2016 North Star District Fall Camporee October VII IX, MMXVI Indiana School for the Blind & Visually Impaired Indianapolis, Indiana
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1 2016 North Star District Fall Camporee October VII IX, MMXVI Indiana School for the Blind & Visually Impaired Indianapolis, Indiana
2 CAMPOREE LOCATION The 2016 North Star District Fall Camporee will take place at the Indiana School for the Blind and Visually Impaired, 7725 North College Avenue, Indianapolis. Please enter and exit the school property from the 75 th Street entrance ONLY! The school s main entrance off College Avenue is for emergency use only. Please note that the 75 th Street entrance will be manually gated and locked from 11:00 p.m. until 8:00 a.m. during the Camporee. Vehicles will not be able to enter or exit the school property during these times. Smoking, alcohol use, and firearms are strictly prohibited on school property. All roads inside school property are city roads; therefore, local police can write tickets for traffic violations. Please abide by the posted speed limits. During the Camporee, most of the school s students will be off campus for Fall Break; however, please remember to take extra care when encountering a pedestrian while driving on school property because they may not be able to see you. Scouts are forbidden to roam around the school property outside of the area designated for the Camporee. This specifically includes the buildings located on the north and east side of the school property. If caught doing so, Scouts will be escorted off property and will not be allowed to return. A basic map of the school property can be found at the end of this flyer. CAMPOREE FEE The fee is $10.00 for each Scout and adult leader and includes a souvenir Camporee patch. This fee must be paid by all Boy Scouts, adult leaders, and parents staying the weekend and participating in the Camporee activities. There is no fee for visiting Webelos and their adults; however, if they want a souvenir Camporee patch, they will be available at the Camporee and can be purchased for just $5.00. PRE-REGISTRATION All Troops are required by the CAC to pre-register for the Camporee. To pre-register, please visit Please enter your ESTIMATED attendance numbers no later than Wednesday, October 5, No money is due at the time of pre-registration. There is NO PENALTY if your attendance numbers change between pre-registration and Friday night check-in at the Camporee. For every 10 pre-registered Scouts, one adult fee of $10.00 will be waived. FRIDAY NIGHT CHECK-IN Friday night check-in will take place at the school s Scout Building, located just north of the oval running track, from 6:00 until 9:00 Friday evening. The Scoutmaster (or adult designee) and the Senior Patrol Leader should report to the Scout Building for check-in and campsite selection. All other Scouts and adult leaders should remain outside. Campsite locations will be assigned on a first-come, first served basis.
3 TROOP ROSTER AND PAYMENT OF FEES All Troops MUST turn in a completed Roster Form at the time of check-in. A copy of the official Camporee roster form can be found at the end of this flyer. If necessary, more than one form may be used. If possible, please have the roster form completed prior to your arrival. All Troops MUST pay their respective fees at the time of checkin. A single check for the total amount owed is preferred. Please make checks payable to North Star District, CAC. LEADERSHIP REQUIREMENTS Each Troop should provide two adult leaders for the first ten Scouts and one additional adult leader for each additional eight Scouts. A Senior Patrol Leader must be designated for each Troop and a Patrol Leader must be designated for each patrol. SCOUTMASTER AND SENIOR PATROL LEADER MEETING A mandatory joint meeting for all Scoutmasters (or adult designee) and Senior Patrol Leaders (SM/SPL) will take place at 9:00 Friday evening at the Scout Building. At this meeting, Troops will receive any last minute updates/details/instructions. CAMPSITES Troops should have their campsite boundaries clearly defined with a visible perimeter and have their Troop flag or sign displayed at the campsite entrance. AMERICAN, TROOP, AND PATROL FLAGS Troops should have an American flag properly displayed in their campsites. Troops should have their Troop flags displayed at their campsite entrance or in their campsites. Patrols should bring their Patrol flags and carry it with them during the Patrol competitions on Saturday. VEHICLES Designated parking areas for vehicles will be determined Friday night, depending on weather conditions. Parking could be extremely limited, especially in the event of inclement weather. Please only bring the minimum number of vehicles needed to transport your Scouts and equipment. Vehicles will NOT be allowed to remain parked at the campsites. All vehicles MUST be moved to the designated parking areas before midnight on Friday. CAMPFIRES IN CAMPSITES Ground fires are ABSOLUTELY FORBIDDEN! Troops wanting to have campfires in their campsites MUST bring an above-ground fire pit, stove, or fireplace. Troops must also bring their own firewood for their campfires.
4 WATER AND RESTROOMS Specific information regarding potable water and restrooms will be discussed during the Friday night SM/SPL meeting. TRASH DISPOSAL We will not have access to the school s dumpster during the Camporee; therefore, Troops must pack out their trash when departing the school property on Sunday. No trash whatsoever should be left behind in the campsite areas or on school property. FIRST AID All attendees, both youth and adult, should have a current BSA-approved health form on file with their respective Troops. The Troop s health forms should be kept with the Scoutmaster (or adult designee) in the event of a medical emergency. Troops should have a first aid kit in their campsites to treat minor injuries. For medical emergencies, please contact the First Aid Officer at the Scout Building. The closest medical facility (emergency room) to the school is the St. Vincent Hospital, located at 2001 West 86th Street, Indianapolis. CLOTHING All Camporee participants should be prepared for the possibility of cold, wet, and windy Indiana fall weather. Scouts that are not properly dressed for the prevailing weather conditions will not be allowed to participate in the Patrol competitions until they have corrected the problem to the satisfaction of the Camporee staff. COFFEE FOR ADULTS No promises, but Emperor Corvus (Latin for Crow) will do his best to have coffee available, for adults only, at the Scout Building each morning. CAMPOREE SCHEDULE A copy of the current Camporee schedule can be found at the end of this flyer. Any updates to the schedule will be announced during the Friday night SM/SPL meeting. Troops are asked to please follow closely to the schedule in order for the program to proceed with minimal interruptions. Cooperation with this request will be greatly appreciated by the Camporee staff. FLAG RAISING AND OPENING CEREMONIES All Troops should promptly assemble at the flag poles near the Scout Building at 9:00 Saturday morning for the flag raising ceremony and final instructions for the day s activities.
5 PATROL COMPETITION STATIONS Patrol competition stations will be held throughout the day on Saturday. For optimal participation in the Patrol competitions, it is strongly recommended that there be six to eight Scouts in each Patrol. Specific information regarding the Patrol competitions, including station locations and any equipment needs, will be announced Saturday morning during the opening ceremonies. REQUIREMENTS FOR PATROL COMPETITION STATIONS All Troops attending the Camporee are asked to organize and operate one Patrol competition station on Saturday. The station should have a catchy name that ties into the Gladiator theme of the Camporee (Willie s Circus Maximus). The station can center on a Scout skill (e.g. first aid), an Olympic event (e.g. relay race), or just a fun-filled activity (e.g. scavenger hunt). Each station should be prepared to host twenty (20) patrols throughout the day. Stations will run Saturday morning from 9:30 to 11:30 and again in the afternoon from 1:00 to 4:00. Competitions should not last more than fifteen (15) minutes from start to finish. If they last any longer than fifteen minutes, it may prohibit some Patrols from completing the station during the designated times of competition. Each competition should be based on a Patrol consisting of eight Scouts. Each station operator is required to maintain a record of the Patrols final scores and turn in their master scoresheet, with the Patrols ranked from first place to last, to the Scout Building no later than 4:30 on Saturday. It is imperative that each station utilize a tiebreaker so there are no ties at the end of the day. For assistance with tiebreaker ideas, please contact Emperor Corvus. The station operator from each Troop must meet with Emperor Corvus no later than 10:00 Friday evening to share their station s name and location. Each station operator should be prepared to give a brief explanation of their station and provide a list of any equipment needs to the Patrols during the opening ceremonies Saturday morning. PATROL COMPETITION SCORECARDS Scorecards will be distributed to the Patrols on Saturday morning. It is the Patrol Leader s responsibility to: make sure their scorecards don t get lost or damaged due to inclement weather, make sure their scores are recorded on the scorecards at each of the competition stations, and make sure their Patrol s scorecard is turned in at the Scout Building no later than 4:30 Saturday afternoon. Scorecards will not be accepted after the 4:30 deadline NO EXCEPTIONS! Patrols will not receive any points for completed competition stations if they fail to turn in their scorecards before the 4:30 deadline NO EXCEPTIONS!
6 AWARDS Gold, silver, and bronze medals will be awarded to the Top 3 Patrols for each of the Patrol competitions. Specialized patch rounders will be awarded to each member of the Patrols that finish in the Top 5 overall in the Patrol competitions. The overall #1 winning Patrol will have their picture taken and will receive recognition on the North Star District s Polaris Award. WILLIE BEST CAMPSITE AWARD. Judging for the North Star District s Willie Best Campsite Award will start at 2:00 Saturday and will continue until all campsites are judged. Scoring guidelines for the Willie Award can be found at the end of this flyer. All Scouts, except for the Senior Patrol Leader, should be outside of camp during the judging. Bribing of the judges by the Senior Patrol Leader with food or drink is unacceptable and will not be allowed. Scorecards for the Willie Award will be made available to the Troops, upon request, after the award has been presented to the winning Troop Saturday night. Troops may, at their discretion, decorate their campsites around the Camporee main theme; however, these decorations will not be judged as a part of the Willie Award and no special awards will be presented for best campsite decorations. CAMPWIDE SERVICE PROJECT Emperor Corvus and his Camporee staff are attempting to coordinate a one-hour service project with the school for Saturday afternoon, following the Patrol competitions. More information regarding the service project will be announced during the Friday night SM/SPL meeting. ADULT LEADER TRAINING North Star District Commissioner Jeff Heck is planning to conduct two training courses for adult leaders Friday night and Saturday. At this time, it is anticipated that Youth Protection Training (YPT) will take place at 8:00 Friday night. Outdoor Leader Skills (OLS) training will begin at 10:00 Friday night and will continue throughout the day on Saturday. Locations for these trainings will be announced during Friday night check-in. At this time, Mr. Heck is looking for volunteers to help teach modules of the OLS training. If anyone in your Troop is available and willing to help, please contact him directly at jheck@cacnorthstar.org. CAMPOREE RED HATS Red Hats are presented to adult leaders for their continued participation, support, and attendance at North Star District Camporees. An adult leader is eligible to receive their Red Hat after attending seven or more District Camporees. Each Troop should provide their list of eligible adults to Emperor Corvus no later than 6:00 Saturday evening.
7 ADULT LEADER COOK-OFF COMPETITION Judging will take place at the Scout Building at 6:30 p.m. on Saturday. Each entrée MUST include the two main dietary staples of the Roman Gladiator Beans & Barley! Both items must be used in the entrée. Any type of bean is acceptable. The entrée may be a main dish or a dessert. Please make sure to prepare enough of your entrée to feed 8-10 hungry judges! There is no limit as to the number of entries per Troop. Use your imagination and be creative! A specialized patch rounder will be awarded to the winner of the cook-off competition. ROMAN THEATRUM (CAMPFIRE) The Saturday night campfire will be organized and emceed by the North Star Ember of Firecrafter. All Troops will proceed directly to the campfire ring immediately following the flag lowering ceremony Saturday evening. Each Troop will be asked to perform a Gladiator-themed skit during the campfire. PRESENTATION OF AWARDS The Awards Ceremony will take place immediately following the campfire program. SATURDAY NIGHT CRACKER BARREL A Cracker Barrel for adult leaders will be held at the Scout Building following the Awards Ceremony. Emperor Corvus is planning to have a pre-bedtime snack available for everyone to enjoy! SCOUTS OWN SERVICE A Scouts Own Service will be held at 9:00 Sunday morning. The location of the service will be announced during the Awards Ceremony Saturday night. CHECK-OUT PROCEDURES Immediately following the Scouts Own Service, all Troops will assist with the cleaning of the shared areas of the school property. Each Troop is responsible for making sure their campsite areas is in better condition than when they found it Friday night. Please notify a member of the Camporee Staff at the Scout Building before departing the school property to obtain your souvenir Camporee patches. Emperor Brian Corvus (Crow) Cell Phone Number: (317) scouterbriancrow@gmail.com CAMPOREE POINT OF CONTACT
8
9 NORTH STAR DISTRICT 2016 FALL CAMPOREE SCHEDULE FRIDAY, OCTOBER 7, 2016 TIME ACTIVITY LOCATION 6:00-9:00 PM Unit Check-In and Registration Scout Building 9:00 PM Scoutmaster/Senior Patrol Leader Meeting Scout Building 11:00 PM Taps / Lights Out SATURDAY, OCTOBER 8, 2016 TIME ACTIVITY LOCATION 7:00 AM Reveille 7:00-9:00 AM Breakfast Campsites 9:00-9:30 AM Flag Raising / Opening Remarks Flag Poles 9:30-11:30 AM Patrol Competitions To Be Announced 11:30-1:00 PM Lunch Campsites 1:00-4:00 PM Patrol Competitions To Be Announced 2:00 PM Judging for the Willie Award Campsites 4:30 PM Deadline for Turning in Patrol Scorecards Scout Building 4:00-5:00 PM Campwide Service Project TBA 5:00-7:30 PM Dinner / Free Time Campsites 6:30 PM Adult Leader Cook-Off Judging Scout Building 7:30 PM Flag Lowering Flag Poles 7:45-8:15 PM Campfire Campfire Ring 8:15-9:00 PM Presentation of Awards Campfire Ring 9:00 PM Adult Cracker Barrel Scout Building 11:00 PM Taps / Lights Out SUNDAY, OCTOBER 9, 2016 TIME ACTIVITY LOCATION 7:00 AM Reveille 7:00-9:00 AM Breakfast Campsites 9:00-9:30 AM Scouts' Own Service To Be Announced 9:30-12:00 PM Break Camp / Troop Check-Out
10 Troop Number: Primary Adult Leader: 1. Secondary Adult Leader: 2. NORTH STAR DISTRICT 2016 FALL CAMPOREE ROSTER Other Adults: Senior Patrol Leader: Other Scouts: Total Number of Participants: x $10.00 per person = $
11 CAMPSITE INSPECTION CHECKLIST TROOP NUMBER: 1. GENERAL CAMPSITE POSSIBLE EARNED a. Gateway 0-4 pts. b. Troop Flag or Sign at Campsite Entrance 0-1 pts. c. Perimeter Rope around Campsite 0-1 pts. d. Scouts Tents Separated from Adults 0-1 pts. e. First Aid Kit Available & Visible 0-2 pts. f. American Flag Present and Properly Displayed 0-2 pts. g. No Vehicles in Camp 0-1 pts. h. Camp Gadgets 0-4 pts. i. Clean, Neat, and Orderly - Free of Litter 0-4 pts. 2. CAMPFIRE a. Fire Ring in Use 0-1 pts. b. Fire Area Free of Debris (minimum 10 ft.) 0-1 pts. c. Fire Area is Safe Distance from Tents (minimum 15 ft.) 0-1 pts. d. Water or Sand Available for Emergencies 0-1 pts. e. Fireguard Chart Filled Out and Posted 0-1 pts. f. No Unattended Fires 0-1 pts. 3. AX YARD a. Set Up Properly in a Safe Location 0-2 pts. b. Properly Marked with Entry 0-2 pts. c. Tools Stowed Properly 0-1 pts. d. Safety Equipment Available 0-2 pts. 4. COOKING / DINING AREAS a. Duty Rosters Posted 0-2 pts. b. Menus Posted 0-2 pts. c. Propane/Fuel Stowed Properly 0-2 pts. d. Fire Extinguishers located near Stoves 0-2 pts. e. Perishable Food Stored Properly 0-2 pts. f. Proper Sanitation Procedures in Use 0-2 pts. g. Garbage Stored Properly 0-2 pts. h. Patrol Boxes Clean, Neat, and Orderly 0-4 pts. i. Area Clean, Neat, and Orderly - Free of Litter 0-4 pts. 5. TENT AREAS a. Tents Set Up in Orderly Manner 0-4 pts. b. Tents Set Up Properly (Stakes & Poles) 0-4 pts. c. Ground Cloths Used Properly 0-2 pts. d. Tents Closed - Gear Stowed Properly 0-4 pts. e. Fire Buckets for Tents 0-2 pts. f. Area Clean, Neat, and Orderly - Free of Litter 0-4 pts. MAXIMUM POINTS: 75 pts.
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