ACLA National Conference & In-house Lawyer Awards 2013 Sponsorship & Exhibition Opportunities

Transcription

1 ACLA National Conference & In-house Lawyer Awards 2013 Sponsorship & Exhibition Opportunities November 2013 Wrest Point, Hobart acla.com.au Australian Corporate Lawyers Association ABN

2 ACLA National Conference & In-house Lawyer Awards 2013 Sponsorship & Exhibition Opportunities November 2013 Wrest Point, Hobart The 2013 ACLA National Conference & In-House Lawyer Awards will be held from November at Wrest Point, Hobart. This year s conference program will feature the highest quality content from leading experts and is designed by in-house lawyers for in-house lawyers. The conference is designed to facilitate extensive networking and provide examples of leading practice. The ACLA Conference has a history of strong support across the country. Last year it attracted around 270 attendees representing a wide range of industries from both corporate and government sectors. The Awards Dinner is an impressive night with the in-house community joining together to celebrate excellence in the profession. Last year s dinner attracted 290 guests where award winners were announced in the 6 categories of: Corporate and Government Lawyers of the Year, the Young Lawyer of the Year, the Legal Teams of the Year (Small and Large) and Excellence in Sustainability. The night has also established itself as an exciting and entertaining event, providing a fantastic opportunity to network with colleagues and friends. CONTACTS ACLA CONFERENCE ORGANISER Nicole Greenwell Lynda Alexander Professional Development & Events Manager Event Manager T: T: E: nicolegreenwell@acla.com.au E: lynda@conferenceworks.com.au 2

3 WHO ATTENDS Last year s conference attracted 270 attendees, including senior representatives from: ACE Insurance Limited ACP Magazines Limited Adelaide Casino Adelaide Research & Innovation Pty Ltd AdventBalance African Mining Capital Pty Ltd Agrium Asia Pacific Airservices ALB Magazines Allianz Global Assistance Allygroup AMP APS Wills & Estates Pty Ltd Aquila Resources Limited Asset Co Management Auckland International Airport Australia & New Zealand Banking Group Limited (ANZ) Australia Post Australian Building Codes Board Australian Government Solicitor Australian Health Practitioner Regulation Agency Australian Institute of Company Directors Australian National University Australian Postal Corporation Australian Unity Bank of Tokyo-Mitsubishi UFJ, Ltd Baker & McKenzie BDS VirCon Bell Financial Group Ltd Bendigo and Adelaide Bank Beyond International Billabong International Limited Board Matters Pty Ltd Brisbane Airport Corporation Calibre Global Cardno Limited Carmichael Fisher Cerebral Palsy League of Queensland CGU Insurance Limited CLANZ College of Law Copyright Agency Cricket Australia CrimTrac Agency Crown Castle Australia CSG Business Centre Curtin University Davies Collison Cave Defence Legal (Department of Defence) Deloitte Touche Tohmatsu Department of Business and Innovation Department of Human Services Department of Natural Resources and Mines Department of Regional Development and Lands Dept of Education, Employment & Workplace Relations Dept of Regional Development and Lands Eagle Boys Dial-a-Pizza Australia EI Australia ElectraNet Pty Ltd Engenco Limited Eni Australia ESSSuper ETSA Utilities FirstMac Flinders Ports Pty Ltd Food Standards Australia New Zealand Former ASIC Chairman FSS Trustee Corporation FTI Consulting Gadens Lawyers Gen-i Australia Pty Limited Gold Coast City Council GRC Solutions Greens List Hastings Deering (Australia) Limited Hudson Influence Consulting Institute of Arbitrators & Mediators Australia InterRISK Australia Pty Ltd IOOF IPR GDF SUEZ Australia Ipswich City Council ITC Limited Kain Corporate + Commercial Lawyers King & Wood Mallesons KordaMentha KPMG Law In Order Law Society of NSW LawMaster Legal Practice Board of Western Australia LegalResources Lex Australia Pty Ltd LexisNexis List A Barristers Local Government and Shires Ass of NSW Local Government Super Maddocks Mahlab Recruitment (Vic) Pty Ltd Marrickville Council McInnes Wilson MDA National Insurance Melbourne Water Corporation Metropolitan Fire & Emergency Services Board Middletons Mineralogy Ministry of Sound Mitre 10 (New Zealand) Limited National Australia Bank National Offshore Petroleum Safety and Environmental Management Authority NBN Co Newmont Asia Pacific NOPSEMA Norton Rose NZQA Ogilvy & Mather Oracle Corporation Australia Premium Wine Brands - Pernod Ricard Private Health Insurance Administration Council Psylegal QSuper RACQ RACV Ramsay Health Cate RBS Morgans RC Sports WA Reed Business Information ResMed Limited Riviera Australia Pty Ltd Royal Agricultural Society of NSW Royal Brisbane and Women s Hospital, Metro North Hospital and Health Service Ruralco Holdings Limited SAI Global Santos Limited Skytrans Slattery Auctioneers and Valuers Sodexo Australia Pty Limited Sparke Helmore Springfield Land Corporation St Barbara Limited St Vincents Hospital Melbourne State Trustees Subway Systems Australia Pty Ltd Suncorp Sunsuper Tabcorp Holdings Telecom Telstra The Accord Group The Inner Journey Thomson Reuters Thomsons Lawyers Toyota Finance Australia Transpacific Industries Group Ltd Trinogy Systems Unisuper University of Queensland University of Wollongong Vale Australia Victorian Bar Vincents Chartered Accountants Voice Coach Watermark Intellectual Asset Management Wesfarmers Curragh Wesfarmers Limited Western Power Woolworths Ltd Wotif Group Y & R Brands ANZ Yarris 3

4 SPONSORSHIP OPPORTUNITIES GOLD SPONSOR 3 / 2 REMAINING Corporate logo acknowledgement as Gold Sponsor in pre and post marketing of the event including conference website and the front and back of the registration brochure Recognition in ACLA newsletter and Journal as a Gold Sponsor of the ACLA National Conference 2013 A speaking opportunity at the conference, subject to committee approval Receipt of the list of registered delegates including name and organisation, 14 days prior to the event 3 x full conference registrations which includes attendance at the Welcome Function and Awards Dinner Corporate logo acknowledgement on the front and back cover of the conference handbook and pocket program Full-page advertisement in the conference handbook word profile in the conference handbook Corporate logo acknowledgement on the conference signage Corporate logo displayed on screen in the conference opening and closing sessions Opportunity to place a maximum of one freestanding banner in the main catering and registration area 1 satchel insert which may include a corporate gift Opportunity to purchase trade exhibition booth at 50% of the listed price INCLUDES CATEGORY AWARD SPONSORSHIP BENEFITS Permission to use the following endorsement phrase and ACLA logo until the end of June 2014: ACLA In-house Lawyer Award Category Sponsor 2013 Placement of logo on the Awards powerpoint slide 1 branded table at the Awards Dinner Logo acknowledgement on Awards Dinner program Presentation of the sponsored award category Opportunity for photos with award winners and also group photos, to be displayed post-event in the ACLA Journal and on the website Recognition in ACLA newsletter as a Category Sponsor of the 2013 National Awards. $15,000 inc. GST STRONG EXPOSURE TO YOUR MARKET INCLUDES SPONSORSHIP OF AN IN-HOUSE LAWYER AWARD CATEGORY (VALUED AT $7,700 INC. GST) ACCESS TO DELEGATE INFORMATION ABILITY TO USE THE ENDORSEMENT GOLD SPONSOR OF THE ACLA NATIONAL CONFERENCE 2013 UNTIL DECEMBER 2013 OPPORTUNITY TO DEMONSTRATE EXPERTISE SILVER SPONSOR 5 AVAILABLE Corporate logo acknowledgement as a Silver Sponsor in pre and post marketing of the event including the conference website Recognition in ACLA newsletter and Journal as a Silver Sponsor of the ACLA National Conference full conference registrations which includes attendance at the Welcome Event and Awards Dinner A single trade exhibition booth Half-page advertisement in the conference handbook 4 advertisements in the ACLA e-newsletter within 12 months of confirmation of sponsorship and subject to availability Receipt of consenting delegate list at the conference. $7,700 inc. GST HIGH VISIBILITY POST-EVENT EXPOSURE THROUGH ADVERTISING BRONZE SPONSOR 7 AVAILABLE Bronze Sponsorship benefits Corporate logo acknowledgement as a Bronze Sponsor in pre and post marketing of the event including the conference website Recognition in ACLA newsletter and Journal as a Bronze Sponsor of the ACLA National Conference full conference registrations which includes attendance at the Welcome Event and Awards Dinner Receipt of consenting delegate list one day prior to the conference. $5,500 inc. GST RECOGNITION OF YOUR SUPPORT FOR THE IN-HOUSE ACCESS TO ATTENDEE INFORMATION 4

5 SPONSORSHIP OPPORTUNITIES BARISTA CAFÉ SPONSOR Corporate logo acknowledgement as the Barista Café Sponsor in pre and post marketing of event including conference website Recognition in ACLA newsletter and Journal as the Barista Cafe Sponsor of the ACLA National Conference 2013 Your website or company name on signage: (Your company name) Barista Cafe Opportunity to place promotional banners, literature, notepads, pens and other promotional items in the Barista Cafe area 2 full Conference registrations which includes attendance at the Welcome Function and the Awards Dinner Corporate logo acknowledgement in the conference handbook Corporate logo displayed on screen in the conference opening and closing sessions 1 satchel insert which may include a corporate gift Receipt of a consenting delegate list at the conference. which includes attendance at the Welcome Function and Awards Dinner 2 additional tickets to attend the Awards Dinner Opportunity to brand after-party to be held in the Port Light Bar A link to your organisation s website and inclusion of your logo on the Conference website 1 satchel insert which may include a corporate gift. WELCOME FUNCTION SPONSOR The Welcome Function will be held at Wrest Point, Hobart on Wednesday 27 November 2013 Corporate logo acknowledgement as the Welcome Function Sponsor in pre and post marketing of the event including the conference website Recognition in ACLA newsletter and Journal as the Welcome Event Sponsor of the ACLA National Conference 2013 Opportunity to address the delegates (maximum 5 minutes) at the commencement of the Welcome Function Receipt of the list of registered delegates including name and organisation, 7 days prior to the event 2 full conference registrations which include attendance at the Welcome Function and Awards Dinner Opportunity to purchase trade exhibition booth at 50% of the listed price Corporate logo displayed on screen in the conference opening and closing sessions Corporate logo acknowledgement in the conference handbook 1 satchel insert which may include a corporate gift. PRE-DINNER COCKTAIL FUNCTION SPONSOR Corporate logo acknowledgement as Pre-Dinner Cocktail Function Sponsor in pre and post marketing of the event including the conference website Recognition in ACLA newsletter and Journal as the Pre-Dinner Cocktail Function Sponsor 2013 Opportunity to address delegates (5 mins) at the Pre-Dinner Cocktail Function Receipt of the list of registered delegates including name and organisation 7 days prior to the event Signage to be displayed in prominent areas at the Pre-Dinner Cocktail Function 2 full conference registrations which includes attendance at the Welcome Function and Awards Dinner 2 additional tickets to attend the Awards Dinner Opportunity to brand after-party to be held in the Port Light Bar A link to your organisation s website and inclusion of your logo on the Conference website 1 satchel insert which may include a corporate gift. HIGH VISIBILITY AND DELEGATE ENGAGEMENT $8,500 inc. GST OPPORTUNITY TO WELCOME AND ADDRESS DELEGATES ACCESS TO DELEGATE INFORMATION $11,000 inc. GST STRONG EXPOSURE TO YOUR MARKET ACCESS TO ATTENDEE INFORMATION 5

6 12 SPONSORSHIP OPPORTUNITIES AWARD CATEGORY SPONSOR SIX AWARD CATEGORIES Australian Corporate Lawyer of the Year Australian Government Lawyer of the Year Australian In-house Lawyer Young Achiever of the Year Australian In-house Legal Team of the Year (Large) Australian In-house Legal Team of the Year (Small) Excellence in Sustainability Award BENEFITS Corporate logo acknowledgement as an award category sponsor in pre and post marketing of the event including the conference website Recognition in ACLA newsletter and Journal as an award category sponsor Permission to use the following endorsement phrase and ACLA logo until the end of June 2013: ACLA In-house Lawyer Awards Category Sponsor 2013 Placement of logo on the Awards powerpoint slide 2 full conference registrations which includes attendance at the Welcome Function and Awards Dinner 1 branded table at the Awards Dinner Presentation of the sponsored award category Logo acknowledgement on Awards Dinner program Opportunity for photos with award winners and also group photos, to be displayed post-event in the ACLA Journal and on the website A link to your organisation s website and inclusion of your logo on the conference website. $7,700 inc. GST STRONG EXPOSURE TO YOUR MARKET TRADE EXHIBITION 28 AND 29 NOVEMBER 2013 The Exhibition will be an integral feature of the Conference and will be held in the main catering and registration area. EXHIBITION BOOTH Exhibition booths are fully constructed syma (white walls) shell schemes measuring 2m x 3m x 2.5m high. EXHIBITION BOOTH PACKAGES INCLUDE: Syma shell scheme and fascia sign with company name Power and spotlights Two full conference registrations including attendance at the Welcome Function and Awards Dinner Promotional paragraph in the Conference program book (maximum 40 words) Listing and logo on the conference website Receipt of a consenting delegate list at the conference. FURNITURE AND AUDIO VISUAL EQUIPMENT HIRE Exhibitors are able to hire furniture and audio visual equipment for their booth at their own expense. Contact details for furniture and AV hire will be forwarded to exhibitors three months prior to the event. ACCESS AND SET-UP TIMES $4,950 inc. GST A detailed Exhibitor Information Kit will be forwarded to exhibitors three months prior to the event. This kit will include helpful information to assist companies preparing to exhibit Catering Catering Catering Tasman Room B Tasman Room A Auditorium Plenary Room 11 Barista Cafe ACLA Reg Desk 6

7 APPLICATION TO SPONSOR OR EXHIBIT COMPANY DETAILS Company/Organisation: Contact Name: Address: Telephone: Fax: Mobile: SPONSORSHIP PACKAGE PREFERENCE Sponsorship Package: I/we would like to take up the following sponsorship package/s: 1st Preference: Booth no (if required): Total Cost: 2nd Preference: Booth no (if required): Total Cost: CONDITIONS In the event of withdrawal of sponsorship booking please be advised that unless that particular area of sponsorship or display is resold the organisers will reserve the right to retain the deposit received. I/we understand that the sponsorship packages will be strictly allocated in order of receipt of application form and deposit. We accept the terms and conditions as outlined in this Sponsorship and Exhition Opportunities document and enclose our payment for $ Signed: Date: Name (please print): Position: PAYMENT ATTACHED Cheque EFT (please me an invoice) MasterCard Visa American Express Cardholder s Name: Card Number: Expiry Date: Signature of cardholder: A 2% credit card card payment processing fee will be added to the total amount charged, for all credit card payments. If paying by cheque, please make it payable to Australian Corporate Lawyers Association and forward along with this completed form to ACLA National Conference 2013 Secretariat, Suite 2, Level 1, 120 Railway Ave, Ringwood East, VIC, SPONSORSHIP AND EXHIBITION GUIDELINES I have read and signed the Sponsorship and Exhibition Guidelines (page 8) November 2013 Wrest Point, Hobart 7

8 SPONSORSHIP AND EXHIBITION GUIDELINES Please sign and return with your application to confirm your acceptance of these guidelines. Sponsors and exhibitors participate on the understanding that: 1. By returning the signed Sponsorship Agreement ( Agreement ), you agree to be a non-exclusive Sponsor of the Australian Corporate Lawyers Association ( ACLA ) National Conference and/or Awards Dinner being held at Wrest Point, Hobart from November 2013 on the following terms and conditions set out below. 2. Upon receipt of your signed Agreement together with payment of the deposit, acknowledgment of receipt will be sent in writing with a Tax Invoice. 3. You agree to pay: a. a deposit equal to the amount of 50% of the total amount payable; and a. the balance of the total amount payable by 30 October Sponsorship entitlements will not commence until the deposit has been paid. 5. The deposit paid is non-refundable. 6. No cancellations will be accepted if requests are received by ACLA and/or Conference Works (the Conference Organiser ) after 30 October. Sponsors will be liable for the total amount payable if written requests are not received prior to that date. 7. Cheques are to be made payable to Australian Corporate Lawyers Association and are to be payable in Australian dollars. 8. EFT Payments should be made to Australian Corporate Lawyers Association, the details will be provided on the invoice. 9. All amounts stipulated in this Agreement include a 10% goods and services tax (GST). ABN Please note that your requested category of sponsorship may have a limit to the number of sponsors as specified in the attached documentation. Applications will be processed strictly in order of receipt of application form and deposit. The Conference Organiser will notify you if you are unable to participate in your requested category. 11. Exhibition space is not negotiable. The purchase of additional booths in any sponsorship category to create a larger space is not permitted. Exhibition booths in any category cannot be amalgamated and are to remain as separate spaces. 12. Sponsorship and exhibition monies will facilitate the successful planning and promotion of the conference in addition to subsidising the costs of management, communication, invited speakers, programs, publications, etc. Sponsorship exposure and acknowledgement is facilitated by the credits in the conference program. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the conference. 13. Should Sponsors and Exhibitors wish to purchase additional delegate registrations (not included in the sponsorship package), the appropriate registration must be completed with payment of the applicable registration fee. 14. The Conference Organisers may at their discretion use your logo, symbol, trade mark or registered mark in acknowledging your sponsorship in the conference literature where this is offered as part of your particular sponsorship package and no payment shall be made to you for such use. You will be responsible for forwarding your logo, symbol, trademark or registered mark by the deadline. We request that all logos be supplied in an EPS and JPEG format. Should an alternative format be received, the Conference Organiser cannot be held responsible for the quality of the logo displayed in any of the promotional material. 15. Provision of banners and any other promotional material is the responsibility of the sponsor. 16. Colour reproductions will be printed as close to the specified colour as practicable. 17. The conference logo is available for sponsors and exhibitors to use in their own promotions. However, all use must follow the strict guidelines as set by the Conference Organiser and is subject to approval. 18. A sponsorship and exhibition kit will be provided to all sponsors. The schedule will cover details relating to sponsorship entitlements, deadlines for receipt of advertising materials, information on available catering, audio/ visual requirements, preferred suppliers and general information. 19. Should the exhibition floor plan require expansion or retraction, the organisers have the right to make the necessary changes. We note that furniture, extra lighting and power are to be ordered from the exhibition contractor. 20. Credit card payments will attract a 2% fee. 21. Privacy Legislation - due to privacy legislation, the Conference Organiser cannot guarantee the inclusion of all participants names on the delegate list. 22. Participation in the Exhibition does not imply any endorsement or approval by ACLA. ACLA takes no responsibility in relation to the displays, products, representations or promotional material of the participants. ACLA has not assessed, endorsed or approved any display, product, representation or promotional material. 23. Nothing contained in this Agreement will be deemed to constitute a partnership, joint venture or agency relationship between you and ACLA and/or the Conference Organisers and you must not do anything where you will in any way be represented that you are a partner of the ACLA National Conference and/or the Conference Organiser. 24. The Exhibit company, ACLA and the Conference Organiser (Conference Works) will be indemnified and held harmless in respect of all costs, claims, demands and expenses to which they may be subject as a result of loss, injury, damage arising to any person or equipment during the duration of the exhibition, including set up and dismantle times. Please therefore ensure that your insurance will cover your involvement in this exhibition. 25. The Conference Organiser will not be under any responsibility or liability whatsoever for damages to exhibits by loss, damage, theft, water, storms, strikes, riots or any other cause whatsoever and it shall be a pre-condition of this Agreement that the Exhibitor arrange their own insurance of the exhibit to cover loss or damage by any of the above mentioned means. The Conference Organiser will also be entitled (but not obliged) to inspect such policy prior to the Exhibitor entering the Exhibition. 26. The Exhibitor will be liable for any damages to the venue in which they exhibit and shall not damage, paint or otherwise alter any floors, wall or other fabrics. 27. The Exhibitor shall take out a Third Party Policy with a reputable insurer containing public liability cover. This should be for an amount not less than $500,000 (five hundred thousand dollars) and the Conference Organiser will be entitled but not obliged to inspect such Policy Contracted Company Name: Name on Exhibition Stand (if exhibiting): Authorised By: Signature: Date: Information provided in the Invitation to Sponsorship and Exhibition Opportunities document is correct at time of print. However, the document is subject to change. Please note, all sponsors and exhibitors will be notified of any changes as they occur. Please forward the above completed form to the Organisers at the following address: Conference Works, Suite 2, Level 1, 120 Railway Ave, Ringwood East VIC 3135, or fax to or scan and to events@conferenceworks.com.au 8