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1 Media Pack 2018/

2 1 About Reach more than 40,000 of the world s brightest minds Set in the heart of London, University College London Union is the representative organisation for more than 40,000 of the world s brightest minds who have chosen to study at UCL, one of the world s leading universities, ranked seventh in 2016 (QS World University Rankings). We are in the exclusive position of being able to help you to achieve your objectives by giving you access to this unique audience. Global campus Students from 140 countries outside the UK study at UCL, making up more than one-third of the student body. Undergraduates & Postgraduates More than 50% of our student community is engaged in graduate studies, with over a third of these graduate students pursuing research degrees. UCL is the largest higher education institution in London and the largest Postgraduate institution in the country.

3 2 Welcome Fair On Saturday 29 September and Sunday 30 Septemeber 2018, UCL s Quad and Wilkins Building will be transformed into a buzzing market place hosting over 400 stalls, including clubs and societies. Last year, over 15,000 new and returning students attended the Welcome Fair. The fair gives you the chance to target students directly in their first weeks of university and establish your brand as one they know and recognise. We advise early booking as the fair will sell out. Stall 1 day 2 day Charity Local Business National Company Fair Stall: Size 1.3m x 1m Includes access for 2 representatives Those who booked with us in last year can also purchase their stall for the same price if they book before the end of May Want to do something not listed here? Call us Sponsor the fair Include your logo on all Welcome Fair publicity, seen by all students attending this flagship event. Get in touch to discuss: Sponsor the Welcome Bags We distribute between highly desirable, quality cotton tote bags to students attending the fair. These bags are used by students all through the year. Add your logo to these bags for year-round brand exposure. Get in touch to discuss at or by May 01 latest *Bookings through agencies may differ Outdoor Fair Stall: Please contact for more information Charities: We offer a discounted Standard Stall to registered charities at a fixed rate of 700 for two days at the fair. Charities should attend the fair to raise awareness, not recruit volunteers. If you would like to come to UCL and recruit volunteers, please contact ucl.ac.uk to enquire about attending our volunteering fair. Welcome Period

4 3 Welcome 2018 Our welcome period is one of the biggest and best in the country and gives you the opportunity to present your brand to all UCL students. Welcome Mailing We kick-start the new academic year at the end of the summer when we send our mailings to all new domestic students. Item Print Run Welcome Magazine: Half page Full page Back cover Inside back cover Inside front cover Our professionally designed and printed undergraduate and postgraduate mailings comprise a welcome letter and an invaluable handbook and are sent directly to all new domestic students at their home addresses. Item Reach Insert: Undergraduate mailing Postgraduate mailing Both mailings Local area map: Advert (A6) Wallplanner: Advert (A7) Calendar event Event Booklet: Advert (A7) Advert (A6) Want to do something not listed here? Call us Welcome Period

5 4 Welcome events Events During the Welcome period, we run an extensive entertainments programme for new students in London s most iconic venues. Each event has its own theme and identity, and each event is available to be sponsored by the right brand. We host events at Ministry of Sound, Fabric, Scala, XOYO, Bloomsbury Lanes and Koko. Wristbands Alongside individual event tickets, we sell 800 premium fabric festival style wristbands, giving students access to all events. The wristbands are stitched in full colour and are worn throughout the two-week Welcome period and become a lasting memento afterwards. An opportunity exists to have your logo stitched onto the wristband and worn by 800 UCL students. Sponsorship Opportunities: Logo on e-ticket Logo on wristband Logo on event specific marketing Attendance at events to provide giveaways Want to do something not listed here? Call us

6 Want to do something not listed here? Call us Students Union UCL is a busy and vibrant place over 4,000 students walk through our main building every day. We are located across three buildings at the heart of UCL s Bloomsbury campus in central London. Our rates are split into three categories; charities, local independent businesses and national chains. Stalls and stands You can develop a very personal relationship with students as they pass through to our cafe or shop and generate a positive response to your brand by hosting a stall in our Union foyer in our buildings at 25 Gordon Street and 136 Gower Street. Our stall spaces can accommodate a 3x3m set up. On-site Media Rate Stalls and stands Charity Local National Flyer or product distribution (5 hours 10:00 15:00 or 13:00 18:00) 350 Flyering or product sample distribution Allow our experienced promotional staff to distribute your flyers or small items straight into the hands of UCL students. 5 On-site Activity On site postering We have over 40 locked notice boards distributed all over campus in high footfall locations as well as in halls of residence. A3 posters One poster Coverage available across all 40 spaces 5 per week Plasma screens We operate a network of 12 plasma HD screens across our busiest cafes and spaces. These screens can host a static advert or video. All-year Round

7 Plasma screens We operate a network of 12 plasma HD screens across our busiest cafes and spaces. These screens can host a static advert or video. Plasma screens 4 Sites: Lewis Building: 7 screens (reception, cafe and bars) 25 Gordons cafe: 1 screen (cafe) Bloomsbury fitness: 3 screens (gym) Printroom cafe: 1 screen (cafe) Rate per week ( ) Charity Local Business National Business 125 (1 site) 175 (1 site) 250 (1 site) 150 (2 sites) 200 (2 sites) 275 (2 sites) 175 (3 sites) 225 (3 sites) 300 (3 sites) 225 (4 sites) 275 (4 sites) 325 (4 sites) All-year Round

8 6 Online & printed media Want to do something not listed here? Call us Our website: studentsunionucl.org During a typical month in term, the website logs almost 50,000 unique visitors and over 400,000 page views. It s the one-stop shop for UCL students to find out about upcoming events, join Clubs & Societies, look for part-time jobs, get advice and information, and purchase items in our online shop. Web advert Rate Freshers September Per week 200 Peak time February / March / August / October / November Per week 175 Per week 125 Off peak January / April / May / June / July / December All-year Round

9 7 Sponsorship From fashion shows and opera productions to sports tournaments and club nights, Students Union UCL vibrant activities calendar is packed with events, many of which are managed by students. Wherever possible, events are run for free and open to all of the UCL community. Depending on the activity, it may be possible to have your branding on: Posters Flyers Banner Website Plasma screen ads Event tickets/programme Many activities are promoted with face-to-face marketing which would allow your brand to penetrate the campus. Event Date Audience Welcome Sep-Oct 15,000 Welcome Ball 4 October 3000 The London Varsity Series March Please contact us directly for more information regarding sponsorship packages: Our clubs & societies are funded by a grant from Student Union UCL. However with over 250 student groups, many seek extra funding to keep the costs low for their members. Most have members and considerably more on their mailing lists. Each group negotiates their own sponsorship deals and successful partnerships have been established with graduate recruiters, local businesses and many more. Go to studentsunionucl.org/clubs-societies/ directory to see what groups we have and get their contact details. Want to do something not listed here? Call us All-year Round

10 Year Round Welcome Period 2018/19 Web advert Rate On-site Media Rate Stall 1 day 2 day Item Print Run Freshers Per week 200 Stalls and stands Charity 200 Charity Welcome Magazine: September Local 350 Local Business Half page National 550 National Company Full page Peak time Per week 175 Flyer or product 350 Outdoor Stall Back cover Inside back cover February / March / August distribution Inside front cover / October / November (5 hours 10 3pm or 1pm 6pm) Item Reach Off peak January / April / May / Per week 125 A3 posters Insert: June / July / December One poster 5 per week Undergraduate mailing Coverage available Postgraduate mailing across all 40 spaces Both mailings available see page 5 for Local area map: Plasma Screen prices* Advert (A6) (price per week) 8 Wallplanner: Advert (A7) Calendar event Rate Card 2018/19

11 Welcome Website Launches Welcome Mailing Sent International Students Arrive Term 1 Starts Welcome Fair Welcome Ball Term 1 Ends Term 2 Starts London Varsity Series Term 2 Ends Term 3 Starts Term 3 Ends 01/08/18 Summer 07/09/18 17/09/18 23/09/18 29/09/18 & 30/09/18 04/10/18 13/12/18 Christmas 13/01/19 08/03/19 27/03/19 Easter 27/04/19 Exam Period 12/06/19 9 Key Dates

12 10 Contact & Booking We are open to new ideas and creative ways to promote your organisation. We can also combine any of our media options to design a tailor-made package to suit your organisation s needs and budget. If what you would like to do at Students Union UCL is not mentioned in this pack, please do not hesitate to contact us about your idea. Bookings and Queries For all booking enquiries and queries about prices and available media, please contact us: Please contact sales on or

13 11 Terms & Conditions On-site activity: 1. No more than three people involved with the campaign are permitted within the designated promotion area at a time 2. Organisations must only use the designated hire area and must not cause obstruction 3. Any promotional merchandise (including food/ drink) to be distributed during any activity must be cleared with Students Union UCL Marketing in advance of the booking 4. Requirements for WiFi access must be specified in advance and will not be supplied unless requested. Please notify ou if you will need an electricity access point 5. Full payment must be made before the day of your booking. Unless payment has been recieved, Students Union UCL reserves the right to cancel the booking 6. Bookings should be made at least one week in advance 7. Floor vinyls must be removed by the advertiser at the end of the booking unless otherwise agreed. Any vinyls that are not removed will be charged for the additional time they are present. Flyering/Distribution: 1. Must be carried out by Students Union UCL student staff only i.e. external staff may not flyer on UCL grounds 2. At least one week notice of a flyering/distribution campaign is required (in order to roster student staff to undertake the activity) 3. Flyering/distribution is carried out between 11:00 and 14:00, unless otherwise agreed. 4. Flyers must be received by Students Union UCL Marketing at least five working days in advance of a campaign start date 5. Students Union UCL reserves the right to reject artwork deemed offensive, inappropriate or demeaning Website: 1. The web advert must be 386 pixels wide by 217 pixels high. It must be PNG, GIF or JPG. Diminensions may be subject to change. Posters: 1. Advertisers are not permitted to put up posters themselves; posters are distributed in locked poster boards by Students Union UCL. 2. Posters must be received by Students Union UCL Marketing at least five working days in advance of a campaign start date 3. Students Union UCL reserves the right to reject artwork deemed offensive, inappropriate or demeaning

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