EXHIBITION & SPONSORS EXHIBITION MANUAL

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1 EXHIBITION & SPONSORS EXHIBITION MANUAL MRO Africa is an all-inclusive Conference and Exhibition and is organised by African Aviation which was founded in 1990 with the raison d être of promoting aviation development in Africa. African Aviation is involved in aviation consultancy, conferences, seminars, publishing and ancillary services. Given Africa s vast size and limited means of surface transportation by road, rail or river, African Aviation believed from the outset that a safe, efficient and affordable air transport industry in Africa would be a vital catalyst for the economic and social transformation of the continent. Over 300 MRO, airline and industry representatives will attend MRO Africa 2018 Co-Located with the 6 th African Aviation Training Conference and we are pleased to enjoy the support of leading industry Sponsors and Exhibitors. We are delighted that you will be exhibiting during this important event for the African aviation industry. Please find below relevant information regarding the exhibition and please feel free to contact us at any time if you have any queries. EVENT TIMETABLE DAY OPENING TIME CLOSING TIME Sunday, 18 th March, 2018 Handover to exhibitors of exhibition booths for Completion EXHIBITION NOT OPEN: hrs hrs Sunday, 18 th March, 2018 Welcoming Cocktail Reception in Exhibition Hall: hrs hrs Monday, 19 th March, 2018 Opening of Exhibition: Official Opening: hrs hrs hrs Tuesday, 20 th March, 2018 Exhibition: NB: Afternoon Tour of EgyptAir M&E Technical Facilities & EgyptAir Training Center hrs hrs Tuesday, 20 th March, 2018 Dismantling of exhibition booths hrs hrs EXHIBITION & SPONSORS BROCHURE Page 1

2 INFORMATION REQUIRED EXHIBITORS / SPONSORS Exhibitor / Sponsor Registration Forms Please complete and return the attached Exhibitor or Sponsor Registration Form to secure your exhibition or sponsorship package (if you have not already done so): Exhibitor / Sponsor Logo To be sent to African Aviation in High Resolution JPEG & AI Format by return Fascia Name Company name will be printed on Fascia and please complete the name as it should be printed on the attached form (if not already agreed). Exhibition Brochure Editorial Text All Sponsors and Exhibitor Packages include a 100-word paragraph on your organisation within the Conference Brochure. Please ensure that your text is sent to African Aviation by by: Registration Form All Participants are required to register in advance using the separately attached Registration Form: DEADLINE ASAP / 16 th February, 2018 ASAP / 13 th February, 2018 Upon Confirmation / 13 th February, 2018 ASAP / 13 th February, 2018 ASAP / 3 rd March, 2018 NB: Badges will be collected onsite from Registration Desk and will not be sent out before the show. Furniture & Accessories Order Form Additional Furniture & Accessories Order Form. To be Completed and Sent to Com-Tech ASAP / 18 th February, 2018 See Below AFRICAN AVIATION MAGAZINE All Exhibitors at AFRICAN AVIATION S MRO Africa 2018 automatically qualify for a free editorial entry in the MRO Africa Conference Brochure issue of African Aviation published in March, 2018 and distributed during MRO Africa The brochure will be printed in English and each participant will receive a copy. Please note that we reserve the right to condense and edit entries for reasons of space, clarity and magazine style. EXHIBITION & SPONSORS BROCHURE Page 2

3 EXHIBITION BOOTH SHELL SCHEME AND ADDITIONAL FURNITURE The following company is the official stand building contractor for MRO Africa 2018: COMtech Egypt 9 El Gazaer St., Aswan Square, Mohandessen Giza, Egypt Mobile: Tel: Fax: Website: comtechegypt.com Contact: Mr Mohamed Ali, Managing Director Shell Scheme Stand Specification Please note that the following will be supplied as part of your shell scheme package: Walls: White Shell Scheme Walling. Sizing: Please see booth size below for 3mx3m (3mx2m booths will have two side panels) Fascia: Company Name (Text in English) Flooring: Cream Flowered Carpet Al Saraya Ballroom Power: Part Distribution Board 1 x 15 amp plug point Lighting: 3 x Spotlights Furniture: One Table & Two Chairs (as per example picture on page 6. Wastepaper Bin One Rules of Affixing to Booth Please note that exhibitors are not permitted to use nails, glue or any other material that could cause damage to the panels or to the decoration material including furniture and display units. It is permissible to use scotch tape and staff will be on hand to assist during set up. EXHIBITION & SPONSORS BROCHURE Page 3

4 FREIGHT FORWARDING & ONSITE HANDLING Please find below the procedures for shipping your materials : A- Sending the material by courier (ie, DHL or Fedex or Western Union door-to-door) to the following address : Attention : Mr Ahmed Ragab, Director of Catering Sales, Corporate InterContinental City Stars Hotel - IHG Cairo Citystars Citystars, Omar Ibn El Khattab Street, Cairo, Heliopolis, Egypt Tel: +20 (02) B- Ensure the following is included on the shipment : Name of the Event : 27 th African Aviation MRO Africa March 2018 Name of your company : To be received during the event by : Ensure delivering date during : March 2018 If you require any additional assistance, please contact EgyptAir Maintenance & Engineering using the following address: Shipping Insurance It is the Exhibitor s responsibility to ensure that their exhibits are covered by adequate insurance for the shipment to, duration of, re-packing and re-exportation from the exhibition to their premises or buyer. DISTRIBUTION OF ADVERTISING MATERIAL Only advertising material and goods from companies authorised to be at the exhibition may be distributed and must be displayed and distributed only from one s own stand. Exhibitors are kindly requested to refrain from distributing advertising material at the entrances, in the aisles and in the areas outside the exhibition halls unless specific permission has been granted through African Aviation. HOTEL ACCOMMODATION AND CONFERENCE VENUE African Aviation has negotiated preferential rates for Exhibitors and Conference Participants at the following HotelS in Cairo: The InterContinental Cairo Citystars Hotel The Holiday Inn Citystars Hotel Single Standard Room: US$ Single Standard Room: US$ Double Standard Room: US$ Double Standard Room: US$ Single Business Suite: US$ Double Business Suite: US$ Above rates are per room per night. Based on Bed & Breakfast. Inclusive of Service Charge & Taxes. Please find attached Hotel Accommodation & Airport Transfers Booking Form. AIRPORT TRANSFERS All Conference Participants are requested to arrange their own transfers to and from the airport to the hotel. Assistance can be provided by the InterContinental Cairo Citystars Hotel using the attached form. VISAS LETTERS OF INVITATION FOR VISA APPLICATIONS If you require a Visa, please let us know immediately by return and send us a copy of your passport to enable us to provide you with the relevant letter of invitation to assist with your Visa application. EXHIBITION & SPONSORS BROCHURE Page 4

5 HOTEL ACCOMMODATION All Conference Participants are responsible for their own travel arrangements and hotel booking. African Aviation has negotiated preferential rates as follows: InterContinental Cairo Citystars Hotel Single Room Double Room Standard Room US$ US$ Business Suite US$ US$ InterContinental Cairo Citystars Hotel Booking Link: (Click on or Ctrl Click) InterContinental Cairo Citystars Hotel Booking Link for MRO Africa + 6 th African Aviation Training Holiday Inn Cairo Citystars Hotel Single Room Double Room Standard Room US$ US$ Holiday Inn Citystars Hotel Booking Link: (Click on or Ctrl Click) Holiday Inn Cairo Citystars Hotel Booking Link for MRO Africa + 6 th African Aviation Training Rates for both hotels are per room per night based on Bed & Breakfast. Inclusive of Service Charge and Taxes to book Business Suites For Standard Rooms click on link above. Click on Book Now Fill in dates (nb: group rate from 15/03/2018 to 23/03/2018 only) and click Search Each guest will settle his / her own bill by credit card. Each guest can review, modify or cancel his/her reservation using the above links. All room preferences, early check-in & late check-out are subject to hotel availability. Book Early: All non-reserved rooms will be released on 8 th March, 2018 and standard rates will apply. Cancellation Policy: One night s charge in case of cancellation less than 24 hours prior to check-in. No Show Policy: One night s charge in case of no show. Check-In: Check-In time is: hrs Early Check-In: Guests staying in standard rooms: US$15.00 per hour before hrs Check-Out: Check-Out time is: hrs Late Check-Out: hrs to hrs US$50 Intercontinental US$30 Holiday Inn hrs to hrs US$100 Intercontinental US$70 Holiday inn After hrs Full night rate applies. AIRPORT ARRIVAL & TRANSFER SERVICE FROM THE INTERCONTINENTAL CAIRO CITYSTARS If you would like to arrange airport transfers with the Hotel, their charges are set out below and please your requests including your flight details (Flight Number; Departure Point; Arrival Time) Please contact The InterContinental Cairo Citystars directly on: quoting MRO Africa and they will assist replying within 24 hours: Citystars Welcome Service: US$60.00 per car Service includes personal greeting upon arrival, taking care of your luggage, room check-in at the airport, escorting to the limousine and transfer to the hotel (Visa fees not included) maximum 03 persons per car. Marhaba Airport Service: US$ per person You will be greeted personally before the passport control point where your Visa requirements will be taken care of (Visa fees not included). Our Airport representative will take care of your luggage, your room check-in, escort you to the limousine plus transfer to the hotel. Drop Off Service: Hotel to Cairo Airport based on the guest flight details Choice of preferred limousine upon departure: Toyota; Lancer or Hyundai: US$10.00 Mercedes: US$20.00 Van: US$50.00

6 CONFERENCE ORGANISER: MR NICK FADUGBA CHIEF EXECUTIVE OFFICER, AFRICAN AVIATION SERVICES AFRICAN AVIATION SERVICES LIMITED TEL: ( ) KINGS COURT, NEWCOMEN WAY, FAX: ( ) SEVERALLS BUSINESS PARK, COLCHESTER, CO4 9RA, UK EXHIBITION & SPONSORS BROCHURE Page 1

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