NATIONAL PIKE DISTRICT WEBELOS-O-REE OCTOBER 18-20, 2013

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1 NATIONAL PIKE DISTRICT WEBELOS-O-REE CAMP SAFFRAN at BROAD CREEK MEMORIAL SCOUT RESERVATION OCTOBER 18-20, 2013 Three Quarters of Scouting is OUTING! Hosted by Troop 851 Ellicott City, MD Pre-registration due October 11, Cost: $14.00 per Scout or Adult Leader (includes patch) $9.00 per Adult, no patch After October 12, 2012 Cost: $19.00 per Scout or Adult Leader (includes patch) $14.00 per Adult, no patch Webelos-O-Ree Chairman Steve Tessier sltmd@verizon.net

2 NATIONAL PIKE DISTRICT 2013 WEBELOS-O-REE This year s Webelos-O-Ree is at Broad Creek Memorial Scout Reservation, Camp Saffran, in Harford County (Map included in package). THE OUTDOOR CODE As an American, I will do my best to- Be clean in my outdoor manners, Be careful with fire, Be considerate in the outdoors, and Be conservation minded. Judging of campsites will reflect the Outdoor code. The schedule provides more time for completion of the activity trail on Saturday and time for the boys to perform the campsite activities that have in the past been done by the adults. Campsite judging will reflect this, as points will be awarded for boy participation in cooking and cleaning up activities. Schedule changes also have an extra leader meeting midday Saturday. Vehicles and Parking Scout Reservation rules are that only one vehicle/unit at a time is allowed to go back to the campsites to unload. All vehicles must be kept in the parking areas. No vehicles may be parked in the campsites or along the access roads. There is also a limit to available parking. We strongly advise and encourage carpooling to this event. Be conservation minded Please note this and make sure that all of your adults know and understand these restrictions. Suggested areas for Leaders and Scouts to review: KNOTS FIRE SAFETY FIRST AID POISONOUS PLANTS CAMP SAFETY FORESTER ACTIVITY PIN REQ SNAKES NATURALIST ACTIVITY PIN REQ CAMP SETUP THE OUTDOOR CODE COLD AND WET WEATHER CAMPING Note: Any Activity Pin may be covered in a station.

3 PROGRAM SCHEDULE FRIDAY OCT. 18, :00 pm Unit check-in and setup IMPORTANT NOTE: Only one vehicle per unit is allowed in campsite areas to unload gear. Please unload equipment to side of road and move vehicles to parking area immediately. 9:00 pm Webelos Unit Leader s Meeting at HQ (Pavilion) ($1.00 donations will keep the coffee flowing) 10:00 pm TAPS Meeting of W-O-R Staff, and representatives of Service Troops 10:30 pm to 6:30 am QUIET TIME Second warning will result in deduction of points from score sheet Third warning will result in dens/units removal from competitions SATURDAY OCT. 19, :30 am REVEILLE 7:00 am BREAKFAST, CAMP CLEANUP, IN-CAMP PROJECTS 8:30 am OPENING CEREMONIES 9:00 am Safety Orientation: Archery Range & Rifle Range 9:30 am 12:00 noon ACTIVITIES TRAIL 12:00 noon LUNCH, CLEANUP, IN-CAMP PROJECTS 12:45 pm Webelos Unit Leader s Meeting at HQ (Pavilion) 1:30 pm 4:45pm ACTIVITIES TRAIL (BB Range closes at 4:30) 5:15 pm RETREAT 5:30 pm DINNER, CLEANUP, IN-CAMP PROJECTS 6:30 pm RELIGIOUS OBSERVANCES 8:00 pm PARADE TO CAMPFIRE - MEET AT FLAG POLE IMPORTANT NOTE: Immediately following the campfire there will be a meeting and crackerbarrel for unit leaders. 9:30 pm MEET THE TROOPS at the Pavillion (2nd Year Webelos) 10:00 pm TAPS Meeting of W-O-R Staff 10:30 pm to 6:30 am QUIET TIME

4 SUNDAY OCT. 20, :30 am REVEILLE 7:00 am BREAKFAST, CAMP CLEANUP 9:00 am FLAG CEREMONY 9:30 am CAMP WIDE GAME 11:00 am AWARDS AND CLOSING 12:00 noon LUNCH, CLEANUP, AND CHECK OUT IMPORTANT NOTE: Don t forget to pick up your patches at the pavilion. SPECIAL EQUIPMENT NEEDED FOR THE TRAILS AND CAMP ACTIVITIES (also see campsite inspection sheet) 1. Each scout should have a 6 foot length of 1/4 inch rope. 2. Each scout will need their Webelos Scout Book. This is an excellent time to sign off achievements while waiting at stations or at night in campsites. 3. Each Webelos Den will need at least four scout staves. (3/4-1 inch diameter poles 4 feet in length) 4. A hand washing station in every camp site. 5. Garbage bags to sit on at the campfire. 6. A method to keep food dry. 7. Proper rain gear for Scouts. 8. Den Flags, Cheers, and Yells. 9. At least one copy of the Boy Scout Handbook. 10. A Den Chief. (Very useful, contact your local Troop!) 11. Song and Skits ideas for campfire

5 ADDITIONAL INFORMATION Religious services will be conducted for Catholic, Protestant and Jewish groups. See schedule for times. Vehicles: We strongly advise, encourage and plead carpooling to this event. One vehicle per unit at a time will be allowed to unload at their campsite Friday afternoon/evening and must immediately be removed to the parking area. Set up your campsite after your vehicle has been parked in the proper area. No unit vehicles will be allowed to enter the camping areas until 12 noon on Sunday, after closing. Anyone leaving early must pack out their gear. The Staff will make every effort to accommodate special needs or emergencies with staff vehicles during the event. Parking Passes listing the Pack number will be issued and must be placed on the dash so the staff can contact you if there is a problem with your vehicle. Vehicles in camp without displayed passes will be towed! Units found in violation of vehicles in campsites will be asked to leave. Boys entering and leaving Camp: We ask Leaders to strongly discourage this. All registered campers leaving or re-entering camp will have to log-out and log-in at Webelos-O-Ree headquarters. Webelos Den Leaders have the responsibility of bringing the boy through HQ and seeing that he is properly logged out and in the custody of his parents or a designated guardian. Parents will not be allowed to drive into the camping area but can enter by foot to find their sons but a Leader still must check him out. Leaders for safety, liability and youth protection, you need to explain this to any parent planning to pick up their child during the weekend. Webelos-O-Ree HQ and Crackerbarrels: Leaders and all adults are welcome to stop by and relax at HQ. Coffee and Hot Water for tea or hot chocolate will always be present. Bring your own cup! All adults are welcome to the evening crackerbarrels. Drink and snacks will be available as well as Adult Scouter fellowship. Last minute updates and information will be relayed here as well. Remember to maintain your twodeep leadership back at the campsite. Except for First Aid we ask that you do not bring the boys into HQ. Trash: Units will be required to pack out their own trash. The Staff directors will be looking for units to use less disposable items. The use of paper plates, cups, and plastic ware is strongly discouraged and will be reflected in the campsite judging. Be conservation minded. Latrines are located in all the campsites. In addition bathrooms are located at the poolhouse and HQ (adults only). Please do not place trash in the latrines! Water: A suitable water supply is located in each campsite area. Use water wisely. Be conservation minded.

6 Cooking and Fires: National BSA policy requires any liquid fuel to be under adult control and in a secured area away from flames when not in use. Ground fires are permitted in existing fire-rings only. Only propane stoves, charcoal, and wood are permitted. UNATTENDED FIRES WILL RESULT IN SEVERE PENALTIES. Be careful with fire. Conduct: Conduct becoming of a good scout is expected at all times. As Webelos and Webelos Leaders we are expected to conduct ourselves according to the SCOUT OATH AND LAW. Adults at the Webelos-O-Ree are responsible for seeing that good conduct and safety rules are followed. Unit Leaders will be responsible for handling problems as they are brought to their attention. Buddy system: Boys must always travel in at least pairs. No boy should be permitted to leave the campsite after taps without the permission and knowledge of the unit leader and never alone. If an adult is escorting the boy remember your two deep leadership if that adult is not the parent. Avoid one on one situations! FIRST AID: A first aid station will be located at Headquarters and a trained First Aider will be available all weekend. Cutting of Trees: Cutting of live trees, shrubs or other vegetation is forbidden. Smoking and Alcoholic Beverages: National BSA policy dictates that there can be NO SMOKING anywhere on the campground and NO ALCOHOLIC BEVERAGES. Prohibited Equipment: No Guns, Bows and Arrows, Machetes, Axes, Fireworks, Video Games or Radios. If these items are found they will be removed by the Staff. Unit Leaders may pick them up at checkout on Sunday. SOME IMPORTANT DOS AND DON TS AT CAMP Do Carpool. Do Have Someone Attend the Leaders Meetings on Friday and Saturday. Do Bring your own cup to HQ for coffee. Do checkout on Sunday and pick up your unit s patches. Do ask the staff for help or advice. Don t park or leave vehicles unattended in or near campsites. Don t drive through camp. Don t bring Webelos into HQ to use the bathrooms. Don t forget two-deep adults with your boys at all times. Don t forget to have FUN! Do have your boys use the BUDDY SYSTEM

7 FAQs Can we come up and set up early? Yes some staff will be at camp most of the day on Friday, there is however no scheduled program on Friday for the boys. Can I bring siblings? While this is discouraged siblings can attend. The non-patch registration fee should be included to cover Broad Creek Camp fees. Siblings should not expect to participate in program activities. I have Webelos whose parents can t or won t attend, can they come? Yes, but BSA policies state that every Webelos boy must have an adult responsible for him and it cannot be the Webelos Den Leader. In other words some other attending parent must assume responsibility for that boy. I have boys that have other activities to attend on Saturday, can they come later or leave and come back? This should be discouraged, due to the tightness of the day s schedule and the difficulty in locating your group on the trail. Also the Camp is over an hour away from Howard County. If someone must leave make sure that they sign out and in at HQ and that the boy is in the custody of his parent or designated adult. Can boys sleep with their parents? This should also be discouraged if possible. Have boys share tents with each other. Under no circumstances can a boy share a tent with an adult that is not his parent or legal guardian. (Youth protection guidelines). Boys cannot share tents with Uncles, Aunts, or Grandparents. We are in need of camping gear, do we have to go out and buy all of this? No, contact a nearby Scout Troop and see if they can loan you the equipment you need for the weekend. They may also be able to loan you a Scout or even an Adult Scout Leader to help you during the weekend. Do we need medical forms for each boy and adult? At minimum all leaders should have a class 1 medical form for each individual. This provides basic medical information. Class 2 (medical examination) is not required for a weekend camp. Is the camp/program providing meals? No the W-O-R staff is not running the dining facility for the weekend. It is the responsibility of each group to plan, buy and prepare their own meals. This is also part of the campsite judging.

8 Registration Form for Pack Pre-registration is due in my mailbox by October 11, Fill in the form below and mail with your check. Turn in the final Webelos Den Rosters on Friday at the event check-in. If there are any special needs please indicate them on the registration form or Chuck DeCarlucci at For questions about registration, Chuck DeCarlucci at Mail Registration with check to: Webelos-O-Ree c/o Chuck DeCarlucci 3910 Chatham Rd Ellicott City, MD ********Make checks payable to: BAC-BSA********* Contact person Address Cell Phone Den Name(s)/number(s) /, /, /, / /, / Campsite Preference 1 st, 2 nd Pre-Registration by October 12th Number of Boys Number of Adults Number of Adults x $14.00 = $ x $14.00 = $ (includes patch) x $ 9.00 = $ (no patch) Total Enclosed $ Registration after October 12th Number of Boys x $19.00 = $ Number of Adults x $19.00 = $ (includes patch) Number of Adults x $14.00 = $ (no patch) Total Enclosed $ Special Needs

9 Roster For Pack Den s Name or No. Check one: W1 or W2 Den Leader Cell Phone Den Chief Cell Phone Scout Name Adult Name Den s Name or No. Check one: W1 or W2 Den Leader Cell Phone Den Chief Cell Phone Scout Name Adult Name

10 Pack&Den Total WEBELOS-O-REE DEN/CAMPSITE SCORE SHEET Inspections will occur all day Saturday 1. First Inspection-Opening Ceremonies: SCORE *All Scouts in Class A Uniform (10 points) *Webelos Den Leader in Class A (25 bonus pts) *Pack Flag (25 bonus pts) *Cubmaster present in Class A (15 bonus pts) *These Points only earned when called to the attention of the W-O-R Staff. 2. General Inspection-Campsite: Adequate cooking kits (10 points) Bow Saw (10 points) Spade, shovel or trowel (10 points) Electric or Propane Lantern or Flashlight (10 points) Pack First Aid Kit (10 points) Covered and protected water supply (10 points) Duty Roster and Menu posted (10 points) Dining Fly (10 points) 3. Campsite: Tents arranged properly (10 points) Tents have ground cloths( properly placed) (10 points) Fire Bucket Filled at Fire Ring (10 points) Dining area organized(no trash, open food between meal) (10 points) Proper fire area(ground and surrounding area protected). (10 points) Hand washing station (10 points) Original ground cover not removed(except fire area)... (10 points) All foods properly stored (10 points) All equipment properly stored (10 points) 4. Health, Safety & Sanitation: Dishes Washed(three step washing) (10 points) Den Kitchen Area Clean (10 points) Cutting tools(bow saw) properly stored (10 points) Latrine Cleaned and Stocked & Duty Cleaning Roster Posted (25 points) BONUS POINTS AND DEDUCTIONS: Camp Gadgets (+25 points) Scouts preparing meals (+15 points) Scouts do cleanup (+15 points) Litter turned in to HQ(not from campsite) (2pts/10pieces) Use of paper products, cups, plates, plastic ware (-20 points) Cutting or damage to any live Tree (-50 points) Failing to observe quiet time (-10 points for each offense) Failing to use "Buddy system" (-5 points for each offense) Vehicles in campsites (-25 points for each offense)

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