Your opportunity to connect directly with the dams industry 2018 CONFERENCE DAMS: EVOLVING WITH MODERN TECHNOLOGY

Transcription

1 1 Your opportunity to connect directly with the dams industry 2018 CONFERENCE DAMS: EVOLVING WITH MODERN TECHNOLOGY October 2018 Sofitel Melbourne on Collins, Victoria, Australia

2 2 AGENDA Invitation... 3 Key Opportunities... 4 Audience... 5 ANCOLD 2018 Conference overview... 9 Key Themes... 9 Opportunities for Engagement... 11

3 3 INVITATION FROM THE CONVENOR We welcome and value the ongoing partnerships we share with past sponsors of ANCOLD conferences and encourage new sponsors to take up the marketing opportunities and brand exposure on offer. Our goal is to help you achieve your business outcomes by connecting you face to face with industry professionals. Paul Maisano ANCOLD 2018 Conference Convenor

4 4 Key Opportunities that the ANCOLD Conference provides Engage the dams industry s key-decision makers over three days Over 100 different organisations are represented from Australia wide and overseas Both government and private sectors represented Connect directly with dams industry leaders and decision makers Drive awareness and understanding of your brand among the audience at the conference Pre conference Recognition through electronic marketing in the months leading up to the conference At the conference Venue signage Recognition in the conference handbook Post conference Recognition on post event questionnaire Thank you to all delegates Build relationships and drive sales Exhibition booth Delegate Competition

5 5 AUDIENCE About the Association The Australian National Committee on Large Dams Inc. (ANCOLD) is an Australian based non-government, non-profit and voluntary association of organisations and individual professionals with a common technical interest in dams. ANCOLD is not an advocate for dams but an apolitical industry body that focuses on disseminating knowledge, developing capability and providing guidance in achieving excellence for all aspects of dam engineering, management and associated issues. ANCOLD Members Over 50% of delegates are ANCOLD Associate Members or Employees of Member Organisations ANCOLD currently has 51 member organisations covering all aspects of the dams industry, and 193 individual Associate Members. Associate Members are typically specialist professional civil, mechanical, electrical and environmental engineers or allied practitioners working in the dams industry. Corporate Members comprise a range of public and private sector dam owners, consultants, contractors, government agencies and other organisations with a professional interest in dams. WHO YOU WILL MEET AT ANCOLD % 8% 22% 6% 7% 20% Managers Team Leaders/Coordinators/Officers Analysts/Planners/Research/Advisors/ Consultants Principals/Chairmen/Directors/Associates Engineers Unknown/Didn t State

6 SPONSORS & EXHIBITORS

7 TESTIMONIALS ANCOLD is the peer association of dam owners, regulators, consultants, suppliers and contractors involved in the dams industry. As an associate member of ANCOLD and a regular attendee at the annual conferences, I can attest to the value of contributions made by sponsors to the success of each conference. The sponsorships are key to the affordability for conference attendees. Sponsors of the social events, technical sessions, tours, lunches and coffee breaks are acknowledged each time and appreciated by participants. In return, a sponsor achieves awareness among senior decision makers who can call on the sponsors services or products. The conference environment also provides an opportunity for sponsors to occupy kiosks which attendees can visit during gaps in proceedings. Brian Walford Principal Civil Engineer WSP Australia Pty Limited The ANCOLD Conference is always the climax of the dam engineering calendar where professionals and their partners come together to exchange notes, share recent experiences and knowledge, re-assess and re-position some of the industry guide posts as defined in the guidelines. The focus to transfer knowledge to the younger professionals is proving to be an invaluable aspect of the conference. The mixture of various organisations and industries allows a cross pollination of ideas and strengthens the development of the industry value chain i.e. from regulators all the way to contractors. This all benefits society at the end. In summary, this conference has a lot more significance and value than what meets the eye. There is an underlying current of intangible value that can only be realised when one steps into the pond. Sam Banzi Manager Asset Engineering and Dam Safety WaterNSW My first ANCOLD conference in 2017 was a stimulating experience, with an amazing technical level. A great diversity focusing on all different aspects of dam design, management and safety. Vicent J Espert Business Development at OFITECO I have been attending ANCOLD conferences for nearly 3 decades because it provides fresh air in terms of advances in engineering, how to deal with practical situations and networking. ANCOLD conferences provide the great opportunity for exhibitors where you have a captured audience who, for example, may be looking for a company which can cut a block of concrete 100m+ under water. This helped me once when I was pondering who can do such and I found an exhibitor who had done such before in dams and offshore facilities. Leishman Associates have been the conference organiser for many years, that I can remember. They are part of the ANCOLD-family. They are very professional, helpful and provide an implacable service to the delegates, exhibitors and sponsors. Dr Nihal Vitharana Associate Principal and Australasian Dams/Seismic Leader of Arup Partners AWMA have been attending ANCOLD for the past five years. Moving the host city around gives the opportunity for a diversified mix of attendees, for example the Hobart conference attracted a large audience from the hydroelectric market which was great for us. ANCOLD provides a networking opportunity for a very specific sector of the water industry. AWMA find the transferring of experience and knowledge invaluable, especially when discussing the performance, viability and management of critical water infrastructure. AWMA look forward to continuing to support ANCOLD and its members. Belinda Barker Marketing Manager AWMA - Water Control Solutions

8 8 conference organising COMMITEE Mark Arnold Matthew Coffin Martina Cusack Dave Evans Nicholas Glover Marius Jonker Paul Maisano Joseph Matthews Rosanna Mosely Siraj Perera Richard Rodd David Stewart Melbourne Water SMEC Goulburn-Murray Water SMEC GHD Entura GHD Southern Rural Water SMEC Department of Environment Land, Water and Planning Richard Rodd & Associates Pty Ltd Australian Dams & Water Consultants Pty Ltd Principal Dams Engineer Dams Engineer Customer Service Manager East ANZ Hydropower & Dams Manager, Southern Manager Water Civil and Dams Engineer Specialist Dams Engineer Technical Director - Dams Manager Headworks Assets Dams Engineer Senior Manager Sector Resilience Partnerships and Sector Performance - Water and Catchments Managing Director Managing Director ANCOLD EXECuTIVE Chairman Deputy Chair Director Past Chairman Secretary Treasurer Shane McGrath Andrew Reynolds Michel Raymond Steven Fox Colleen Baker Mark Arnold SGM Consulting (Aus) Pty Ltd - Director Murray Darling Basin Authority - General Manager Assets Seqwater - Flood Operations & Dam Safety GHD Pty. Ltd. - Operations Manager - WA GHD Pty. Ltd. - Service Group Manager Dams and Tailings Melbourne Water Corporation - Principal Dams Engineer

9 9 conference overview Wednesday 10th October Thursday 11th October Friday 12th October Saturday 13th & Sunday 14th October Preconference Workshop Grand Ballroom, Sofitel On Collins Conference Exhibition, Sofi s, Sofitel On Collins Welcome Reception LaTrobe Ballroom, Sofitel On Collins Young Professionals Networking Event, West Tower Suite, Sofitel On Collins Technical Conference Day One Plenary - Grand Ballroom, Sofitel On Collins Breakout Sessions - LaTrobe Ballroom, Sofitel On Collins Conference Exhibition - Sofi s, Sofitel On Collins Conference Dinner SEA LIFE Melbourne Aquarium Technical Conference Day Two Plenary - Grand Ballroom, Sofitel On Collins Breakout Sessions - LaTrobe Ballroom, Sofitel On Collins Conference Exhibition - Sofi s, Sofitel On Collins ANCOLD 2018 Annual General Meeting End of Conference Drinks Sofi s, Sofitel On Collins Post Conference Tour Two day overnight tour visiting the Yarra Valley Region KEY THEMES DAMS: EVOLVING WITH MODERN TECHNOLOGY Dams - do we still design and build them to last like we used to? Is our equipment keeping up with technology? Spillways - critical dam safety infrastructure, but more than just hydraulics Tailings dam safety - have we learnt our lessons? Management, operation and maintenance of dams - What dam owners really think Modern investigation techniques - can we rely on the results? Emergency management in an age of social media Climate variability and sustainability - how do they influence our thinking on dams? Extreme flood hydrology - Is this the real life? Is this just fantasy? Automated monitoring and data collection - are we there yet?

10 10 package inclusion summary Speaking Opportunity Branding Opportunity Eg website, handbook, EDMs, venue signage etc Networking Opportunity Advertisement in the handbook Workshop Registration Conference Registration Dinner Tickets Post Conference Tour tickets Exhibition Space Delegate List Satchel Insert DIAMOND $21,000 Major Conference Sponsor PLATINIUM $16,000 Conference Dinner GOLD $11,000 Welcome Reception Pre Conference Workshop Post Conference Tour 10 mins (estimated 300+ pax) 5 mins (estimated 250 pax) 3 mins (estimated 260 pax) 3 mins (estimated 120 pax) 3 mins (estimated 40 pax) Incorporated into conference logo Full page Full page Full page Full page Full page SILVER $8,000 Satchel ½ page Wi-Fi ½ page Event App ½ page Barista Cart ½ page Charge Bar Station ½ page BRONZE $5,500 Electronic Conference Handbook ½ page 1 1 Delegate Name Badge ½ page 1 1 Young Professionals Networking Event 2 mins (estimated 60 pax) ½ page 1 1 Conference Bathroom ½ page 1 1 AWARD $3,500 ANCOLD Young Professional Best Paper ½ page 1 1 Award SUPPORTER $2,100 Refreshment Break (per day) 1 1 Coffee Cart (per day) 1 1 End of Conference Drinks 1 1

11 11 OPPORTUNITIES FOR ENGAGEMENT Diamond Sponsor $21,000 Major Conference Sponsor Platinum Sponsor $16,000 Conference Dinner Gold Sponsorship Packages $11,000 Welcome Reception Pre Conference Workshop Post Conference Tour Silver Sponsorship Packages $8,000 Satchel Wi-Fi Event App Barista Cart Charge Bar Station Bronze Sponsorship Packages $5,500 Electronic Conference Handbook Delegate Name Badge Young Professionals Networking Event Conference Bathroom Award Sponsor $3,500 ANCOLD Young Professional Best Paper Award Supporter Sponsorship Packages $2,100 Refreshment Break (per day) Coffee Cart (per day) End of Conference Drinks Trade Booth (Early Bird) $3,200 Trade Pod (Early Bird) $3,000 Notes Technical Session Sponsorship opportunities are now offered to ANCOLD Sustaining Members in the first instance. There may be further opportunities available closer to the event. All prices shown are in $AU and are inclusive of GST KEY CONTACTS Michelle Miller Association and Conference Manager E: P: Sandra Leathem Sponsorship Manager E: sandra@laevents.com.au P:

12 12 DIAMOND SPONSOR $21,000 The benefit of this sponsorship package is second to none; it can be tailored to your organisation s specific marketing requirements to ensure that your company name receives maximum exposure at the ANCOLD 2018 Conference. We will strive to deliver you a high return on your investment. Key features: Credibility Exclusive sponsorship and acknowledgement as the ANCOLD Conference Major Sponsor Target audience Address the conference during a plenary session (10 minutes) Delegate list (name, position, company, state, country only) Brand awareness Company logo to feature on each page of the ANCOLD Conference website Your company logo incorporated into the ANCOLD Conference logo Recognition as the conference s major sponsor in all conference promotional material, including conference program, pocket program and venue signage* Company logo and profile in the electronic conference handbook and conference website (including link) One full page advertising space in the electronic conference handbook on the inside front cover (artwork to be supplied by sponsor) Opportunity to display signage at the conference (maximum two pull up banners supplied by sponsor) Two satchel inserts Develop/Enhance Relationships Four registrations to attend the Pre Conference Workshop and Technical Conference (excludes Conference Dinner and Post Conference Tour) One 6m x 2m trade exhibition booth (3 days) WELCOME TO ANCOLD 2017 CONFERENCE Major Sponsor

13 13 PLATINUM SPONSOR $16,000 A unique opportunity to connect with delegates in a social, relaxed atmosphere. Key features: Credibility Exclusive sponsorship and acknowledgement as the ANCOLD Conference Dinner Sponsor Target audience Opportunity to welcome guests to the Conference Dinner (5 minutes maximum) Delegate list (name, position, company, state, country only) Brand awareness Opportunity to provide a gift to all attendees at the dinner (at sponsor s own expense) Logo recognition in all conference promotional material, including conference program, pocket program and venue signage* Company logo and profile in the electronic conference handbook and conference website (including link) Recognition as the Conference Dinner Sponsor on dinner menus and signage (maximum two pull up banners supplied by sponsor) One full page advertising space in the electronic conference handbook (artwork to be supplied by sponsor) One satchel insert Develop/Enhance Relationships Four registrations to attend the Technical Conference and the Conference Dinner (excludes Pre Conference Workshop and Post Conference Tour) One 6m x 2m trade exhibition booth (3 days)

14 14 GOLD SPONSORSHIP PACKAGES $11,000 Gold Sponsorship package includes your choice of Welcome Reception, Post Conference Tour or Pre Conference Workshop. Key features: Credibility Acknowledgement as a Gold Sponsor of the ANCOLD 2018 Conference Target audience Delegate list (name, position, company, state, country only) Brand awareness Logo recognition in all conference promotional material, including conference program, pocket program and venue signage* Company logo and profile in the electronic conference handbook and conference website (including link) One full page advertising space in the electronic conference handbook (artwork to be supplied by sponsor) One satchel insert Develop/Enhance Relationships Two registrations to attend the Pre Conference Workshop and Technical Conference (excludes Conference Dinner and Post Conference Tour) One 3m x 2m trade exhibition booth (3 days)

15 15 Choose one of the following as part of your Gold Sponsorship package: WELCOME RECEPTION The Welcome Reception will be held in the La Trobe Ballroom at the Sofitel Melbourne on Collins the evening prior to the commencement of the Technical Conference. CLICK HERE for further details on the Welcome Reception Additional features: Exclusive sponsorship and acknowledgement as the ANCOLD Conference Welcome Reception Sponsor Opportunity to address guests at the Welcome Reception (3 minutes maximum) and verbal recognition of sponsorship at the opening of the Welcome Reception Opportunity to display signage at the Welcome Reception (maximum two pull up banners supplied by sponsor) PRE CONFERENCE WORKSHOP POST CONFERENCE TOUR The 2018 Post Conference Tour will be a two day tour travelling to the Yarra Valley Region of Victoria. CLICK HERE for further details on the Post Conference Tour. Additional features: Exclusive sponsorship and acknowledgement as the ANCOLD Conference Post Conference Tour Sponsor Opportunity to display signage at the Post Conference Tour dinner (maximum two pull up banners supplied by sponsor) Opportunity to address the tour delegates at the Post Conference Tour dinner (3 minutes maximum) Logo on Post Conference Tour handbook and satchel Two registrations to attend the Post Conference Tour The Pre Conference Workshop will be held in the Grand Ballroom at the Sofitel Melbourne on Collins on the day prior to the Technical Conference. The topic for the 2018 workshop will be the ANCOLD Practice Note on Geotechnical Investigations of Dams, their foundations and appurtenant structures. CLICK HERE for further details on the Pre Conference Workshop Additional features: Exclusive sponsorship and acknowledgement as the ANCOLD Pre Conference Workshop Sponsor Opportunity to address delegates at the Pre Conference Workshop (3 minutes maximum) Opportunity to display signage at the Pre Conference Workshop (maximum two pull up banners supplied by sponsor) One additional registration to attend the Pre Conference Workshop

16 16 SILVER SPONSORSHIP PACKAGES $8,000 The Silver Sponsorship packages include your choice of Satchel, Wi-Fi, Event App, Barista Cart or Charge Bar Station. Key features: Credibility Acknowledgement as a Silver Sponsor of the ANCOLD 2018 Conference Target audience Delegate list (name, position, company, state, country only) Brand awareness Logo recognition in all conference promotional material, including conference program, pocket program and venue signage* Company logo and profile in the electronic conference handbook and conference website (including link) One half page advertising space in the electronic conference handbook (artwork to be supplied by sponsor) One satchel insert Develop/Enhance Relationships One registration to attend the Pre Conference Workshop and Technical Conference (excludes Conference Dinner and Post Conference Tour) One 3m x 2m trade exhibition booth (3 days)

17 17 Choose one of the following as part of your Silver Sponsorship package: SATCHEL BARISTA CART Each delegate will be issued with a satchel on registration and most often carry it around for the duration of the conference, offering great brand exposure. Additional features: Sponsorship of the ANCOLD Conference Delegate Satchels Logo recognition on each delegate satchel along with the ANCOLD logo WI-FI ANCOLD 2017 CONFERENCE POWERED BY The ANCOLD conference will have a dedicated Wi-Fi network for delegates to use. Additional features: Sponsorship of the ANCOLD Conference Wi-Fi for three days (workshop and technical conference) Recognition as the Wi-Fi Sponsor on access instruction information Ability to brand the network name and password EVENT APP The Event App provides delegates with information at their finger tips; including the program agenda, speaker profiles, presentation papers, location information and their own private newsfeed within the app. Additional features: Exclusive Mobile App sponsor for the entirety of the conference. Logo feature on app home screen and opening splash Rolling banner ads on home page (artwork to be provided by sponsor) Exclusive icon on home page linked to personal sponsors page; content of page at the sponsor s discretion Branding featured on EventStream (in app newsfeed) Plus standard listing in sponsors section Plus ability to post to EventStream at the event under sponsor s name for direct reach to delegates. This is an exclusive opportunity that combines sponsorship of a barista cart with an adjacent booth for the duration of the conference. The booth can be set up as the sponsor wishes with their own supplied branding and furniture. Additional features: Sponsorship of one Barista Cart for three days (workshop and technical conference) Your included booth will be situated adjacent to the Barista Cart attracting delegates Opportunity to brand the Barista Cart area, including: Corporate branded aprons and caps Corporate branded coffee cups One pull up banner (all supplied by sponsor) CHARGE BAR STATION The Charge Bar Station will be located at your booth for delegates to charge their phone whilst at the conference. The station has a digital screen, a printed poster and will be branded with your customised vinyl cover for maximum exposure. Additional features: Sponsorship of one Charge Bar Station for three days (workshop and technical conference) The Charge Bar Station will be located in your included booth to attract delegates Full coverage customised vinyl wrapping on Charge Bar (all artwork supplied by sponsor) ANCOLD 2017 CONFERENCE WIFI Sponsored by Network name: ANCOLD 2017 Password: WaterNSW

18 18 BRONZE SPONSORSHip packages $5,500 Bronze Sponsorship package includes your choice of ANCOLD Chairman s Lunch for Young Professionals, Electronic Conference Handbook, Delegate Name Badge or Conference Bathroom. ANCOLD 2017 CONFERENCE October 2017 Wrest Point Conference Centre 0941 JOHN CITIZEN DAMS CONSULTANT VIC ANCOLD MEMBER Key features: Credibility Acknowledgement as a Bronze Sponsor of the ANCOLD 2018 Conference Target audience Delegate list (name, position, company, state, country only) Brand awareness Logo recognition in all conference promotional material, including conference program, pocket program and venue signage* Company logo and profile in the electronic conference handbook and conference website (including link) One half page advertising space in the electronic conference handbook (artwork to be supplied by sponsor) One satchel insert Develop/Enhance Relationships One registration to attend the Technical Conference (excludes Pre Conference Workshop, Conference Dinner and Post Conference Tour) Choose one of the following as part of your Bronze Sponsorship package: Young ProfESSIONALS NETWOrKING EVENT Additional features: Sponsorship of the Young Professionals Networking Event Opportunity to provide corporate merchandise for all delegates at the lunch (at sponsor s own expense) Opportunity to address the delegates during the lunch session (2 minutes only) ELECTRONIC CONFERENCE HANDBOOK Additional features: Sponsorship of the ANCOLD 2018 Electronic Conference Handbook Company logo to appear on each page of the Electronic Conference Handbook DELEGATE NAME BADGE Additional features: Sponsorship of conference name badges including logo recognition on each name badge along with the ANCOLD logo Full back cover advertisement on the pocket program (artwork to be supplied by sponsor) CONFERENCE BATHrOOM Additional features: Exclusive sponsorship of the restrooms at the conference venue Cubicle door signage in male and female restrooms (artwork supplied by sponsor) Mirror signage (artwork supplied by sponsor) Opportunity for branded giveaways to be located on the counters (supplied by sponsor & subject to venue approval)

19 19 AWARD sponsor $3,500 Key features: Credibility Acknowledgement as the ANCOLD Young Professional Best Paper Award sponsor at the ANCOLD 2018 Conference Target audience Delegate list (name, position, company, state, country only) Brand awareness Your company logo to appear on the screen during the award presentation and acknowledgement given by the Chair Company logo to feature on the award Certificate Opportunity for a company representative to present the award at the conference close Logo recognition in all conference promotional material, including conference program, pocket program and venue signage* Company logo and profile in the electronic conference handbook and conference website (including link) One half page advertising space in the electronic conference handbook (artwork to be supplied by sponsor) One satchel insert Develop/Enhance Relationships One registration to attend the Technical Conference (excludes Pre Conference Workshop, Conference Dinner and Post Conference Tour) ANCOLD YOUNG PROFESSIONAL BEST PAPER AWARD You will receive exclusive sponsorship and acknowledgement as the ANCOLD Young Professional Best Paper Award sponsor presented at the ANCOLD 2018 Conference. TThe ANCOLD Young Professional Best Paper Award is given each year to an ANCOLD Associate Member or Employee of a Member Organisation, who submit and present a paper at the conference. The award is judged by a panel of esteemed industry representatives. Align your company with supporting Young Professionals in the dams industry.

20 20 SUPPORTER SPONSORSHIP PACKAGES $2,100 END OF CONFERENCE DRINKS Sponsored by ANCOLD 2017 CONFERENCE Supporter Sponsorship package includes your choice of Refreshment Break, End of Conference Drinks or Coffee Cart. Key features: Logo recognition in all conference promotional material, including conference program and venue signage* Company logo and profile in the electronic conference handbook and conference website (including link) Delegate list (name, position, company, state, country only) One satchel insert Choose one of the following as part of your Supporter Sponsorship package: REfrESHMENT BREAK (2 available for TECHNICAL ConferENCE) Sponsorship of the Refreshment Breaks for one day of the technical conference (includes lunch, morning and afternoon breaks) Company literature may be displayed on the catering stations on the day of sponsored break (sponsor to supply literature) Company logo displayed on the catering tables during sponsored breaks Your company logo to appear on the screen prior to the breaks on the day of sponsorship Add Refreshment Break Sponsorship of the Pre Conference Workshop for $1,400 COffEE CART (2 available for TECHNICAL ConferENCE) Sponsorship of one coffee cart for one day of the Technical Conference (includes arrival, lunch, morning and afternoon breaks) Company logo displayed on the barista cart for the day of sponsorship Opportunity to provide branded aprons for the staff to wear and corporate coffee cups Company logo to appear on screen prior to the breaks on the day of sponsorship END OF CONFERENCE DRINKS Sponsorship of the End of Conference Drinks Company literature may be displayed on the catering stations during End of Conference Drinks (sponsor to supply literature) Company logo displayed on the catering tables during drinks Opportunity to display up to two pull up banners during the End of Conference Drinks (sponsor to supply) Company will be verbally acknowledged by the Chair prior to the event

21 21 EXHIBITION PACKAGES & PRICING Taking an exhibition booth is a great way to position your organisation to connect with conference delegates and promote your services. With the exhibition area open for the duration of the conference, that s a whole lot of quality exposure for your organisation. All conference lunch and refreshment breaks will be held in the exhibition area to ensure a high traffic flow of delegates. Early Bird Valid until 1 July 2018 Standard From 2 July 2018 Exhibition Booth Exhibition Pod $3,200 $3,000 $3,900 $3,700 Exhibition Booth 3m x 2m (2.5m high) Polished aluminium frame with white melamine infill panels with 2 x spotlight on track or, Exhibition Pod 2m x 2m (2.5m high) Polished aluminium frame with white melamine infill panels with 1 x spotlight on track Features and benefits included in both booth and pod packages: Fascia Polished aluminium fascia, 300mm deep on all aisle frontages Signage All open aisle frontages will have a fascia sign consisting of company name and stand number. Standard lettering (maximum 30 characters) Lighting Lights are mounted on the inside of the front fascia Power 1x Single 4amp power outlet per stand, regardless of size Power outlet is positioned in the rear corner of the stand Flooring Not included in package Furniture 1 x 180cm (l) x 90cm (w) trestle table 2 x banquet chairs Marketing Logo recognition in all conference promotional material and venue signage* Company logo and profile in the electronic conference handbook and conference website (including link) One satchel insert Delegate list (name, position, company, state, country only) Registration One 3 Day Exhibitor Registration including daily catering and Welcome Reception (does not include the Conference Dinner) KEY EXHIBITION DATES AND TIMES Please note, dates and times are a guide only and may be subject to change. The exhibition at ANCOLD 2018 runs for three days. All exhibitors are expected to be set up ready for delegates prior to morning tea on the workshop day, Wednesday 10 October. Bump In Wednesday, 10 October :00 09:00 Exhibition Open Wednesday, 10 October :00 16:00 Exhibition Open Thursday, 11 October :00 16:00 Exhibition Open Friday, 12 October :00 16:00 Bump Out Friday, 12 October 16:00 17:00

22 22 EXHIBITION PACKAGES & PRICING CONTINUED Custom Built Displays If you d like to stand out from the crowd and customise your booth with additional furniture and features, please contact our Exhibition Build partner at Exponet Exhibitor Services Department P: E: esd@exponet.com.au Conference specific contact details will be given out with the Exhibitor Guidelines. A custom build will need to be approved by the venue six weeks prior to the conference. The Exhibition Build company will be in contact to coordinate a suitable time for the build. The Floor Plan The floor plan for the exhibition will be forwarded as soon as it is finalised. Please note the floor plan is subject to change at the discretion of the venue or the conference organisers at any time. Exhibitor Competitions To draw the attention of delegates, exhibitors are encouraged to run a competition relating back to the conference theme of innovation. We will supply competition entry forms and an entry box for each stand. The exhibitor supplied prizes will be advertised via the conference mobile app. Details of the competition format will be issued with the Exhibitor Guidelines. ADVERTISING PACKAGES Advertising space is available in the electronic conference handbook which will be distributed to all conference delegates. Advertising in the conference handbook will provide excellent exposure for your organisation. Outside Back Cover $1,000 Inside Front Cover $850 Inside Back Cover $850 Full page $500 Half page $250 *The appearance of sponsors logos on printed materials will be subject to meeting printing deadlines. SATCHEL INSERTS - $650 This is an opportunity to deliver your message directly to your target market by providing a promotional item for inclusion in each delegate s satchel. One item up to a maximum thickness of four A4 pages can be included OR a suitable promotional item. Promotional items can carry more interest to delegates than brochures. Often kept and used after the conference, promotional items can keep your logo in delegates minds far after the conference has ended. Ask us for advice about promotional items that will have you stand out michelle@laevents.com.au

23 23 Additional Tickets & Registrations All staff on site must be registered to attend either by utilising your complimentary registration or by purchasing an additional exhibitor registration. 11 & 12 October 2 DAY - Technical Conference Exhibitor Additional Registration Cost: $600 Includes: Daily catering Attendance at conference sessions Attendance at the Conference Welcome Reception 10, 11 & 12 October 3 DAY - Workshop and Technical Conference Exhibitor Additional Registration Cost: $850 Includes: Daily catering Attendance at workshop and conference sessions Attendance at the Conference Welcome Reception Conference dinner tickets may be purchased separately for $170 each. This Exhibitor/Sponsor Pass is significantly reduced from the standard delegate fee as recognition of your company s support of the event. Please note there is a maximum of two additional exhibitor registrations per sponsor or exhibitor. PUBLIC LIABILITY INSURANCE Australian regulations require all exhibitors to have adequate Public Liability Insurance cover based on a limit of indemnity to the value of $10,000,000 or above. This refers to damage or injury caused to a third party/visitor on or in the vicinity of, an exhibition stand. Exhibitors are required to submit their Public Liability Insurance Certificate along with their booking form. ELECTRICAL EQUIPMENT TESTING In accordance with Australian Standard 3760, all portable electrical equipment used on site at Sofitel Melbourne On Collins must be safety tested and tagged by a licensed electrician prior to being on site. The tag must be valid with no exception. This includes all equipment supplied by clients, their guests and contracted suppliers. The status of each piece of equipment will be checked by an in-house Technician On Duty to ensure it is compliant. Sofitel Melbourne On Collins reserve the right to suspend the use of any equipment that is not compliant until the matter is resolved. Should equipment come on site that is not compliant, a qualified technician will be allocated to provide the required test & tagging procedure which will incur a fee charged back to the exhibitor.

24 24 EVENT SPONSORSHIP & EXHIBITION APPLICATION TERMS & CONDITIONS The following terms and conditions apply to your application to sponsor and/or exhibit:- 1. Definitions Event means the event referred to in the Booking Application Form. Exhibition/Sponsorship means the exhibition and/or sponsorship as detailed in the Booking Application Form. GST means GST within the meaning of the GST Act. GST Act means A New Tax System (Goods and Services Tax) Act 1999 (Cth) (as amended). Us/We means Leishman Associates Pty Ltd (ACN ) as Conference Managers representing the Conference Committee and the Host Organisation. You means the entity submitting the Booking Application Form to sponsor and/or exhibit. 2. Application You will submit the Booking Application Form for the Exhibition/ Sponsorship. 3. Approval The Exhibition/Sponsorship will be confirmed upon return to You of the approved Booking Application Form, together with a tax invoice for the full amount of the Exhibition/Sponsorship fee, 50% of this total is payable within 7 days. The deposit is non-refundable and will be deducted from the booking fee. Your company logo and profile will only feature on the conference website once this deposit has been paid. 4. Payment Upon payment of the deposit, You will receive a tax invoice for the balance of the Exhibition/Sponsorship fee. Payment of the balance of the fee is due and payable 30 days prior to the commencement of the Event. All Booking Application Forms received within 30 days of the commencement of the Event must include full payment of the booking fee. Only once payment has been made in full will your logos and profiles be placed on Event collateral. Due to printing deadlines, You will not be guaranteed inclusion on Event collateral if payment of the booking fee is not received 30 days prior to the Event. All international payments must include provision for bank fees and exchange rates in the payment amount. Any outstanding balance will be required to be paid by You prior to the commencement of the Event. 5. Cancellation In the event that You cancel your Exhibition/Sponsorship, your deposit will not be refunded. In the event that You cancel your Exhibition/Sponsorship more than 90 days before the Event, You will receive a 25% refund of the Exhibition/Sponsorship fee. In the event that You cancel within 90 days of the Event, You will not receive any refund. Any monies outstanding at cancellation will need to be paid in full. 6. Changes Once your Exhibition/Sponsorship has been confirmed and accepted, a reduction in Sponsorship/Exhibition space is considered a cancellation and will be governed by the above cancellation policy. Reduction in space can result in relocation of your Exhibition/Sponsorship at Our discretion. Any space not claimed one hour before the Event commences and will be reassigned and no refund will be payable to You. We reserve the right to rearrange the floor plan and/or relocate any Exhibition/Sponsorship without notice to You. We reserve the right to amend existing unsold sponsorship packages or add additional sponsorship packages as required without notice to confirmed sponsors and exhibitors. 7. Stands If You intend to utilise a custom built exhibit stand, We must be advised of the full details and dimensions a minimum of six weeks prior to the commencement of the Event. All display construction requires our approval. 8. Assignment/Shared Packages You are not permitted to assign, sublet or apportion the whole or any part of Your sponsorship package or booked space except upon our prior written consent. Shared sponsorship and exhibition packages will result in one set of benefits only being available to be shared by all parties involved. This includes but is not limited to logo recognition, profile inclusion, signage and registration benefits. 9. Insurance Public Liability insurance to a minimum of AUD$20 million must be taken out by You. A copy of the certificate of Insurance currency must be provided to Us a minimum of four weeks prior to the commencement of the Event. 10. Exclusion All information supplied to You in relation to the Event is accurate to the best of our knowledge and belief and does not constitute a warranty and any inaccuracy or mistake will not entitle You to cancel your booking without penalty. All estimates of attendee/ delegate numbers attending the Event are estimates only, and You agree that We are not responsible for any discrepancy in these estimated attendee/delegate numbers. 11. Marketing We will use your information to send you updates and other news about this Event. We will only pass on your information to reputable third party official contractors of the Event for the purpose of assisting you with your participation. 12. GST All amounts paid or payable under these terms and conditions are inclusive of any GST which may be applicable to any supplies made by either party under this Agreement. To the extent GST is applicable to any amount paid or payable in respect of a taxable supply made under or in connection with this Agreement, subject to that party receiving a valid tax invoice for GST purposes from the other party in respect of the supply before the time of payment.