Spookoree 2016 Camp Scoutsylvania

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1 Greater Tampa Bay Area Council Presents: Spookoree 2016 Camp Scoutsylvania Youth Registration $18 Adults and siblings $12 No charge for staff STAFF food is provided October 21 st -23rd, 2016 Registration deadline September 23 rd 2016 Sand Hill Scout Reservation Cortez Boulevard Brooksville, Florida Lead Chemist Mandi Harmon (352) Staff Advisor Ralph Snyder (813) ext. 102 Council Website:

2 TABLE OF CONTENTS INTRODUCTION PAGE 2 PACK REPRESENATIVE REGISTRATION FEES AND FORMS STAFFING PERMISSION AND MEDICAL FORMS PACK ROSTER FORM WHAT TO EXPECT AT CHECK IN PAGE 3 VEHICLES IN CAMP CAMPING FIRST AID PATCHES AND T-SHIRTS WHAT TO WEAR WHAT-TO-BRING CHECK LIST PAGE 4 SAMPLE SCHEDULE PAGE 5 REGISTRATION INFORMATION PAGE 6 REGISTRATION SUBMITTAL FORM PAGE 7 PACK ROSTER FORM PAGE 8 1

3 INTRODUCTION This Leaders Guide contains the information your Pack will require to a have a successful and fun time at this year's Cub Scout Camp-O-Ree event. Be sure to read all the information carefully as we expect all participants to act in accordance with the best of our Scouting traditions. If we need to make any changes, the pack Representatives will be notified in advance of any changes. The Cub Scout Camp-O-Ree has traditionally been a family event. Its focus on the Scout and his family celebrating the beginning of fall in a fun and exciting way while the scout learns the fundamentals of Do Your Best. We expect all leaders and parents to supervise their Scouts and siblings maintaining safety and discipline at all times. PACK REPRESENATIVE Registration will be available on the council website, links will also be posted on district websites and Facebook pages. Packs need to register as units only, in the event a unit does not wish to register but a scout family would like to attend they can be added to another unit s roster and registered that way.( If this option is not available please contact Mandi Harmon at ). Please ensure an address is included on the roster so the assigned Pack contact for Cub Scout Camp-O-Ree can get all necessary information. REGISTRATION FEES AND FORMS The registration fee is $18.00 for each Cub Scout, $12.00 for each Adult Partner, $12.00 for each sibling Children less than 5 years old may attend at no cost. Registration includes Cub Scout Camp-O-Ree patch. Official Event T-Shirts with logo will be available for purchase. The cost of the additional official event T-shirt with logo is $ We have enclosed a separate form for your convenience. There is also a family registration and order form for the packs use to coordinate the master roster. Units are responsible for registering their pack ONLINE OR AT THE COUNCIL OFFICE by the close of business on Friday September 23 rd, IF YOU DO NOT PAY BY THE September 23rd DEADLINE, T-SHIRTS AND PATCHES WILL NOT BE GUARANTEED TO ANY SCOUT, SIBLING, ADULT OR STAFF! After September 23 rd 2016, registrations will have to be HAND delivered to council or Camp Director. NOTE Refunds will follow Greater Tampa Bay Area Council guidelines and policies. STAFFING If you would like to staff, you will register online as well. The staff option will be available, please be sure to mark this if you are an approved staff member. The staff fee is $0 food and a patch will be provided. We will not be offering staff shirts. PERMISSION AND MEDICAL FORMS The permission form is integrated with the required medical forms for any BSA event. Please have these forms readily available if needed. Each unit is REQUIRED to have a medical form with sections A, B and photo release form signed and dated for each individual adult and child attending the event. This form can also be located on the National Council website- and is also included with this guide. PACK ROSTER FORM This form is a summary of the families attending. This should be submitted by the Pack Camp Director. 2

4 WHAT TO EXPECT AT CHECK IN: Check-in will start Friday evening at 7:00 p.m.; Early check in is available from 4pm to 7pm. If you arrive prior to 4:00 p.m. on Friday you will be asked to wait outside the gate. For early check in you will need to contact Mandi Harmon on site. 7:00pm Check-in will be done by Packs at the gate. The following information must be submitted by the Pack Representative at check in: Updated Pack Roster Any changes to the original roster submitted with registration fee Confirm all medical forms are on site for ALL attendees. Any other missing information from registration. NOTE: PLEASE BE SURE THE UNIT REPRESENATIVE HAS ARRIVED BEFORE OTHERS TO ENSURE PROPER NUMBERS AND CAMP PLACEMENT. NO VEHICLES LEFT IN CAMP Vehicles are not to be left in camping area. One vehicle per unit will be allowed at the unit camp site during unloading and check in. Any vehicles that are left IN camp after 9pm (unless other arrangements have been made with a camp director) may be towed at the owner s expense. This policy will remain in place for the duration of the Cub Scout Camp-O-Ree event. The safety of our members is top priority and any violation of safety rules will not be tolerated. *** Pack trailers are approved at camp sites as space is available. If space is needed for additional campers the trailer will be moved *** CAMPING Camping areas will be assigned after online registration. FIRST AID Medical emergencies should be directed to the First Aid Station during the Event. After hours, contact one of the camp directors. Minor first aid should be handled at the Pack s campsite if you have supplies. PATCHES AND T-SHIRTS All patches will be handed out after the director has inspected your assigned camping area. Inspections will begin after the Sunday morning Flag ceremony and services. Please make sure all trash is removed, and your used site looks better than how you found it. LEAVE NO TRACE. Official Event T-Shirts will be available for purchase through online registration. WHAT TO WEAR Field uniform is required for opening/closing ceremonies and Scout s Own, activity uniforms for day time events. CLOSED TOE SHOES ARE REQUIRED FOR EVERYONE AT ALL TIMES. 3

5 WHAT-TO-BRING CHECKLIST NOTE: This is a very general list to serve as a guide for packing. Not all items may be needed. COMFORT Tent Tarp (Ground cloth) Sleeping Bags & Camp Pillows Air Mattresses or Foam Pads Flashlights w/ Extra Batteries Camp Lantern, Fuel & Mantels (Optional) COOKING / DINING Eating Utensils (i.e. Disposable Knives, Forks, Spoons, Plates, Cups, etc.) (Mandatory) Cooking Utensils (i.e. Pots, Pans, Spoons, Spatulas, Knives, Coffee Pot, etc.) Charcoal Briquettes (&Starter) Groceries Waterproof Matches Camp Grill (Optional) Camp Stove (Recommended) Firewood Ice Chest (w/ Ice or Blue Ice) Dish Washing Detergent (Small Biodegradable) Pot Scrubber Brush (Optional) Water Jugs and/or Canteen Paper Towels Dish Towels Trash Bags Campfire Bucket (Optional) HYGIENE / SAFETY / CLOTHING First Aid Kit Insect / Mosquito Repellent Sunscreen (SPF 30+) Toothbrush / Toothpaste Toilet Paper (and Other Personal Toiletries) Bath Soap & Shampoo Sunglasses Tennis, River and/or Hiking Shoes Clothes For 3 Days with Towels Sweatshirt and/or Jacket Hat OPTIONAL ACCESSORIES Books (Tree / Bird Identification or Other) Binoculars Rope or Nylon Cord Folding Chairs Tent Broom Outdoor Games Notebook and Pen Cub Scout Handbooks (Mandatory) 4

6 GROUP SAMPLE SCHEDULE Group BLUE "BLUE CONTAINMENT GROUP" Time Packs: 71, 203, 415 & 634 (4) 8:00 Opening Ceremony - BOY SCOUT UNIFORMS (CLASS A ) 8:20 Traveling 8:45 Camp Zombie Preparedness Training 8:55 Traveling 9:00 Station 1 9:40 Traveling 9:50 Station 2 10:30 Traveling 10:40 Station 3 11:20 Traveling 11:30 Station 4 12:10 Lunch 2:20 Station 5 3:00 Traveling 3:10 Station 6 3:50 Traveling 4:00 Station 7 4:40 Traveling 4:50 Station 8 5:30 Dinner 7:00 CAMPFIRE PROGRAM/SPOOK TRAIL 5

7 Spookoree 2016 REGISTRATION INFORMATION Please read carefully Registration and Payment are due to the Council Office by September 23rd! LATE FEES WILL APPLY AFTER SEPTEMBER 23RD (New registered scouts will not be charged a late fee, register your unit asap. You can add new scouts later) Final cutoff is Oct all registrations must be submitted with payment by this date REGISTRATION PROCESS Camping & Program Fees: Registration & Payment Due: October 3rd, Find a volunteer to act as the Pack Coordinator for this event. This person should be attending the event and will be required to checkin at the event before any other Pack member will be allowed to check-in. 2. The Pack Coordinator should review the Leader Guide available on the Gulf Ridge Council website ( for this event for complete information regarding registration, payments, items required for the event, check-in details, and much more. Each Camp has a separate Leader s Guide. 3. The Pack Registration form and all payments are due to the Council office by the date stated above. Please submit one check for all fees made payable to Gulf Ridge Council. 4. You can also go to and register online. Mail or bring this form, all registration detail forms, and payment to: Gulf Ridge Council, North Central Blvd, Tampa, FL *Events will vary by Camp After October 3rd Cub Scouts $18 $24.50 Parent/Guardian 14 age and up $12 $17.00 Sibling (Participate) $12 $17.00 Age 5 & Under NC NC T-Shirts (Sizes S-XL) $10 Not Available T-Shirts (Sizes 2XL and 3XL) $12 Not Available Extra Patches $2 Not Available Registration and Payment are due to the Council Office by September 23 rd

8 Spookoree 2016 REGISTRATION FORM This sheet is required for both Pack and Individual Registrations. Pack Coordinator (Adult s Name for Individual Registration): Pack #: Address, City, State ZIP Phone: Select Location Sandhill OCT ONLY REGISTRATION FEES Event T-Shirts and Extra Patches Attendees # Fee Total Fees S M L XL 2X 3X Total # Cost Each Total Cost Cub Scouts $18 Adults $12 Siblings $12 Youth Shirts Adult Shirts Adult 2X, 3X Shirts $10 $10 $12 Age 5 & FREE FREE TOTAL = Staff $0 Shirt size Age Unit # Total $ Extra event patches $2.00 = TOTAL FEES SUBMITTED WITH THIS REGISTRATION Registration Fees T-Shirts Patches Water Bottles Grand Total = Please submit one check for all registration fees made payable to Gulf Ridge Council. Mail or bring this form, all registration detail forms, and payment to: Gulf Ridge Council, North Central Blvd, Tampa, FL

9 Cub Scout Weblos Adult Sibling Age 5 & Under Extra Patches ($2.00) SPOOK-O-REE 2016 PACK ROSTER FORM Registration and Payment are due to the Council Office by September 23 rd 2016 This sheet is required for Pack Registrations. Individual Registrations DO NOT need to submit this form. Pack Coordinator Name: Pack #: T-Shirts (S-XL): $10) T-Shirt (2X-3X) $12) Name S M L XL 2X 3X Baloo Bear(sample) X 1 1 TOTALS FOR THIS PAGE Please PRINT legibly as this form will be used for check-in. Make additional copies as needed. 8

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