Great Plains Rendezvous. April 21-23, Williams Scout Reservation Cleo Springs, OK

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1 CIMARRON COUNCIL BOY SCOUTS OF AMERICA Great Plains Rendezvous April 21-23, 2017 Williams Scout Reservation Cleo Springs, OK Rendezvous Organizing Committee Rendezvous Chairman: Austin Avants (316) or Rendezvous Committee Member: Brad Irvin (580) or The Great Plains Rendezvous is open to all Cub Scouts, Boy Scouts, Explorers, Varsity Teams, and Venture Crews Cost is $15.00 per Cub Scout & Boy Scout; $10.00 Leaders, Parents & Siblings ($25.00 after April 7) Day of Event $ Fees include patch and program material. Williams SR Workday Saturday, April 8 (9 am 4 pm) Lunch provided by Order of the Arrow Ema O Mahpe Lodge at noon. Since 2007, Rendezvous has been the premier camping event of the year at Williams Scout Reservation. Rendezvous includes shooting sports, demonstrations, entertainment, and fun and fellowship for all ages. Boy Scouts and Venturers can look forward to new events including a logging challenge and opportunity to begin the Paul Bunyon award.

2 WHO: WHAT: WHEN: WHERE: COST: LEADERSHIP: EQUIPMENT: CAMPFIRE GENERAL INFORMATION Rendezvous is for all Cub Scouts, Boy Scouts, Venturers & Explorers! The Great Plains Rendezvous is a SCOUT gathering with a Mountain Man theme. Friday, April 21 through Sunday, April 23. Check-In starts at 7:00 PM on Friday at the Admin Building. Units are welcome to depart any time on Sunday after securing & cleaning their campsite. Units also have the option of arriving on Saturday morning, staying just for the day, or departing on Saturday night. Williams SR is located 3 miles south of Highway 412. Turn-off is 9 miles west of junction with Highway 58 near Ringwood or 2 miles east of junction with Highway 8 (Cleo Springs-Aline turn-off). Look for a tall cell tower on north and Camp Williams sign on the south side of the highway. Turn south and drive down paved road 3 miles until you run into the camp entrance. If you get lost call Austin Avants at (316) Fees are $15.00 per Cub Scout and Boy Scout; $10 per Leader, Parent, & Sibling if registration form is received and fees paid at the Council Service Center in Enid by April 7, Fee includes patch and program supplies. Each Pack, Troop, Team, Post & Crew should be under the supervision of two deep adult leadership that includes a Scoutmaster or other qualified adult leader (minimum 21 years of age) who will remain at the Rendezvous for the entire event. The 2 nd adult must be over age 18. Be sure scouts use the Buddy System. Cub Scout Packs operate under their own leadership on a minimum of 1 leader per 5 youth ratio. Tigers (1 st Graders) MUST be accompanied by a parent or guardian. Each unit will be responsible for their transportation, camping equipment and food. All trash must be hauled out by unit! At 8:00 PM on Saturday, we will gather at the council ring. Each unit is asked to prepare a skit, cheer, song, or story. GROUND FIRES: Oklahoma is prone to drought. We may be under Oklahoma fire restrictions for this weekend. If we are, please BE PREPARED to cook with propane or white-gas stoves. Hopefully this will not be the case and we will be able to have campfires in an approved fire ring. As always everyone should use CAUTION. CAMPSITE: VEHICLES: ELECTRICITY: LATRINES: To be assigned by Rendezvous staff upon your arrival at camp. Campsites may be requested at registration. Units attending camp workday and/or preparing their campsite prior to Rendezvous will be given first choice of campsites. All campsites will be occupied by more than one unit. Vehicles are to be parked in designated parking areas only. Please prepare to have ONLY a camp trailer in the campsite. You will be allowed to drive to campsite to drop off equipment, then move vehicle to designated parking area. None in campsites - bring lantern and flashlights. Latrines are available in each campsite and at key locations around program areas. Flush toilets are located in central facilities east of Dining Hall.

3 LOST & FOUND: FIRST AID: UNIFORMS: WATER CONDUCT CONCESSIONS MEALS All found items should be brought to the headquarters area. There will be a First Aid person at the Camporee headquarters. Each unit should have their own First Aid Kit. Scouts are expected to dress in field (Class A) uniforms for Saturday morning and evening flag ceremonies, & Sunday morning church service. During all other activities, it is preferred that scouts wear an activity uniform (Class B) with scouting-related or unit T-shirt. However, since this is a mountain man event, if you have regalia, PLEASE wear it. There is drinking water at the Dining Hall and in campsites. In addition, we will have water coolers in program areas. Remember to bring a water bottle. Disposable cups will not be provided at water stations. Please remind your scouts to be respectful & courteous. Shooting Sports, Climbing and other activities all have inherent risk. Follow the directions of the range directors at all times. All of the people that are staffing this event are here because they volunteered. Please treat them with the same respect and courtesy that you would like to be treated. There will be a Trading Post/Concession Stand with snacks, drinks, & assorted scouting and non-scouting items located at the Admin Buiding. All units are responsible for providing their own meals. Order of the Arrow: Our Ema O Mahpe Lodge is ready to visit your troop this weekend to conduct unit elections. If you would like to conduct your unit elections at the Rendezvous, please let us know on Friday night. Events & Stations: We will have schedules and a map of program events at Friday night s leader meeting (9:00 PM in Dining Hall). Events to look forward to include: Boy Scout Shooting Sports Tomahawk Throwing (Boy Scouts, Venturers, & Explorers only) Trader s Village and branding Boy Scout Paul Bunyon Award (must have already earned Totin Chit & have it in possession) Scout Skills Competition Row Boats & Canoe at Lake Front (Adult must be with scouts) Opportunity to earn Whittling Chip (3 rd grade to 5 th graders only) Cub Scout Electives (2 will be offered) Direction to WSR:

4 SCHEDULE OF ACTIVITIES Friday April 21 5:00 PM Camp opens 7:00 PM Check-In at Admin Building 9:00 PM Adult Leaders and Senior Patrol leader Cracker Barrel at Dining Hall. (Must have a representative present to get check out token.) Saturday Apr 22 7:00 AM Reveille 8:00 AM Check-in opens for Day visitors at Admin Building 8:45 AM Flag-raising ceremony at Flag Poles 9:00 AM Score-O for Boy Scouts at Flag Poles/Cub Scout Shooting Sports Safety Training at Dining Hall. (Must attend in order to shoot.) 9:15 AM Fishing Safety training for Cub Scouts at Dining Hall. (Must attend in order to fish.) 9:30 AM All Scout Events & Activities open 11:45 AM Events & Activities Close for lunch break 1:00 PM Boy Scouts Plainsman Competition at Flag Pole Score-O for Cub Scouts at Flag Pole 1:15 PM Cub Scout Events & Activities Resume 3:00 PM Score-O Competition cards to be turned in at the Dining Hall 5:00 PM Regalia/Mountain Man Contest at the Flag Poles 5:15 PM Events & Activities Close 7:45 PM Flag-lowering ceremony at Flag Poles (Field (Class A) Uniform) 8:00 PM Campfire - Assemble at the council ring. Awards from the day will be handed out during campfire. Sunday Apr 23 9:00 AM Scout Vesper Service at the chapel in Field (Class A) Uniform 10:30 AM Units are free to depart after your campsite is checked-out with camp staff. Call Kerri at (580) to check out of your campsite.

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6 GPR Information Page Field (Class A) Uniform should be worn during Flag Ceremonies, unless in Regalia There will be a Campfire on Saturday night. o Please have a skit or song prepared for Campfire. Cub Scouts will work on their skits during the elective classes. Please encourage them to participate. Campfires create a lot of positive energy and excitement for the boys. Each unit needs to have a representative at the leaders meeting on Friday, as you will be receiving your check-out tokens. In order to check-out, and receive patches, units will have to call Kerri at (580) Each Troop needs to provide two (2) scouts for KP Duties for meals (serving & cleanup). Be prepared to turn in names at the leader meeting Friday night. Also, have your teams (4 or 5 Scouts) decided for Saturday s competitions to turn in as well. In order for Cub Scouts to fish and participate in Shooting Sports, they will have to attend the scheduled safety classes. Each person needs to bring their own water bottle. Cups will not be provided There will be Eagle Mugs available for sell at the Mountain Man Village. Remember, you have to carry out your own trash. There will be clean up camp break-outs as well. Trash bags will be provided for this. Cub Scout Elective Class Schedules: 9:30 AM to 11:30 AM Tiger: Tiger Tales Wolf: Finding your Way Bear: Super Science Webelos: Art Explosion Shooting Sports Schedule: Boy Scouts: 9:30 to 11:45.22 Rifle 1:00 to 5:15 Archery and Blackpowder 9:30 to 11:45 or 1:00 to 5:15 Tomahawk Throwing (Field north of Admin Building) 3:15 PM to 5:15 PM Tiger: Stories in Shapes Wolf: Adventures in Coins Bear: Roaring Laughter Webelos: Movie Making Cub Scouts: 9:30 to 11:45 Archery, BB guns, and Slingshots 1:00 to 5:15 BB guns and Slingshots

7 Great Plains Rendezvous Return Completed Form and Fees to: April 21-23, 2017 Cimarron Council, P. O. Box 3146, Enid, OK Unit Contact Pack/Troop/Crew (Circle one) # Address: City: Zip: Day/Wk Phone: Home Phone Mobile Phone Address: Preferred Campsite: Participants: Cub $15 ($25 after April 7) = $ Boy $15 ($25 after April 7) = $ Leaders, Parents, $10 ($25 after April 7) = $ $10 meal ticket per person (optional) = $ Total fees enclosed: $ Check (Payable to Cimarron Council, BSA) Number: Credit Card: Visa Mastercard Discover (Circle one) Card # Expiration Date / Signature Remember-The Guide to Safe Scouting states that BSA s Annual Health and Medical Record Parts A & B are to be completed at least annually by all participants in all scouting events. The adult unit leaders should have, in their possession, a copy of each participants Health and Medical Record Parts A & B.