2014 POLAR BEAR. November 4, To: All Bucktail Council Scoutmasters From: 45 th Annual Polar Bear Committee

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1 November 4, POLAR BEAR To: All Bucktail Council Scoutmasters From: 45 th Annual Polar Bear Committee Planning is nearly finished for the 2014 Polar Bear Event. The event will be held at Camp Mountain Run on January 24-26th, 2014 regardless of weather conditions. Pre-registration: To pre-register for the Polar Bear event, complete the registration form on bucktail.org and return it along with your payment to the Scout Office. The Polar Bear fee is $10.00 per scout and leader if pre-registered by January 10, Registration after January 10, 2014 up to the day of the event will be $13.00 per Scout or leader. Camping out: All troops are encouraged to camp out during Polar Bear. We recommend setting up in one of the existing campsites where fire rings are present. Every Troop must check in at Hallstrom Lodge prior to occupying any campsite or camping spot. The Camp Ranger has final say as to whether or not your Troop can occupy the site you ve chosen. Contact the Ranger with any questions at No camping will be permitted near any of the buildings or under the pavilions. Please do not move platforms in the campsites, they have been leveled or stacked and are not to be moved. Troops must bring their own firewood. Be Prepared: We encourage you to start planning now! If you feel your troop is not ready to camp in winter weather, we strongly encourage you to at least attend the Polar Bear Event on Saturday so that your troop can compete in the events. If you are a Scoutmaster with concerned parents, please contact Gregg Bennett to schedule a Polar Bear Committee visit to one of your troop meetings. The Health Office and Dining hall will be open during the event for any scouts that are not able to handle the conditions. Site set-up by Troops: Some Troops set up camp the day of the event and some like to set up or reserve their site the week before. Polar Bear volunteers will be available to help you pick your site on Saturday, January 18 th from 1:00 PM to 3:00 PM. No Troops can occupy a campsite any earlier than 1:00 pm on Friday, January 24th, Campsite deposit: The committee has decided to waive the campsite deposit requirement for this event. We feel scouts know how to clean their campsites before departing and will do it. Before departing, a Polar Bear Staff member needs to inspect the campsite. If every thing is in order, they will hand over the patches.

2 Campfires: In an effort to comply with the Outdoor Code and Leave No Trace principles of Scouting, campfires are restricted to existing fire rings in designated campsites. Those units setting up camp in non-designated sites are required to use a burn-barrel or other device that will not leave a permanent burn scar on the ground. Bring your own firewood. No chainsaws. Vehicles in Camp: No vehicles are permitted off road (i.e. into campsites) without permission from the Camp Ranger or Polar Bear Chairman. Vehicles will be permitted into camp long enough to unload, but then must be parked in the parking lot for the weekend. Nolan Road is a public through fare that must be kept open. Plan accordingly. Violation of these or any other rules will forfeit your entire troop's Polar Bear patches and awards. Parking will be permitted in both lots, the area by the lake, and if needed the activity field. Please do not block any gates when parking. Registration: This year s event will be kicking off at 8:30 AM on Saturday. Registration will be on Friday night from 6:00 to 8:00 PM and Saturday morning from 7:00 to 8:15 AM in Hallstrom Lodge. Please have your registration form filled out and ready with payment before coming to the registration building. We are encouraging pre-registration and arrival on Friday. Do not show up at 8:15 and expect to be registered on time. Troops that register late will miss stations that have already occurred and will not be able to make those stations up. Even if you are preregistered, you must report to Hallstrom Lodge to verify our Troop s presence at Polar Bear. At registration, you must provide the following information and pay any unpaid fees: Total number of scouts and scouters; patrol names and roster for Polar Bear Patrols and vehicle license plate numbers. Only Scoutmasters and Senior Patrol Leaders are needed at registration. Please do not bring Scouts into the Hallstrom Lodge during registration. The Polar Bear Event: All Scouts will be running the same Polar Bear Course regardless of their rank. Patrols will be comprised of 4 8 scouts. If your unit can t form patrols within those limits, please contact another unit beforehand to complete the patrol numbers. The course will consist of 11 stations with patrols being scored at each station. There will be a maximum of 25 points per station. The top three patrols will be awarded prizes. The events in the past have included: Knots & Lashings, Citizenship, Fire Building, Map & Compass, First Aid, Tomahawk Throw, Rifle Shooting, Sled Race or Obstacle Course, Depth Finder, Team Building, and Tree and Forest Identification, Wildlife(animal identification), and cooking on the trail. Prepare accordingly. A study guide will be available on our website by December 16, Special note for the fire making event: All fuel must be obtained in the area of this event and cannot be gathered before hand. It must also be naturally occurring. HINT: Give your scouts pointers in looking beyond the immediate area to obtain fine, dry fuel.

3 Scouts will again cook Lunch on the Trail. (Replaces the 12 th station) Each patrol will prepare a lunch on the trail at the town they occupy at noon. Lunch will be judged! At a minimum, each patrol must cook two grilled cheese sandwiches and a bowl of soup. These will be served to the judge who will rate the meal on taste, looks, amount of time to prepare, presentation of soup and sandwich together and warmth of the delivered meal. We encourage all patrol members to join in this menu but realize hot soup and sandwiches will not be appealing for everyone. Each patrol will need to build a fire to cook this lunch so pack on your sled some fire starting material and fire wood to build your cooking fire. Metal drum lids will be provided for building your fire upon. Mayors and judges are asked to direct scouts to build fires out of the normal grassy areas. Scout s fires should be built in roadways or normally bare areas. Please note, this is not considered a fire building event so you will not be judged on that, however you do need a fire to cook the soup and sandwich! (No stoves) Troop leaders are encouraged to join their group for this meal. The lunch break will last 1½ hours beginning at noon. The OA will be running the Standing Elk Café. Staff, Mayors and visitors are invited to dine at this establishment. Lunch will cost $7. Please contact the Scout office ( ) by January 10, 2014 to make your reservations. Equipment: Patrols should use a Polar Bear Sled to transport the following items that will be used on the trail. (5) 15 ft. pieces of rope to be used for lashing Pencil and paper Boy Scout Handbook Hand ax with sheath (6) Scout staves or similar (5-6 ft.) First Aid kit Sweat Shirts or blanket for stretcher Matches Compass Patrol flag Bow saw with sheath Pot for cooking soup Pan or other device for making grilled cheese sandwiches. Eating utensils for serving the judge their grilled cheese sandwich and soup. Lunch for your patrol. At a minimum bring a quart of soup and materials for making two grilled cheese sandwiches. One gallon of water Miscellaneous: Patches will be purchased for all scouts and leaders who attend the event (including overnighter strips for those who camp out). Only those troops who pre-register will receive their patches at the event.

4 Emergencies should be reported to the Health Office in Gilmore Lodge. A Paramedic will be on duty at the First Aid Station in Gilmore or contact the registration office in Hallstrom Lodge in case of any injuries. Report All Injuries! The Awards ceremony will start at 5pm in the Dining Hall. Units must be present at the awards ceremony to receive any prizes. If your unit is not present at the award presentation, your point standings will remain unchanged, but the next unit in the standings will receive the award. No meals will be furnished as part of the fee! All troops are expected to plan and cook hot nourishing meals (breakfast, lunch, and dinner). STAFF AND SPECIAL GUESTS Order of the Arrow will be operating the Standing Elk Café. They will be serving lunch on Saturday for $7.00. Reservations are necessary so they can plan on how much food to order. Scouts are expected to cook and eat on the trail. Please contact the Scout office by January 10, 2014 to make your reservations. ( ) MAYORS MEETING There will be a short Mayor s meeting on Saturday morning at 8:00 AM in Hallstrom Lodge. The event will be starting with Assembly at 8:30 AM and the patrols will be on the trail for the first event at 8:30 AM so those troops staying in camp will have to prepare an early or quick breakfast. There will be a cracker barrels on Friday night. Catholic and Protestant services will be held on Saturday night at 8:00. The Polar Bear Committee can't wait for this 45 th Polar Bear to begin. We are hopeful that all of our troops will participate. This is the only information packet that Troops will receive. If you have any questions, please contact me. Thank you, Craig Singer, Bucktail Council VP of Program (814) or

5 45th Annual Polar Bear January 24-26, 2014 at Camp Mountain Run Roster by Patrol TROOP # PATROL NAMES: (WITH SCOUT NAMES, RANK) PTL. NAME: PTL. NAME: PTL. NAME: PTL. NAME: Contact person Phone # Number of youth and adults x $10 (by Jan 10 th ) or $13 (if afterwards) $ (Polar Bear #5788) Standing Elk Café Lunch at $7.00 (by Jan 10 th ) $ (O/A meals for Polar Bear #5809) Total enclosed $

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