Sponsorship and Exhibition Prospectus

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1 Sponsorship and Exhibition Prospectus Australia s peak body for incontinence is host to the 25th National Conference on Incontinence Adelaide Convention Centre, Adelaide 9-12 November 2016

2 The premier Australian meeting for clinicians with a special interest in incontinence Dear Colleagues, Hosted by the Continence Foundation of Australia, the 25th National Conference on Incontinence will offer an ideal opportunity to access the most dynamic, committed and informed group of medical, nursing, physiotherapy and specialist health professionals in the continence field, combined with a comprehensive trade exhibition and concurrent scientific program. Manufacturers and suppliers of continence-related products and services are invited to meet and do business with your entire audience in one location, to showcase your company and products in a friendly and professional atmosphere. Sponsorship opportunities have been developed to provide you with the platform to demonstrate your interest and commitment to our industry with your company promoted and acknowledged in the lead up to and throughout the conference. Another great attendance of over 700 delegates from around Australia and overseas is anticipated and I invite your company to invest in one of the many sponsorship opportunities in this booklet. Alternatively, talk to me about other ideas you may have for your participation in our Adelaide 2016 conference at the Adelaide Convention Centre. I look forward to your organisation s involvement and contribution to the success of our scientific meeting. Rowan Cockerell Chief Executive Officer Continence Foundation of Australia Conference Venue: Adelaide Convention Centre North Terrace Adelaide SA 5000 Adelaide Convention Centre, Adelaide, SA 2

3 Present your products and company in a friendly and professional atmosphere Meet and do business with your entire audience in one location By attending this important event, you will have the opportunity to interact directly in a relaxed and informative environment with your target audience. The conference will also provide you with a hands-on approach in demonstrating new equipment and new services. The multi-disciplinary conference program, which we invite all our corporate partners to participate in, will provide a platform for the latest and best in the field of continence management across the ages, attracting speakers and presenters from around Australia and overseas. Be sure to reserve your place early if you are looking to be a major sponsor, a workshop sponsor or an exhibitor. CONTACT DETAILS Conference host and organiser Exhibition organiser Continence Foundation of Australia Conference Link Contact: Barry Cahill Contact: Ty Fleming Level 1, Sydney Road PO Box 42 Brunswick VIC 3056 Ferny Hills DC QLD 4055 T: T: F: F: E: E: Please contact Barry Cahill at CFA National Office to discuss sponsorship opportunities or ideas for your individual sponsorship package. Please contact Ty Fleming at Conference Link for all bookings, social and venue enquiries, exhibition space availability, payments and registrations. 3

4 Principal sponsorship package $25,000 (+ gst) Principal sponsorship is sought to take-up the most prestigious and highest level of sponsorship. There will be a maximum of two Principal Sponsors Principal sponsorship benefits: 1. Two booths (each 3m x 3m) in the exhibition area (prime locations will be held until 5 March) x stand attendee registrations (provides full access to the scientific program excluding workshops) x conference dinner tickets. 4. Signage at the conference venue identifying your company as a principal sponsor. 5. Logo on inter-sessional holding slide (beginning/end of sessions) acknowledging principal sponsorship. 6. Logo on the front cover of the registration brochure (if confirmed prior to printing) (Due with booking) 7. Logo on the front cover of the conference handbook (if confirmed prior to printing) (Due with booking) 8. Opportunity to place one free standing pull-up banner in the Registration area (company to provide). 9. Full page colour advertisement in the printed conference handbook (JPEG format) (Due by 10 June) word profile in the conference handbook (Due by 10 June). 11. Sponsorship of the conference dinner Signage at the dinner - logo on powerpoint slide and dinner menu s Company promotional materials may be distributed at the dinner (subject to approval) Reserved table in a front position Acknowledgement from the podium by the President of the CFA 10 x dinner tickets for your invited guests Acknowledgement in the conference handbook Continence Foundation certificate of appreciation presented during the conference dinner with a two minute response by your company representative. 12. Conference satchels - sponsorship acknowledgement/logo on outside of satchels your company s promotional material, notepads and pens, or similar items, inside satchels as agreed. Limit of Acknowledgement in the Foundation s quarterly Australian and New Zealand Continence Journal, in membership mail outs until the 2017 Conference and in the 2016/17 annual report. 14. Use of sponsorship status in own marketing eg: Continence Foundation of Australia Conference Principal Sponsor Company profile and logo with acknowledgment and link on the Continence Foundation s website. 16. Ongoing Sponsorship status and benefits until the 2017 conference. 17. PDF version of attendee list - 3 weeks, 2 weeks, 1 week prior and 1 week post conference (name, organisation and state only). 4

5 Platinum sponsorship package $20,000 (+ gst) Platinum sponsorship is sought to take-up this prestigious level of sponsorship Platinum sponsorship benefits: 1. Two booths (each 3m x 3m) in the exhibition area (prime locations will be held until 5 March) x stand attendee registrations (provides full access to the scientific program excluding workshops) x conference dinner tickets. 4. Signage at the conference venue identifying your company as a platinum sponsor. 5. Logo on inter-sessional holding slide (beginning/end of sessions) acknowledging platinum sponsorship. 6. Logo on the front cover of the registration brochure (if confirmed prior to printing) (Due with booking) 7. Logo on the front cover of the conference handbook (if confirmed prior to printing) (Due with booking) 8. Opportunity to place one free standing pull-up banner in the Registration area (company to provide) 9. Full page colour advertisement in the printed conference handbook (JPEG format) (Due 10 June) word profile in the conference handbook (Due by 10 June). 11. Sponsorship of the welcome reception company banners at function (provided by company, limit of 2) 10 x welcome reception tickets for your invited quests 12. Conference satchels - sponsorship acknowledgement/logo on outside of satchels your company s promotional material, notepads and pens, or similar items, inside satchels as agreed. Limit of Acknowledgement in the Foundation s quarterly Australian and New Zealand Continence Journal, in membership mail outs until the 2017 Conference and in the 2016/17 annual report. 14. Use of sponsorship status in own marketing eg: Continence Foundation of Australia Conference Platinum Sponsor Company profile and logo with acknowledgment and link on the Continence Foundation s website. 16. Ongoing Sponsorship status and benefits until the 2017 conference. 17. Continence Foundation certificate of appreciation presented during the conference dinner. 18. PDF version of attendee list - 2 weeks, 1 week prior and 1 week post conference (name, organisation and state only). 5

6 Gold sponsorship package $15,000 (+ gst) Gold sponsorship is sought to take-up this high level of sponsorship Gold sponsorship benefits: 1. Two booths (each 3m x 3m) in the exhibition area (prime locations will be held until 5 March) x stand attendee registrations (provides full access to the scientific program excluding workshops) x conference dinner tickets. 4. Signage at the conference venue identifying your company as a gold sponsor. 5. Logo on inter-sessional holding slide (beginning/end of sessions) acknowledging gold sponsorship. 6. Logo on the front cover of the registration brochure (if confirmed prior to printing). (Due with booking) 7. Logo on the front cover of the conference handbook (if confirmed prior to printing) (Due with booking) 8. Half page colour advertisement in the printed conference handbook (JPEG format) (Due by 10 June) word profile in the conference handbook (Due by 10 June). 10. Acknowledgement in the Foundation s quarterly Australian and New Zealand Continence Journal, in membership mail outs until the 2017 Conference and in the 2016/17 annual report. 11. Use of sponsorship status in own marketing eg: Continence Foundation of Australia Conference Gold Sponsor Company profile and logo with acknowledgment and link on the Continence Foundation s website. 13. Ongoing Sponsorship status and benefits until the 2017 conference. 14. Continence Foundation certificate of appreciation presented during the conference dinner. 15. PDF version of attendee list - 2 weeks prior and 1 week post conference (name, organisation and state only). 6

7 South Australian Art Gallery, Adelaide, SA Silver sponsorship package $10,000 (+ gst) Silver sponsorship benefits: 1. One booth (3m x 3m) in the exhibition area (prime locations will be held until 5 March) x stand attendee registrations (provides full access to the scientific program excluding workshops) x conference dinner tickets. 4. Logo on the front cover of the registration brochure (if confirmed prior to printing). (Due with booking) 5. Logo on the front cover of the conference handbook (if confirmed prior to printing). (Due with booking) 6. Quarter page colour advertisement in the printed conference handbook (JPEG format). (Due by 10 June) word profile in the conference handbook. (Due by 10 June) 8. Acknowledgement in the Foundation s quarterly Australian and New Zealand Continence Journal, in membership mail outs until the 2017 Conference and in the 2016/17 annual report. 9. Use of sponsorship status in own marketing eg: Continence Foundation of Australia Conference Silver Sponsor Ongoing Sponsorship status and benefits until the 2017 conference. 11. Continence Foundation certificate of appreciation with acknowledgement during the conference dinner. 12. PDF version of attendee list - 1 week post conference (name, organisation and state only). 7

8 Bronze sponsorship package $5,000 (+ gst) Bronze sponsorship benefits: 1. One booth (3m x 3m) in the exhibition area (prime locations will be held until 6 March) x stand attendee registrations (provides full access to the scientific program excluding workshops) x conference dinner ticket. 4. Logo on the front cover of the registration brochure (if confirmed prior to printing). (Due with booking) 5. Logo on the front cover of the conference handbook (if confirmed prior to printing). (Due with booking) word profile in the conference handbook. (Due 10 June) 7. Acknowledgement in the Foundation s quarterly Australian and New Zealand Continence Journal, in membership mail outs until the 2017 Conference and in the 2016/17 annual report. 8. Use of sponsorship status in own marketing eg: Continence Foundation of Australia Conference Bronze sponsor Ongoing Sponsorship status and benefits until the 2017 conference. 10. Continence Foundation certificate of appreciation with acknowledgement during the conference dinner. 11. PDF version of attendee list - 1 week post conference (name, organisation and state only). Great Australian Bight, LocationEyre Peninsula, SA 8

9 Workshop sponsorship $3,500 (+ gst) Workshop sponsorship offers exclusive advertising at one or more of the workshops: The program of workshops at the time of publication and subject to review by the 2016 Scientific Committee are as follows: Catheters Overactive Bladder in the elderly Dysfunctional Gut Pelvic floor assessment Writing for publication Prostate and Pelvic Pain Pelvic Floor First for fitness professionals Paediatrics Sponsors will receive: 1. Exclusive access to workshop participants. 2. Acknowledgement in the registration brochure (if confirmed prior to printing). (Due with booking) 3. Agreed company signage in the workshop room. 4. Acknowledgement of sponsorship by the workshop convener at the commencement and conclusion of the workshop. 5. Sponsorship acknowledgement in the conference handbook (if confirmed prior to printing). 9

10 Sponsorship of the Continence Carer of the Year $5,000 (+ gst) This sponsorship category is reserved for Gold sponsors and above Continence Carer of the Year: The Continence Carer of the Year Award acknowledges the important but often overlooked role of at-home carers, who deal with the complex role of caring for someone with incontinence. A special way to support the work done by carers. Always a memorable part of the conference gala dinner, the award presentation widely and effectively demonstrates your company s support for carers. The Continence Carer of the Year award provides you with an ongoing platform to market your corporate image and product/s in ways only limited by your own marketing ideas articles, advertising, in electronic and print media, or by direct mail. The Continence Carer of the Year will be awarded at the conference dinner with presentation of the award by your nominated company representative. Sponsorship support includes: Carers Certificate Award to carers of a cash prize Support for the carer to attend the conference dinner (if held in the carers home state) Article in the Bridge consumer magazine acknowledging sponsorship support Wildflowers, Flinders Ranges and Outback, SA 10

11 Exhibition booths Member - $3,000 (+ gst) Non-member - $3,500 (+ gst) Exhibition booths and floor plans: A floor plan is included in this prospectus (see page 12) All booths are numbered and you are required to submit your first four preferences for booth/space locations. Booth locations will be confirmed after 5 March. You may opt for space only - the cost is the same and power and standard lights will be provided. Please advise Conference Link if your requirements are space only. Exhibition Booth Package (Member price $3,000 + gst / Non-member $3,500 + gst) Inclusions: Booth size - 3m x 3m booth (9sqm) Walling - 2.4m high walling Velcro compatible front runner walls (not to be used pins, staples, screws, nails, bolts, paint or double-sided tape). Stand Signage - Digitally printed fascia sign on a white corflute background. A company sign will be installed over each open side. Power - 1 x single 5amp power point per 3m x 3m booth. Power point is mounted on the rear wall. Lighting - 2 x 120 watt spotlights per 3m x 3m booth. Lights are mounted behind the front fascia panel. 2 x stand attendee registrations (provides full access to the scientific program excluding workshops). Welcome reception Lunches, morning & afternoon teas Thursday, Friday and Saturday as per the final program Conference satchel Conference handbook Custom built displays If the standard shell scheme is not required and a custom design is to be constructed, please provide a diagram of the proposed stand with details and dimensions no later than one month (7 October) prior to the conference start date). Exhibitor Manual Further information regarding furniture, hire goods, electricity and storage will be provided in the exhibition manual provided to each confirmed exhibitor. Additional booths are available at the same fee and have the same amenities. Only sponsors may have more than 2 booths. Additional personnel must register separately at $520 + GST each. This registration fee provides full access to the scientific program excluding workshops and covers lunches, morning and afternoon teas, welcome reception, administration, handbook and satchel, but does not include conference dinner ticket. Any outside contractors must register under the company listing at a cost of $80 + GST per person per day (ie: baristas, massage therapists, manicurist etc). Covers meals and administration costs. 11

12 Exhibition floor plan 12

13 Additional opportunities The following opportunities are also available SATCHEL INSERTS One A4 flier in the delegate satchel Exhibitor $400 (+gst) Non-exhibitor $800 (+gst) One brochure (larger than A4) Exhibitor $600 (+gst) Non-exhibitor $900 (+gst) One product/merchandise (approved by the conference committee) Exhibitor $800 (+gst) Non-exhibitor $1,000 (+gst) POSTER BOARDS AREA - one only $1,500 (+gst) Benefits: Signage with logo in poster area for duration of the conference Opportunity for promotional material to be on a table in the Poster Board area Opportunity to have a pull-up banner in this area (company to provide) CATERING BREAKS Exclusive naming rights for each break. This gives you the opportunity to have your name/logo on the catering tables. You may (at your company s expense) provide napkins with your logo, have pull-up banners around the area (no more than 3 banners), table signs, decide on the type of catering (subject to budget) - other ideas can be discussed. Morning tea (Thursday, Friday & Saturday) $1,000 (+gst) per morning tea Lunch (Thursday & Friday) $2,000 (+gst) per lunch Afternoon tea (Thursday & Friday) $1,000 (+gst) per afternoon tea AIR SPACE $1,500 (+gst) This opportunity is available to principal, platinum and gold sponsors only. Use of air space confined to the dimensions of exhibition space, as approved by the Organising Committee and the Adelaide Convention Centre (manufacture and rigging costs at exhibitor s expense) Air space is complimentary to principal sponsors but manufacture and rigging costs at exhibitor s expense. LANYARD SPONSOR - one only $1,600 (+gst) Benefits: Delegates lanyards (supplied by sponsor) no other exhibitor/sponsor can hand out their lanyards to delegates. Your name/logo around every person s neck every delegate advertising your company 13

14 Additional opportunities The following opportunities are also available USB - one only $6,000 (+ gst) Benefits: Have delegates reaching for your branded USB Your company logo printed (1-3 colour print) on USB given to all conference delegates Conference program and abstracts on USB stick One marketing file (PDF only) included on USB stick BREAKFAST WORKSHOP PACKAGE POA The option to host your own breakfast with conference delegates (Sponsors only). Benefits: Hosting and delivering the workshop Acknowledge and advertisement about the workshop in the registration brochure. (if confirmed prior to printing). (Due 1 May) Acknowledge and advertisement about the workshop in the conference handbook. (if confirmed prior to printing). (Due 10 June) Marketing opportunities The Foundation sees alliance with the corporate sector as vital in pursuing its mission. Beyond the conference, perhaps you see an opportunity to participate in the process of promoting continence awareness in the community, an initiative that will integrate with raising the profile of your company and its products and services. For example, advertising support of the Australian and New Zealand Continence Journal and Bridge consumer magazine, sponsorship of printed resources or a special joint project. Explore an ongoing relationship with the Foundation through joint projects promoting community and health practitioner awareness of incontinence as a major health issue and encourage the use of the National Continence Helpline as a source of help. Thank you to all our partner organisations for their valuable contribution and support of the conference and the work of the Continence Foundation of Australia. A special acknowledgement to those companies who also support the Foundation s major project the National Continence Helpline, through distribution of Helpline materials and/or inclusion of Helpline details on their company product packaging, brochures, advertising and in media releases. 14

15 Sponsorship/exhibition application form/tax invoice Please complete this application and the payment form on the following page. Send both with your payment to Conference Link, PO Box 42, Ferny Hills DC QLD 4055 F: Continence Foundation of Australia Ltd ABN While you are invited to indicate your booth preference, allocations will be made based on the level of sponsorship, order of receipt of applications and accompanying payment. All prices are in Australian dollars and are GST exclusive CFA corporate membership number: CFAMBR0000 Company Name:... Address: Post Code:... Contact person (This person will be responsible for all correspondence relating to this conference) Name:... Phone (W):... Mobile: Booth Preference: (1)... (2)... (3)... (4)... Sponsorship Principal S25,000 + $2,500 GST $ Platinum $20,000 + $2,000 GST $ Gold $15,000 + $1,500 GST $ Silver $10,000 + $1,000 GST $ Bronze $5,000 + $500 GST $ Carer of the Year $5,000 + $500 GST $ Exhibition Booths Member - $3,000 + $300 GST ( ) exhibition booths required Non-member $3,500 + $350 GST ( ) exhibition booths required Workshop $3,000 + $300 GST $3,500 + $350 GST Title : $3,500 + $350 GST $ Other Poster display area $1,500 + $150 GST $ Air space (Principal, Platinum and gold sponsors only) $1,500 + $150 GST $ Lanyard sponsorship $1,600 + $160 GST $ USB sponsorship $6,000 + $600 GST $ Satchel Inserts Exhibitor - One A4 flier $400 + $40 GST $ Non-exhibitor - One A4 flier $800 + $80 GST $ Exhibitor - One brochure (larger than A4) $600 + $60 GST $ Non-exhibitor - One brochure (larger than A4) $900 + $90 GST $ Exhibitor - approved product/merchandise $800 + $80 GST $ Non-exhibitor - approved product/merchandise $1,000 + $100 GST $ Catering Breaks Morning Tea Day: $1,000 + $100 GST $ Lunch Day: $2,000 + $200 GST $ Afternoon Tea Day: $1,000 + $100 GST $ Breakfast workshop package POA Total payable (inclusive of GST) $ $ $ 15

16 16

17 Payment form Please complete this payment form and the application form on the previous page. Send both with your payment to: Conference Link PO Box 42 Ferny Hills DC QLD 4055 Fax Payment: All prices in this document are exclusive of GST. Payment of the total fee is required with all applications. Method of Payment: cheque direct deposit credit card (VISA or MasterCard only) Cheque payment: make cheque payable to: Continence Foundation of Australia then send to Conference Link (address as above) with a copy of the booking form. Direct Deposit: BSB Account No: Bank: ANZ Account Name: Continence Foundation of Australia Please send a copy of the transfer to: Use your company name as the reference. Purchase orders are not considered as payment. Company Name:.. Credit card payment: VISA MasterCard Name on card: Expiry Date:... CSV:... Amount:... Card number: Signature: 17

18 Terms and conditions Things you need to know The following terms and conditions apply to your application to sponsor and/or exhibit at the 2016 conference. Returning a completed signed and dated application confirms your acceptance of these terms and conditions. We do not accept responsibility for any errors, omissions or changes. Details may change without notice. Please refer to the event website for the latest information. Financial Facts 100% of your total sponsor/exhibition fee must accompany your booking. Booth selections will not be allocated until payment is received. Payments are to be made in Australian dollars by cheque, credit card or direct deposit. All prices quoted in the prospectus exclude GST. Cheque payments are to be made payable to: Continence Foundation of Australia and mailed to: Conference Link, PO Box 42, Ferny Hills QLD If you need to cancel Your cancellation must be advised in writing. If cancellation occurs before 30 May 2016 it will incur a $200 cancellation fee. If cancellation occurs after 30 May 2016, no refunds will be made. (unless we can re-sell the booth or product). All refunds will be actioned after the conference. You and your staff onsite Your application to sponsor or exhibit does not constitute an attendee registration. You will need to do that separately on the relevant form in the exhibitors guidelines provided after confirmation of booking. All exhibition staff must be registered using the relevant form i.e. complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations. Print Entitlements Logos and/or company names will be reproduced in the event colour/s, full colour, or mono, at our discretion. All logos must be at least 300 DPI at 100% in EPS (preferred for print) and JPEG (preferred for website) format. No print or web recognition will be given unless payment terms have been met. Sponsor Notes - Private function or related events No sponsor or exhibitor is entitled to host an endorsed private function, immediately prior, during or immediately post the conference dates without the organising committee s approval. All such approved events will be at your own expense and at a time/date approved by the organising committee. Exhibitor Notes You may not assign, share, sub-let or grant licences for the whole or part of the booth without prior approval. We reserve the right to ask you to remove any display items we deem as unacceptable. You must conduct business only from within the confines of your booth. You may not tout, or place any material, outside your booth/space causing obstruction of the aisles. You will be responsible for any reasonable costs of repairing the booth or premises should you paint, mark or damage any fixtures or fabric. Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with us. Any supplier you use on site must conform to the venue s OH&S policies, insurance and other regulations. Privacy Statement Your name and contact information, including electronic address, may be used by parties directly related to the event such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and the administration of this event and future events of this type. If you do not consent, please advise us. In addition, your name, organisation and country/state of origin may be published on the delegate list which is provided to delegates, 18

19 Exhibition Floor Plan A floor plan is provided. Should changes to the floor plan be necessary due to demand, confirmed exhibitors will be notified of any relevant adjustments to the layout. Condition of Payment Sponsorship/exhibitor entitlements will only be delivered upon receipt of a booking form and full payment. Condition of Advertising For acknowledgement of sponsorship in the Registration Brochure, sponsors need to have paid in full for their sponsorship and send their logo with their booking to the secretariat no later than 29 April 2016 (Vecta EPS and a high resolution JPEG file) Insurance Sponsors and exhibitors are strongly advised to arrange general, health and travel insurance for their staff and goods. You are solely responsible for any physical loss or damage to your own property. You must hold a current broadform liability insurance policy for a minimum of AUD10,000,000. Please forward the name of your insurer, your policy number and its renewal date to us at least four weeks prior. Entry to the venue will be denied if you have not provided this information. Disclaimer The information contained in this Prospectus is correct at the time of going to print. The Scientific Committee and organisers reserve the right to change without notice any part of the program, the set-up or speakers. Updates prior to the conference will be published on the Continence Foundation website, but it is the responsibility of exhibitors to check with the event organiser regarding arrangements at the time of the conference. 19

20 25th National Conference on Incontinence Adelaide Convention Centre I Adelaide 9-12 November 2016 National Office L1, Sydney Rd Brunswick VIC 3056 T: F: continence.org.au

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