Sponsorship & Exhibition Prospectus

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1 Sponsorship & Exhibition Prospectus

2 Welcome The Australasian Association for Engineering Education (AAEE) Conference warmly invites you to become a sponsor and/or exhibitor of their 27 th Annual Conference, hosted by Southern Cross University, and held at the Novotel Pacific Bay Resort, Coffs Harbour from 4-7 December The Novotel Pacific Bay Resort is situated on the East Coast of Australia, surrounded by ocean, mountains, natural forest and banana plantations. The Coffs Harbour Campus of Southern Cross University is a short drive away, with its National Marine Science Centre a short walk from the venue. Since its first offering in 1989, the AAEE conference series has grown into a wellrespected and well-known forum aimed to promote scholarship in engineering education and to facilitate the dissemination of best practices throughout the engineering education community. The theme for 2016 is The Changing Role of the Engineering Educator for developing the Future Engineer. We invite your company to offer your support to the AAEE2016 conference to demonstrate your commitment and support of this well respected event whilst increasing the exposure of your products and services to this specialist arena. Professor Scott SMITH Chair, AAEE2016 Organising Committee Dean of Engineering Southern Cross University, Australia AAEE2016 Sponsorship and Exhibition Prospectus 1

3 Sponsorship and Exhibition Opportunities The AAEE conference provides an opportunity for industry and professional institutions to contribute to make this event a success as well as an avenue to promote their organisation amongst industry leaders. Sponsorship can: Provide your organisation with an excellent opportunity to promote to a valuable target audience of engineering professionals and industry leaders. Showcase your products and programs relevant to engineering practitioners through the duration of the conference. Provide exposure and networking opportunities to a national and international audience. Enhance your public relations through networking activities and conference exposure. Ensure that your involvement, commitment and support are openly demonstrated and widely acknowledged. Be seen as a non-intrusive, generous and supportive gesture whilst having excellent exposure and business opportunities. Provide your organisation with exposure to the latest thinking and practice in engineering education. Allow your staff to participate in conference activities and partake in professional development. Our sponsorship and exhibition packages help organisations take part in the conference. We have provided differing levels of sponsorship to suit a range of requirements. AAEE2016 Sponsorship and Exhibition Prospectus 2

4 Conference Schedule AAEE2016 offers a three-day program which consists of keynote lectures, technical paper presentations academia and graduate students, together with social events. Date 2016 Activity Held at Sunday, Welcome Reception Deck area at Charlie s Restaurant 4 December and Bar Monday, 5 December Opening Ceremony and Technical Sessions followed by a tour of the National Marine Science Centre (NMSC) (tour optional) The Reef Room followed by the following break out into the Marina, Harbour, Jetty, Emerald, Sapphire and Crystal Rooms. Tour NMSC Tuesday, 6 December Technical Sessions Marina, Harbour, Jetty, Emerald, Sapphire and Crystal Rooms Annual Awards Dinner (Masquerade Ball Theme) The Reef Room Wednesday, 7 December Technical Sessions and Closing Ceremony Marina, Harbour, Jetty, Emerald, Sapphire and Crystal Rooms. AAEE2016 Sponsorship and Exhibition Prospectus 3

5 Sponsorship and Exhibition Packages AAEE2016 offers the opportunity for organisations to gain maximum exposure and recognition by way of sponsorship and exhibition. Sponsors and exhibitors will be able to showcase their organisations and network with national and international academic leaders in engineering education. The following packages (in Australian Dollars include GST) have been tailored to appeal to a wide variety of marketing objectives, with all packages available on a first come first serve basis. Options Principal - $8,800 Welcome Reception - $4,800 Annual Awards Dinner - $5,800 Keynote - $4,300 Lunch Day 1 - $3,800 Exhibitor - $3,500 Lunch Day 2 - $3,800 Special Promo - $1,200 Lunch Day 3 - $3,800 AAEE2016 Sponsorship and Exhibition Prospectus 4

6 Package Snapshot PACKAGE Principal Dinner Welcome Keynote Lunch Exhibitor Special Promo Quota per day 15 Unlimited $8,800 $5,800 $4,800 $4,300 $3,800 $3500 $1,200 Registrations to attend the full technical program including tickets to the Welcome Reception and Annual Awards Dinner Exhibition stand Announcement of sponsorship to AAEE database members Presentation opportunity 90 minutes Brief Brief Logo open/closing presentations Text on event website Opening only Hyperlink on website Logo on website Sponsorship Page Advertise in Conference Program Complementary Tickets - Welcome Reception Complementary Tickets - Annual Awards Dinner Provide material for delegate bag 1 page ½ page ¼ page Logo Logo Logo ¼ page Certificate of Appreciation AAEE2016 Sponsorship and Exhibition Prospectus 5

7 PRINCIPAL SPONSOR $8,800 Principal Sponsorship guarantees to provide the highest level of brand exposure for your organisation, prior to and during the conference. Your investment includes the following prime benefits: Official appointment as the Principal Sponsor this will be publicised to the entire AAEE database through a dedicated list. Your company will be acknowledged as Principal Sponsor and thanked in the conference opening and closing addresses. 2 x registrations for your company s representatives to attend the full technical program including tickets to the Welcome Reception and Annual Awards Dinner. An exhibition stand for the duration of the conference. Opportunity to deliver a 90 minute Masterclass session Your logo placement and acknowledgment as Principal Sponsor on all projected presentations during the conference opening and closing sessions. Your logo prominently headlined on the AAEE2016 website. Your logo prominently displayed and acknowledged as Principal Sponsor on the Program and Registration page of the conference website with a hyperlink to your corporate website. Your logo displayed on the Sponsorship page of the conference website. A full page, colour advertisement in the Conference Program. 2 x complementary tickets to the Welcome Reception on Sunday, 4 December 2016 to be held on the deck of Charlie s Restaurant and Bar, Novotel Pacific Bay Resort, Coffs Harbour. 2 x complementary tickets to the Annual Awards Dinner on Tuesday 6 December 2016 to be held at Novotel Pacific Bay Resort, Coffs Harbour. Opportunity to provide material for the delegate bag. Receipt of payment for Sponsorship (Tax purposes). AAEE2016 Sponsorship and Exhibition Prospectus 6

8 ANNUAL AWARDS DINNER SPONSOR $5,800 Sponsorship of the Annual Awards Dinner on Day 2 of the conference offers a great opportunity for connecting and socialising with delegates and other supporting organisations, in addition to: 2 x registrations for your company s representatives to attend the full technical program including tickets to the Welcome Reception and Annual Awards Dinner. An exhibition stand for the duration of the event. An exclusive opportunity to present a brief address to delegates at the Dinner. A dedicated mention of your company at the Annual Awards Dinner by the MC. Your logo placement on all the dinner branded materials, such as signage and menus. Your logo placement on all projected presentations during the conference opening and closing sessions. An opportunity to provide a branded gift or materials at each place setting of the Annual Awards Dinner. Your logo prominently displayed on the conference website Sponsorship page. A hyperlink to your corporate website on the Program & Registration page of the website. A half page in the Program Booklet for your organisation logo, summary of products and services. 2 x complementary tickets to the Welcome Reception on Sunday, 4 December 2016 to be held on the deck of Charlie s Restaurant and Bar, Novotel Pacific Bay Resort, Coffs Harbour. 2 x complementary tickets to the Annual Awards Dinner on Tuesday 6 December 2016 to be held at Novotel Pacific Bay Resort, Coffs Harbour. Opportunity to provide material for the delegate bag. Receipt of payment for Sponsorship (Tax purposes). AAEE2016 Sponsorship and Exhibition Prospectus 7

9 WELCOME RECEPTION SPONSOR $4,800 As the first social engagement of the conference proceedings, sponsorship of the Welcome Reception is a perfect opportunity to make a memorable first impression and includes: 2 x registrations for your company s representatives to attend the full technical program including tickets to the Welcome Reception and Annual Awards Dinner. An exhibition stand for the duration of the event. A dedicated mention of your company at the opening of the Welcome Reception. Your opportunity to make a brief address to delegates at the Welcome Reception. Your logo placement on all signage and menus used for the Welcome Reception Placement of your company s banner stand in the Welcome Reception venue. Your logo on the Sponsorship page of the conference website. Your logo published in the Conference Booklet. Your company logo displayed in the conference opening address. 2 x complementary tickets to the Welcome Reception on Sunday, 4 December 2016 to be held on the deck of Charlie s Restaurant and Bar, Novotel Pacific Bay Resort, Coffs Harbour. Opportunity to provide material for the delegate bag. Receipt of payment for Sponsorship (tax purposes). AAEE2016 Sponsorship and Exhibition Prospectus 8

10 KEYNOTE SPONSOR $4,300 This package offers the opportunity to sponsor one of our Keynote Speakers: 2 x registrations for your company s representatives to attend the full technical program including tickets to the Welcome Reception and Annual Awards Dinner. An exhibition stand for the duration of the event. A dedicated mention of your company at the opening of a Keynote address. Prominent placement of your company s banner stand in the plenary session. Your logo on the Sponsorship page of the conference website. Your logo published in the Conference Booklet. Your company logo displayed in the conference opening address. Opportunity to provide material for the delegate bag. Receipt of payment for Sponsorship (Tax purposes). LUNCH SPONSOR DAY 1, 2 or 3 $3,800 The Lunch Sponsor for Day 1, 2 or 3 includes: 2 x registrations for your company s representatives to attend the full technical program including tickets to the Welcome Reception and Annual Awards Dinner. An exhibition stand for the duration of the event. Your logo placement on all directional signage and menus used for the lunch. Your logo on the Sponsorship page of the conference website. Your logo published in the Conference Program. Your company logo displayed in the conference opening address. Opportunity to provide material for the delegate bag. Receipt of payment of Sponsorship (tax purposes). AAEE2016 Sponsorship and Exhibition Prospectus 9

11 EXHIBITOR $3,500 As an Exhibitor, your presence and association with the AAEE2016 Conference will be recognised in the following ways: An exhibition stand for the duration of the event. 2 x registrations for your company s representatives to attend the full technical program including tickets to the Welcome Reception and Annual Awards Dinner. Your logo will be published in the Conference Program. Your logo on the Sponsorship page of the conference website. Your company logo displayed in the conference opening address. Opportunity to provide material for the delegate bag. Receipt of payment for Sponsorship (tax purposes). SPECIAL PROMO $1,200 The Special Promo opportunity will suit those organisations who wish to be a part of the AAEE2016 but may not wish to be present as an Exhibitor. This package allows you to be recognised in the following ways: ¼ page advertisement published in the Conference Program. Your logo on the Sponsorship page of the conference website. Your company logo displayed in the conference opening address. Receipt of payment for Sponsorship (tax purposes) In order to provide excellent exposure, the exhibitions will be located in the immediate vicinity of the conference meeting rooms at Novotel Pacific Bay Resort, Coffs Harbour. All exhibition locations include a table, two chairs, electrical outlet and wireless internet access. Exhibitors will need to provide their own tablecloth, brochure displays, pull up banners, promotional material and extension/power boards. The location of a company s exhibition space(s) will be reserved at the discretion of the Committee. Places are limited and based on a first come first served basis. AAEE2016 Sponsorship and Exhibition Prospectus 10

12 Organising Committee General Chair Professor Scott Smith - Engineering SCU Chair (Program) Dr Ricardo Vasquez Padilla - Engineering SCU Chair (Technical) Dr Alireza Bahadori - Engineering SCU Chair (Technical) Dr Yee Yan Lim - Engineering SCU Chair (Workshops and Masterclasses) Dr Neal Lake - Engineering SCU Chair (Proceedings) Professor Andrew Rose - Engineering SCU Chair (Website) Dr Ken Doust - Engineering SCU Event Manager Julie Jerbic - Conference Online Project Support (Sponsorship) Maree Savins - Engineering SCU Committee Member Dr Gail Wilson - Director, Centre for Teaching and Learning, SCU Committee Member Ben Roche - Head, Sustainability, Partnerships and Community Engagement, SCU AAEE Respresentative Dr Mark Symes - Australian Maritime College, University of Tasmania The Organising Committee is chaired by Professor Scott Smith who is the Foundation Professor and Dean of Engineering at Southern Cross University. Professor Smith has significant international and national experience and is a leading figure in structural engineering circles in Australia and abroad. School of Environment, Science and Engineering Southern Cross University PO Box 157, Lismore NSW 2480, AUSTRALIA E: AAEE2016 Sponsorship and Exhibition Prospectus 11

13 Sponsorship Agreement Form and Contact Details Potential sponsors and/or exhibitors can complete the accompanying Sponsorship Agreement document. Further documentation will then be provided confirming sponsorship or exhibitor status together with an invoice for payment. Sponsorship and Exhibition Enquiries can initially be directed to: Maree SAVINS School of Environment, Science and Engineering Southern Cross University PO Box 157, Lismore NSW 2480, Australia Phone: Website: Conference Technical Information enquiries can be directed to: Professor Scott SMITH Chair, AAEE2016 Organising Committee School of Environment, Science and Engineering Southern Cross University PO Box 157, Lismore, NSW 2480, Australia Phone: Website: AAEE2016 Sponsorship and Exhibition Prospectus 12

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