POSITION DESCRIPTION PROGRAM CO-ORDINATOR. Summit Educational Camps. March, 2015

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1 POSITION DESCRIPTION PROGRAM CO-ORDINATOR Summit Educatinal Camps March, 2015 Prgram Crdinatr PD 15 - final.dc Page 1 f 8 initial

2 PROGRAM CO-ORDINATOR 1. MISSION STATEMENT AND PURPOSE: Crusaders is a Bible-based, interdenminatinal Christian Yuth Organisatin whse missin is t help the students f the independent schls f Australia t knw and fllw Jesus. We seek t expse students t the gspel, win them t Christ, disciple them in their faith and train them fr a lifetime f service. We wrk twards this purpse using fur cre strategies: Summit Camps, which runs fully-prgrammed camps fr schl grups during term times; Cru Hliday Camps, which runs camps fr schl students during schl hlidays; Schls ministry team, wh encurage and supprt Christian grups in independent schls; and The peratin f Cnference and Recreatin Centres at Galstn and Lake Macquarie, where students and campers can enjy a fantastic camp experience while, at the same time, grwing in their faith. Similarly, we pray that each emplyee will grw in their relatinship with Gd and will develp new skills and abilities t serve Him. Our staff are cmmitted Christians wh lk t wrk tgether as a team t build each ther up, nt just t be prductive wrkers, but t be peple wh will grw in their lve and knwledge f Gd. 2. SUMMIT CAMPS: Summit is a divisin within Crusaders that has been running quality schl camps since 1988, predminantly t independent schls. The ultimate purpse f these camps is t facilitate faith develpment in children s that they are given the pprtunity t recgnise Jesus Christ as the Sn f Gd and t live with Him as their Lrd and Saviur, within the cntext f educatinally excellent schl camps. Strategically, Summit als aims t link campers int either a hliday camp r their Crusader grup at schl. As well as Summit s ministry t campers, a secnd ministry gal is aimed twards the teachers n camp. By running all aspects f the camp prgram, Summit allws teachers t cncentrate n building rapprt with their students. Thirdly, Summit als aims t develp ur trainees wh cme thrugh the fellwship prgram. During their time in Summit, Fellws are encuraged in their walk in Christ, and equipped fr ministry at Crusaders and beynd. Over the last decade, Summit s full-time team has dubled in size. This has brught an increased camping, administrative and pastral lad t Summit s staff. Therefre, ur Prgram C-rdinatrs are increasingly necessary fr the effective planning f Summit camps, the cntinuing f prvisin f high quality camp prgrams, and the management and develpment f this grwing team. The Summit divisin f Crusaders perates ut f the Crusaders Galstn ffice. Crusaders als perates tw campsite prperties: Galstn Grge Cnference and Recreatin Centre in Sydney's uter nrth-west, and Lake Macquarie Outdr Recreatin Centre, near Newcastle; the majrity f Summit s camping wrk is carried ut at ne f these tw campsites. Prgram Crdinatr PD 15 - final.dc Page 2 f 8 initial

3 3. ORGANISATIONAL STRUCTURE: Summit Educatinal Camps March, 2015 Directr Summit I n c r e a s i n g c a m p l a d Permanent Staff Training Rles Outdr Educatin C-rdinatr Outdr Educatrs Outdr Leaders Staffing C-rdinatr Outdr Ministers Curriculum C-rdinatr Prgram C-rdinatrs Fellws Nte: The staffing structure described abve may change at any time accrding t peratinal needs and this may affect this psitin descriptin t varying extents. 4. POSITION DESCRIPTION: a) Reprts t: The Curriculum C-rdinatr. b) Psitins reprting t Prgram C-rdinatr: Shared respnsibility ver the training rles within the Summit divisin. c) General Senir Summit Team Accuntabilities: The Senir Summit Team cnsists f the Summit Directr, Outdr Educatin Manager, Curriculum Crdinatr, Staffing C-rdinatr, Outdr Educatrs, Prgram C-rdinatrs and Outdr Ministers. Whilst the Summit Directr has verall respnsibility, the Senir Summit Team wrks cllectively with shared respnsibility t ensure the efficient peratin f Summit s camping prgram, recgnising the diverse skills needed in running an educatinally exceptinal Christian camping prgram. Given the nature f camping ministry, it is recgnised that these psitins invlve wrk that is nt always during regular hurs, but invlves night prgrams, primarily during weeknights f particular weeks f the schl term. The frequency f invlvement in night prgrams varies depending the individual s camping lad; and such after hurs wrk is cmpensated fr thrugh Crusaders Days in Lieu plicy. Occasinally, the Summit Directr may require members f the Senir Summit Team t take respnsibility fr areas utside their nrmal area f peratin. (Fr instance, a Prgram C-rdinatr culd expect, as a part f their camping lad, t direct ccasinal camps, even thugh the directing f camps is usually the dmain f the Outdr Educatrs.) Any member Senir Summit may be required t serve as Acting Summit Directr in the Directr s absence. Prgram Crdinatr PD 15 - final.dc Page 3 f 8 initial

4 d) Specific Prgram C-rdinatr Accuntabilities: The Prgram C-rdinatr is primarily invlved in the bking, writing, rganising and fllw up f prgrams fr Summit schl camps, in rder t best supprt Crusaders missin in reaching peple fr the Gspel f Jesus. The 5 main areas will include: Cntacting new grups r fllwing up initial enquiries frm schls, either via phne, r in face-t-face meetings, explaining ur services, and allcating camp dates. Drafting a prgram and liaising with the schl during the planning stage f camp. Obtaining dietary and ther infrmatin frm the schl, and bking the relevant details with the campsites. Invicing the camp upn cmpletin, fllwing up the schl t ensure their satisfactin, and adjusting and rebking the next year s prgram. Being invlved in the prgram fr the duratin f the camp. This will invlve: Being a leader n Summit camps; Directing r speaking n Summit camps; Mnitring the quality f ur prgrams; Prviding guidance and mentring fr ur trainees. Other tasks which will take up varying amunts f the Prgram C-rdinatr s time are writing and attending staff Bible studies and prayer times, the management f the Summit ffice, being invlved in Summit s ff-camp training, attending Senir Summit meetings, the prductin f reprts, and being a leader, speaker r directr n Hliday Camps. The Prgram C-rdinatr will endeavur t meet r exceed ur teachers expectatins at each pint f cntact. Our custmer service in every interactin be it face t face, sharing a meal n camp, n the phne, during an activity, via , etc. must be exemplary. A negative experience, n matter hw small, may be ur last chance t serve a guest. The psitin is critical fr ensuring ur teachers and students thrughly enjy their camping experience with the hpe that they will becme returning custmers year after year s that we can serve them effectively. As a key member f the Senir Summit team, cnsiderable flexibility is required s that duties utside thse nrmally perfrmed are carried ut when the circumstances dictate. Likewise, due t the nature f camping, the Prgram C-rdinatr shuld be prepared t wrk utside f regular ffice hurs frm time-ttime. Additinally, the rle is a key part f Crusaders ministry and as such must be exercised in a way that demnstrates a cmmitment t evangelism and effective pastral care fr bth staff and guests (teachers and students). A leadership capacity must be demnstrated in the preparatin, delivery and participatin in staff Bible studies and devtins. Flexibility, a servant heart and a pastral fcus are essential requirements f the Prgram C-rdinatr: Flexibility: t respnd with enthusiasm t changing needs as priritised by the Directr f Summit; Servant heart: t be willing t d whatever is necessary and nt feel that sme jbs are beneath them ; Pastral fcus: t initiate, develp and maintain excellent client and public relatins t maximise their enjyment f their Crusader experience s that they experience the best pprtunity t learn abut Jesus r t grw in their faith; and t seek t encurage Summit s trainees in their Spiritual grwth. Prgram Crdinatr PD 15 - final.dc Page 4 f 8 initial

5 e) Typical Duties include but are nt limited t the: Handling f initial enquiries frm new grups and arranging available dates fr prgrams t take place; Efficient liaising with the schls (via the phne, , and/r in meetings at the schl and/r at the campsite) t design a prgram that will meet their camping requirements; Liaising with camp sites t ensure that they have the all details required fr the smth running f the prgram; Respnsibility fr initial camp cst qutes and pst camp invices, in line with the set budgets; Fllwing up grups t cnfirm bkings and gather any verdue pre-camp infrmatin; Attending f between 10 and 20 Summit camps during the year (the exact number t be determined by the Directr f Summit, based n the administrative demands f the psitin); Directing and/r preparing and delivering f the Christian talks n a prprtin f the Summit camps attended; Leadership rle in the preparatin and participatin in staff Bible studies, devtins and thelgical training; Participatin in Senir Summit team and ther staff meetings; Participatin in training curses as directed, including thelgical study, utdr recreatin training and ministry skills develpment; Assisting f the Directr f Summit with the training, develpment and pastral care f Summit staff; Respnsibility t meet persnal perfrmance gals, and t ensure that Summit trainees are similarly meeting persnal perfrmance gals. f) Other duties include: The management f the Summit ffice, which wuld include rdering statinery, arranging phtcpier/fax repairs, ensuring the maintenance f a prfessinal ffice envirnment, etc; Submissin f written reprts t the Summit Directr, as requested; The ensuring f the safety f campers and staff by prgramming and running camps in line with Crusaders Standard Operating Prcedures fr all activities; Being a part f the leadership team n ne r tw Crusader Hliday camps; General Crusader duties as directed by the Executive Directr r his appinted prxy, which culd include duties within ther divisins. 5. ESSENTIAL POSITION CRITERIA The fllwing qualities are seen as being necessary fr this psitin. Mature and cnsistent Christian faith with active invlvement in a Christian church, with sund Biblical teaching (as evidence f cmmitment t Christian ministry and service); A full agreement with Crusaders Basis f Belief; Exceptinal rganisatinal skills and ffice efficiency, and the ability t priritise; Prgram Crdinatr PD 15 - final.dc Page 5 f 8 initial

6 Excellent phne manner and custmer fcus; Cmputer literacy, particularly in Wrd and Excel ; Interest and experience in wrking with students frm schl years K 12; A cmmitment t and belief in the value f camping fr prviding a psitive envirnment fr evangelism; Experience in designing, preparing and presenting educatinal prgrams; Experience in preparing and presenting Christian talks and studies; A desire t wrk clsely with schl staff in develping and implementing prgrams; Ability t wrk independently and within a team; Excellent verbal and written cmmunicatin skills; Excellent persnal presentatin; A strng eye fr detail, cupled with energy and cmmitment; Flexibility and willingness t d whatever tasks are required (within the bunds f their skills/abilities); Ability and willingness t wrk irregular hurs as necessary; Apprpriate health and fitness t carry ut all duties in a safe and efficient manner; Friendly, apprachable and plite demeanur; Ability t apply Christian faith and principles in all areas f wrk respnsibilities; Strng Bible knwledge and a clear understanding f the Bible's applicatin t the day-tday lives f the students. 6. DESIRABLE POSITION CRITERIA These criteria are desirable but NOT essential: Previus experience in a similar rle within the educatin r hspitality/turism industries; Qualificatins in educatin, utdr recreatin, hspitality management r thelgy; A current driver s license; Gd utdr and/r sprting skills, which, ideally, wuld include cmpetency in activities such as sailing, caneing, rck climbing, abseiling, high rpes, lw rpes, etc., r hlding Certificates II, III r IV in Outdr Recreatin; 1 st Aid training and/r Brnze Medallin. 7. PROHIBITIONS. Prhibited persns under applicable Child Prtectin legislatin are ineligible fr this psitin. Cntinuing t meet these requirements will be essential fr cntinued emplyment. Prir t cmmencing emplyment, the successful applicant will be required t sign varius dcuments t allw screening relating t Child Prtectin Legislatin and prtcls. Prgram Crdinatr PD 15 - final.dc Page 6 f 8 initial

7 8. EMPLOYMENT CONDITIONS a) Lcatin: Primarily in the Summit ffice, Galstn Grge. Secndarily at Crusaders Galstn and Lake Macquarie campsites, r ther campsites. b) Status: Permanent, Full Time. c) Award Prvisins: This psitin is nt cnsidered t be cvered by a mdern award and has an attractive negtiated salary. Cnditins are in accrdance with the relevant legislatin and with emplyment plicies and prcedures f the Crusader Unin f Australia as issued frm time t time. d) Hurs f wrk: The nrmal ffice wrking hurs are 38 hurs per week averaged ver a full year perid, except fr emergency situatins where staff may need t wrk additinal unplanned hurs t deal with the particular situatin. A typical shift wuld be 8.30am t 5pm with between thirty minutes and an hur available fr lunch. Mst senir Crusader emplyees will chse t take cnsiderably less than ne hur fr lunch during peak activity perids. Flexibility is an imprtant aspect f the psitin and it is essential that a persn in a senir psitin always demnstrates a psitive attitude t this. Given the fully-prgrammed nature f Summit s camps (that is, ur staff run the prgram frm befre breakfast until bed time), it shuld be expected that wrk hurs will extend t sme nights f the week during camping seasn and, ccasinally, weekends. Time in lieu f additinal hurs wrked and wrk dne n public hlidays will be accrued accrding t Crusaders Days in Lieu plicy. e) Persnal leave and ther entitlements: All permanent Crusader emplyees are cvered by the relevant legislatin and Crusaders has in place persnal/carer s leave entitlements which meet r exceed this legislatin. 4 weeks annual leave is given per year and is calculated n a pr rata basis. f) Term and ntice: As a permanent psitin, there is n set term, hwever we ask fr a three year cmmitment. Tw mnths ntice f resignatin is required in writing. g) Remuneratin: A package in the range f $38,000 t $48,000 per annum is ffered, which includes superannuatin. As a Religius Practitiner, yu may be able t take up t 45% f yur package as a tax exempt Ministry Expense Accunt. Accmmdatin and bard wuld be prvided while n camps. Summit staff are nt charged tuitin r training fees fr training given during their tenure. Csts invlved in apprved training curses and apprved ut-f-pcket expenses will be reimbursed. Prgram Crdinatr PD 15 - final.dc Page 7 f 8 initial

8 9. MORE INFORMATION Additinal infrmatin abut Summit can be btained n the Crusaders website Alternatively, cntact Nathan n (02) , r nathanm@crusaders.edu.au. Applicatin: Applicatin frms can be fund n the Crusaders website, r can be requested via telephne r . Send applicatins, alng with a cver letter, t: Nathan McElveney Directr f Summit 8 Crusader Rd Galstn, NSW 2159 Prgram Crdinatr PD 15 - final.dc

OUTDOOR EDUCATOR Summit Educational Camps September, 2013

PPOSSI ITTI ION DDEESSCCRRI IPPTTI ION OUTDOOR EDUCATOR Summit Educatinal Camps September, 2013 Outdr Educatr PD 13 Page 1 f 8 initial OUTDOOR EDUCATOR 1. MISSION STATEMENT AND PURPOSE: Crusaders is a