C:\Users\simon\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\CKIQXXJ9\Organiser manual TSB TOPEC 2017.

Transcription

1 Organisers Manual

2 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc Cntents TSB TOPEC BACKGROUND... 2 TSB TOPEC PHILOSOPHY... 4 Manaakitanga... 4 Whanaungatanga... 4 Kaitiakitanga... 4 GENERAL INFORMATION... 5 TSB TOPEC CONTACTS & PHONE LISTS... 6 MANAGEMENT STAFF... 7 STEVE RALPH (DIRECTOR)... 7 KERRY WARNER ( OFFICE ADMINISTRATOR )... 7 CHRISTINE WORSFOLD ( SENIOR INSTRUCTOR )... 7 OTHER STAFF... 8 LOCATION... 9 ACCOMMODATION / FACILITIES Ec Leadership ldge Other Facilities nsite include: TSB TOPEC TEACHERS / INSTRUCTORS ROLES AND RESPONSIBILITIES COURSE DETAIL COURSES Safety Pssible week Schedule fr residential grups Pssible activities SCHEDULE EXAMPLE OTHER COURSES Unit standard / Achievement Standard Curses Leadership Adult Adventure POSSIBLE COURSE OUTCOMES PRE COURSE PREPARATION COURSE PREPARATION REQUIRED BY THE SCHOOL COSTS PERMISSION SLIPS AND MEDICAL FORMS ACCOMMODATION STAFFING ROLES AND RESPONSIBILITIES THROUGHOUT THE COURSE Participants Gear / Clthing Hw des the week / prgramme run? VISITING STAFF / LEADER SCHEDULE VISITING SCHOOL GROUP RULES FIRST AID AND EMERGENCIES DAILY SCHEDULE Evening Activities G t TSB TOPEC website dwnlads - TSB TOPEC - Dwnlads TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 1

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4 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc TSB TOPEC BACKGROUND TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 3

5 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc TSB TOPEC TSB TARANAKI OUTDOOR PURSUITS AND EDUCATION CENTRE MISSION STATEMENT T prmte persnal develpment by prviding quality Outdr and Envirnmental Educatin curses primarily fr the Secndary Schls f Taranaki and then the wider cmmunity. TSB TOPEC is a charitable Trust administered by a Bard f Trustees. The members are drawn frm representatives f the Schls wh use TSB TOPEC, Service Clubs and individuals c-pted fr their particular skill r interest. TSB TOPEC endeavurs t keep csts as lw as pssible s as t make the curses available t all participants. TSB TOPEC acknwledges the substantial cntributin made by the TSB Cmmunity Trust, the Secndary Schls f Taranaki and the Lins, withut whse help this wuld nt be pssible. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 4

6 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc TSB TOPEC PHILOSOPHY TSB TOPEC s philsphy is built arund the fllwing cncepts. Manaakitanga behavir that acknwledges the mana f thers as having equal r greater imprtance than nes wn Whanaungatanga the glue that cnnects peple t each ther, shared experience, values, a sense f belnging, strengthen each member f the grup Kaitiakitanga the prtectin and preservatin f the gifts f ur ancestrs fr future generatins, r guardianship f the envirnment The range f curses will present the participants with a variety f new situatins, activities and envirnments. These will present very real challenges. Thrugh skill develpment, Instructr encuragement and supprt, it is anticipated that each participant will vercme these individual and grup challenges. The results will be an increase in self-image and cnfidence, with a sense f satisfactin in having successfully cmpleted a very real challenge. Participants will be made aware f these key times f self and grup achievement. Activities are als run n a multi-level basis. Participants remain challenged and can achieve a successful utcme irrespective f physical ability. TSB TOPEC cncentrates n the natural settings f the bush, rivers, lakes, sea and muntains t prvide these challenges. All activities are cnducted with the apprpriate safety equipment and peratinal prcedures will be adhered t. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 5

7 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc GENERAL INFORMATION TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 6

8 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc TSB TOPEC CONTACTS & PHONE LISTS PHONE FAX TSB TOPEC ffice CAMP PHONE ldge TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 7

9 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc MANAGEMENT STAFF STEVE RALPH (DIRECTOR) KERRY WARNER ( OFFICE ADMINISTRATOR ) kerry@tsbtpec.c.nz TBC ( SENIOR INSTRUCTOR ) TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 8

10 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc OTHER STAFF Other current permanent staff and their qualificatins infrmatin is available as a dwnlad frm ur website TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 9

11 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc TSB TOPEC Hydr Rad Off Junctin Rad New Plymuth LOCATION TSB TOPEC is situated n the banks f the Waiwhakaih River near the Mangrei Pwer Statin and the Meeting f the Waters scenic reserve. Althugh nly 8km frm the centre f New Plymuth, the picturesque setting and distance frm main rads give it an atmsphere f islatin and tranquillity. On site r within easy travelling distance are a variety f suitable envirnments fr utdr activities. Mt Taranaki, the surrunding bush, rivers and sea are ideal lcatins fr rck climbing, tramping and water sprts. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 10

12 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc ACCOMMODATION / FACILITIES There are twelve cabins n site, each accmmdating up t 8 participants. All fd is prvided. The participants will be invlved in the cking and cleaning duties during the week. There are tw separate ablutin blcks, there is als a separate shwer tilet / shwer rm which is wheel chair accessible. The main Ldge cntains a lunge and dining area, the cmmercial kitchen and administratin ffices. A large lg fire prvides winter warmth. The Davidsn Ldge is used fr presentatins, classrm based activities and has Data Screen, TV and DVD player, Internet Access, Desks and Seating fr 24+, and Kitchenette. This is an ideal facility fr smaller r crprate grups. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 11

13 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc Ec Leadership ldge Cnstructed in 2012 frm sustainable, reclaimed, lcal materials, the Ec leadership ldge is a high spec, slar pwered accmmdatin ptin at TOPEC. The spacius living / meeting area is cmplimented with leather cuches, gas fire, digital TV, data prjectr, blue ray player and surrund sund. The Ec ldge is an ideal ptin fr presentatins, staff retreats and Team develpment grups. Other Facilities nsite include: 9m high artificial Climbing / abseil Twer High rpes curse Lw rpes curse And adventure based learning Bridge swing and DOC Reserve Swimming hle Waiwhakaih river TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 12

14 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc TSB TOPEC TEACHERS / INSTRUCTORS ROLES AND RESPONSIBILITIES. TSB TOPEC Instructrs are n duty frm 9.00am until activities are cmpleted (apprx 4.30pm). TSB TOPEC Instructrs take full respnsibility fr participants safety and cnduct whilst n activities. They will prvide the duty f care required during this perid. TSB TOPEC Instructrs hld relevant Outdr qualificatins and are trained in the lcal envirnment, risk management and crisis management. Staff cmplete regular training and appraisals t ensure that safety is paramunt and that TSB TOPEC plicy is implemented effectively. At least tw TSB TOPEC staff will be qualified teachers while thers will have attended a recgnised curse f training. TSB TOPEC staff are experienced in assessment fr NCEA and have wrkplace r teaching qualificatins. Instructr / participant ratis will vary depending the nature f the activity, weather, grup ability and ther variables. Fr residential grups, generally ne Instructr will be respnsible fr managing a grup f participants thrughut the week. Activities can then be mdified t suit individual needs. Grup size may vary dependant n the specific activity Standard Operatin Prcedure ( SOP ) N tw weeks are the same and activities will be selected by individual Instructrs t meet the needs f individual grups, weather and envirnmental cnditins. Visiting adults / staff may wish t accmpany grups n activities which is encuraged and will allw shared experiences t be taken away. Any adult / staff that participate in activities must adhere t the directins f the Instructrs. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 13

15 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc COURSE DETAIL TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 14

16 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc COURSES TSB TOPEC primarily caters fr participants wh attend a 5-day residential curse. Living tgether and sharing duties can be as great a challenge t sme as the muntains, bush, river and sea. Other curses are available including skill develpment, prfessinal develpment, adult and crprate team building The standard adventure curse is designed t cater fr Year 10 participants wh are learning t accept respnsibilities in very real adventure settings. See fr mre infrmatin SAFETY We wrk very hard at TSB TOPEC t manage Safety. We knw this is a main cnsideratin fr many peple. It is imprtant t realise that the utdrs & activities carried ut at TSB TOPEC cntain risks that cannt be cmpletely eliminated. We include this infrmatin s that participants are able t make an infrmed decisin befre a visit TSB TOPEC. We are fully infrming and disclsing these risks t fllw ur philsphy f challenge by chice. Participatin in all activities is by persnal chice. We have a cmprehensive Safety Management System and have been awarded the Outdrs Marks Safety accreditatin. TSB TOPEC is audited regularly by Outdrs Mark, by Maritime NZ and internally t ensure that ur peratin meets Natinal Industry requirements. Dcumentatin assciated with specific activities is can be viewed n request. Other prcesses in place include a Crisis Actin Plan - shuld any emergency arise. The Outdrs Mark Audit als lks at risk management, staff cmpetency, staff training, accident reprting and equipment. All equipment and facilities are checked regularly and replaced as required. See the TSB TOPEC website r cntact us directly fr ther Safety Infrmatin. POSSIBLE WEEK SCHEDULE FOR RESIDENTIAL GROUPS Any activity will be cnfirmed each day fllwing a Staff Briefing where a number f factrs will be cnsidered the visiting grup leader is invited t these briefings. These factrs include but are nt limited t: Weather frecast Recent weather Rainfall TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 15

17 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc Free air freezing level wind Tides Swell Grup physical ability Grup emtinal ability Grup resilience Medical cnditins / students at risk Fatigue f grup Staffing ability, cmpetency and availability Participants will be infrmed f activities, envirnmental factrs, hazards and the nature f activities disclsed at the start f each day. The infrmatin f the day s activities can be relayed t parents as required by the visiting Grup leader. The attached Schedule is indicative nly and may be adjusted daily t include alternative activities. Hwever, it frms the basis f a typical week. Fr ther pssible activities please see ur Activity sectin n ur website. POSSIBLE ACTIVITIES Activities may include but are nt limited t: White Water Rafting adventure based learning kayaking caneing river bugging raft building high rpes, lw rpes utdr climbing wall abseiling rgaine, rienteering tramping camping muntaineering, snw caving bdy barding, kayak surfing sea kayaking mutli-night camps caving dam drpping mud run team building. Please nte that activities may be seasnal and nt available all year rund. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 16

18 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc SCHEDULE EXAMPLE Pssible week Mrning Afternn Optins Mnday Staff meeting Set up prep, Medicals risk disclsure Arrival talk Briefing Cabin allcatin Orientatin Mud runwhle grup Semi accmpanied High rpes curse Tuesday Optins Optins Staff meeting River Safety Survival swim Thrw bagging Rgaine Surfing east end beach Rgaine Semi accmpanied Wednesday Optins Optins Staff meeting River / raft trip tramp Rgaine Semi accmpanied Thursday Optins Overnight Trip Staff meeting Camp prep Bridge swing rgaine Camp Huts TOPEC Grup Clean up Friday Return t TOPEC Pack up Student debrief Staff debrief Adventure based learning team building High rpes curse High rpes curse Leave NB* Where practicable, river activities can nly be undertaken after the grup cmpletes a river safety prgramme including the water craft t be used. Students that d nt participate may nt g n the river. Thse deemed t be at risk must be managed apprpriately in a raft with a guide, r n g. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 17

19 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc OTHER COURSES UNIT STANDARD / ACHIEVEMENT STANDARD COURSES. TSB TOPEC is: Our staff at TOPEC include Registered Teachers wh have extensive experience with NCEA / standards based assessment. Taranaki Schls have used ur expertise in delivering and assessing these curses since the late 1990 s. We are able t act as assessrs fr yur Schl using apprved cnsent t assess units r act as evidence gathers fr wrk twards specific units. A cntract fr services and / r Memrandum f Understanding is required t frmalise these type f curses.. Achievement standards using Outdr Educatin as a cntext can be included in a curse schedule - risk management is ne f many such AS. Sme Physical Educatin standards can mdified t use differing Outdr Activities t assess against natinal perfrmance criteria rck climbing. LEADERSHIP The bjectives f this curse are: Develp Leadership skills / Wrk as a member f a team Recgnise the needs and strengths f thers Make decisins and accepting the cnsequences This is an excellent curse fr develping and identifying Leaders within an Organisatin / Schl. Participants are better infrmed n the Leadership strengths that they pssess and understand hw these attributes can be used effectively as a Participants Leader within the schl situatin. ADULT ADVENTURE Exciting, breathtaking, invigrating, eye-pening, enlightening. Wrds can t begin t explain the appeal f ur actin-packed, fun-filled multi-activity curses. Whether yu stay fr a weekend r a full five days yu re sure t have the time f yur life trying ut a variety f adventure sprts including rck climbing, abseiling, rafting, kayaking, caving, rienteering and muntain walking. Yu ll have a chance t feel what it s like t plunge thrugh faming rapids in a raft, abseil effrtlessly dwn a cliff face, learn the graceful art f caving and wrk against the clck as yu search fr hidden markers using nly a finely detailed map and cmpass. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 18

20 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc POSSIBLE COURSE OUTCOMES T prvide pprtunities fr participants t explre new utdr activities and challenges in a safe and supprtive envirnment. T bst self esteem and persnal mtivatin. T learn utdr skills in a variety f pursuits. T learn Risk Management and Safe Practice enabling participants t explre and enjy the utdrs in safety T accept respnsibility fr the safety f themselves and thers. T develp tlerance amngst grup members and t recgnise the strengths f all. T be invlved in persnal and grup decisin making. T encurage an awareness and respect fr the utdr envirnments, flra and fauna. T develp an understanding f Persnal fitness, Health and Recreatin. T gain vcatinal training and qualificatins fr the utdrs. T fulfil TSB TOPEC s cncept f Respect, Cperatin and Initiative. T enjy the utdrs and feel psitive abut Self and Grup achievements. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 19

21 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc PRE COURSE PREPARATION TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 20

22 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc PRE COURSE PREPARATION Please use the Centres full name in all crrespndence TSB TOPEC COURSE PREPARATION REQUIRED BY THE SCHOOL The dates fr TSB TOPEC camps are pre-set s there shuld be adequate time fr preparatin. Arrange pre-camp meetings t give ut relevant infrmatin and updates. All frms are available as dwnlads frm the TSB TOPEC website Ensure bth participants and parents receive adequate infrmatin. The payment and cllectin f curse fees has t be arranged. Permissin slips have t be cmpleted and cllected. They shuld cntain Names, Phne cntacts and Medical cnditins. Issue clthing and equipment lists. Encurage participants nt t purchase expensive items. TSB TOPEC has a range f such equipment fr participants use. (Refer t gear requirement sheet) Arrange Staffing. There must be a minimum f ne teacher / crdinatr available during the day and tw teachers (r adults) after 4.30 pm. Where pssible ne staff member shuld remain thrughut the week. A packed lunch will be needed fr day ne. Participants t arrive between 10am and 10.30am n the first day and leave by 1.30pm at the end f the curse. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 21

23 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc The general curses are run with grups f 10 participants. Each grup is allcated an Instructr fr the week. Activity ratis will vary dependant n the activity and envirnmental factrs. Individual Standard Operating prcedures will specify ratis and ther specific safety plicies/ The participants shuld be divided int three grups prir t the curse r upn arrival. A mix f ability and gender is recmmended (where apprpriate). A full list f participants names is required, in three activity grups. It is advisable t have ne r tw participants n standby in case f late injury r illness, t maintain curse numbers. Cabins will be allcated by TSB TOPEC staff n arrival this is nt negtiable. COSTS A flat fee is charged based n 30 participants fr adventure curse nt n a per persn basis. Taranaki Schls Curse csts are subsidised by the TSB Cmmunity Trust. Please cntact TSB TOPEC fr current curse csts. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 22

24 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc PERMISSION SLIPS AND MEDICAL FORMS These frms need t cver: Name Phne Numbers Address Medical Cnditins dctr Allergies Dietary needs Cpies f all frms can be dwnladed frm the TSB TOPEC website TSB TOPEC - Dwnlads r There is a lckable cabinet in the Teachers Accmmdatin t hld any participants medicatin r valuables. Please advise TSB TOPEC f any special needs r dietary requirements. Participants with specialised dietary needs will be required t bring this fd. ACCOMMODATION Schl Staff are accmmdated in the Ec leadership ldge r Alan Kirk Cabin. They d nt share with participants Participants cabins are allcated n arrival. STAFFING At least ne schl staff member must be available frm 8.30am until 4.30 pm t assist with lgistics, transprt etc r be n call in case f emergency. Driving licenses may be required at times when driving persnal r TOPEC vehicles t assist in curse facilitatin. Tw schl staff (r apprved adults) must be n site frm 4.30 p.m. until 8.30 a.m. the fllwing mrning. In case f emergency, a schl staff member is t be n call each day and n the night f the camp ut. A schl staff member must be present n the last mrning frm 10.30am t assist with clean up and rganising departure. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 23

25 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc ROLES AND RESPONSIBILITIES THROUGHOUT THE COURSE TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 24

26 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc TOPEC is nt respnsible fr the participants travelling t and frm schl and during the evening when TSB TOPEC Staff are ff duty. TSB TOPEC staff take full respnsibility ( duty f care ) fr the participants while n activities, frm 9.00am t 4.30pm. Accmpanying schl staff are mst welcme t participate in activities but cunt within ur staffing ratis. Als, it is recgnised that they have a majr cmmitment in supervising participants thrughut the evening and night and sme time ut is essential. Fr cntinuity it is desirable t have ne staff member available fr at least the first 3 days. Schl staff attend the mrning briefing and end f curse de-brief. A suitable night time prgramme is advisable. Accmpanying staff are nt expected t g ut n vernight camp thugh a designated staff member must be available t prvide assistance, be cntactable and carry a cell phne in case f emergency. A TSB TOPEC camp is an pprtunity t interact with participants in a ttally new envirnment. The wrking relatinships frmed will have very psitive carry ver n return t the classrm. Individual Schls will be respnsible fr ensuring that all accmpanying schl staff r adults meet the Vulnerable Children s Act requirements. The TOPEC Bard will ensure all TOPEC staff identified as cre wrkers meet the Vulnerable Children s Act requirements. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 25

27 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc PARTICIPANTS GEAR / CLOTHING See TSB TOPEC website fr dwnladable gear list / s r TSB TOPEC - Dwnlads TSB TOPEC staff will ensure that all participants are adequately clthed fr each activity. When taking part in utdr activities participant clthing and equipment needs t be adequate in quality and in sufficient quantity. Warm clthing is an imprtant aspect in nt nly surviving the utdrs but in enjying it whilst participating. Weather plays a big part by determining the type f activity can r cannt be scheduled. Inapprpriate gear / clthing fr the ccasin puts an even greater limitatin n the extent and chice f activities. N such thing as pr weather nly pr clthing Sir Ranulph Fiennes Gear des nt need t be fashinable practicality and warmth are the tw mst desirable features. Wl, plyprpylene r thermals are particularly useful. MAKE SURE THAT PARTICIPANTS ARE PREPARED TO GET WET EVERY DAY!! It is TSB TOPEC plicy t refuse any participant that is nt dressed apprpriately fr the Activity. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 26

28 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc Hw des the week / prgramme run? TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 27

29 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc VISITING STAFF / LEADER SCHEDULE On arrival meet with TSB TOPEC staff. Review the permissin slips and medical cnditins with TSB TOPEC Instructrs. Jin in activities, assist with lgistics r remain available via cell phne in case f emergencies. Tw visiting staff / leaders (r adults) t be available frm 4.30pm. Manage evening meal and breakfast preparatin t becme familiar with the meal prcedures. Manage participants meal preparatin fr the fllwing days. Evening activities shuld be arranged, except when the participants are ut n camp. Organise lights ut by p.m. and mnitr participants behaviur. Carry cell-phne as an emergency cntact whenever ff site and while participants are n vernight camp. Be available frm a.m. n the last day t assist clean up and departure (between 1p.m. and 1.30 p.m.) Attend the final curse de-brief and make apprpriate cmment. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 28

30 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc VISITING SCHOOL GROUP RULES TSB TOPEC is part f the any visiting Schl prgramme therefre Schl rules apply at all times. The Directr / Senir Instructr will brief participants n the d s and dn ts Individuals are nt t leave the TSB TOPEC site withut the permissin f the TOPEC staff r Visiting Schl staff. The bundary is the fence. Ensure all gates are left clsed. Fences are t be crssed by style r gate. D nt disturb farm stck. Graffiti and brken windws t be paid fr by the ffender. Take care with physical games and balls near windws. The fire siren is used fr all emergencies. Assemble by the Wall. Meals are cmpulsry and nt served until everyne is present. Ablutins and Tilets are n septic tank s n card bard tilet rlls, sanitary pads etc dwn the tilets. Bins are prvided fr such items. First Aid. Treat all injuries, even minr nes as sn as pssible. Participants must attend allcated duties as indicated n the ntice bard. D nt leave until all the wrk is dne.. Swimming must be undertaken in a grup and with a cmpetent staff member. Participants are nt allwed visitrs ther than parents r legal guardians except with permissin f the Directr r Schl Staff. N utdr equipment is t be used withut Instructr supervisin. Cell phnes shuld nt be brught t TOPEC. Hwever, they are nt t be used during activity time and are t be left in cabins during daily activities. Participants are nt allwed t change activity grups except n the permissin f the Directr. N Alchl. Cigarettes, drugs r ther item that wuld nt be permitted at a Schl ( pcket knife, lighters etc ) Grups will be expected t clean the facilities prir t departure. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 29

31 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc FIRST AID AND EMERGENCIES Participants are briefed at the start f each curse n the key safety equipment carried n each activity, hw t use them and when t use them. A prmpt card is als carried t remind participants. A small First Aid kit is stred in the kitchen. First Aid supplies are in the cabinet in the Office. An Emergency First Aid kit is in the Yellw Bx in the visiting Adult leaders / Teachers Cabin. There is a list f imprtant phne numbers in the Emergency Flder. Parents r Guardian phne numbers are n permissin/medical frms in the Office and carried in the field by Teacher / Instructrs Cpies f all master participant infrmatin and medical frms are held in the Office. There is a lck up medical bx in the Teachers Accmmdatin t hld any participants drugs r medicatin. D nt hesitate t call fr Ambulance Fire Plice if it is cnsidered prudent. The main Fire bell can be activated frm beside the main drs in the lunge. Fire hses are lcated under the main ldge prch by the Alan Kirk, Egmnt and Opunake cabins. Fire extinguishers are lcated in the kitchen and ther cmmunal areas. The Emergency Assembly pint is at the climbing wall beside the rpes curse. Instructrs carry cell phnes, persnal lcatin beacns and radis n all activities. Visiting staff / adults shuld carry a cell-phne and have given the number t TSB TOPEC staff when they are ff site and n the camp ut night, in case f an emergency in the field. Any serius accident that ccurs nsite, utside f activity time ( befre 9.00 am and after 4.30 pm ) is the respnsibility f Visiting Staff / Leaders. An accident / incident frm will need t be cmpleted and in the case f serius harm reprted t the Department f Labur as sn as pssible. TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 30

32 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc DAILY SCHEDULE 7.00am 7.45am 8.00am 8.30am 9.00am Duty grup reprts t the kitchen t ck breakfast. Ring the bell t call participants t breakfast Serve breakfast when all participants are present Individuals make their wn lunches ( 2 filled rlls ) Duties and clean up Meet with Instructrs and arrange the days activities Lunch is usually in the field but grups ften return t TSB TOPEC at lunchtime t change activities pm The end f daily activities 5.00pm 6.30pm 7.30pm 10.00pm 10.30pm Duty grup t the kitchen t ck the evening meal Evening meal is served Evening activity Participants int cabins Lights ut TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 31

33 C:\Users\simn\AppData\Lcal\Micrsft\Windws\Temprary Internet Files\Cntent.Outlk\CKIQXXJ9\Organiser manual TSB TOPEC 2017.dc EVENING ACTIVITIES It is imprtant t arrange sme frmal prgramme in the evenings. T lng a perid f free time can lead t prblems. There are ideas and equipment n site but sme pre-planning is recmmended. There are als ckies ( supplied by visiting grup ) and Mil fr supper OUTDOOR ACTIVITIES Camp fire. Wd can be cllected frm the Meeting f the Waters. This is a gd activity fr the last evening ( Wednesday ). Sptlight games Night lines Sprts vlleyball cricket ftball. Swimming Tug f War Eeling Initiative Games INDOOR ACTIVITIES Games balln games are always ppular Skits and cncerts Bard and card games DVD mvie night Ping png table available Treasure Hunts Invitatin Speakers TSB TOPEC Directr - Steve Ralph steve@tsbtpec.c.nz 08/06/2017 Page 32