Exhibitor s Manual. 21 st Works & Parks Conference & Expo

Transcription

1 Exhibitor s Manual 21 st Works & Parks Conference & Expo Joondalup Golf Resort Connolly, Western Australia August 2018

2 Welcome to the Local Government Supervisors Association of Western Australia Inc Works & Parks Conference and Exhibition 2018 The Local Government Supervisors Association of Western Australia Inc will hold their Annual Conference & Trade Expo on 15 & 16 August 2018 at The Joondalup Resort, Country Club Blvd, Connolly, WA. This will be the 21 st year this significant event for Western Australia s Supervisors and Officers has been held, and we would like to give your company the opportunity to be a part of this success story. This manual has been produced to provide relevant information to potential exhibitors and sponsors of LGSA WA Inc. It includes important contact information as well as details of exhibition stands (internal) and bays (External), bump in/bump out details and advertising/sponsorship opportunities. With a new venue this year s meeting will be able to accommodate more Exhibitors than ever before, with 6 new internal stands on offer and ample space outside (very close to the venue) for our external exhibitors. So if you have been a valued supporter in the past, we hope the new format and layout will enhance your sales and showcase your products in a new and innovative way. We are committed to encouraging the interaction between Exhibitors Managers / Officers from all Shires by providing them with current information, and showcasing the latest products and technologies available to them. As well as providing Exhibitors with as much interaction time as possible at all breaks and before and after the day s conference. You might also like a game of golf with them in a friendly non-competitive atmosphere. Indeed, this interaction has become one of the cornerstones of our Expo and so it is with great pleasure that the 2018 LGSA WA Inc Organising Committee invites you to take part. Your support not only assists us bring together key members of the industry from around Western Australia, but enables us to invite eminent speakers to Perth from around Australia. We look forward to your response and your continued partnership with our Association. For more information please contact Jude Newberry Administrative Officer & Conference Coordinator Local Government Supervisors Association of Western Australia Inc office@lgsa.com.au Web: Mobile:

3 TABLE OF CONTENT Welcome Important contact information 1 Venue location and booking details 2 Other near by accommodation & transport details 3 Internal exhibition stand information 4 Dimensions of stand and hire information 4 Map of internal exhibition area and stand numbers 5 Set up and bump down times 5 External Bay information 6 Map of external bay area 6 Set up and bump down information / Safety information 6 Insurance information 7 On site security information 7 Exhibitor name badges 7 Conference program 7 Golf day information 7 Sponsorship opportunities 8 Golf sponsorship 9 Gold, Silver and Bronze sponsorship opportunities 10

4 IMPORTANT CONTACT DETAILS LGSA Conference Coordinator/Sponsors and Exhibitors Contact: Jude Newberry Mobile: Golf Coordinator Scott Herbert Replas WA Phone: Accommodation Joondalup Resort Country Club Blvd, Connolly, WA 6027 Tel: (08) Web: Special price for the conference so make sure you tell reception when booking Advans Exhibition Hire Mr Ed Schimmel 12 Moriarty Rd, Welshpool WA 6106 Office: Mobile: LGSA President Mr Arthur Cousins Works Manager, Shire of Narembeen Office: Mobile: LGSA Treasurer Mr Jeff Alderton Manager of Works, Shire of Cranbrook Office: Mobile:

5 JOONDALUP RESORT INFORMATION The Local Government Supervisors Association Works and Parks conference is being held at the Joondalup Resort, Country Club Blvd, Connolly, Western Australia. Accommodation will be available at the Resort at corporate rates. Please ensure you inform reservations that you are with LGSA on booking to receive this special price. Nestled in natural bush land, just 25 minutes drive north of Perth Central Business District (CBD) and 5 minutes drive from Western Australia's coastline, Joondalup Resort offers a restaurant, cafe and a British style pub. There is an outdoor pool and a function centre. For your convenience there is a variety of room types at Joondalup Resort, including interconnecting rooms, rooms with facilities for disabled guests and twin rooms, which are available on request. Each room has a private balcony or courtyard. Guests can enjoy a day of golf on the championship, 27-hole public golf course that has additional putting greens and a floodlit driving range. The function centre has facilities for conferences, meetings, weddings and corporate events. Free on-site parking as well as free WiFi are available throughout the resort. All Exhibitors are to book their own accommodation The resort has provided very good rates so ensure you state you are attending the LGSA Conference Joondalup Resort Country Club Blvd, Connolly, WA 6027 Tel: (08) Web: 2

6 ALTERNATIVE ACCOMMODATION INFORMATION Other accommodation can be found close by and within a short Taxi or Uber trip, please book directly with your preferred hotel Joondalup City Hotel, Joondalup (.9 kms away) Joondalup City Hotel is a boutique-style hotel offering air-conditioned rooms. Located in the Joondalup city centre, it is surrounded by shopping and dining. Free car parking is available. 18 Grand Boulevard, Joondalup WA 6027 Tel: (08) Rose Hotel, Clarkson (6.8 kms away) Featuring free WiFi and a barbecue, Rose Hotel Clarkson offers accommodation in Clarkson. Free private parking is available on site. 150 Celebration Blvd, Clarkson Perth WA 6030 Tel: (08) The Marina Hotel, Mindarie (8.7 Kms away) Located on the marina waterfront, The Marina Hotel - Mindarie offers a selection of bars and restaurants. 33 Ocean Falls Blvd, Mindarie WA 6030 Tel: (08) Transport Uber Down load the app and set up account prior to using Swan Taxi Black and White Taxi

7 INTERNAL EXHIBITION STANDS - INFORMATION All internal exhibition stands will be provided with power (one 5 amp power supply per stand) and rear and side paneling (1 side and rear panel for corner stands) unless two side panels are requested). Paneling will be covered with front- runner material, which is velcro and pin receptive. Fascia boards containing your company name will be in situ in your allocated booth along with a 1.5 metre trestle table, tablecloth and two chairs. All other exhibition furniture may be hired from Advans Exhibition hire, our appointed conference furniture supplier. payment has been received. Their catalogue will be mailed to you once your Remember to bring enough pins, velcro etc to enable you to showcase your products professionally. 4

8 MAP OF INTERNAL EXHBITION AREA SET UP AND BUMP DOWN TIMES Access to the Internal Exhibition area for set up will be from 2 pm on Monday 13 August (as some Exhibitors may be playing golf on the Tuesday). Bump down will be after the conclusion of morning tea on Thursday 16 August. For your safety please do not enter this area prior to this time. Please ensure you wear high visual vests while setting up and bumping down. 5

9 EXTERNAL BAY INFORMATION Bay sizes 8 metres x 4 meters You will be met on the day of bump in, (Monday 13 August, if playing golf Tuesday 14 August if you are not) by Glenn Casley our LGSA WA Inc external bay coordinator, who will assist you in finding your allocated bay/s (which will be clearly marked with the bay number). Please note bays 1-4 have a sail above so will suit smaller pieces of equipment. All equipment brought onto site must fit within your allocated bay, if bringing larger equipment please ensure you purchase two bays to accommodate it. No other equipment will be allowed on site and will HAVE to be removed prior to event and parked in the far paddock where sign posed. For more information please contact: Glenn Casley works@brucerock.wa.gov.au External bays will be policed for the duration of the conference by our security. Please ensure high visual vests are used during set up and bump down to ensure everyone s safety during this time. Your cooperation would be appreciated. External Exhibitors Bays All bays are 4x8 metres Please book two bays if your equipment is bigger as it MUST fit within your bay Low bays low bays low bays low bays aeae aeae ae

10 INSURANCE All Exhibitors should ensure their public liability policy covers their activities whilst away from their principal place of work. Whilst all care is taken, exhibitors should make their own decision as to whether fire and theft cover is required. A security guard will be on site after hours to ensure your equipment is kept safe. If you have any concerns please see Jude at the registration desk or call her on LGSA WA Inc and the Joondalup Resort cannot accept any responsibility of any items lost, stolen or damaged, or injury that may occur to the exhibitor during this event. EXHIBITORS BADGES Each exhibitor will receive 2 name badges per exhibition stand/bay (4 for a double stand). Exhibitors are requested to wear their badges for the duration of the event to enable them to be easily identified by potential customers and to give them access to the refreshment areas and information sessions. Badges will also have an area for your own business cards for easy access when interacting with delegates. Badges will be placed in your stand area prior to your arrival, along with your Exhibition pack that will contain a note pad and pen and a full program of talks and any other relevant information. GOLF DAY TUESDAY 14 AUGUST 2018 We are currently securing a well know personality to play golf and present at our Golf dinner. For more details on this event please see the LGSA web page, or contact our Golf Day Coordinator Scott Herbert CONFERENCE PROGRAM All Exhibitors are welcome to attend any of the talks. The programme will be available on line and a copy placed in your stand/bay for you. 7

11 Company: Preferred stand/bay #: / / Representative 1 Name: Representative 2 Name: Mobile: Mobile: QTY Item $ Total Gold Sponsorship See sponsorship packages for full details $9,700 Sponsorship Packages Silver Sponsorship See sponsorship packages for full details $6,100 Bronze Sponsorship See sponsorship packages for full details $4,500 Major Golf Sponsor Naming rights to golf day, your company significantly advertised throughout event $5,500 Internal Stand 1 stand (2 representatives) access to conference am & pm teas, lunches and official conference dinner. $1,250 Extra person on stand. This does not cover entry to the official conference dinner. $150 Exhibitors External Bay Please specify how many representatives will attend the official conference dinner. 1 stand (2 representatives) access to conference am & pm teas, lunches and official conference dinner. 1 or 2 $1,000 Extra person on bay. This does not cover entry to official conference dinner. $150 Please specify how many representatives will attend the official conference dinner. 1 or 2 Golf Golf dinner & presentation evening ticket Tuesday 14 August 2018 Don t play golf, you can still be part of the fun by attending the presentation dinner - includes buffet dinner, entertainment and drinks $150 Refreshment Sponsorship Official Conference Dinner Your company significantly promoted as the dinner $4,000 Sponsor sponsor on menus, banners, promotional items Lunch Sponsor Recognition of your sponsorship on promotional items $3,650 Morning tea Sponsor Recognition of your sponsorship on promotional items $1,200 Afternoon tea Sponsor Recognition of your sponsorship on promotional items $1,200 Pre dinner drinks Sponsor Recognition of your sponsorship on promotional items $1,000 Other Sponsorship Conference Compendium Pen Sponsor Have your company logo on the conference compendium Provide 150 pens prior to conference $3,100 Item for satchel Supply 150 of your company s advertising leaflets $300 Extra Official Conference Dinner ticket Includes dinner, drinks & entertainment $150 Office Address: Date: I agree with the package indicated and accept that I will be invoiced for the stated amount and will return payment ASAP Signed: Please ensure all areas of the form are completed. If you have opted for more reps on your stand please provide additional information. Return the completed sponsorship form office@lgsa.com.au

12 SPONSORSHIP OPPORTUNITIES THE 2018 PARKS AND WORKS ANNUAL GOLF DAY Tuesday 14th August 2018 Joondalup Resort and Golf Course, Country Club Boulevard, Connolly Sponsorship categories: SOLD Major Sponsor (Includes 2 players) $4000 1st Place Sponsor (Includes 2 players) $2500 2nd Place Sponsor (Includes 1 player) $1500 3rd Place Sponsor (Includes 1 player) $1000 Drinks Sponsor (Includes 1 player) $1000 Drinks Sponsor (Includes 1 player) $1000 Motorised Buggy Sponsor (Includes 1 player) $1000 Motorised Buggy Sponsor (Includes 1 player) $1000 NAGA Sponsor (Includes 1 player) $750 Novelty/Hole Sponsor x 18 (Includes 1 player) $500 Indicate number of Novelty/Hole Sponsorships From 1 July 2018 Exhibitors will be able to purchase additional playing rights for $250. About the Sponsorships Flags/Banners will be placed around the Driving range to acknowledge the support of the Major, First, Second, Third, and Drink Sponsors. Banners and Flags need to be supplied by the sponsor. First, Second, Third and NAGA Sponsors will have the opportunity to present their award at the presentation ceremony. Signs organised by LGSA will be placed at Tee Boxes acknowledging the support of the Novelty/Hole Sponsors. Motorised Buggy Sponsors will have their logo placed on every buggy used for the day. All sponsors logos will also be placed into a custom course guide that every player will receive. Only one registration per form please Yes, I agree with the package as indicated above and accept that I will be invoiced for the agreed amount, upon which I will submit payment as indicated prior to the event. Name (please print name) address Company Mobile Work phone Postal Address Signed Date For any further information contact Scott Herbert: Scott.Herbert@replas.com.au or to 2018 Golf Day c/- Scott.Herbert@replas.com.au Acknowledgement of your application will be by

13 Gold Sponsor $9,700 Major conference recognition on all promotional materials Company name on all conference literature prior to and during the conference Full page advertisement in ACCESS (National members magazine) Company involvement to be noted on LGSA web site for 12 months Advertising material in satchels (to be supplied by client) One person from Major sponsor may sit on the conference committee Conference registration for 4 people Banner with Company s name and logo on prominently displayed at Exhibition area Morning and afternoon tea for 4 people Lunch for 4 people Pre dinner drinks and dinner /dance for 10 people (invite partners or make up a table of 10 to entertain your clients) Preconference golf day for 4 company representatives (includes golf, a BBQ lunch, drinks on course and buffet dinner) 2 display stands or bays (or you may chose to take one of each) Silver Sponsor $6,100 Company name on all conference literature prior to and during the conference Quarter page advertisement in ACCESS (National members magazine) Company involvement to be noted on LGSA web site for 12 months Advertising material in satchels (to be supplied by client) One person from company may sit on the conference committee Conference registration for 2 people Morning and afternoon tea for 2 people Lunch for 2 people Pre dinner drinks and dinner /dance for 6 people (invite partners or entertain your clients) Preconference golf day for 2 company representatives (includes golf, a BBQ lunch, drinks on course and buffet dinner) 2 display stands or bays (or you may chose to take one of each) Bronze Sponsor $4,500 Company name on all conference literature prior to and during the conference Company involvement to be noted on LGSA web site for 12 months Advertising material in satchels (to be supplied by client) Conference registration for 2 people Morning and afternoon tea and lunch for 2 people Pre dinner drinks and dinner/dance for 4 people (invite partners or your clients) Preconference golf day for 1 company representative (includes golf, a BBQ lunch, drinks on course and buffet dinner) 1 display stand or bay 10