Reception, Scientific Poster Session and Conference Gala Dinner Six tickets for company representatives to attend the Conference Gala Dinner One page inside front cover full colour advertisement to be placed in the Conference Program and Book of Abstracts (sponsor to supply artwork) One satchel insert to be placed in all delegate satchels (supplied by sponsor) Sponsorship 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 9

10 CONFERENCE GALA DINNER $15,000 inc GST Exclusive Conference Gala Dinner (one available) The Conference Gala Dinner is scheduled for Saturday 13 October and is a major highlight of the social program. This will provide a unique opportunity to network with conference delegates from all areas. The prestigious ASICS Medal is also awarded at the Conference Gala Dinner. Promotion includes: Recognition as the Conference Gala Dinner Sponsor in all printed and electronic Conference communications Opportunity to display corporate signage (supplied by sponsor) during the Conference Dinner Opportunity to provide one item of promotion material (supplied by sponsor) on tables at the Conference Gala Dinner Your company will be identified as the Conference Gala Dinner sponsor in the official closing ceremony held before the dinner Company logo printed on the ticket, the dinner menu and order of proceedings Company logo and hyperlink on the social program and sponsors page of the conference website Two Full Registrations including two tickets to the Welcome Reception, Scientific Poster Session and Conference Gala Dinner Ten tickets for company representatives to attend the Conference Gala Dinner One full page advertisement to be placed in the Conference Program and Book of Abstracts (sponsor to supply artwork) One shell scheme exhibition space located in a prominent position including two trade delegate registrations (additional equipment and furniture is at your expense) One satchel insert to be placed in all delegate satchels (supplied by sponsor) Sponsorship 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 10

11 WELCOME RECEPTION $10,000 inc GST Exclusive Welcome Reception (one available) This social event offers the opportunity to bring together delegates, exhibitors and speakers in an informal networking setting and is an excellent opportunity to make a strong initial impact on all attendees. The Welcome Reception will be held on Wednesday October 10th and is an essential networking opportunity for all attendees. Promotion includes: Recognition as the Welcome Reception sponsor in all printed and electronic conference communications Opportunity to display corporate signage (supplied by sponsor) during the Welcome Reception Opportunity to provide one item of promotion material (supplied by sponsor) to delegates at the Welcome Reception Your company identified as the Welcome Reception sponsor in the official opening ceremony held before the reception Company logo and hyperlink on the social program and sponsors page of the conference website Company logo to be printed on the ticket One Full Registration including one ticket to the Welcome Reception, Scientific Poster Session and Conference Gala Dinner Five tickets for company representatives to attend the Welcome Reception One half-page advertisement to be placed in the Conference Program and Book of Abstracts (sponsor to supply artwork) One shell scheme exhibition space including two trade delegate registrations (additional equipment and furniture is at your expense) One satchel insert to be placed in all delegate satchels (supplied by sponsor) Sponsorship 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 11

12 SCIENTIFIC POSTER SESSION $6,500 inc GST Exclusive Scientific Poster Session (one available) The Scientific Poster Session is a plenary session combined with a social networking opportunity and is an integral part of the conference. Sponsorship of the Scientific Poster Session will provide an opportunity to demonstrate your support and commitment to continued research and development. It is anticipated that 60+ posters will be displayed with the four best poster prizes being awarded at the Best of the Best Session. The Scientific Poster Session is currently scheduled to be held on Thursday 11th October. Promotion includes: Recognition as the Scientific Poster Session sponsor in all printed and electronic conference literature Company logo and hyperlink on the social program and sponsors page of the conference website Promotional material or banners displayed during the session (to be provided by the organisation) One Full Registration including one ticket to the Welcome Reception, Scientific Poster Session and Conference Gala Dinner One satchel insert to be placed in all delegate satchels (supplied by sponsor) Sponsorship 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 12

13 SPEAKER SPONSOR SESSION SPONSOR $5,000 inc GST Exclusive, one sponsor per speaker. Promotion includes: Recognition of the sponsored speaker in all printed and electronic conference communications Company logo and hyperlink on the speakers and sponsors page of the Conference website Company name and logo on resting slide at the beginning of the speaker s sessions along with any promotional material or banners provided by the organisation Recognition from the session chair during the session s opening One Full Registration including one ticket to the Welcome Reception, Scientific Poster Session and Conference Gala Dinner One satchel insert to be placed in all delegate satchels (supplied by sponsor) $5,000 inc GST Exclusive, one sponsor per session option available to have more than one session grouped. Promotion includes: Recognition of the sponsored session in all printed and electronic Conference communications Company logo and hyperlink on the sponsors page of the Conference website Company name and logo on resting slide at the beginning of the sponsored session along with any promotional material or banners provided by the organisation Recognition from the session chair during the session s opening One Full Registration including one ticket to the Welcome Reception, Scientific Poster Session and Conference Gala Dinner One satchel insert to be placed in all delegate satchels (supplied by sponsor) WRITING PAD & PEN $1,000 inc GST Exclusive, one available. Reach every delegate directly by providing a pad and a pen for insertion in delegate satchels. All pads and pens must be supplied by the sponsor by a specified deadline. Promotion includes: Each delegate will receive your pad and pen in their delegate satchel Writing pad and pen will be used by the delegates throughout the Conference Recognition as the writing pad and pen sponsor in all printed and electronic conference communications Company logo and hyperlink on the sponsors page of the conference website Sponsorship 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 13

14 SATCHEL INSERTS $800 inc GST Reach delegates directly by providing an insert for delegate satchels. Inserts are popular for including more detailed information about your products. Examples include everything from flyers, catalogues and sample products. PROGRAM & BOOK OF ABSTRACTS ADVERTISING $200 inc GST Quarter page mono $300 inc GST Third page mono $500 inc GST Half page mono $1,000 inc GST Full page mono Organisations are invited to get maximum exposure by advertising your company in the official Conference Program and Book of Abstracts distributed to all delegates (NB black/ white; artwork to be supplied by company by a deadline). Please note: deadlines will apply to any sponsorship options that include satchel inserts, artwork or logos. Your logo may also appear alongside other sponsors logos. UNIQUE SPONSORSHIP OPPORTUNITIES Looking for a unique way to promote your business and it isn t listed in this prospectus? Let us know and we can see if we are able to offer something that may be of interest! For example, sponsoring a photo-booth for the social functions or coffee cart stations the opportunities are only limited to your imagination! Sponsorship 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 14

15 2018 SMA Conference TRADE & EXHIBITION OPPORTUNITIES 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 15

16 Trade Exhibitor Benefits As a trade exhibitor you will receive: Trade Exhibition As with every Conference, the trade exhibition is an integral part of the 2018 Sports Medicine Australia Conference. The Conference provides a unique opportunity for exhibitors to: Have direct face-to-face access to an expected 500+ leading sports medicine, sports science, physical activity promotion and sports injury prevention professionals Promote products and services to keystakeholders and decision-makers Provide a marketplace to increase your organisation s visibility Develop contacts with professionals from a variety of disciplines Showcase your products and services and educate sporting professionals, practitioners and educators in the use and benefits of your products A trade exhibit including: A stand (3m x 3m OR 3m x 2m) A fascia sign 2 spotlights/power supplied to your booth Registration for two company representatives including: Entry to all scientific sessions Two delegate satchels per booth Morning tea, lunch and afternoon tea Two tickets to the Welcome Reception, Scientific Poster Session and Conference Gala Dinner Listing of your company name, logo and address in the Conference Program and Book of Abstracts Access to the final list of conference delegates (subject to privacy policy) NB: Extra company representatives incur an additional charge of $450 each. Trade & Exhibition 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 16

17 Delegate Exposure Steps have been taken to ensure maximum delegate exposure for the trade area. As such your exposure to the delegates includes: TIME DAY 1: WEDNESDAY 10 OCTOBER DAY 2: THURSDAY 11 OCTOBER DAY 3: FRIDAY 12 OCTOBER DAY 4: SATURDAY 13 OCTOBER Welcome Reception & Trade Exhibition Opening Morning Tea, Lunch & Afternoon Tea & Scientific Poster Session Morning Tea, Lunch, Afternoon Tea 08:00 AM Exhibition Opens Exhibition Opens 08:30 AM Exhibition Opens 10:00 AM Delegate Morning Tea 10:30 AM Delegate Morning Tea Delegate Morning Tea 11:00 AM 12:30 PM Delegate Lunch Delegate Lunch 01:00 PM Exhibition Opens Delegate Lunch 01:30 PM 02:00 PM 02:30 PM Delegate Afternoon Tea Delegate Afternoon Tea 03:00 PM Delegate Afternoon Tea 03:30 PM 04:30 PM Exhibition Closes 06:00 PM Exhibition Closes 06:30 PM Social Program 07:00 PM Exhibition Closes 07:30 PM 08:00 PM Exhibition Closes Set-up times and exhibition open times are subject to change and will be reconfirmed with all exhibitors in the exhibitor manual. Should your custom-made stand require additional time to setup, please contact the Conference Manger to discuss. Trade & Exhibition 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 17

18 UP UP DP DP SP DP UP UP UP UP UP VP SS Securing a Trade Display Book early to avoid disappointment as booth numbers are limited Complete the enclosed booking form indicating a booth preference and return it with a $1,000 deposit (per booth). Final payment is due by Monday 3 September 2018 The Conference Manager will:»» Advise you via of your stand allocation in the Exhibition area»» Provide you with the relevant information regarding freight, delivery dates and other requirements closer to the conference Once your account has been settled, you will be confirmed as part of the 2018 Sports Medicine Australia Conference Trade Exhibition Floor Plan: Perth Convention & Exhibition Centre Level 2 INTERPRETER LANDING STORE STORE MECH. BAR SP STORE FBP DP DP PLENUM LOUNGE LIGHTING OPERABL MR 8 STORE BAR STORE A/V RIVERSIDE THEATRE STAGE MR 6 MR 7 SERVICE LIFT 13 RIVERVIEW MR 5 A/V PANTRY MR 9 MR 10 MR INTERPRETER LOUNGE LIGHTING OPERABL 0 RIVERVIEW MR 4 MR 3 MR 2 MR 1 MR 12 BAR STORE NEW EXECUTIVE CLIENT OFFICE RECEPTION 1 30 x Poster Boards NEW EXECUTIVE CLIENT LOUNGE NEW STORE ROOM NEW CLOAK ROOM LIFT DP SCAL ESCALATOR DP LIFT TERRACE ENTRY FBF2 KITCHEN PERTHEXPO 27 Belmont Avenue Belmont WA 6104 t: info@perthexpo.com.au Sports Medicine Australia th - 13 th October 2018 Perth Convention & Exhibition Centre, Level 2 Foyers DESIGNED BY: T.Maty REVISION NUMBER: 3 REVISION DATE: PROJECT MNGR: R.Pyett ORGANIZER : Sports Medicine Aus. SCALE : N/A PAGE CONTENT: Dimensions STAND SYSTEM: Octanorm FILE NAME: SMA2018.dwg C PerthExpo 2018 Correct at the time of printing.exhibitors s currency of the plans as the event organis make alternations as required.plan subjec Trade & Exhibition 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 18

19 Price List for Trade Exhibition Booths BOOTH NUMBER SIZE PRICE EXHIBITOR 1 3m X 3m $ m X 3m $ m X 3m $ m X 3m $ m X 3m $ m X 3m $ m X 3m $ m X 3m $ m X 3m $ m X 3m $ m X 3m $ ASICS Oceania 13 3m X 3m $ m X 3m $ m X 3m $ m X 3m $ m X 3m $ m X 3m $ m X 3m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $ m X 2m $3300 Trade & Exhibition 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 19

20 Terms & Conditions 1. The Conference Manager reserves the right to reject an application at any time 2. Applications will be processed in strict order of receipt 3. All prices are in Australian Dollars and are inclusive of GST 4. By returning a completed and signed form you (on behalf of your organisation) accept all Terms and Conditions outlined. 5. Details may change without notice. Please refer to the event website for the latest information. Cancellation Policy Exhibitors are required to pay a $1,000 deposit per booth when booking to secure a booth(s). This deposit is non-refundable if no further payment is made and an exhibitor cancels. A 50% refund of full payment including the deposit will be provided if a company cancels before the 1st of August No refund will be provided if a company cancels after close of business on the 1st of August Security Freight It is the individual companies responsibility for freighting all equipment to the venue, and to properly mark all boxes. Information about delivery times will be made available shortly. Conflict of Interest Please note due to sponsorships in place with ASICS & BDF, we will not be able to accept any other shoe exhibitors, and other taping exhibitors will be able display their products, but will not be able to distribute samples. The Conference organisers will not be responsible for any theft or damage of stands. However, every effort will be made to ensure the security of the Trade Exhibition. Discounts Previous Exhibitor Discount Companies that exhibited at the 2016 SMA Conference in Melbourne or the 2017 ASICS SMA Conference in Langkawi are eligible for special discounts: Corporate Membership Discount Corporate Members of SMA receive an automatic 10% discount when exhibiting. To find out more about Corporate Membership please call SMA on A 5% discount for one booth booked A 10% discount if two or more booths are booked Terms & Conditions 2018 Sports Medicine Australia Conference: Sponsorship, Trade & Exhibitor Prospectus Page 20

21 2018 SMA CONFERENCE SPONSORSHIP, TRADE & EXHIBITOR BOOKING FORM CONTACT DETAILS Organisation Name Contact Person Position Postal Address Suburb/Town State Post Code Country Phone Mobile Organisation's Product/Service SPONSORSHIP Scientific Poster Drinks Session $ 6,500 inc GST Speaker Sponsor $ 5,000 inc GST Session Sponsor $ 5,000 inc GST Writing Pad and Pen $ 1,000 inc GST Satchel Insert $ 800 inc GST Conference Program & Book of Abstracts Advertising Quarter page mono $ 200 inc GST Third page mono $ 300 inc GST Half page mono $ 500 inc GST Full page mono $ 1,000 inc GST TRADE EXHIBITION Trade Exhibition Booth $ 1,000 Deposit 3x2 booth: $3,300 inc GST 3x3 booth: $4,400 inc GST 1st booth preference 2nd booth preference 3rd booth preference PAYMENT INFORMATION I would like to be sent a tax invoice (direct deposit details will be provided on the invoice) Enclosed is my cheque, payable to ASMF LTD I wish to pay by MasterCard Visa Other Card # Expiry Date CCV # Cardholder s Name Cardholder s Signature TERMS & CONDITIONS I have read and understood the Terms & Conditions listed within this Prospectus: Signature Date SUBMIT FORM To confirm your sponsorship or trade and exhibition application, please send this completed form to: Sports Medicine Australia, c/o Glen Harriss (Conference Manager) conference@sma.org.au or Fax:

22 SMA CONFERENCE Push to new heights your knowledge, network, capabilities & career in sports science & medicine October 2018 Perth Convention & Exhibition Centre, WA Conference Contacts Glen Harriss Conference Manager (07) Sports House, 150 Caxton Street, Milton QLD 4064 Emily Coughlan Membership and Events Advisor (03) Sports House, 375 Albert Road, Albert Park VIC, 3206