Friday 31 March Sunday 02 April 2017 East Midlands Conference Centre (EMCC), University Park, Nottingham NG7 2RJ

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1 Friday 31 March Sunday 02 April 2017 East Midlands Conference Centre (EMCC), University Park, Nottingham NG7 2RJ

2 Contents page Page 3 Exhibition stands and size information Page 4 Exhibition hall floor plan Page 5 Access, parking and deliveries Page 6 - Catering timetable Page 7 WiFi information Friday night supper and competitions Page 8 Programme paragraphs, Commercial Officer and photographer. Page 9 Hotel information and transport Page 10 Exhibitor timetable Page 11 Testimonials Our Exhibition Thank you for expressing an interest in attending our annual event as an exhibitor. Within this booklet you will find all the information you need to know about our conference and our exhibition opportunities available. We do hope that you enjoy our conference and we wish you the best of luck for success over the weekend! Office contact: Amy Ross Commercial Support Administrator Tel: Caroline Coxon Accounts and Events Assistant Tel: Venue contact: Tel: For directions from your own area, please use the AA Route Planner We recommend that you check for road works before you travel, using the traffic website or alternatively,

3 Exhibition stands Our exhibition spaces are set up as a shell scheme which consists of: m high x 1m wide flush fitting panels covered with grey polyweave, - Velcro compatible fabric, - 300mm deep fascia covered with blue polyweave fabric. You can easily pin posters and items onto the shell panels however we recommend using hook and eye velcro. When booking your exhibition stand you will receive the following items that are included within our stand price: - 1kW single socket outlet, - 1 track of 3 spotlights, - 1 company name and number sign per stand produced in a standard style and size, black letters on white foamex. You are able to order extras should you require these. The items that we have available for hire through the EMCC are as follows: (prices can be located on your exhibitor stand booking form) - Power socket, - Spotlights, - Table, - Chair. Please do contact our office should you wish to enquire about the hire of any other items that are not stated above. Exhibitor stand sizes Within the exhibition hall we have a range of different stand sizes. Please see below for full details for these. Prices are located on your exhibitor stand booking form. On the next page you will find a full floor plan of our exhibition spaces. You are able to use the space in any way that you wish however it must be kept within the boundaries of the stand. Size 2m x 2m (4m 2 ) 1m x 4m (4m 2 ) located in the main concourse. 3m x 2m (6m 2 ) 4m x 2m (8m 2 ) Suite 1 (13.3m x 5.65m) (76m 2 ) Suite 2 (13.3m x 5.65m) (75m 2 ) Lounge Area (8.4m x 5.5m) (46m 2 ) Stand personnel Day of exhibition Price Friday Saturday Sunday Price VAT VAT VAT 1,370 + VAT 3,025 + VAT 3,025 + VAT 2,565 + VAT VAT VAT VAT

4 Exhibition hall and main concourse floor plan Please see below the floor plan of the exhibition hall which details the exact locations of your exhibitor stands Lounge area 8.4m x 5.5m

5 Access and registration Setup of your exhibition stand on 31 March 2017 from 12.00hrs. Please note that you will not be able to access the exhibition hall prior to this time as our shell scheme suppliers will be setting up during this period. Please register at our Physio First registration desk in the atrium to collect an exhibitor s pack. Access to the EMCC on Saturday 01 and Sunday 02 April is from 07:30hrs. Please note that exhibitors are not permitted to enter the lecture theatre during lectures throughout the weekend. Unloading and parking Please use the service road off Beeston Lane to access the EMCC; unload your vehicles and enter the main exhibition hall through the loading bay at the rear of the EMCC. The EMCC car park is free of charge and should be used to keep the access area and loading bay clear for other exhibitors. Deliveries You are able to send parcels to the EMCC for your exhibition stand, however please can you ensure that deliveries are sent no earlier than Monday 27 March This is because the venue has other events going on during this time and therefore space within the loading bay is limited. When sending parcels, could you please mark up the parcel with the following: (Stand no, company name) FAO *Your Name*, Physio First conference, 31 March 02 April 2017 East Midlands Conference Centre University of Nottingham Beeston Lane University Park Nottingham NG7 2RJ This is to ensure that any parcel you wish to send to the EMCC will be stored in the correct place and will not be lost. You can collect your parcel from the loading bay upon your arrival on Friday 31 March If you are unable to locate your parcel please come to our Physio First registration desk as these may have been delivered directly to us. Parking instructions Onsite parking is available at this venue and parking within the EMCC/Orchard Hotel car park does not require a parking permit. Parking on the University campus itself, however, does require a permit, unless you are parked at weekends or after 16.00hrs / 17.00hrs on any week day when the permits are not applicable. If you park outside of the EMCC or Orchard Hotel car park, please obtain a parking permit from either the Orchard Hotel reception or the conference centre reception.

6 Catering Tea, coffee and lunch will be served at the venue during the day and are included in the stand personnel price. Your meal tickets are in the pouch of your name badge. Please give these to the catering staff when collecting your meals. Should you have any special dietary requirements, please advise Amy Ross at the time of booking your exhibitor stand. Food will be served in the main exhibition area and the main concourse. Any special catering requests will have been passed to the venue. Please advise a member of the catering staff who will bring your special meal to you. Please note that no food or drink can be brought into the venue. Conference is a closed event that is open to delegates and exhibitors only. Guests who have not registered for conference or education day are unaccounted for, will cause catering shortages and present health and safety concerns. For this reason, anyone without valid conference registration will not be admitted to the conference centre. Physio First registration desk opening times Friday 08.45hrs 20.00hrs Saturday 07.45hrs 16.30hrs Sunday 08.00hrs hrs Exhibitor catering times Friday 31 March 12:00hrs 12:30hrs (lunch served in atrium) 15:00hrs 15:15hrs (refreshments served in main exhibition hall) 17:30hrs 19:30hrs (supper served in main exhibition hall) Saturday 01 April 07.30hrs 08.00hrs (refreshments in main exhibition hall) 10:15hrs 10:30hrs (refreshments) 12:00hrs 12:30hrs (lunch) 15:30hrs 16:00hrs (refreshments) Sunday 02 April 07:30hrs 08:00hrs (refreshments in main exhibition hall) 10:15hrs 10:30hrs (refreshments) 12:00hrs 12:30hrs (lunch) 16:15hrs 16:45hrs (refreshments main exhibition hall). Delegate catering times Delegates will be in the exhibition area during these times: Friday 31 March 16:30hrs - 20:00hrs Saturday 01 April 07:45hrs - 08:40hrs registration 10:35hrs - 11:15hrs refreshments 12:45hrs - 14:00hrs lunch 16:00hrs - 16:30hrs refreshments 18:30hrs - exhibition closes Sunday 02 April 08:00hrs - 08:50hrs registration 10:35hrs - 11:15hrs refreshments 12:30hrs - 14:00hrs lunch - please commence stand breakdown and remove all rubbish.

7 WiFi To connect to the complimentary WiFi service provided by the EMCC, please select the De Vere network and enter the password venues. Conference official launch, Friday 31 March 2017 Physio First will be hosting a drinks reception and supper (2 course) in the main exhibition hall and concourse on Friday 31 March from 16:30hrs until 20:00hrs. Nottingham Jazz will play whilst our keynote speakers, executive committee, education day and conference delegates visit our exhibition stands. Please note that the cost for supper is included in your stand personnel charges for Friday. Our conference Chairman, Amanda Marsh, will present her welcome speech which will include thanking all of our sponsors. Competitions and prize draws During the welcome speech to be given by Amanda Marsh (Hon Conference Chair), we will also launch our exhibitor competitions, so you may wish to hold a prize draw or competition to attract visitors to your stand. Each year we have a number of prize draws, the aim of which is to generate a real buzz and excitement about visiting our exhibition stands. We plan to publish within our delegate programme / speaker notes a list of those exhibitors who will be donating a prize or running a competition with the potential to increase footfall to your stand. Our conference Chairman will announce these prize draws/ competitions at the start of conference each day. In order for us to publicise this for you, we need to know: 1. If you are planning to run a prize draw or competition; 2. What the prize is and its monetary value. All competition information must be ed into our office by Friday 02 December 2016, to ensure that they are included within our programme.

8 Programme paragraphs and health and safety forms We require a paragraph of information about your company or products to go into our conference programme. This is a short paragraph including your company contact details and who will be manning your stand over the weekend. If you have set up a strategic partnership with Physio First, please feel welcome to add this into your paragraph. Please ensure that the paragraph is no longer than 150 words and please this back to our office in Word format. Health and safety forms will also be sent and these will need signing off by your health and safety officer and must be returned along with your programme paragraph by Friday 02 December Meeting our Commercial Officer strategic relationships Our Commercial Officer meets with all strategic partners as part of our annual monitoring procedure. Those exhibitors who wish to develop their relationship with Physio First at our conference may meet with our Commercial Officer during the Saturday of our event. In order to receive an appointment we require your business proposal prior to the meeting. Guidelines are available on request. Photographer As usual we will have a photographer in attendance. In order to comply with the Data Protection Act and to ensure there is no offence, if you and/or your group have any objections to being photographed please let our photographer know. Social networking If you are tweeting about our conference, please follow and use the #tag #PhysioFirst to help followers.

9 Hotel Information Delegates will need to book their own accommodation. *The Orchard Hotel adjacent to the EMCC has been open since November Please contact them as directed below to obtain our special Physio First rates. Please note that rates may be subject to change. Hotel Name Star Rating Location Orchard Hotel directly opposite the EMCC Tel: Discounted rates are available for all attendees at our conference. Please call the hotel directly to advise that you are looking for the Physio First discounted rates. Crowne Plaza Tel: mins from EMCC Park Plaza Tel: mins from EMCC 4 4 B & B Standard single room: 55 + VAT B & B standard double room: VAT. Crowne Plaza, Wollaton Street, Nottingham NG1 5RH /en/nottingham/notws/hoteldetail 41 Maid Marian Way, Nottingham, NG1 6GD Premier Inn Tel: mins from EMCC Holiday Inn Express Tel: mins from EMCC Travelodge Tel: mins from EMCC Premier Inn, Goldsmith Street, Nottingham, NG1 5LT ngland/nottinghamshire/nottingham/nottin gham-city-centre-goldsmith-street.html Castle Marina Retail Park, Castle Bridge Road, Nottingham NG7 1GX n/nottingham/notuk/hoteldetail New City House, Maid Marian Way, Nottingham NG1 6AJ https://www.travelodge.co.uk/hotels/290/n ottingham-central-hotel Transport If you need transport to and from the EMCC to the City Centre there are a number of taxi companies you can contact: Trent Cars Ltd: Central Cars: Cabline Taxis:

10 Exhibitor Timetable Please see below our full Exhibitor timetable in the lead up to conference Please do keep these deadlines on your eye line as it is vital that these are met in order to maintain a smoothly organised event. Information Exhibitor alignment forms Exhibitor stand booking form - Programme paragraph - Health and safety declaration form (to be completed and returned by your company Health and Safety Officer.) - Competition information A4 leaflet in delegate bag submissions Notes Alignment letter and company information form sent together on 01 June Exhibitor stand booking form to be sent along with the exhibitor booklet subsequent to alignment being confirmed i.e. 01 August % Deposit - this will be invoiced immediately (including Stand Personnel and any extra requirements e.g. table / chairs etc.) Terms are 30 days. Balance will be invoiced in November Terms are 30 days. All three requested to be sent on Monday 03 October Cost: VAT for 500 copies. Leaflet to be printed and sent to Pages Creative (address to be advised) for insertion into delegate bags. Stand requirements form sent on Friday 06 January 2017 Exhibitors to check all details are correct for their stand. Date information required by This form needs to be completed and returned by Friday 01 July All completed booking forms to be returned by Friday 02 September Invoices to be completed upon return of booking form. Complete & return by: Friday 04 November Programme paragraphs sent to be proof read to KWK on Friday 11 November To be returned Friday 02 December Draft version to be ed to Amy Ross by Friday 16 December To be sent to Commercial Officer for proofing on Monday 18 December 2016, returning Monday 09 January Exhibitors to then print and send leaflets. Final version to be sent to BCQ by Tuesday 31 January Complete / return by: Friday 03 February Stand extra requirements form Given out at conference, if required. Any Invoices will be sent after conference. Sponsorship Sponsorship items to be released soon. Deadline for all sponsorship items is Friday 16 December 2016.

11 Testimonials from our previous exhibitors Well done another success! Great show; well organised, very professional. It is a well-run Conference. Thanks. We enjoyed this weekend, difficult to get a better venue. Great service and first class administration The best run and organised conference we attend. We look forward to next year! Great impact for us. Fantastic venue. Thank you everyone involved. The venue food and staff were excellent. Some of Physio First s regular exhibitors Blue Zinc Patterson Medical PhysioTools Vivomed Physiotec Online Ergonomics

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