Boy Scouts of America Ventura County Council Ronald Reagan District Camporee Webelos-Ree "Survival"

Transcription

1 Boy Scouts of America Ventura County Council Ronald Reagan District Camporee Webelos-Ree 2018 "Survival" Final March 22, 2018

2 Welcome Welcome to the 2018 VCC Ronald Reagan District Camporee and Webelos-Ree. Webelos-Ree is an event for Webelos and Bears that takes place alongside the Ventura County Council s Boy Scout Camporee. Signage will refer to the event as Camporee and is staffed by the Camporee Committee as well as a few Webelos-Ree staff. Bear Dens are invited to come for the day on Saturday only. Webelos Dens are invited to come spend the night Friday or come for just the day on Saturday. All attending Webelos-Ree are expected to leave no later than the end of the Campfire Saturday night. This booklet contains all the information that your Pack will require to have a successful and fun time at this year's event. Be sure to read all the information carefully, all participants will be responsible to see that the rules are followed. Webelos-Ree and Camporee will be held at Corriganville, Simi Valley. The map to the site is included in this booklet. The schedule of events is also included, and will be followed as closely as possible. BSA HEALTH FORMS PART A AND B ARE REQUIRED FOR ALL YOUTH ATTENDEES. Copies of these forms are included in this booklet Note: If your Webelos Den is planning to spend the night AND have a propane stove or lantern in your campsite, you must have a minimum of a 20-pound fire extinguisher or a combination thereof at your campsite. ONCE AGAIN, EVERY UNIT WILL HAVE AN EVENT TO HOST or CO-HOST AT WEBELOS-REE. Every Pack will be expected to do their part. Duties may include flag ceremonies, trash pickup, or running an event. Register early or come to Roundtable to get an early pick, otherwise a task will be assigned to your Pack. REGISTRATION FEES. The registration fee for a Webelos and one adult is $15 if they are coming on Friday and spending the night. The registration for Bears or Webelos and one adult attending on Saturday only is $10. There are no refunds after April 10, Please note that the registration fee and registration form is requested to be received and stamped by the Council Office by the close of business on Saturday, April 7, No Pack will be allowed to register at Webelos-Ree check-in; only fees for recent additions to your Packs will be accepted. ONLINE REGISTRATION and Online registration will be available for Webelos-Ree on the Ventura County Council website: At the top of the page are the words Click Here to Register in RED. The online registration website is call vc.tentaroo.com. Your Pack will need to contact Jermaine Bell at the Scout Office (805) to get the user name and password for your pack. Paper Registration forms will also be accepted at the Scout Store. 2

3 CAMPOREE T-SHIRTS The link to order Camporee T-Shirts is on the Council Camporee webpage. Only Adult sizes are available (S, M, L, XL, 2X & 3X). Orders MUST be placed by April 2 and NO online orders will be accepted after April 3. Units should place a single order for all the youth and adults who want T-shirts rather than individual orders. Please put your unit number in the Notes section of the order form. Camporee T-Shirts may also be ordered at the Camporee, and will be delivered 2-3 weeks after the event. DEN EQUIPMENT AND UNIFORM INSPECTION CHECKLIST. A Den Equipment and Uniform Inspection Checklist is included in this Webelos-Ree booklet, please ensure that each Den has a copy to provide to the Commissioners before the inspection. The checklists will be returned in the Pack packet after Webelos-Ree. FRIDAY NIGHT LEADERS MEETING AND OPENING CAMPFIRE. Webelos Leaders and parents do not need to attend the Friday night leader s meeting. However, there will be an opening campfire program starting at 8:30 P.M. All Webelos, Webelos leaders and parents are welcome and encouraged to attend the opening campfire. WEBELOS-REE PATCHES VCC Ronald Reagan District Webelos-Ree patches will be given to the Pack leader during Webelos-Ree check-out after the Pack's campsite has been cleaned up and all trash removed. Leave No Trace will be in full force, and no trace of your Pack will exist; a member of the Camporee/Webelos-Ree Staff must sign off for the clean campsite. If you have any questions after reading this booklet, PLEASE bring them to the attention of the 2017 Webelos-Ree Committee Chair: Sandy Gill sgillsimi@yahoo.com WEBELOS-REE WILL BE HELD RAIN OR SHINE 3

4 WEBELOS-REE DIRECTIONS Webelos-Ree will be held at Corriganville, east end of Simi Valley off Kuehner Drive. The Rancho Simi Parks & Rec. Department has generously allowed us to use the park. The Webelos-Ree exit and entrance will be via the Smith Road entrance gate. THE CORRIGANVILLE GATE WILL BE ACCESSIBLE FOR WEBELOS-REE To get to the Corriganville gate, take the 118-freeway and exit at Kuehner Dr. travel south to Smith Rd. Make Left on to Smith Rd. Continue east for.6 miles and follow the signs. Once at the Corriganville Gate, follow the Camporee signs until you see the check-in site; a staff member will direct you to the parking area and where your equipment will be dropped-off. The road is one-way, narrow, and rough in spots, please drive slowly. Arrive early...traffic is heavy, and lines are long around 5:00 p.m. PLEASE WAIT FOR THE COMMISSIONERS STAFF TO CHECK YOU IN AFTER YOU ARRIVE. BSA HEALTH FORMS (PARTS A & B) ARE REQUIRED FOR ALL ATTENDEES. Early drop-off of Pack Equipment: The gate will be open by 8:00 a.m. on Friday, April 20, 2018 for any Pack that would like to drop-off equipment prior to the scheduled Pack arrival time which is after 4:00 p.m. No Pack vehicles will be allowed in the campsite area, or on the road in front of the campsites after 3:00 p.m. Any vehicle carrying Pack equipment arriving after 3:00 p.m. on Friday, will need to go to the parking area, and the Scouts will need to shuttle equipment to their campsite area. Gate Hours: Friday: 8:00 a.m. to 10:30 p.m.; Saturday: 6:30 a.m. to 11:00 p.m.; Sunday: 6:30 a.m. to Noon 4

5 Staff will direct Cub Scout Packs to the area where they will be camping and having their events. It will be approximately where the Activities Box is that is pointing to the large triangle (between the arrow and the triangle). Corriganville Aerial Photo Webelos-Ree 2018 Main Camp Sites Campfire Area Pavilion Activities Overnight Parking 5

6 FRIDAY: SCHEDULE OF EVENTS (Times Subject to Change) 8:00 A.M. 3:00 P.M. Pack equipment drop-off. 4:00-7:00 P.M Pack check-in, uniform and equipment inspections. Packs proceed to campsite, and set-up amp after check-in, uniform and equipment inspection. 7:30 P.M Cracker barrel. Pack Leaders meeting - ALL adults are welcome. PLEASE BRING YOUR COPY OF THIS WEBELOS-REE BOOK 8:30 P.M. Assemble for opening campfire. 10:30 P.M Taps, lights out, all fires out, and all quiet in camp. 10:30 P.M Gates closed. SATURDAY: 6:30 A.M Gates open. 6:30-8:00 A.M Reveille, breakfast, and clean up. 7:00 A.M. Check-in for Saturday only attendance. 8:00 A.M. Assemble for Parade of Flags. Please bring your Pack Flag 8:15 A.M Parade of Flags to assembly area. 8:30 A.M Assembly, colors, and opening ceremony. 9:00 A.M Den Competitive Events begin. ALL YOUTH & ADULTS ARE REQUESTED TO NOT ENTER CAMPSITES 12:30 P.M. Den competitive events stop. Campsites re-open. 12:30 1:30 P.M. Lunch. 1:30 P.M Afternoon activities begin. Webelos & Bears invited to participate in all of these activities 5:00 P.M Afternoon activities end. Webelos check-out. 4:00-6:00 P.M Boy Scout will be preparing dinner and cleaning up. 7:15 P.M Assemble for campfire. Webelos & Bears invited to stay for the campfire program 7:30-9:00 P.M Colors, campfire program, and OA call-out. 9:00 P.M. Webelos & Bears return home. 11:00 P.M Taps, lights out, all fires out, and all quiet in camp. 11:00 P.M Gates closed. Full class A uniforms are required for Friday check-in, Friday opening campfire, and Saturday morning assembly; all other times the activity uniform is class B. 6

7 FRIDAY ARRIVAL, UNIFORM & EQUIPMENT INSPECTION INSTRUCTIONS (Friday 4:00 P.M. 7:00 P.M.) ARRIVAL AND CHECK-IN When each Pack arrives, all vehicles will stop at the Den/Patrol drop-off area prior to proceeding to the parking lot. At the Den/Patrol drop-off area, a Pack adult will lead each Den to the inspection area for uniform inspection. After the inspections are completed, the Dens will hike to the Webelos- Ree Registration area at the Command Tent and proceed to their campsite. After dropping-off their Dens, the Den Leader will proceed to the parking lot and walk to the check-in tables, at the Command Tent, with all the appropriate paperwork. At the end of check-in, and after the Dens have arrived, a Staff Member will escort the Den to their assigned camping area. DENS MAY NOT GO TO THEIR CAMPSITE UNTIL CHECK-IN AND INSPECTION ARE COMPLETED. DEN UNIFORM INSPECTION ITEMS The following items are worth 10 points each. For each boy not wearing an item(s), or if the item(s) is excessively dirty or wrinkled, then a 1-point deduction will be applied. 1. Shirt - Official long or short sleeve tan or blue shirt, clean, tucked-in, and with appropriate shoulder loops. 2. Belt Official Scout blue-web belt with brass buckle. 3. Headgear (optional) Official hat (all Den/Pack members must either wear the hat, or none wear it). 4. Neckwear Official neckerchief, and slide. (all Den/Pack must either wear the neckerchief, or none wear it). 5. Shoes - Neat and clean (no sandals or open-toe shoes are allowed at Webelos-Ree). 6. Left pocket - Current rank. 7. Left sleeve - Council patch, and Pack numbers. 8. Right sleeve - U.S. Flag, and either Den number or Den patch (patrol patch). Den Uniform Inspection Forms can be found on page 17 of this book. 7

8 GENERAL INFORMATION ADMINISTRATION PERMISSION FORMS: BSA Health Forms Part A and B are the currently accepted release forms for all Scouting activities. Every youth attending the Webelos-Ree must provide a signed copy of these forms. There is a copy of the forms in this booklet. Please make all the copies that you will need for your Pack. STAFF: Camporee/Webelos-Ree Staff will be performing the same duties as adult Unit Commissioners and should be afforded the same respect. These duties may include, but not limited to, assisting with camp set-up one week before Camporee, assisting with traffic control, check-in and registration, uniform and pack inspection, Webelos-Ree assemblies, campsite inspections, campfire program, check-out and clean-up. LEADERSHIP: The Den Leader is in charge of, and responsible for the conduct of the Pack at all times during Webelos-Ree. For those Packs hosting events, the Den Leader or his/her designated assistant will be present at their event site at all times. At least two adult leaders must camp in the Pack area for all Cub Scout Packs. CAMP AREA: Anyone found outside the designated Camporee area will be sent home. Anyone found within designated roped-off no entry areas will be sent home. No hikes, no hill climbing, NO EXCEPTIONS! CAMPSITE ASSIGNMENTS: Pack campsites are assigned based on the number of attendees listed on your registration form. There will be a map posted showing your Pack site assignment. No structure or equipment may cross your site boundary. Respect your neighbors! Sites that are on the outside edge of the camping area or adjoining a walk way may not encroach on these areas. No structure or equipment is to exceed 20 feet in height and the Camporee Staff will not allow any structure or equipment that is determined unsafe. Preferred campsite assignments will be given to those Packs participating in the work weekends prior to Camporee. FIRES: No ground fires allowed! We are only permitted to have one campfire in the park campfire receptacle. All cooking should be at the cooking pavilion. FUELS AND STOVES: Only stoves and lanterns using propane or butane fuel may be used at Webelos- Ree. Each pack that is planning to have a propane stove or lantern in their campsite shall have a minimum of a 20-pound fire extinguisher or a combination thereof at their campsite. Liquid fuel (i.e., white gas, gasoline, liquid charcoal starter, etc.) stoves and lanterns are not authorized in any campsite. ABSOLUTELY NO OPEN FLAMES IN TENTS. GREASE PITS AND HOLES: Digging grease pits and holes are not allowed by Simi Parks & Rec. Dispose of waste water and trash following the Leave No Trace guidance. WATER: Potable water will be available at the park but, only at a few locations. Packs should consider providing their own water for the duration of the camporee. Please anticipate your pack s need for water; bring the appropriate amount of water following Leave No Trace principles. 8

9 EQUIPMENT AND LOGISTICS GENERAL INFORMATION EQUIPMENT DROP-OFF: On Friday, each Pack will be allowed to drop-off Pack, adult, and event equipment at the Pack campsite. All equipment drop-offs must be completed, and ALL vehicles including trailers must be out of the campsite area before 3:00 P.M. Anyone ignoring instructions from a Camporee Staff member will be asked to leave the site immediately. Vehicles are to remain on the road or shoulder at all times while unloading equipment (do not park in your campsite). After dropping off equipment, park vehicles in designated parking areas. PARKING: Parking is allowed only in designated parking area. Limited handicapped parking will be provided. Additional parking for guests on Saturday evening will be provided. CHECK-IN: Check-in will start Friday afternoon at 4:00 P.M., please do not arrive prior to this time. If you arrive prior to 4:00 P.M. on Friday, you will be asked to wait in the drop-off area. During registration, the Cubmaster or Den Leader will need to turn in the following: FORM Page # Pack Roster (1 per pack) 14 Den Uniform Inspection Form (1 for every 4 dens) 15 BSA Health Forms (required for all youth) LATE REGISTRATION: All Packs registering late must bring a paid Council receipt to check-in. CHECK-OUT: Any Pack not officially signing-out with a Commissioner, and not having their campsite inspected, will forfeit their Webelos-Ree patches and cumulative awards. VCC Ronald Reagan District Webelos-Ree patches will be given to the Pack leader after the Pack's campsite has been cleaned-up, and all trash removed. Leave No Trace will be in full force, and no trace of your Pack should exist. A member of the Camporee Staff must sign-off for the clean campsite. 9

10 PROGRAM GENERAL INFORMATION UNIFORM AND PATROL EQUIPMENT INSPECTION: Inspections will take place in the Patrol drop-off area before check-in. Uniform and Patrol Equipment Inspection is required to compete in the events. See the uniform inspection section for more information. A Perfect Inspection Award will be given to patrols with a perfect score at inspection. PLEASE ENSURE THAT EACH DEN HAS A COPY OF THE INSPECTION CHECKLIST UNIFORMS: Full field uniforms (Class A) are required for Friday check-in, Friday evening Campfire, Saturday morning assembly, Saturday evening Campfire, and Sunday morning assembly. All other times the activity uniform can be class B. The activity uniform is a Pack or BSA T-shirt with Scout pants/shorts. Scouts are always in uniform. FRIDAY EVENING ASSEMBLY & OPENING CAMPFIRE PROGRAM: The Friday evening opening campfire and assembly will be used to introduce some special and exciting events and programs to be experience during the weekend. After the opening program, Packs will be allowed to perform their own flag retirement ceremonies in the assembly area. CAMPSITE ACCESS: No one will be allowed into the Pack campsite area during the morning events from 9:00 A.M. to 12:30 P.M., and during the afternoon events from 2:00 to 4:00 P.M. This includes adults as well as youth. If there is an emergency, a member of the Camporee Staff will be available to escort Pack members into their campsite. Any scout found in campsites without an escort may be disqualified from Camporee competition. SATURDAY MORNING WEBELOS EVENTS: Camporee is organized for the benefit of our Scouts attending Webelos-Ree. Each Pack is asked to host one of the events listed on the morning events page, or perform duties during Webelos-Ree. Preference will be given to those Packs who sign-up early. Each Pack is responsible for providing the necessary equipment to run their event. Check with Sandy Gill (Webelos-Ree Committee Chair) for equipment she may be able to provide. Morning event descriptions can be found on page 12. Each participating Scout will receive a Participation ribbon at the end of morning games. SATURDAY AFTERNOON EVENTS: The Camporee Youth Staff has planned some exciting afternoon activities. There will also be a number of organizations who have been invited to present displays of their activities related to Survival. SATURDAY EVENING ASSEMBLY & PROGRAM: Awards for the Boy Scout events will be presented at the Saturday evening assembly. This will be followed by a special entertainment program put on by the Camporee Staff. After the campfire, the Order of the Arrow solemn call-out will begin for new candidates. Webelos and Bear Scouts are invited to stay and attend these events. 10

11 MISCELLANEOUS GENERAL INFORMATION RESTROOMS: The restrooms for Webelos-Ree are chemical toilets. No trash is to be disposed of in these facilities. It is everyone's responsibility to keep them clean. It is a good idea to bring your own toilet paper just in case it is all gone when you need it. TRASH: Trash must not be left in the campsites or tossed around the Camporee area. There will be dumpsters and recycling containers available for disposal; please load trash as far into the dumpster as possible. Each Pack should have trash containers or trash bags for their campsite. THIS IS ESSENTIAL!!! Please read the Leave No Trace section of the Boy Scout Handbook. RATTLESNAKES: There are often rattlesnakes in the area, be careful. Do not pick up or bother any of the wild or not so wild life in the area. Do not bother the horses or cattle on the property or you will be sent home. LOST AND FOUND: The Camporee Lost and Found will be at the Camporee Headquarters tent. Be sure to mark your equipment and clothing, and please turn-in any stray items that you may find. Any items not recovered will be available at Roundtable after Camporee. OA TRADING POST: The OA Trading Post will be open during Camporee to allow for purchase of drinks and snacks. PETS: No pet animals will be allowed. ELECTRONIC EQUIPMENT: All Packs attending Camporee should leave electronic distractions in camp, or at home. Remember that the Adult leaders set the example. HELP: If help is needed, the Camporee Committee and Staff will help as much as possible. Ask for help at any time to solve misunderstandings it is better than having hurt feelings. All Camporee Staff wear a distinctive staff T-shirt and/or hat for easy identification. NOTICE TO ALL SCOUTERS!!! Use of alcoholic beverages is extremely discouraged by national policy; it is not upholding the true spirit of Scouting. Smoking is also prohibited while on the Waste Management property. All Camporee Staff will strictly enforce this requirement. If you are caught smoking it will jeopardize Ventura County Council from using this property in the future. Smoking is not only extremely discouraged by Boy Scouts of America at ALL events where boys are present, but against current Ventura County Council policy. Thank you in advance for your understanding and cooperation. 11

12 WEBELOS EVENTS 1. Blind Tent Pitch All Den/Pack members will be blindfolded except for one designated as the leader. The leader will direct the blindfolded scouts to set up a simple tent. (Webelos/AoL Aware and Care 1) 2. Scout Knowledge Scategories - Everyone gets in a circle. A category (example: Types of Trees) will be announced. Each person has ten seconds to come up with an answer that fits into that category. Going around the circle each person says their answer when it's their turn. Each answer may only be called out once. The group counts down for each player. If they can't come up with an answer, then they are out of the game. The last player remaining wins. 3. Atomic Particle Collecting - A new fuel sources are needed across the galaxy and a Webelos Scout has discovered a planet with a source of highly radioactive fuel. Each small piece can power a city and is worth $10M. But, they cannot be touched and extended exposure to them will kill you. With proper gear, scouts will collect and transport. (Webelos/AoL Aware and Care 5) 4. Rescue Rope Toss Each boy must coil a rope and throw it to hit a 2-foot target, 20 feet away. (Webelos/AoL Aquanaut, 4 Partial) 5. Bio-Hazard Transport Each Den/Pack needs to be move a container of hazardous material to a safe storage receptacle without spilling, while using a special transport device. The transport device is a large rubber band with several ropes attached. Working together, the scouts slip the centered rubber band over the container by pulling their ropes to expand the band. Once the rubber band is securely around the container, the group must pick up, move, and deposit, the container into the receptacle without spilling any hazardous material. 6. Knot Relay - Each Den/Pack will send one scout at a time to the far end of the relay course to tie a specified scout knot. The relay is completed when 4 important knots have been correctly tied and the last scout returns to the starting line. Square Knot, Bowline, 2 Half Hitches, Tautline Hitch. (Bear Bear Necessities 8, AoL- Camper 5 Partial, AoL Scouting Adventure 5) 7. Bolo Throw Each scout in the Den/Pack will take a turn at throwing 3 bolos at a target. Bear Grin and Bear It 1 Partial) 8. Communicator Coded Message Each Den/Pack works together to decode messages with the code keys given. 9. Remember the Essentials - This is a Kim s game where each Den/Pack will be shown several survival items for a given time, and then they will be covered up again. The team will have a specified time to record their recollection of the items. 10. Obstacle Course Each scout will be timed as he navigates the various obstacles and completes the course. 12

13 PACK REGISTRATION FORM Pack Number: Please Circle one ( Bear Webelos ) Registration Fees: $5.00 per Bear or Webelos (plus one adult) coming for Saturday only. $10.00 per Webelos (plus one adult) for those coming on Friday and staying thru Saturday No Pack will be allowed to register at Webelos-Ree check-in; only fees for recent additions to your Packs will be accepted. NO REFUNDS AFTER 10 APR 2018 Number of Webelos $ = $ Number of Bears/Webelos Attending Saturday $ = $ (Total people coming should be the above # x 2) Total Registration Fee: $ Ventura County Council is not responsible for mail being delivered late to the Council Office. Make checks payable to: Ventura County Council, B.S.A. and mail to: Ventura County Council, B.S.A., 509 E. Daily Dr., Camarillo, CA T-Shirts will be able to be purchased online and picked up at camp. Information on ordering will be available soon. At check-in, you will need your Pack & Adult Rosters and a Parent/Guardian Consent Form for each youth attending Webelos-Ree. We will match the Consent Forms to your submitted Pack Roster. I certify that all attending the Webelos-Ree have been briefed on the contents of this booklet, and that the youths attending have had adequate Scout camping experience and demonstrate a high degree of cooperation with their leaders that will assure good performance in accordance with the true spirit of the Scouting Program. Den Leader's Signature: Date: I understand that all Fees and Registration Forms must be received and stamped by the Council office no later than 10 Apr I understand that Webelos-Ree is organized for the benefit of our Scouts, and that each Pack will host/co-host an event Saturday morning. Our Pack will host/co-host the following event (in order of preference): Scout Leader s Name: Phone Number: Leader's Signature: Address: Date: 13

14 PACK # ROSTER Make two copies of this roster. One copy must be turned in at check-in; and One copy must be posted in your Campsite area or kept with Pack leader. Please list all Adults attending Webelos-Ree. Den # Youth Name Adult Name

15 PACK #: DEN UNIFORM INSPECTION CHECKLIST (Please ensure each Pack has a copy of this inspection checklist) DEN UNIFORM INSPECTION ITEMS (80 Points Max per Den) Den Name or #: Den Name or #: Item Score (Max 10 Pts each) Item Score (Max 10 Pts each) Shirt Shirt Belt Belt Neckwear Neckwear Hats Hats Shoes Shoes Current rank on left pocket Current rank on left pocket Council patch, Pack numbers on left sleeve Council patch, Pack numbers on left sleeve U.S. flag and Den number or Den Patch on right sleeve U.S. flag and Den number or Den Patch on right sleeve Total Score Total Score Den Name or #: Den Name or #: Item Score (Max 10 Pts each) Item Score (Max 10 Pts each) Shirt Shirt Belt Belt Neckwear Neckwear Hats Hats Shoes Shoes Current rank on left pocket Current rank on left pocket Council patch, Pack numbers on left sleeve U.S. flag and Den number or Den Patch on right sleeve Total Score 15 Council patch, Pack numbers on left sleeve U.S. flag and Den number or Den Patch on right sleeve Total Score

16 INSERT PART A AND BOTH PAGES OF PART B OF HEALTH FORM INTO PDF FILE 17

17 Event Initials Time Initials Time Initials Time Blind Tent Pitch Scout Knowledge Scategories Atomic Particle Collecting Rescue Rope Toss Bio-Hazard Transport Knot Relay Bolo Throw Communicator Coded Message Remember the Essentials Obstacle Course Ventura County Council Boy Scouts of America Webelos-Ree 2018 Den Name: Pack Number: