Your opportunity to connect with leading radiation protection professionals from across the globe.

Transcription

1 Your opportunity to connect with leading radiation protection professionals from across the globe. 5TH INTERNATIONAL SYMPOSIUM ON THE SYSTEM OF RADIOLOGICAL PROTECTION NOVEMBER 2019, ADELAIDE, SOUTH AUSTRALIA Sponsorship Prospectus Hosted by Australian Radiation Protection and Nuclear Safety Agency

2 Global radiation detection, monitoring and safety market US$890.2 m DATA & STATISTICS DELEGATE PROFILE Position description breakdown % Male/female ratio 60%/40% INDUSTRIES REPRESENTED Nuclear, medical, research, regulatory authorities, international organisations, space agencies, environment, health authorities DELEGATE ORIGIN ICRP FRANCE 2017 Asia 75 North America 40 Africa 2 South America 6 Middle East 6 Australia/Pacific Region 5 Europe 388 *Data based on attendance statistics from 2017 ICRP-IRSN Symposium, France WHY SPONSOR ICRP INDUSTRY INSIGHTS The global radiation detection, monitoring and safety market accounted for USD million in 2015 and is anticipated to grow at a CAGR of over 7.3% in the coming years. Rising adoption of nuclear medicine and radiation therapy as a consequence of the increasing global incidences of cancer are expected to drive the market growth over the forecast period. According to the International Agency for Research on Cancer (IARC) around 14.1 million new cancer cases were registered and 8.2 million cancer-related deaths were reported worldwide. It is estimated that in the near future the numbers are to rise to 21.7 million new cancer cases and 13 million cancerrelated deaths. The global hike in the estimates is expected to increase the demand for radiation therapy for cancer diagnosis. Moreover, the application of nuclear medicine wherein radioactive tracers are employed to enable early cancer detection and monitor disease progression through the visual tracking of the radiopharmaceuticals, which yield tangible information related to the molecular nature of the problem causing bodily disturbances. These systems being far more effective as compared to other conventional medical imaging procedures that solely indicate the anatomical location of the issue is expected to propel industry growth over the forecast period. The need for safety in radiation and government focus on the same issue generates demand for safety instruments in this market. For example, FDA response in the incident of Fukushima Daiichi nuclear power facility ensures public health and safety to avoid radionuclides in U.S. food supply. Moreover, other government agency such as CDC for radiations emergency training as well as education and International Atomic Energy Agency (IAEA) ensures usage of nuclear energy by peaceful ways are the factors expected to drive the industry demand for safety instruments in the near future. 2

3 WHY SPONSOR ICRP REASONS TO SPONSOR/ EXHIBIT Meet your target market face to face Receive exposure and capitalise on pre and post Symposium promotional opportunities Generate leads for new business Increase your brand awareness and profile amongst industry leaders and peak body representatives, opinion shapers and professional working within the radiation protection industry Build long term relationships with potential and existing customers Align your organisation with national and international radiation protection professionals Develop key relationships with other sponsors and exhibitors. Launch new products Interact with delegates in a fun, social and dynamic environment TOP REASONS TO GET INVOLVED Participate in the largest annual gathering of radiation professionals from Australia and the global community Meet face to face with 400+ key radiation professionals Develop new partnerships and associations with key decision makers Showcase your products and services and promote your brand at one of the world s largest meetings of radiation professionals 3

4 SUPPORTERS OF ICRP BMUB, Germany FANR, UAE IAEA SSM, Sweden Janus, Japan EPA, USA IRSN, France ENSI, Switzerland NRA, Japan FOPH, Switzerland CSRP, China DOE, USA ANDRA, France CNSC, Canada SUBI, Russia CSN, Spain Health Canada, Canada NEA NEI, USA NRPA, Norway IRPA SIS, Denmark STUK, Finland IRPA TO PARTNER WITH US, CONTACT: Kim Murray ICRP Sponsorship and Exhibition Manager T E kim@laevents.com.au 4

5 MINES MEDICINE THEMES AND PROGRAM AT A GLANCE MARS Radiation is a natural part of our environment and has been since long before humans walked the Earth. Even so, there are times when we need to take protective measures, such as for exposure to radon in mines, or for ensuring animals and plants are adequately protected. The ICRP 2019 program looks at a range of issues associated with radiological protection in mining including the latest science on radon risk, waste management practices, and best practice in the protection of the environment. This is an age of extraordinary advances in medicine, not least due to the novel and increasing use of radiation for diagnosis and treatment benefitting billions of people world-wide. ICRP 2019 examines cutting-edge technologies and techniques in medicine, and the advances in radiological protection needed to accompany them so that we can ensure the best possible quality of care for patients, and a safe workplace for healthcare professionals. We have learned to fly high, work in orbit, and even travel to the moon. Now Mars is calling. On Earth we are protected from the harsh radiation of space. With advances in high-altitude air travel, space exploration and the dawn of space tourism, we need to protect those working or travelling high in Earth s atmosphere and beyond. ICRP 2019 brings together world-class experts to address protection of passengers and crew in modern aviation and space travel. KEY DATES Sunday 17 November 2019 Monday 18 November 2019 Tuesday 19 November 2019 Wednesday 20 November 2019 Thursday 21 November 2019 Trade Exhibition build & bump in ARPS Meeting ICRP Symposium M I N E S M E D I C I N E M A R S Trade Exhibition Trade Exhibition Welcome Reception (PM event) VIP Reception (invitation only) ICRP Gala Dinner Movie Night 5

6 PACKAGE INCLUSION SUMMARY Packages available Speaking Opportunity Branding Opportunity Eg website,, EDMs, venue signage etc Networking Opportunity Targeted Networking Opportunity Virtual Satchel Insert Registrations Dinner Tickets Exhibition Space Delegate List Platinum 1 10 mins ü ü ü ü 6 6 6m x 2m ü Gold 2 5 mins ü ü One ü 4 4 6m x 2m ü Silver 3 x ü ü x ü 3 3 3m x 2m ü Barista 1 x ü x x ü 2 2 3m x 2m ü Bronze 3 x ü x x ü 2 2 3m x 2m ü Charge Bar 1 x ü ü x ü 2 2 3m x 2m ü Chill Zone 1 x ü ü x ü 2 2 x ü Parents Retreat 1 x ü x x ü x x x ü Writing Materials 1 x ü x x ü x x x ü 6

7 SPONSORSHIP PACKAGES Sponsorship packages are linked to key events or opportunities within the Symposium program. All prices shown are in Australian Dollars and are inclusive of GST 7

8 SPONSORSHIP PACKAGES PLATINUM PARTNER $65,000 Known as the exclusive Platinum Partner of the 5th International Symposium on the System of Radiological Protection (ICRP 2019) Exclusive sponsorship of the Symposium Dinner (see below) An opportunity to address the full delegation in a 15 minute presentation in the plenary session Sponsorship of a Symposium Session Recognition as Sponsor of the Symposium Program Regular verbal recognition as Platinum Partner Logo recognition as Platinum Partner in Symposium promotional material including venue signage, Company profile in the Symposium electronic handbook, Smart app and website Two satchel inserts (electronic only) REGISTRATION AND EXHIBITION ENTITLEMENTS Six full Symposium registrations, including daily catering and tickets to the Welcome Reception One 6 metre x 2 metre exhibition booth with a furniture package to the value of $1,500 SYMPOSIUM DINNER INCLUSIONS Six tickets to the Symposium Dinner Opportunity to provide a branded gift to each dinner guest (provided by sponsor) Sponsor s logo featured on menus and any other dinner-related collateral Sponsor s signage prominently displayed within the Symposium Dinner venue 8

9 SPONSORSHIP PACKAGES GOLD PARTNER (TWO ONLY) $40,000 Known as the Gold Partner of the 5th International Symposium on the System of Radiological Protection (ICRP 2019) Sponsorship of a Symposium Session Recognition as a Gold Partner in Symposium promotional material including venue signage, Company profile in the Symposium electronic handbook, Recognition as Gold Partner in Symposium promotional material including venue signage, Two satchel inserts (electronic) REGISTRATION AND EXHIBITION ENTITLEMENTS Four full Symposium registrations, including daily catering, the Welcome Reception and Symposium Dinner One 6 metre x 2 metre exhibition booth with a furniture package of $1,000 PLUS Choose from either WELCOME RECEPTION Opportunity to welcome guests to the Welcome Reception (5 minutes) Opportunity to provide a small branded gift at the event Sponsor s own signage prominently displayed at the Welcome Reception venue SMART APP Exclusive sponsor of the Symposium Smart App Banner and landing page advertisement to be included in the Symposium Smart App (artwork supplied by sponsor) Business cards with your Smart App log-on details will be available at the registration desk Logo recognition as the Smart App Sponsor on instruction posters located throughout the Symposium venue 9

10 SPONSORSHIP PACKAGES SILVER PARTNER (TWO ONLY) $25,000 Known as the Silver Partner of the 5th International Symposium on the System of Radiological Protection (ICRP 2019) Recognition as a Silver Partner in Symposium promotional material including venue signage, Sponsorship of a Symposium Session Sponsor s logo and profile in the Symposium Smart App and website Company profile in the Symposium electronic handbook, One satchel insert (electronic) PLUS Choose from either LANYARD Exclusive sponsorship of the Delegate Lanyard, including logo recognition SATCHEL Exclusive sponsorship of the Symposium satchel with your company logo placed on the delegate satchels alongside the Symposium logo REGISTRATION AND EXHIBITION ENTITLEMENTS Three full Symposium registrations, including daily catering, tickets to the Welcome Reception and Symposium Dinner One 3 metre x 2 metre exhibition booth with a furniture package of $700 10

11 SPONSORSHIP PACKAGES BARISTA SPONSOR $17,500 Exclusive sponsorship of the Symposium Barista Cart Recognition as the Barista Sponsor in all promotional material including venue signage, Opportunity to provide promotional attire such as aprons and caps for barista staff to wear during the Symposium Opportunity to display signage in the barista cart area (sponsor to supply/maximum of two pull up banners) Company profile in the Symposium electronic handbook, One satchel insert (electronic) REGISTRATION AND EXHIBITION ENTITLEMENTS Two full Symposium registrations, including daily catering, tickets to the Welcome Reception and Symposium Dinner One 3 metre x 2 metre exhibition booth with a furniture package of $700. Your booth will be positioned next to or adjacent to the Barista Cart BRONZE PARTNER (THREE ONLY) $12,500 Known as a Bronze Partner of the 5th International Symposium on the System of Radiological Protection (ICRP 2019) Recognition as a Bronze Partner in Symposium promotional material including venue signage, Company profile in the Symposium electronic handbook, One satchel insert (electronic) REGISTRATION AND EXHIBITION ENTITLEMENTS Two full Symposium registrations, including daily catering, tickets to the Welcome Reception and Symposium Dinner One 3 metre x 2 metre exhibition booth with a furniture package of $700 PLUS Choose one of DAY CATERING (ALL DAYS) Exclusive sponsorship of the morning and afternoon refreshments and lunch Your marketing collateral displayed on each catering table within the venue space Signage acknowledging you as the Refreshment Break Sponsor on the catering stations SPEAKERS PREP ZONE Exclusive sponsorship of the Speakers Prep Zone Opportunity to provide branded stationery (at sponsor s cost) Your pull up banner and marketing collateral displayed within the Speakers Prep zone SESSION SPONSOR Exclusive sponsorship of one of the Symposium Sessions Opportunity to provide two pull up banners which will be displayed during the Symposium Session 11

12 SPONSORSHIP PACKAGES CHARGE BAR STATION SPONSOR (ONE ONLY) $8,500 Exclusive sponsorship of the Charge Bar Station located next to or adjacent to your exhibition space The Charge Bar Station will have a digital screen, printed poster and be branded with your customized vinyl cover (graphics supplied by sponsor) Recognition as the exclusive sponsor of the Charge Bar Station in Symposium promotional material including venue signage, Company profile in the Symposium electronic handbook, One satchel insert (electronic) REGISTRATION AND EXHIBITION ENTITLEMENTS Two full Symposium registrations, including daily catering, tickets to the Welcome Reception and Symposium Dinner One 3 metre x 2 metre exhibition booth CHILL ZONE (ONE ONLY) $6,500 A great opportunity to provide delegates with some valuable time out to check their s, have a quiet meeting and just relax for a while. The area will be defined by some plants and furnished with bean bags and some meeting tables and chairs. Exclusive sponsorship of the Chill Zone Recognition as the exclusive sponsor of the Chill Zone in Symposium promotional material including venue signage, Company profile in the Symposium electronic handbook, One satchel insert (electronic) REGISTRATION AND EXHIBITION ENTITLEMENTS Two full Symposium registrations, including daily catering, tickets to the Welcome Reception and Symposium Dinner LOUNGE (ONE ONLY) $4,500 Exclusive sponsorship of the Lounge The Lounge will have a direct feed of plenary presentations Recognition as the exclusive sponsor of the Lounge in Symposium promotional material including venue signage, Company profile in the Symposium electronic handbook, Sponsor s own signage prominently displayed at the entrance to the Lounge (maximum two pull up banners) One satchel insert (electronic) 12

13 SPONSORSHIP PACKAGES WRITING MATERIALS SPONSOR $3,500 An opportunity to provide delegates with a branded pen and notebook (minimum size A5) Recognition as the Writing Materials Sponsor in all Symposium promotional material including venue signage, Sponsor s logo and profile in the Symposium Smart App and website One satchel insert (electronic) ADVERTISING PACKAGES Advertising space will be available in the electronic handbook which will be distributed to all Symposium delegates. Advertising in the electronic handbook will provide excellent exposure for your organisation. Outside Back Cover $ 900 Inside Back Cover $ 900 Full page $ 600 Half page $ 350 *The appearance of sponsors logos on printed materials will be subject to printing deadlines. Sponsors will be advised of deadlines upon receipt of the signed sponsorship agreement. 13

14 THE ARPS TRADE EXHIBITION ZONE 18 & 19 NOVEMBER TRADE BOOTH - $4,000 Taking an exhibition booth is a great way to meet your target market face to face. All Symposium lunch and refreshment breaks will be held in the exhibition area to ensure a high traffic flow of delegates. The floor plan for the exhibition will be forwarded as soon as it is finalised. Please note the floor plan is subject to change at the discretion of the venue or the Symposium organisers at any time. Early Bird Valid until 29 March 2019 $3,600 Standard From 30 March 2019 $4,000 TRADE BOOTH FEATURES AND ENTITLEMENTS One 3 metre x 2 metre (2.4 metre high) shell structure booth White melamine back and side walls Your organisation s name on fascia board (30 characters) 2 x 120w spot lights 1 x 4amp/100w power outlet Company logo and profile in the Symposium Smart App and website Logo included on venue signage and promotional materials Two exhibitor registrations including daily catering and tickets to the Welcome Reception (does not include the Symposium Dinner) One satchel insert (electronic) Please note that furniture is NOT included in your trade exhibition package CUSTOM BUILT DISPLAYS If you d like to stand out from the crowd and customise your booth with additional furniture and features, please contact Adelaide Expo Hire, our Exhibition Build Partner, or check out their catalogue at Symposium specific contact details will be given out with the Exhibitor Guidelines. A custom build will need to be approved by the venue 6 weeks prior to the Symposium. The Exhibition Build company will be in contact to coordinate a suitable time for the build. 14

15 THE ARPS TRADE EXHIBITION ZONE 18 & 19 NOVEMBER ADDITIONAL TICKETS & REGISTRATIONS All staff on site must be registered to attend either by utilising your complimentary registration or by purchasing an additional exhibitor registration for $ GST inclusive which includes: Daily catering Attendance at Symposium sessions Attendance at the Symposium Welcome Reception Symposium dinner tickets may be purchased separately for $ each. This Exhibitor/ Sponsor Pass is significantly reduced from the standard delegate fee as recognition of your company s support of the event. Please note there is a maximum of two additional exhibitor registrations per sponsor or exhibitor. PUBLIC LIABILITY INSURANCE Australian regulations require all exhibitors to have adequate Public Liability Insurance cover based on a limit of indemnity to the value of $10,000,000 or above. This refers to damage or injury caused to a third party/visitor on or in the vicinity of, an exhibition stand. Exhibitors are required to submit their Public Liability Insurance Certificate when they confirm their booking. APPLIANCE TESTING All electrical appliances and leads used on site must comply with the Australian Standard AS/NZ 3760:2010, which requires the appliance to be inspected, tested and tagged. Items that do not comply will not be permitted to be used onsite. Electrical items such as switchboards, cables and outlet fittings must comply with the Australian electrical wiring standard AS/NZS 3000:2007 and be installed by a qualified A grade electrician. Note: Double adaptors will not be permitted onsite, instead power boards with overload cut off are permitted. The venue is at liberty to check that the electrical appliances that you bring onsite are appropriately tagged. 15

16 ICRP 2019 C/- Leishman Associates, 227 Collins Street, Hobart Tas 7000 T: BOOKING FORM ABN: Company Name: PAYMENT Contact Person: Postal Address: Payment can be made by direct deposit or cheque to Leishman Associates Telephone: State: Mobile: Postcode: Request a tax invoice for payment I have directly deposited funds to your account SPONSORSHIP/EXHIBITION PACKAGE Package: Value: $ CHECKLIST These items will be used on the congress website and in the congress handbook. Please send them to kim@laevents.com.au (This check list does not apply to advertising bookings). Yes, I have provided an electronic copy of the company logo (jpg & eps files) Yes, I have provided the company website address Name of bank: Commonwealth Bank of Australia Account name: Leishman Associates BSB: Account no: Swift code: CTBAAU2S Prices quoted in the package are in Australian Dollars and inclusive of GST Yes, I have read and agree to the conditions of sale overleaf Authorised by: Date: Yes, I have provided 75 words of promotional text (text exceeding 75 words will be edited for length) Yes, I have registered all of my company s representatives who will be on site (unregistered representatives WILL NOT have access to the Symposium and trade exhibition area) FOR EXHIBITORS ONLY Yes, I have provided a copy of my company s Public Liability Insurance Certificate (only necessary for exhibitors) 16

17 The following terms and conditions apply to your application to sponsor and/or exhibit:- EVENT SPONSORSHIP & EXHIBITION APPLICATION TERMS & CONDITIONS 1. DEFINITIONS Event means the event referred to in the online Booking Application Form. Exhibition/Sponsorship means the exhibition and/or sponsorship as detailed in the online Booking Application Form. GST means GST within the meaning of the GST Act. GST Act means A New Tax System (Goods and Services Tax) Act 1999 (Cth) (as amended). Us/We means Leishman Associates Pty Ltd (ACN ) as Conference Managers representing the Symposium Committee and the Host Organisation. You means the entity submitting the Booking Application Form to sponsor and/or exhibit. 2. APPLICATION You will submit the online Booking Application Form for the Exhibition/Sponsorship. 3. APPROVAL The Exhibition/Sponsorship will be confirmed upon return to You of the approved Booking Application Form, together with a tax invoice for the full amount of the Exhibition/Sponsorship fee, 50% of this total is payable within 7 days. The deposit is non-refundable and will be deducted from the booking fee. Your company logo and profile will only feature on the Symposium website once this deposit has been paid. 4. PAYMENT Upon payment of the deposit, You will receive a tax invoice for the balance of the Exhibition/Sponsorship fee. Payment of the balance of the fee is due and payable 30 days prior to the commencement of the Event. All online Booking Application Forms received within 30 days of the commencement of the Event must include full payment of the booking fee. Only once payment has been made in full will your logos and profiles be placed on Event collateral. Due to printing deadlines, You will not be guaranteed inclusion on Event collateral if payment of the booking fee is not received 30 days prior to the Event. All international payments must include provision for bank fees and exchange rates in the payment amount. Any outstanding balance will be required to be paid by You prior to the commencement of the Event. 5. CANCELLATION In the event that You cancel your Exhibition/Sponsorship, your deposit will not be refunded. In the event that You cancel your Exhibition/Sponsorship more than 90 days before the Event, You will receive a 25% refund of the Exhibition/Sponsorship fee. In the event that You cancel within 90 days of the Event, You will not receive any refund. Any monies outstanding at cancellation will need to be paid in full. 6. CHANGES Once your Exhibition/Sponsorship has been confirmed and accepted, a reduction in Sponsorship/Exhibition space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of your Exhibition/ Sponsorship at Our discretion. Any space not claimed one hour before the Event commences and will be reassigned and no refund will be payable to You. We reserve the right to rearrange the floor plan and/or relocate any Exhibition/Sponsorship without notice to You. We reserve the right to amend existing unsold sponsorship packages or add additional sponsorship packages as required without notice to confirmed sponsors and exhibitors. 7. STANDS If You intend to utilise a custom built exhibit stand, We must be advised of the full details and dimensions a minimum of six weeks prior to the commencement of the Event. All display construction requires our approval. 8. ASSIGNMENT/SHARED PACKAGES You are not permitted to assign, sublet or apportion the whole or any part of Your sponsorship package or booked space except upon our prior written consent. Shared sponsorship and exhibition packages will result in one set of benefits only being available to be shared by all parties involved. This includes but is not limited to logo recognition, profile inclusion, signage and registration benefits. 9. INSURANCE Public Liability insurance to a minimum amount nominated in the event sponsorship prospectus must be taken out by You. A copy of the certificate of Insurance currency must be provided to Us a minimum of four weeks prior to the commencement of the Event. 10. EXCLUSION All information supplied to You in relation to the Event is accurate to the best of our knowledge and belief and does not constitute a warranty and any inaccuracy or mistake will not entitle You to cancel your booking without penalty. All estimates of attendee/delegate numbers attending the Event are estimates only, and You agree that We are not responsible for any discrepancy in these estimated attendee/delegate numbers. 11. MARKETING We will use your information to send you updates and other news about this Event. We will only pass on your information to reputable third party official contractors of the Event for the purpose of assisting you with your participation. 12. GST All amounts paid or payable under these terms and conditions are inclusive of any GST which may be applicable to any supplies made by either party under this Agreement. To the extent GST is applicable to any amount paid or payable in respect of a taxable supply made under or in connection with this Agreement, subject to that party receiving a valid tax invoice for GST purposes from the other party in respect of the supply before the time of payment. 17