Exhibitors Guide & Order Forms

Transcription

1 BOA Annual Congress September The Brighton Centre congress.boa.ac.uk Exhibitors Guide & Order Forms All queries regarding the Exhibition should be directed to Janet Mills. The general and technical information contained in this manual must be read in conjunction with the Terms and Conditions on the website.

2 CONTENTS Page Return Date 3 Access/Delivery of Exhibits 6 APP 31 July Breakdown/Collection of Exhibits 3 Build-up times 6 Catering/Bar Services - Additional lunches (page 9 of guide) 29 August Delegate Registration 7 Delegate list 6 Editorial Entry - Programme 31 July Electrical Services - Europa order form on 11 August Exhibitor Badges (order form on page 8) 29 August Floor Covering/Carpet 5 Furniture - Europa brochure on 11 August Height Restriction 7 Hotel Accommodation 5 Internet Connection 27 August Organisation 3 Opening Times 4 Parking 7 Programme 31 July Reception 6 Stand Cleaning 4 Standfitting Service/Details 11 August Storage 3 Venue

3 VENUE The British Orthopaedic Association Exhibition will be held in the Foyer of The Brighton Centre, Kings Road, Brighton, BN1 2GR Tel: ORGANISATION Janet Mills, BOA Exhibition Manager, will be on site in Brighton from hours Thursday 11 September Tel: BUILD UP TIMES The Brighton Foyer will be available to exhibitors and their contractors from on Thursday 11 September. All stands must be complete and ready for the exhibition opening at hrs, Friday 12 September OPENING TIMES The Exhibition will be open at the following times: Friday 12 September hrs Reception 12 September hrs Saturday 13 September hrs BREAKDOWN/COLLECTION OF EXHIBITS Breakdown of stands will commence after coffee on Saturday 13 September 2014 at hrs. The exhibition hall must be clear of all exhibitors, materials and standfittings by hrs, Saturday 13 September ACCESS/DELIVERY OF EXHIBITS Directions to Brighton Centre can be found here:- For Sat Nav the Post Code is BN1 2GR. Unfortunately, The Brighton Centre are unable to accept deliveries prior to the event build up on 12 September BOA will be using the following company to transport their goods to Brighton and I know they would be happy to provide you with a quotation, if you are interested:- Onsite Exhibition Services Ltd The Events Suite, Bryant House Wellington Road North Stockport, Cheshire, SK4 1HS Tel: carol@onsitex.co.uk

4 PARKING Exhibitors can offload immediately outside the Brighton Centre but must move into one of the numerous Car Parks once vehicles are unloaded. EXHIBITOR BADGES Exhibitor badges must be worn by all stand personnel whilst within The Brighton Centre. Please complete the order form on page 8 of this guide. These badges will be available for collection from the Exhibition Registration Desk on arrival in Brighton and will not be sent by post to exhibitors. STANDFITTING SERVICE/DETAILS a) The appointed shell scheme contractors are:- EUROPA INTERNATIONAL Europa House Meaford Way London, SE20 8RA Tel: Fax: b) Your stand comes complete with 2m high internal walls with 1m returns and no fascia. A diagram can be found on the BOA website. c) Fixing to the shell walls should be carried out using Velcro tape or tabs, available for sale on site. For heavy fixing, exhibitors should consult the stand contractor, Europa International. Fixing with nails, screws, staples and glue etc. to the wall panels is NOT PERMITTED. Any damage must be paid for. d) Optional extras such as panelling, doors, shelves etc. are available using the Europa Shell Scheme Extras Order Form on the BOA website. FLOOR COVERING/CARPET The Brighton Centre has blue carpet. 4

5 ELECTRICAL SERVICES The appointed electrical contractors are:- EUROPA INTERNATIONAL Europa House Meaford Way London, SE20 8RA Tel: Fax: Each stand comes complete with 1 x 2 amp socket. Additional requirements can be ordered using the Europa Electrical Order Form on the BOA website. FURNITURE The appointed furniture contractors are:- EUROPA INTERNATIONAL Europa House Meaford Way London, SE20 8RA Tel: Fax: Each stand comes complete with a table, but you will need to bring a cloth, and two chairs. A brochure, price list and order form for additional furniture such as showcases can be downloaded from the BOA website. Please return the Order Form direct to Europa International. HEIGHT RESTRICTION a) Shell Scheme Stands The shell scheme height is 2m INTERNET ACCESS The Brighton Centre provides free Delegate Wi-Fi which Exhibitors are able to access. However, this is NOT recommended if specific upload or download speeds are essential for demonstrating your services in which case you will need to order dedicated wired internet. Please contact janetmills@btconnect.com in the first instance. 5

6 STORAGE No storage space is available at The Brighton Centre. Exhibitors are requested to make any necessary arrangements for the removal and storage of empty boxes, cartons, wrappers etc., prior to the opening of the Exhibition. Onsite Exhibition Services Ltd will be able to assist with storage (see Access/Delivery of Exhibits section on page 3 of this guide) CATERING/BAR SERVICES Full catering and bar services are available at The Brighton Centre through their official caterers, who have the sole rights to provide food and drink for consumption on stands and the premises. All catering enquiries should be directed to:- Kudos Brighton Centre Kings Road Brighton, BN1 2GR Coffee, tea and lunch for two exhibitors per stand will be available free of charge each day. Additional tickets can be purchased at per head and will need to be ordered in advance. Please complete the catering form on page 9 of this guide. RECEPTION Each exhibiting company is entitled to two complimentary tickets for the Reception at The Brighton Centre on Friday 12 September 2014, PROGRAMME EDITORIAL ENTRY Each exhibiting company may have up to 700 characters of free copy in the 2014 Final Congress Programme which will be given to each delegate on arrival at the Meeting. This will be submitted when you complete the online application form. BOA APP Each exhibiting company may have 700 characters of free copy in the BOA App. Please submit copy via the same link as the Congress Programme Editorial entry, as above, which will only be available until 31 July

7 STAND CLEANING Stand cleaning is included in the stand rental charge and will be carried out each day prior to opening. However, exhibitors are responsible for the maintenance of their stand areas in a clean and rubbish free state during the open period of the Exhibition. HOTEL ACCOMMODATION The accommodation link has already been sent and you are advised to make reservations, as soon as possible, if you have not already done so. DELEGATE REGISTRATION/PROGRAMME Please see the BOA website ( for delegate registration details and an up to date programme for the BOA Annual Congress. DELEGATE LIST It is hoped that by 14 th August the BOA will be in a position to supply an advance list of delegates who have pre-registered. This list will then be sent to exhibitors. A final list, including day registrations will be sent after Congress. 7

8 EXHIBITOR BADGES BOA The Brighton Centre September 2014 All staff working on site must wear a badge once inside the exhibition. Please prepare badges for the following persons TO BE COLLECTED FROM THE EXHIBITION REGISTRATION DESK ON SITE DURING BUILD-UP. (PLEASE PRINT). (FIRST NAME) (SURNAME) (FIRST NAME) (SURNAME) COMPANY:.STAND NO:. CONTACT:..TEL NO:. Please complete and return one copy of this form no later than 29 AUGUST 2014 to:- Events Team British Orthopaedic Association Lincoln s Inn Fields London WC2A 3PE Tel: Fax: j.mills@boa.ac.uk 8

9 CATERING BOA Congress The Brighton Centre September 2014 CATERING We require. additional catering tickets at BOA. Please invoice us at per head. Alternatively, please send your cheque, made out to BOA, to the address at the bottom of this form. Friday... Saturday. COMPANY:.STAND NO:. CONTACT:..TEL NO:. SPECIAL DIETARY REQUIREMENTS... Please complete and return one copy of this form no later than 29 AUGUST 2014 to:- Events Team British Orthopaedic Association Lincoln s Inn Fields London WC2A 3PE Tel: Fax: j.mills@boa.ac.uk 9

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