VENTURA COUNTY COUNCIL RONALD REAGAN DISTRICT Boy Scouts of America Camporee "FELLOWSHIP OF SCOUTS Past, present, future"

Transcription

1 VENTURA COUNTY COUNCIL RONALD REAGAN DISTRICT Boy Scouts of America Camporee 2013 "FELLOWSHIP OF SCOUTS Past, present, future"

2 REMINDERS AND WHAT S CHANGED FOR CAMPOREE 2013 REGISTRATION FEES. The registration fee before 2 Mar 2013 is $20.00 per person; the fee for Units registering participants after 2 Mar 2013 is $30.00 per person. CHECK-IN. The check-in process will be the same as last year to reduce the congestion in front of the Camporee headquarters area. All Troops will be dropping-off their Patrols approximately 1/2 mile prior to the Camporee parking lot for the uniform and patrol inspections, and then the Patrols will be hiking to their campsites with their equipment. PATROL EQUIPMENT AND UNIFORM INSPECTION CHECKLIST. As with last year, a Patrol Equipment and Uniform Inspection Checklist is included in the Camporee booklet, please ensure that each Patrol has a copy to provide to the Commissioners before the inspection. The checklists will be returned in the Troop packet after Camporee FRIDAY NIGHT LEADERS MEETING AND OPENING CAMPFIRE. The Friday night leader s meeting and cracker barrel will again be at 7:30 P.M. so that we can have an opening campfire program starting at 8:30 P.M. CAMPFIRE PROGRAM FLAGS. There will be no organized flag retirement ceremonies during the Saturday evening campfire. Any Unit wishing to have a flag retirement (bring your own worn-out U.S. flags) will be allowed to have their own ceremony after the Friday evening campfire opening program. SATURDAY MORNING EVENTS. Patrol competitive events are only scheduled for the morning until lunch at 12:30 P.M. The Semaphore Signaling and Chariot Race event s have been replaced by the Pancake Flip and Boat Loading events. SATURDAY AFTERNOON EVENTS. During the afternoon, Units will have opportunities to participate in several activities in the Camporee area, including the challenge course. No one will be allowed into the Unit campsite area during the afternoon from 2:00 to 4:00 P.M. CAMPOREE WILL BE HELD RAIN OR SHINE 2

3 Welcome to the 2013 VCC Ronald Reagan District Camporee. This booklet contains all the information that your Unit will require to have a successful and fun time at this year's event. Be sure to read all the information carefully, all participants will be responsible to see that the rules are followed. The event descriptions are written to be readable and easy to follow, but if you have any questions about them please feel free to talk to anyone on the Camporee Committee. There will be an emphasis on the Scouts acting in the best ideals of Scouting. No patrol will be eligible to win awards if they are disciplined by the Camporee Chairman or staff. For severe disciplinary problems, the boy(s) will be sent home. Camporee will be held in Alamos Canyon, west of Simi Valley. The map to the site is included in this booklet. The schedule of events is also included, and will be followed as closely as possible. CAMPOREE WILL BE HELD RAIN OR SHINE FIRE EXTINGUISHERS AND WASTE MANAGEMENT RELEASE FORMS ARE REQUIRED. ALL VEHICLES ENTERING THE CAMPOREE GATE WILL BE REQUESTED TO SHOW PROOF OF A WORKING FIRE EXTINGUISHER AND SIGNED WASTE MANAGEMENT RELEASE FORMS FOR ALL OCCUPANTS. Every Unit will be expected to do their part. Duties may include flag ceremonies, trash pickup, or running an event. Register early or come to Roundtable to get an early pick, otherwise a task will be assigned to your Unit. ONCE AGAIN, EVERY UNIT WILL HAVE AN EVENT, AND/OR POSSIBLY A TASK TO PERFORM AT CAMPOREE. REGISTRATION FEES: $20.00 per person if paid on or before 2 Mar 2013 $30.00 per person if paid after 2 Mar 2013 Please note that the registration fee of $20.00 per person applies only if the registration form is received and stamped by the Council Office by the close of business on Tuesday, 2 Mar There is no guarantee that Units registering after 2 Mar 2013 will receive Camporee T-shirts or patches, and no Unit will be allowed to register at Camporee check-in; only fees for recent additions to your Units will be accepted. THERE WILL BE NO REFUNDS AFTER 6 APR VCC Ronald Reagan District Camporee patches will be given to the Unit leader during Camporee check-out after the Unit's campsite has been cleaned up and all trash removed. Leave No Trace will be in full force, and no trace of your Unit will exist; a member of the Camporee Staff must sign off for the clean campsite. If you have any questions after reading this booklet, PLEASE bring them to the attention of the 2013 Camporee Committee Co-Chairs: Tim Burt timothymburt@sbcglobal.net Ron Burns simi.burns@att.net For further updated information, additional booklets and forms, please visit the Camporee website at or at 3

4 Camporee is held in Alamos Canyon between Simi Valley and Moorpark on property owned by Waste Management that they generously allow us to use. The Camporee exit and entrance will be via the Simi Valley gate. To get to the Simi Valley gate, take the 118-freeway, and exit at Madera Road in Simi Valley. If coming from the 118E, turn left onto Madera Road, go under the 118-freeway, then turn left onto View Line Dr., then right onto Brea Canyon Road. If coming from the 118W, turn right on View Line Dr., then left onto Brea Canyon Rd. Brea Canyon Rd View Line Dr Simi Valley Gate 4

5 Once on Brea Canyon Road, follow the Camporee signs for about 2 1/2 miles until you see the Patrol drop-off location; a staff member will provide you instructions for check-in, and direct you to the parking area after dropping-off your Patrols. The road is two-way, narrow, and rough in spots, please drive slowly and watch for cattle! If there is not a Camporee Staff member posted at the gates...you are to close them behind you! Arrive early...traffic is heavy, and lines are long around 5:00 p.m. PLEASE WAIT FOR THE COMMISSIONERS STAFF TO CHECK YOU IN AFTER YOU ARRIVE. FIRE EXTINGUISHERS AND WASTE MANAGEMENT RELEASE FORMS ARE REQUIRED. ALL VEHICLES ENTERING THE CAMPOREE GATE WILL BE REQUESTED TO SHOW PROOF OF A WORKING FIRE EXTINGUISHER AND SIGNED WASTE MANAGEMENT RELEASE FORMS FOR ALL OCCUPANTS. Early drop-off of Unit Equipment: The gate will be open by 8:00 a.m. on Friday, 19 Apr 2013 for any Unit that would like to drop-off equipment prior to scheduled Unit arrival time which is after 4:00 p.m. No Unit vehicles will be allowed in the campsite area, or on the road in front of the campsites after 3:00 p.m. Any vehicle carrying Unit equipment arriving after 3:00 p.m. on Friday will need to go to the parking area, and the Scouts will need to shuttle equipment to their campsite area. Gate Hours: Friday: 8:00 a.m. to 10:30 p.m.; Saturday: 6:30 a.m. to 11:00 p.m.; Sunday: 6:30 a.m. to Noon Unit Check-In Patrol Drop-Off Simi Valley Gate Madera Road 5

6 In the event that the Camporee site is inaccessible using the Simi Valley Gate, you will be directed to enter the site using the Moorpark Gate. To get to the Moorpark gate, take the 118-freeway and exit at Collins Dr. at Moorpark College. If coming from the 118E, turn right onto Collins Dr., then turn right onto Campus Park Dr., and proceed to the end of Campus Park Dr. to the Moorpark Gate entrance. If coming from the 118W, turn left on Collins Dr., go under the 118-freeway, then right onto Campus Park Dr. THE MOORPARK GATE WILL ONLY BE USED IF THE SIMI VALLEY GATE ENTRANCE IS INACCESSIBLE. Campus Park Dr Moorpark Gate 6

7 THE MOORPARK GATE WILL ONLY BE USED IF THE SIMI VALLEY GATE ENTRANCE IS INACCESSIBLE. Once at the Moorpark Gate, follow the Camporee signs for about 4 miles until you see the check-in site; a staff member will direct you to the parking area on the right where the Patrols will be dropped-off. The road is two-way, narrow, and rough in spots, please drive slowly and watch for cattle! If there is not a Camporee Staff member posted at the gates...you are to close them behind you! FIRE EXTINGUISHERS AND WASTE MANAGEMENT RELEASE FORMS ARE REQUIRED. ALL VEHICLES ENTERING THE CAMPOREE GATE WILL BE REQUESTED TO SHOW PROOF OF A WORKING FIRE EXTINGUISHER AND SIGNED WASTE MANAGEMENT RELEASE FORMS FOR ALL OCCUPANTS. Unit Check-In Patrol Drop-Off Moorpark Gate 7

8 SCHEDULE OF EVENTS (Times Subject to Change) FRIDAY: 8:00 A.M. 3:00 P.M. Unit equipment drop-off. 4:00-7:00 P.M. Unit check-in, uniform and equipment inspections. Units proceed to campsite, and set-up camp after check-in, uniform and equipment inspection. 7:30 P.M. Cracker barrel. Unit and Senior Patrol Leaders meeting - ALL adults are welcome. 8:30 P.M. Assemble for opening campfire. 10:30 P.M. Taps, lights out, all fires out, and all quiet in camp. 10:30 P.M. Gates closed. SATURDAY: 6:30 A.M. Gates open. 6:30-8:00 A.M. Reveille, breakfast, and clean up. 8:00 A.M. Assemble for Parade of Flags. 8:15 A.M. Parade of Flags to assembly area. 8:30 A.M. Assembly, colors, and opening ceremony. 9:00 A.M. Patrol competitive events begin. NO ONE ALLOWED IN CAMPSITES. 9:00 A.M. Gateway presentation and campsite recognition judging begin. 9:00 10:00 A.M. Dutch Oven registration and sign-in. 12:30 P.M. Patrol competitive events stop and campsites re-open. 12:30 1:30 P.M. Lunch. 1:30 P.M. Patrol flag judging begins. 1:30 P.M. Afternoon activities begin. NO ONE ALLOWED IN CAMPSITES 2:00-4:00. 2:00-5:00 P.M. Dutch Oven cooking time. (Dutch Oven cannot be left unattended during cooking). 4:00-5:00 P.M. Dutch Oven judging. 5:00 P.M. Afternoon activities end. 5:00-7:00 P.M. Dinner and clean-up. 7:00 P.M. Checkout time for early departing Units. 7:15 P.M. Assemble for campfire. 7:30-9:00 P.M. Colors, campfire program, and OA call-out. 11:00 P.M. Taps, lights out, all fires out, and all quiet in camp. 11:00 P.M. Gates closed. SUNDAY: 6:30 A.M. Gates open. 6:30-7:45 A.M. Reveille, breakfast, and clean-up. 7:45 A.M. Assemble for closing ceremony. 8:00 A.M. Colors, Scouts own, and closing ceremony. 9:00 A.M. Camporee clean-up begins, vehicles allowed in event area across bridge. 11:00 A.M. All Units must have campsites clean and be checked out. Full class A uniforms are required for Friday check-in, Friday opening campfire, Saturday morning assembly, Saturday evening campfire, and Sunday morning assembly; all other times the activity uniform is class B. 8

9 FRIDAY ARRIVAL, UNIFORM & EQUIPMENT INSPECTION INSTRUCTIONS (Friday 4:00 P.M. 7:00 P.M.) ARRIVAL AND CHECK-IN When each Unit arrives, all vehicles will stop at the Patrol drop-off area prior to proceeding to the parking lot. At the Patrol drop-off area, the Assistant Senior Patrol Leader/Patrol Leader(s) will lead each Patrol to the inspection area for uniform and equipment inspection. After the inspections are completed, the Patrols will hike to the Camporee Registration area at the Command Tent to meet with their Senior Patrol Leader and proceed to their campsite. After dropping-off their Patrols, the Scoutmaster and Senior Patrol Leader will proceed to the parking lot and walk to the check-in tables, at the Command Tent, with all the appropriate paperwork.. At the end of check-in, and after the Patrols have arrived, a Staff Member will escort the Unit to their assigned camping area. UNITS CANNOT GO TO THEIR CAMPSITE UNTIL CHECK-IN AND INSPECTION IS COMPLETED. PATROL UNIFORM INSPECTION ITEMS The following items are worth 10 points each. For each boy not wearing an item(s), or if the item(s) is excessively dirty or wrinkled, then a 1-point deduction will be applied. 1. Shirt - Official long or short sleeve tan shirt, clean, tucked-in, and with appropriate shoulder loops. 2. Belt Official Scout khaki-web, or leather, belt with buckle. 3. Pants/Shorts - Official Scout pants or shorts. 4. Socks - Official Scout khaki socks. 5. Shoes - Neat and clean (no sandals or open-toe shoes are allowed at Camporee). 6. Left pocket - Current rank. 7. Left sleeve - Council patch, Unit numbers, and Unit position (if applicable). 8. Right sleeve - U.S. flag. NOTE: Old or new uniforms are acceptable; and all Patrol members don t need to be the same. PATROL EQUIPMENT INSPECTION ITEMS The following items are worth 10 points each. Any member or members of the Patrol may carry the equipment items. 1. Boy Scout Handbook. 2. First Aid Kit (must be presented within 1 minute of Patrol being asked to produce it). 3. Compass. 4. Matches. 5. Notebook and Pencil/Pen. 6. Pocketknife. 7. Flashlight. 8. Rope. 9. Patrol flag. 10. Patrol yell or cheer. 9

10 PATROL EQUIPMENT AND UNIFORM INSPECTION CHECKLIST (Please ensure each Patrol has a copy of this inspection checklist) UNIT: PATROL NAME: PATROL UNIFORM INSPECTION ITEMS (80 Points Max) ITEM Shirt Belt Pants/Shorts Socks Shoes Current rank on left pocket Council patch, Unit numbers, and Unit position (if applicable) on left sleeve U.S. flag on right sleeve Total Score SCORE (Max 10 Points Each) PATROL EQUIPMENT INSPECTION ITEMS (100 Points Max) ITEM Boy Scout Handbook First Aid Kit (1 min to display) Compass Matches Notebook and Pencil/Pen Pocketknife Flashlight Rope Patrol flag Patrol yell or cheer Total Score SCORE (10 Points Each) 10

11 GENERAL INFORMATION ADMINISTRATION WASTE MANAGEMENT RELEASE AGREEMENT: ANYONE entering Waste Management property must sign (along with guardian if required), and have available on-hand the Release Agreement from Waste Management. There is a copy of the form in this booklet. Please make all the copies that you will need for your Unit. PERMISSION FORMS: No boy will be allowed to participate in Camporee without a properly signed permission form. There is a copy of the form in this booklet. Please make all the copies that you will need for your Unit. TOUR PERMITS: All Units at Camporee must have a valid tour permit to participate in Camporee. STAFF: Camporee Staff will be performing the same duties as adult Unit Commissioners and should be afforded the same respect. These duties may include, but not limited to, assisting with camp set-up one week before Camporee, assisting with traffic control, check-in and registration, uniform and pack inspection, Camporee assemblies, campsite inspections, campfire program, check-out and clean-up. LEADERSHIP: The Senior Patrol Leader is in charge of, and responsible for the conduct of the Unit at all times during Camporee. The Scoutmaster or his/her designated assistant will be on their event site at all times. Two adult leaders must camp in the Unit area for all Boy Scout Units. CAMPSITES CAMPSITE ASSIGNMENTS: Unit campsites are in multiples of 40 x 40, and are assigned based on the number of attendees listed on your registration form. There will be a map posted showing your Unit site assignment. No structure or equipment may cross your site boundary. Respect your neighbors! Sites that are on the outside edge of the camping area or adjoining a walk way may not encroach on these areas. No structure or equipment is to exceed 20 feet in height...and the Camporee Staff will not allow any structure or equipment that is determined unsafe. Preferred campsite assignments will be given to those Units participating in the work weekends prior to Camporee. FIRES: No ground fires allowed! The use of charcoal in a grill, or fire tub above ground is mandatory! This is required by Waste Management. Barbecue or tub fire areas will be cleared to a minimum of 10 feet in diameter. Please follow fire safety and Leave No Trace. Any place an open fire is used in the Unit or Patrol area must also be cleared to a 10-foot diameter, and all tents and equipment must be outside this area. Any vegetation cleared should be stored at the edge of the Unit or Patrol area and used to restore the area at the end of the Camporee. Buckets or full #10 cans (or larger) containing water and sand are to be stored adjacent to any area where there is an open fire. FUELS AND STOVES: Only stoves and lanterns using propane or butane fuel may be used at Camporee. Liquid fuel (i.e., white gas, gasoline, liquid charcoal starter, etc.) stoves and lanterns are not authorized in any campsite. ABSOLUTELY NO OPEN FLAMES IN TENTS. GREASE PITS AND HOLES: Digging grease pits and holes are not allowed by Waste Management. Dispose of waste water and trash following Leave No Trace guidance. 11

12 EQUIPMENT AND LOGISTICS GENERAL INFORMATION EQUIPMENT DROP-OFF: On Friday, each Unit will be allowed to drop-off Unit, adult, and event equipment at the Unit campsite. All equipment drop-offs must be completed, and ALL vehicles including trailers must be out of the campsite area before 3:00 P.M. Anyone ignoring instructions from a Camporee Staff member will be asked to leave the site immediately. Vehicles are to remain on the road or shoulder at all times while unloading equipment (do not park in your campsite). After dropping off equipment, vehicles leaving the Camporee must exit through the Simi Valley gate. PARKING: Parking is allowed only in designated parking area. Limited handicapped parking will be provided. Additional parking for guests on Saturday evening will be provided. CHECK-IN: Check-in will start Friday afternoon at 4:00 P.M., please do not arrive prior to this time. If you arrive prior to 4:00 P.M. on Friday you will be asked to wait in the Patrol drop-off area. During registration, the Scoutmaster and Senior Patrol Leader will need to turn in the following: Patrol Roster Adult Roster Dutch Oven Cook-Off Registration Form (optional) Local Tour Permit Parent/Guardian Consent Forms Waste Management Release Forms LATE REGISTRATION: All Units registering late must bring a paid Council receipt to check-in. CHECK-OUT: Any Unit not officially signing-out with a Commissioner, and not having their campsite inspected, will forfeit their Camporee patches and cumulative awards. VCC Ronald Reagan District Camporee patches will be given to the Unit leader after the Unit's campsite has been cleaned-up, and all trash removed. Leave No Trace will be in full force, and no trace of your Unit should exist. A member of the Camporee Staff must sign-off for the clean campsite. SATURDAY CHECK-OUT: Any Unit checking-out Saturday must make prior arrangements with the Camporee Chairman. This will ensure that a proper campsite inspection takes place before that Unit's departure. Failure to follow this procedure will result in that Unit's forfeiture of their Camporee patches and cumulative awards. Those departing Units must clear their campsite before the start of the evening assembly. CAMP AREA: Anyone found outside the designated Camporee area will be sent home. No hikes, no hill climbing, NO EXCEPTIONS! 12

13 GENERAL INFORMATION PROGRAM MEETINGS: There will be one (1) adult and SPL meeting at the Camporee. This meeting is at 7:30 P.M., Friday, to discuss Saturday's events and other important information concerning Camporee; cracker barrel and opening campfire to follow. FRIDAY EVENING ASSEMBLY & OPENING CAMPFIRE PROGRAM: The Friday evening opening campfire and assembly will be used to introduce some special and exciting events and programs to be experience during the weekend. After the opening program, Units will be allowed to perform their own flag retirement ceremonies in the assembly area. CAMPSITE ACCESS: No one will be allowed into the Unit campsite area during the morning events from 9:00 A.M. to 12:30 P.M.), and during the afternoon events from 2:00 to 4:00 P.M. This includes adults as well as youth. If there is an emergency, a member of the Camporee Staff will be available to escort Unit members into their campsite. Any scout found in campsites without an escort may be disqualified from Camporee competition. SATURDAY MORNING COMPETITIVE EVENTS: Camporee is organized for the benefit of our Scouts and all Units attending Camporee. All Units will host one of the events listed on the morning events page, or perform duties during Camporee. Preference will be given to those Units who sign-up early. Each Unit is responsible for providing the necessary equipment to run their event. Additionally, Units are encouraged to bring chairs, water, and easy-ups (or similar) for shade. All Patrols will receive a participation ribbon for each event completed. In addition, the top scores (in each Patrol rating) for each event will receive ribbons, and the top cumulative score winners (in each Patrol rating) for the decathlon will receive ribbons. All Senior Patrol Leader s must bring their patrols event score cards to the HQ tent for registration, and number assignment, after the Friday night SPL meeting before participating in the events on Saturday. SATURDAY AFTERNOON EVENTS: As with the Saturday morning events, Camporee is organized for the benefit of our Scouts and all Units attending Camporee. Units may be asked to host one of the afternoon events, or perform duties during Camporee. Preference will be given to those Units who sign-up early. Each Unit is responsible for providing the necessary equipment to run their event. Additionally, Units are encouraged to bring chairs, water, and easy-ups (or similar) for shade. SATURDAY EVENING ASSEMBLY & CAMPFIRE PROGRAM: The Saturday evening assembly will be at the same time all the awards will be given out, and will be followed by a special entertainment program put on by the Camporee Staff. After the campfire, the Order of the Arrow solemn call-out will begin for new candidates. UNIFORMS UNIFORM AND PATROL EQUIPMENT INSPECTION: Inspections will take place in the Patrol drop-off area before check-in. Uniform and Patrol Equipment Inspection is required to compete in the events. See the uniform inspection section for more information. A Perfect Inspection Award will be given to patrols with a perfect score at inspection. PLEASE ENSURE EACH PATROL HAS A COPY OF THE INSPECTION CHECKLIST UNIFORMS: Full field uniforms (Class A) are required for Friday check-in, Friday evening Campfire, Saturday morning assembly, Saturday evening Campfire, and Sunday morning assembly. All other times the activity uniform can be class B. The activity uniform is a Unit or BSA T-shirt with Scout pants/shorts. Scouts are always in uniform. 13

14 GENERAL INFORMATION MISCELLANEOUS RESTROOMS: The restrooms for Camporee are chemical toilets. No trash is to be disposed of in these facilities. It is everyone's responsibility to keep them clean. It is a good idea to bring your own toilet paper just in case it is all gone when you need it. TRASH: Trash must not be left in the campsites or tossed around the Camporee area. There will be dumpsters and recycling containers available for disposal; please load trash as far into the dumpster as possible. Each Unit should have trash containers or trash bags for their campsite. THIS IS ESSENTIAL!!! Please read the Leave No Trace section of the Boy Scout Handbook. WATER TRUCK: A water truck will be provided for our use. The water is to be used for drinking and cooking only. Do not waste the water - when it is gone, it is gone. Ensure that the spigots are completely shut off. Anyone found wasting water will be disciplined. ALL DISHWASHING IS TO BE DONE IN THE UNIT CAMPSITE ONLY. RATTLESNAKES: There are often rattlesnakes in the area, be careful. Do not pick up or bother any of the wild or not so wild life in the area. Do not bother the horses or cattle on the property or you will be sent home. LOST AND FOUND: The Camporee Lost and Found will be at the Camporee Headquarters tent. Be sure to mark your equipment and clothing, and please turn-in any stray items that you may find. Any items not recovered will be available at Roundtable after Camporee. OA TRADING POST: The OA Trading Post will be open during Camporee to allow for purchase of drinks and snacks. PETS: No pet animals will be allowed. ELECTRONIC EQUIPMENT: All Units attending Camporee are NOT permitted to have any walkie-talkies, radios, electronic games, or any other electronic distractions in camp. Leave them at home, or Camporee Committee or Staff will confiscate them. Remember that the Adult leaders set the example. HELP: If help is needed, the Camporee Committee and Staff will help as much as possible. Ask for help at any time to solve misunderstandings it is better than having hurt feelings. All Camporee Staff wear a distinctive staff T-shirt and/or hat for easy identification. NOTICE TO ALL SCOUTERS!!! Use of alcoholic beverages is extremely discouraged by national policy; it is not upholding the true spirit of Scouting. Smoking is also prohibited while on the Waste Management property. All Camporee Staff will strictly enforce this requirement. If you are caught smoking it will jeopardize Ventura County Council from using this property in the future. Smoking is not only extremely discouraged by Boy Scouts of America at ALL events where boys are present, but against current Ventura County Council policy. Thank you in advance for your understanding and cooperation. FIRE EXTINGUISHERS AND WASTE MANAGEMENT RELEASE FORMS ARE REQUIRED. ALL VEHICLES ENTERING THE CAMPOREE GATE WILL BE REQUESTED TO SHOW PROOF OF A WORKING FIRE EXTINGUISHER AND SIGNED WASTE MANAGEMENT RELEASE FORMS FOR ALL OCCUPANTS. 14

15 MORNING PATROL COMPETITIVE EVENTS (A detailed description of each event is available on the Camporee web site) 1. Fahrenheit 212 Judged on time. Each Patrol builds a fire and boils water in a paper cup. 2. Log Pull Relay Judged on time. Each Patrol is split into 2 teams at each end of a 50 course. The first team ties a timber-hitch and half-hitch around a log, pulls the log to the other end, and the second team pulls the log back. 3. Knot Relay Judged on time. Each Scout in the Patrol will tie either a square, two half hitches, taut line hitch, clove hitch, bowline, sheet bend, or timber hitch knot. Each Patrol member will cycle through until all seven knots are attempted. 4. First Aid Judged on accuracy and time. Each Patrol is given a list of wounds (i.e., compound fracture, bruise, bleeding cut, and unconscious) to prioritize according to severity, and provide correct treatment; each patrol must then transport a Patrol member in a stretcher built of poles and blankets over a 50 course (25 out, then 25 back). 5. Tomahawk Throw Judged on accuracy. Each Scout in the patrol will take a turn at throwing 3 tomahawks at a target. 6. Obstacle Course Relay Judged on time. Each Scout in the Patrol will navigate through a 100 course (50 out, then 50 back). 7. Biohazard Transport Judged on time. Each Patrol must move a paper cup filled with hazardous material to a safe place without spilling, using a special transport device. 8. Boat Loading Judged on time. Each Patrol must load a large log into a boat-shaped area on the ground. Each patrol will build an A-frame structure, tie a long rope to the log using a timber hitch, raise the log into the air and swing it into the "boat". 9. Pancake Flip Judged on time. Each patrol will mix, cook, and flip a pancake. 10. String Burn Judged on time. Each Patrol builds a fire that then burns through a string suspended 18 above. 15

16 SPECIAL EVENTS PATROL FLAG JUDGING: All patrols are encouraged to carry their patrol flag with them during the morning and afternoon events and cheer loudly. Each patrol wishing to enter their flag for judging must have a patrol member bring their flag to the Command Tent when finished with the morning events. Flags must be at the Command Tent no later than 1:00 P.M. Visual appeal is important; every patrol flag must contain the Unit number, Patrol Name, and either BSA or a fleurde-lis. Ribbons will be awarded to the top three patrols. CAMPSITE RECOGNITION PROGRAM: On Saturday morning, the top three campsites will be determined for the Camporee Campsite Recognition Award. The criteria will be based upon organization, camp improvements, cleanliness, safety, and environmental considerations found in the campsite area, for example: a. Campsite is organized and clean; all Unit and individual equipment is neatly stowed/secured, tents staked down, no paper, food or other trash. b. Scout craft and camp improvement(s) is/are in place (e.g., entrance, roped off areas, etc.) with minimum impact to the environment (structures must be lashed, no bolts, glue, nails, etc.). c. Unit and Patrol name(s), duty roster, and menu s visibly posted. d. Kitchen and cooking areas are clean. e. Environmentally friendly and biodegradable products used (i.e., no plastic water bottles). f. Pre-cycled and reused packaging being used. g. Trash bag(s) and recycle containers is/are visible and being used. h. First Aid kit(s) visible, readily available and marked as a First Aid Kit. i. Water and sand cans in cooking/fire area; fire ring(s) cleared to minimum 10 feet in diameter. GATEWAY PRESENTATION JUDGING: During the campsite recognition judging, the top three gateway presentations will also be determined. If your Unit wishes to participate in the gateway presentation judging, gateways must be limited to no higher than 20 feet, and are to be built and lashed by the Scouts (structures must be lashed, no bolts, glue, nails, etc), not the adults leaders. The criteria will be based upon the pioneering style, use of materials, and complexity. 16

17 DUTCH OVEN COOK-OFF The primary purpose of this event is to learn, share, socialize, have fun, and to enjoy cooking and eating Dutch Oven recipes. The participants are encouraged to choose a recipe that can be prepared and cooked in the allotted time. No Exceptions will be granted. It s not recommended to plan to use the same Dutch Oven for your campsite dinner, just in case the judging takes longer than expected. 1. Eligible Participants and Team Definitions a. Any Scout or Scouter, youth or adult. b. Youth participants must be part of a youth only team consisting of at least 2 members. c. Adult participants can be part of a team or compete individually. 2. Registration (form included in this packet) a. Early registration for the cook-off can be done when the Camporee Registration form is submitted. b. A copy of your recipe and a registration form must be submitted at the Command Tent on Saturday, 20 Apr 2013 from 9:00 A.M. to 10:00 A.M. if you did not pre-register. c. All entrants must be registered before participating in the cook-off. 3. Recipes a. Please spell-out the amounts of each item in your recipe; do not use symbols or initials. b. Specify can size and brand names. c. List the ingredients in the order of preparation, or in groups when in combination. d. Be very specific about the ingredients; do not shortcut the instructions. Assume that the reader is a novice Dutch Oven cook and will need every step explained. Ensure to specify cooking times and temperatures, including the ratio of the heat on the top and bottom. 4. Awards a. Best Youth Team Main Course Dish, and one runner up. b. Best Youth Team Dessert Dish, and one runner up. c. Best Adult Team Main Course Dish, and one runner up. d. Best Adult Team Dessert Dish, and one runner up. e. Best Overall Order of the Black Pot. f. All participants will receive a Dutch Oven Patch for their participation. 17

18 DUTCH OVEN GUIDELINES 1. Participants Are Expected to Provide a. Potable water. b. Means of hauling gear to cooking site. c. All food and ingredients used in their recipes. d. Small paper bowls, plastic utensils, and paper napkins for sampling your entry. e. Metal trash can lid, bricks, or a steel table to keep your fire off the ground. f. Presentation materials. 2. Health Considerations a. Please exercise personal cleanliness as well as cleanliness of utensils, ovens, ingredients, proper food preparation areas and disposal of waste. b. Keep all perishables cold in a cooler. c. Use good fire safety practices at all times. d. Proper behavior is expected of all entrants at all times; improper behavior are grounds for disqualification. 3. Cooking Rules a. A copy of your recipe must be provided to the cook-off committee during registration. All recipes must follow the format under "Recipes" on the previous page. b. No pre-cooked ingredients, except canned fruit or fillings for pies and cobblers, may be used for this event. c. No gas or propane stoves may be used for this event. Volcano stoves or other specialized Dutch Oven stoves will be permitted so long as the fuel is charcoal briquettes. Entrants may use wood embers for cooking as long as the fire is not in direct contact with the ground (i.e., all fires must be at least 3 inches off the ground). 4. Ovens and Accessories a. The minimum oven size for the main recipe is 10 inches. Dutch Ovens larger than 12 inches need to be approved by the cook-off staff (for safety and convenience). Additional Dutch Ovens, less than 10 inches, may be used for preparing sauces and simultaneous ingredients. b. The completed recipe must be presented for judging in one Dutch Oven and lid. c. Utensils such as racks, pans, foil, etc. may be used. 5. Timetable a. Food preparation and cooking will start at the cook-off site at 2:00 p.m. and all entries must be ready for judging no later than 4:00. b. Judges will sample the entries at your individual cooking site starting at 4:00 p.m. c. Announcement of the winners and presentation of awards will be at the Saturday evening campfire. 18

19 DUTCH OVEN COOK-OFF REGISTRATION FORM Team Name: Unit Number: Youth Team Adult Team Main Course Dessert Name of Team Members: Name of Recipe: Recipe: (Use additional sheets, or attach if needed) Print Captain's Name: Team Captain's Signature: Entry Number (Assigned by Cook-Off Staff): 19

20 UNIT REGISTRATION FORM Unit Number: Registration Fees: $20.00 per person if received and stamped by the Council office by 2 Mar 2013 $30.00 per person if received after 2 Mar 2013 No Unit will be allowed to register at Camporee check-in; only fees for recent additions to your Units will be accepted. NO REFUNDS AFTER 6 APR Number of Scouts $ = $ Number of Adults $ = $ Total Registration Fee: $ Ventura County Council is not responsible for mail being delivered late to the Council Office. Make checks payable to: Ventura County Council, B.S.A. and mail to: Ventura County Council, B.S.A., 509 E. Daily Dr., Camarillo, CA Attach the following optional forms, and mail with this Registration Form: T-Shirt Order Form Dutch Oven Cook-Off Registration Form At check-in Friday, 19 Apr 2013, you will need your "stamped" local Tour Permit, Waste Management Release Forms for every attendee, Unit & Adult Rosters, and a Parent/Guardian Consent Form for each youth attending Camporee. We will match the Consent Forms to your submitted Unit Roster. Dutch Oven Participants Number of Youth Teams Participating in Dutch Oven: Number of Adults Participating in Dutch Oven: I certify that all attending the Camporee have been briefed on the contents of this booklet, and that the youths attending have had adequate Scout camping experience and demonstrate a high degree of cooperation with their leaders that will assure good performance in accordance with the true spirit of the Scouting Program. Scout Leader's Signature: Date: I understand that all Fees and Registration Forms must be received and stamped by the Council office no later than 6 Apr I understand that Camporee is organized for the benefit of our Scouts, and that each Unit will host/co-host an event Saturday morning. Our Unit will host/co-host the following event (in order of preference): Scout Leader s Name: Scout Leader's Signature: Phone Number: Address: 20

21 2013 CAMPOREE CLASS B T-SHIRTS ORDER FORM All orders must be received before 2 Mar 2013 Unit Number: Size Quantity Subtotal Small x $10.00 Medium x $10.00 Large x $12.00 X Large x $12.00 XX Large x $15.00 XXX Large x $15.00 Total: Contact Person: Date: Phone: Address: 21

22 PARENT OR GUARDIAN CONSENT AND APPROVAL FOR SCOUT ACTIVITY (Applies to all participants under the age of 18) TO WHOM IT MAY CONCERN: Date: Scout s Name: Birth: Address: - Has my permission to participate in the 2013 VCC Ronald Reagan District Camporee to be held at Waste Management Property, Simi Valley, CA., and I certify that to the best of my knowledge the Scout named hereon is physically fit to engage in the activity described above. - I also hereby assign and grant to the local council and the Boy Scouts of America the right and permission to use and publish the photographs/film/videotapes/electronic representations and/or sound recordings of me or my child by the Boy Scouts of America, and I hereby release the Boy Scouts of America from any and all liability from such use and publication. I hereby authorize the reproduction, sale, copyright, exhibit, broadcast, electronic storage, and/or distribution of said photographs/film/videotapes/electronic representations and/or sound recordings without limitation at the discretion of the Boy Scouts of America, and I specifically waive any right to any compensation I may have for any of the foregoing. AUTHORIZATION AND CONSENT TO TREAT A MINOR Pursuant to Section 6910 of the Family Code of California The undersigned does hereby authorize or such substitute as he may designate as agent for the undersigned to consent to any x-ray, examination, anesthetic, medical or surgical diagnosis or treatment and hospital care for the above minor which is deemed advisable by and to be rendered under the general or special supervision of any physician and surgeon, licensed under the provision of medicine practice act or a dentist licensed under the dental practice act, whether such diagnosis or treatment is rendered at the office of said physician or dentist, at a hospital, scout camp or elsewhere. This authorization will remain effective while the above minor is en route to or from or involved or participating in the above noted activity. Date: Signed: (Parent or Guardian) Relationship: Print Name: (Parent or Guardian) Phone: IN CASE OF EMERGENCY AND PARENTS "CANNOT" BE CONTACTED, PLEASE NOTIFY: Name: Phone: Relationship: Physician's Name: Phone: Allergies, Medications, or Other Conditions: Medical Insurance Company/Provider: Policy Number: Phone: 22

23 RELEASE AGREEMENT Release, Hold Harmless and Indemnification Agreement (If Over 18) I understand that the location of the Boy Scouts of America, Ventura County Council, Ronald Reagan District Camporee can be inherently dangerous and I expressly assume the risks associated when visiting the site owned by Waste Management of California, Inc., referred to as WM. I expressly assume all risks of visiting the WM site., including the risk that WM and/or its owners, shareholders, partners, officers, directors, employees, contractors or agents (collectively, the WM Parties ) may be negligent. Personal property on the WM premises is subject to theft, damage or loss. Accordingly, I agree upon behalf of myself, my heirs, guardians and legal representatives, not to sue the WM Parties or otherwise make a claim against the WM Parties, and I release the WM Parties, in connection with any injury or death occurring on WM premises or in connection with any WM activities, or in connection with any damage to or loss of personal property. In addition, I will defend, indemnify and hold the WM Parties harmless against all claims, demands, and causes of action, including without limitation court costs and attorney s fees, directly, or indirectly, arising from any action or other proceedings brought by or prosecuted for my benefit. This release and hold harmless shall apply whether the matter to which it applies arises under contract, tort (including active or passive negligent of the WM Parties), or otherwise. Release and Hold Harmless Agreement for Parents or Guardians (If Under 18) We are the lawful parents or guardians of (name of child), and have all legal rights to sign this agreement on behalf of our child and ourselves. Accordingly, we have reviewed the risks that our child will be undertaking in visiting the property owned by Waste Management of California, Inc., referred to as WM, to attend the Boy Scouts of America, Ventura County Council, Ronald Reagan District Camporee, including the risk of negligence. Personal property on WM premises is subject to theft, damage or loss. We expressly agree, on behalf of ourselves, our child, our child s heirs and legal representatives to assume these risks and not to sue the WM Parties or otherwise make a claim against such parties, and we release the WM Parties in connection with any injury or death occurring on WM premises or in connection with any WM activities, or in connection with any damage or loss of personal property. In addition, we will defend, indemnify and hold the WM Parties harmless against all claims, demands, and causes of action, including court costs and attorney s fees, directly or indirectly, arising from any action or other proceedings brought by or prosecuted for our benefit or our child s benefit. This release and hold harmless shall apply whether the matter to which it applies arises under contract, tort (including active or passive negligence of the WM Parties), or otherwise. Waiver of Unknown Claims (I)(We) expressly waive any benefits (I)(we) may have under section 1542 of the California Civil Code relating to the release of unknown claims: A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor. Dated: Rider IF OVER 18: Parent or Guardian IF CHILD UNDER 18: Signature (print) Signature (print) 23

24 Make two copies of this roster. One copy must be turned in at check-in; and One copy must be posted in your Campsite area. YOUTH UNIT # ROSTER Patrol Name: Member's Name Position Rank 1. PL 2. APL Patrol Name: Member's Name Position Rank 1. PL 2. APL Patrol Name: Member's Name Position Rank 1. PL 2. APL Patrol Name: Member's Name Position Rank 1. PL 2. APL

25 ADULT UNIT # ROSTER Please list all Adults and Junior Leaders attending Camporee. Make two copies of this roster. One copy must be turned in at check-in; and One copy must be posted in your Campsite area. Adult Names Position Junior Leader Names Position SM ASM SPL ASPL ASM ASM 25

26 PATROL CLASSIFICATIONS RANKS IN THE PATROL RATING: Each Scout in each patrol is rated according to rank. The total of the ratings is then divided by the number Scout 0 of Scouts in the patrol. Patrols at Camporee will be classified as follows: Tenderfoot 1 Average Patrol Classification Second Class Fox First Class Coyote Hawk Star Bear Life 14 Eagle 20 Example: Member Name Position Rank Rating Brian Greene PL Star 8 Bob Rob APL 1 st Class 5 Mike Underwood 2 nd Class 2 Jim Bandage Scout 0 Bill Blowfish Scout 0 Total Rating Points: 15 Number of Scouts in Patrol: 5 Divide Total Points by Number of Scouts in Patrol: Patrol Rating Fox Coyote Hawk Bear 15/5 = 3.0 Average Rating = Coyote Classification Copy the score sheet included in this booklet for as many Patrols as needed. Please do your own rating before arriving at Camporee. 26

27 Member Name Rank Rating Ventura County Council Boy Scouts of America Camporee 2013 Total Rating Points: Number of Scouts in Patrol: Divide Points by Scouts in Patrol Patrol Name: Patrol Rating Fox Coyote Hawk Bear Patrol Number: