Webelos To Scout Expo (WTSE) 2015

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1 Webelos To Scout Expo () 2015 September Camp Brosig Sealy, Texas BIG CYPRESS DISTRICT SAM HOUSTON AREA COUNCIL Big Cypress District, SHAC / 1

2 WEBELOS SESSIONS 1. Cooking 2. Pioneering 3. BB s 4. Archery 5. First Aid All Webelos will participate in all rotations with their Patrol. No individual Webelos should be wandering the area; away from their units. All Webelos should be with their Patrol in their assigned sessions. To reduce the amount of walking required and to conserve time between activities sessions, groups of Patrols will move together from one session to the next. Webelos will travel from station to station without Parents and Den Leaders accompanying them. They will have Boy Scouts to help guide them to their next station. Webelos Scouts will practice the Patrol Method by working together towards a specific goal. Each Patrol will participate in all five of the above listed activity sessions. Meanwhile, parents will enjoy the final session with Boy Scout Parents and Leaders who will answer questions about the transition from Webelos to Boy Scouts. Big Cypress District, SHAC / 2

3 GENERAL INFORMATION ABOUT THE EVENT SPECIAL NEEDS Be sure to notify us Immediately of any special needs. Please note that there is no electricity available in the camping areas. CHECK-IN CHECK-IN WILL BEGIN AT 4:00pm ON FRIDAY no one may check-in before this time. Once you have received your campsite assignment, you may go directly to your campsite. We encourage Packs to car pool and arrive together to limit parking and traffic at the campgrounds. LATE CHECK-IN If your unit is not arriving until Saturday morning, please let the Camp Director know. Also, if arriving on Saturday, please plan on being there by 8:00am and ready for the day s activities. CHECK-OUT ends AFTER Sunday morning worship service. Everyone is encouraged to attend the Sunday worship service (a Scout is reverent). Final checkout of all Packs is to be completed by 10:00a.m. on Sunday. Each Pack must check out in the Registration Office (behind the flag pole) to pick up medical forms & Camper patches. Packs not wishing to stay Saturday night may checkout with the Registration office prior to sunset on Saturday and must report to Camp Director before leaving for the evening. Packs are encouraged to stay through Sunday for the best overall experience for the Webelos. UNIFORMS Field Uniform (previously known as Class A) should be worn for travel to and from, for the Saturday morning flags, Saturday evening ceremony and the Sunday morning worship service (please leave shoulder colors and neckerchiefs at home - they are too easily lost!) Camp T-shirt, Pack t-shirt, or other Scout-related t-shirt is suggested for all other times. TRAFFIC IN CAMP Speed limit is less than 5 miles per hour and is mandatory for the safety of our children. There will be NO vehicles allowed in camp area unless unloading gear without permission of the Camp Director. Check- In & Check-Out times will be stated & vehicles will be allowed in at that time & policed by Camp staff. ALL vehicles MUST be parked in the parking lot with the exception of our First Aid vehicle. Big Cypress District, SHAC / 3

4 PARKING Please park in assigned area only. Vehicles will NOT be permitted in campsite areas. This rule will be enforced and is vitally important to maintain the safety for our boys. The Parking Sheet must be in the dash of all cars so the staff can contact you should an emergency occur. (Car Alarms have been known to go off in the middle of the night for no reason). T-SHIRTS T-shirts will be available on a pre-ordered basis for Scouts and we will have a few for sale to adults during the parent meeting. FLASHLIGHTS AT EVENT CAMPFIRE Scouts are encouraged to be safe and should bring flashlights with them any time they are moving around the camp in the dark, but do not bring them to the campfire on Saturday night and shine them during the event. To avoid the temptation, adults are encouraged to bring flashlights to aid in navigating to and from the campfire. NEVER shine a flashlight in someone s eyes. CAMPSITES Campsite assignments will be given upon check-in. All dens from one Pack will be assigned adjoining campsites. Water spigots are available at each campsite but electricity is NOT available. FIRES/FIRE PROTECTION Burn Ban and Fire information will be sent out the week before camp! WATER Each campsite has a water spigot. Each Pack should provide containers for transporting and containing water. Each Webelos Scout and Adult should carry a personal water bottle, canteen, etc. for use during the day. Water will be provided near the activity sessions in coolers. Cups will not be provided. COOKING/FOOD Each Den must furnish its own food, ice, and cook stove, propane or charcoal. MEAL SUGGESTIONS Friday night dinner should be simple to prepare or could be prepared in advance and brought from home. Saturday breakfast should be suitable to get the Scouts through an active morning. Saturday lunch should be a light meal, requiring minimal preparation, as the lunch period is limited. Sandwiches, chips, cookies etc. Saturday dinner is a good opportunity for the Scouts to use the dutch oven or cook foil dinners or some other hearty meal. Saturday Night Cracker Barrel (Optional) Cheese, crackers, summer sausage Big Cypress District, SHAC / 4

5 Sunday breakfast should be an easy clean-up meal using foods that doesn t need continuous refrigeration, as it is often difficult to keep food cold this long in an ice chest. PACK/PATROL FLAGS Each Pack/Patrol should bring its own Pack/Patrol Flag to post in the Pack campsite. This is not a requirement but it does enhance the spirit of for the Scouts. PACK/DEN YELL Each Pack/Patrol should have a Pack/Patrol Yell and the Patrol is welcome to demonstrate it on Saturday while walking to their sessions. Please encourage your Scouts to participate and prepare them with a yell. DEN EQUIPMENT Minimum should include: Tents for all attendees, water containers, First Aid kit, toilet paper, cooking gear, lanterns, dining fly, firewood, folding table, trash bags, Camp Duty Roster. The duty roster and First Aid kit, must be posted and readily available in each campsite. See equipment list at end for more suggestions. PERSONAL EQUIPMENT (REQUIREMENT for OUTDOORSMAN) Each attendee will be responsible for packing and bringing his own personal gear including uniform (Class A and B), blanket/sleeping bag, ground cloth, poncho, flashlight, eating utensils, toiletries, and Webelos Handbook. It is several miles to the nearest store. Remember that September weather in the Houston area is quite unpredictable, so ensure that your Den is properly prepared for warm, cool, and wet weather. See list at end. INSECTS AND POISONOUS PLANTS As always, be prepared to defend yourselves against mosquitoes, chiggers, and ticks. You should also come prepared to treat fire ant bites and poison ivy. PACK SITE EVALUATION Each Pack camping area will be inspected/judged during daylight hours on Saturday by a Boy Scout Troop. Please have your camp-site ready for inspection Saturday morning before sessions start. These are the same requirements used at Webelos Woods. WEATHER BE PREPARED This is TEXAS! All Packs must be fully prepared for the weather conditions typical for this time of the year. Either rain or shine, hot or cold bring enough clothing to be as comfortable as possible during the weekend. Big Cypress District, SHAC / 5

6 RULES AND REGULATIONS MEMBERSHIP All Scouts & Leaders must be currently registered with BSA. CAMPSITES I. Campsites will be identified by Pack number. Multiple Patrols within a Pack must agree amongst themselves how to share the available space. Den number or name should identify each Den area. A. If large cabin tents are used; they should be used for multiple scouts or partner pairs. Per YPT requirements NO adult will sleep in a tent with any boy other than his or her own son. B. Equipment transportation to campsites will need to be done SAFELY and QUICKLY. Each vehicle, from each Pack, will be permitted to carry gear into the campsite on Friday night, Saturday morning and out on Sunday at check-out. All vehicles MUST be properly placarded. The vehicles placard will be provided as the vehicle enters the camp or at check-in. Individuals and light equipment should be hiked into campsites to minimize vehicle trips. Each Pack should coordinate amongst its members to get their dens into camp efficiently. It is against BSA policy for ANYONE to ride in the bed of an open pick-up truck. BATHROOMS Located by the pavilion near the center of camp, & a primitive one towards the front of camp. Please instruct your Scouts to observe the co-ed signs. Also instruct scouts that the bathrooms are not a place to play or to wash/rinse dishes) use wash buckets for cleaning dishes). There are no shower facilities at Brosig. TRASH All Trash must be taken to the dumpsters located at the entrance of camp on the exit road. Keep trash off the ground to avoid attracting critters to your campsite. ALCOHOLIC BEVERAGES Alcoholic beverages are forbidden at Scouting functions. Anyone found possessing; consuming or having consumed alcoholic beverages will be REQUIRED to leave camp immediately. SMOKING Not Allowed around the boys, in the bathrooms or in the staff area. If you wish to smoke, please go away from all activity areas and OUT OF SIGHT of Scouts. Do Not Litter. PETS ARE NOT ALLOWED NON-SCOUTING EQUIPMENT No electronic devices, laser pointers, bicycles, roller skates, rollerblades, or skateboards. Also, Guns, Sheath Knives and other similar gear are not acceptable for Scouting activities and are prohibited. Any equipment in this category will be held by the Staff and returned to the Den Leader upon check-out. Big Cypress District, SHAC / 6

7 KNIVES AND AXES As there will be little room for a proper ax yard in the Pack/Den campsites, Axes are not allowed except in the designated Camp Director area. Axes may be used only by adults and Boy Scouts having earned their Totin Chit. COOKING FIRES (Leave No Trace) NO LIQUID CHARCOAL STARTERS ARE TO BE USED! SHAC POLICY PROHIBITS USE OF LIQUID FUELS!! LANTERNS AND STOVES Propane-fueled lanterns and stoves may be used under adult supervision. Liquid-fueled equipment using fuels such as Coleman fuel, kerosene, or white gas are STRICTLY and SPECIFICALLY PROHIBITED BY SHAC POLICY. There should NEVER be any open flames in a tent. Tent light should be provided, when necessary, by flashlight or battery-powered lanterns. VEHICLES All vehicles are to stay ON THE ROAD at all times. No vehicles are to be parked in the Campsite area at any time. Equipment should be unloaded and loaded in the shortest possible time to allow everyone an opportunity to approach their campsite. Campers, motor homes, and tent trailers are NOT allowed in the camping area. No Scout may ride in the back of a pickup or trailer at any time. DITCHING OF TENTS (Leave no Trace) No ditching (trenching) of tents will be allowed at Brosig. DAMAGES (Leave No Trace) Any damage to Camp grounds, equipment, or other items will be the financial responsibility of the Dens/Packs responsible for the individual(s) responsible for any damage. TREES (Leave No Trace) Attendees are not to cut down, or cut branches from, any trees. Please be careful of any trees and do everything you can to protect them. ANY SCOUTS OR SCOUTERS FOUND DAMAGING OR DEFACING TREES WILL BE ASKED TO LEAVE THE EVENT. Big Cypress District, SHAC / 7

8 BASIC EQUIPMENT LIST Suggested Pack Equipment List Dining Fly Pack /Patrol Flags First Aid Kit Folding Tables Lanterns propane or battery for campsite Stove small propane Cooking Gear pots, pans, utensils, food Cleaning Gear dishwashing soap, buckets Water Containers Suggested Scout Equipment List Ground cloth/cover Tent (2-4 man) Sleeping bag Extra blankets Pillow Mess Kit with utensils Day pack with light snack, sunscreen, bug spray, personal first aid kit Drinking cup / bottle to carry with you during activities Uniforms (Class A & B) Change of clothes at least 2 days worth Jacket/sweatshirt be prepared Rain gear be prepared Hat or head cover Personal toiletries soap, towel, toothpaste, toothbrush, comb PJ s or nightwear Flashlight, with fresh batteries Extra batteries Camp chair or stool Webelos Handbook Big Cypress District, SHAC / 8

9 SAMPLE DUTY ROOSTER Pack Name DUTY ROOSTER CAMPOUT Patrol Name: Scout Name Saturday Breakfast Saturday Lunch Saturday Dinner Sunday Breakfast Cook Ass't Cook First Ass't KC KC Ass't Cook Site Cleanup Water First Ass't KC Site Cleanup Water KC Cook Water KC Ass't KC Ass't Cook KC First Ass't KC Fire Site Cleanup 6 First Ass't KC Fire Cook Camp Cleanup 7 Fire Cook Ass't Cook Water ** Everyone Washes their own Dishes KC = Kitchen Clean-up Big Cypress District, SHAC / 9

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