EASTERN DISTRICT CUBOREE: CUBS OF THE ROUND TABLE

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1 The entire Cuboree staff is excited to present your cubs and families with an outstanding camping experience! Please join us for EASTERN DISTRICT CUBOREE: CUBS OF THE ROUND TABLE April 24-26, 2015 Fisherville Girl Scout Camp 190 Country Way Collierville TN Event Staff Cuboree Committee Chair: Leslie Dobbs, , Activities Chair: Deanna Sparks Promotions Chair: Renee Leith Health, Safety, and Security Chair: David Whittaker Chickasaw Council office: Page! 1 of! 8

2 LEADERS GUIDE Hear ye, hear ye! All young knights are invited to join his majesty s knights in his annual Tournament of the Cubs of the Round Table. Jousting, feasting, acts of bravery, and chivalry will abound. Only those pure of mind and true of heart will be awarded knighthood, so prepare thyself! If you are up to the challenge, come to the Eastern District Cuboree: Cubs of the Round Table at Camp Fisherville, April 24-26, The Eastern District Cuboree is specifically designed to help you work through the many and varied challenges encountered when introducing young scouts to camping. As such, our activities are focused on Tigers, Wolves and Bears having FUN in the outdoors with their families! There will also be an all day CUBS OF THE ROUND TABLE Game! Questions will be provided throughout the day on Saturday and the first pack to complete their card will get a special gift to go along with bragging rights! Our main activities will start Saturday morning but you can check-in as early as Friday at 5 p.m. For those arriving Saturday, please try to check-in by 9 a.m., as opening ceremonies start at 9:30 a.m. REGISTRATION Register early space is limited! Registration for Cuboree is the responsibility of the Cubmaster or designated pack leader. However, if your entire pack is not participating, you may register as an individual family. You may register online ONLY at Click View Full Calendar on right. Then, select April and find the Eastern District Cuboree on April 24. By clicking on the event, you will be taken to Doubleknot, where you can register and pay. Please be ready with all your information. Registrations can be re-entered for updates, but please observe the cutoff date. FEES Cost covers program materials, Saturday lunch, and commemorative patch. Scouts: The registration fee for each scout participant is $20.00 for the entire event, whether camping or not. Family Members: Adult and sibling registration is $15.00 each and will include a patch. T-shirts may be purchased on-line ONLY: ALL SHIRT orders and sizing will close on Thursday, April 9, $10 for youth (S, M, L, XL) and adult (S, M, L, XL) - $11 for adult 2XL - $12 for adult 3XL - $13 for adult 4XL Payment in full for all registration fees is due by TUESDAY, April 21, Chickasaw Council has a No Refund Policy which we adhere to, as all collected funds are needed to put on this event. Page! 2 of! 8

3 ARRIVING AT CAMP Scouts and Leaders should travel and arrive in Class A uniforms. For the rest of the weekend, please wear Class B (pack t-shirt) uniforms. If your pack does not have a t-shirt, then wear any Cub Scout t- shirt. Camp opens at 5 p.m. on Friday. It may be getting dark when you arrive, so bring flashlights and camp lanterns. Those coming on Saturday can arrive early - camp opens at 6:30 a.m. Fisherville Girl Scout Camp, 190 Country Way, Collierville TN ARRIVAL Upon arriving at Camp Fisherville, proceed directly to the designated parking area to receive your unit s campsite location. In order to avoid overly tearing up the ground in our campsites, cars will NOT be allowed in campsites at all. Leave No Trace awareness is good scout spirit! Please unload from the designated parking area, which will be within easy walking distance from your assigned campsite. We will be happy to provide unloading assistance, if needed. With prior approval only, a scout trailer may be allowed unhitched in the campsite for the duration of the event. Leslie Dobbs (leslie.dobbs@gmail.com) with your request. Page! 3 of! 8

4 CHECK-IN Check-in will be at the Lodge anytime after 5 PM up to ½ hour before Cracker Barrel at 9 PM. Copies of Campsite assignment, schedules and maps will be available at that time. At check-in or Cracker Barrel, your unit s T-shirts will be given to your unit s Cubmaster or designated leader for distribution. REQUIRED DOCUMENTS for check-in: 1. Complete Roster of your unit s attending the event including all of those that may not be camping and any visitors as well. 2. Proof of Advanced Registration - Bring your copy of your confirmation from the online registration. 3. Copy of parts A & B of the Annual Health and Medical Record for all participants Parts A and B must be completed by parent or guardian. ( CAMPSITE When setting up your tent, allow room for the other campers. Some sites will be home to several different units, or individual campers. We will practice Leave No Trace camping. Use garbage bags and remove all trash from your site when leaving even if it s not your personal trash. Digging holes or cutting standing trees is strictly prohibited. Campsites will be inspected on Saturday. Pack flags are encouraged and neatness is expected. CAMPFIRES You must bring your own wood and fire pit if you choose to have a campfire. Always use an elevated fire pit or platform. Do not leave the pit in the middle of the campsite. There is a limit of one fire per campsite. For shared sites, please group together to maintain the one fire rule. Do not cut trees. Fires must always be supervised. Extinguish your fire completely before the last adult leaves the site and before sleeping. Fire ash should be packed out with your trash. A good scout follows the Leave No Trace guidelines. Pack it in, pack it out! LATRINES/BATHROOMS Keep the latrines/bathrooms clean! Leave the area as you find it or better. Practice good hygiene. MEDICAL: First Aid location is at the Lodge. SCOUT SPIRIT AND OTHER AWARDS Each pack should prepare a cheer or shout for the open ceremony. In addition, to show your scouting spirit, it is encouraged that each pack bring a special Eastern District CUBS OF THE ROUND TABLE flag of your own design. Awards will be given for the Best Flag Design, Best Campsite, and the Most Spirit. Page! 4 of! 8

5 Schedule of Events A final schedule with locations will be given to you at Cracker Barrel. Friday April 24, :00 p.m. Arrival Starts 5:00 9:00 p.m. Check-in, Campsite set up, Dinner provided by pack 9:00 p.m. Leaders Cracker Barrel 11:00 p.m. Taps: Turn Lights Out and Be Quiet! Saturday April 25, :30 a.m. Camp Opens for Check-in and Setup Campsite 9:30 a.m. Opening Ceremony: ALL Participants Pack Flags on Display 10:00 a.m. 12 noon Morning Activities 12 noon 1:00 p.m. Lunch (provided by Cuboree Staff)/Skit Auditions for campfire held at Cookie Pavilion 1:00 4:00 p.m. Afternoon Activities/Campsite Inspections 4:00 7:45 p.m. Free Time/Dinner provided by pack 7:45 8:00 p.m. Packs March to Campfire 8:00 9:00 p.m. Campfire Program: Awards Given 9:00 10:00 p.m. Free Time 10:00 p.m. Taps: Turn Lights Out and Be Quiet! Sunday April 26, :00 9:00 a.m. Breakfast provided by pack 9:00 9:30 a.m. Vespers 9:30 11:30 a.m. Breakdown, Cleanup, and Inspection Checkout 12 noon Camp Vacated March PACK LEADER S CHECKLIST This checklist is not all inclusive and should be used only as a guide. Promote the event at den and pack meetings to ensure a great turnout. Establish a sign-up and pay deadline for the Pack. Secure a BALOO-trained adult to attend the Eastern District Cuboree. 1st Week of April Collect payments and register attendees on Doubleknot. Collect parts A & B of the Annual Health and Medical Record and prepare binder to submit at check-in. Prepare roster of participants (see attached) and print confirmation to bring to event. 2nd Week of April Prepare a pack cheer or shout for the opening ceremony. Decide how the pack will show SPIRIT to win an award! Prepare a duty roster to post in your campsite. Prepare participants for a fun camping experience. Be sure to discuss what to pack and what not to pack. 3rd Week of April Brief participants on health and safety issues and camp inspection items. Prepare your first aid kit and plan to place it in a central point, visible throughout your campsite. Plan your meals: dinner Friday, breakfast Saturday, dinner Saturday, and breakfast Sunday. Week of Event Discuss transportation details with participants. Purchase food and drinks for dinner on Friday and Saturday dinner and breakfast on Saturday and Sunday. Gather your pack, US and Eastern District Cuboree flag. Don t forget flag stands! Pack camping and personal gear. Page! 5 of! 8

6 SUGGESTED PACKING LISTS PERSONAL DRESS AND TOILETRIES shampoo soap toothbrush toothpaste mouthwash floss deodorant razor feminine products washcloths towels comb/hairbrush medication* bug spray scout uniform shirt** Cub Scout/pack t-shirt coat/jacket rain poncho long pants belt hat extra socks extra shoes/boots shower shoes t-shirts shorts pajamas or sweats day pack sunscreen waterless hand cleaner lip balm mole skin for blisters carabineer*** * Medication requiring refrigeration can be dropped off at the Lodge during check-in. ** Scouts should leave colors, progress beads, Tiger Totems, and other loose uniform items at home. *** A carabineer is used to clip drinking cups onto your belt loop. CAMPING GEAR tent tent stakes ground cloth/tarp hammer camp chairs foam pad inflatable mattress with air pump pillow large trash bags flash lights/lanterns extra batteries PACK CAMPSITE EQUIPMENT water bottle sleeping bag blankets toilet paper/wipes pack flag first aid kit camp stoves fuel Scout book song book paper and pen ear plugs snacks inexpensive camera hot drinks (coffee, teas, chocolate) firewood shovel lanterns rain canopies OPTIONAL inexpensive watch sunglasses star chart glow sticks binoculars sketchpad pots and pans paper towels camp tables wash basins dish soap elevated fire pit large trash bags food/snacks water buckets rope scissors US flag den flag Page! 6 of! 8

7 EASTERN DISTRICT 2015 CUBOREE Cubs of the Round Table April 24-26, 2015 UNIT ROSTER and REGISTRATION Please complete and turn-in at the earliest possible time Duplicate as needed. Pack # District Cubmaster: Registration for Eastern District Cuboree: April 24-26, 2015 Attendee Name Type of Attendee T-shirt Size Scout Rank or Sibling Age First and Last Name C Scout P Parent S Sibling L Leader Youth: YS-YXL Adult: AS-A4XL T- Tiger WW1- W Wolf Webelos I B Bear WW2 Webelos II Page! 7 of! 8

8 SUMMARIES: Pack # District Cubmaster: Your Name Cell Phone Work Phone Alternate Leader s Info: Name Cell Phone Work Phone Attendance Summary T-shirt Totals Tigers Wolves Bears Webelos I Webelos II Siblings Adults TOTAL QTY T-shirt Fee Total Youth Small x $10 Youth Medium x $10 Youth Large x $10 Youth X-Large x $10 Adult Small x $10 Adult Medium x $10 Adult Large x $10 Adult X-Large x $10 Adult 2X-Large x $11 Adult 3X-Large x $12 Adult 4X-Large x $13 TOTAL PACK FEE TOTALS Item Description: Qty Fees Total Scouts x $20 Adults x $15 Siblings x $15 T-shirt Total (carried from T- shirt Totals Table) Total PACK FEES Due Page! 8 of! 8