Sponsorship & Exhibition Information

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1 3 rd AfSBT ECOWAS REGIONAL CONFERENCE 2018 Sponsorship & Exhibition Information

2 EXHIBITION The exhibition will be at the heart of the conference. The meeting rooms and catering areas are located in such a way that a dynamic flow of conference delegates and exhibition visitors will be generated. The main scientific sessions and plenary room are located along the exhibition. This will create ample time to visit the exhibits and to meet the representatives of the sponsoring companies. Exhibition Booth Rental The rental fees are $ per 6m 2 (3x2 meter) exhibition booth and $ m 2 (3x3 meter) The rental fee for a stand includes the following; 1 Table 2 Chairs 2 Spot Lights 2 Shelves (if needed) 1 Waste Basket 1 Power Point Exhibitor Name Written on the Booth Fascia If you require a specialist booth that can be discussed and built for you. The exhibition will be open for registered participants of the conference and other visitors of the venue during the following hours: Monday, 19 November 08:00-17:30 hours Tuesday, 20 November 08:00-17:30 hours Notifications All notifications concerning exhibitions must be submitted to the Congress Administrator at All cancellations for exhibition and sponsorship must be made before 28 September Terms of Payment After a potential exhibitor registers to exhibit at conference, a confirmation and an invoice for the total amount will be sent and is due to being paid within one week after receipt. 2

3 Your company is invited to apply for different sponsoring opportunities for the AfSBT ECOWAS Regional Conference Sponsors will be announced in related announcements and in the final programme. Sponsors are free to make their selection from the list of 4 sponsorship options. Below is an overview of the sponsor levels (including their benefits): Level 1: Bronze Sponsor $ 2, Level 2: Silver Sponsor $ 5, Level 3: Gold Sponsor $ 7, Level 4: Platinum Sponsor $ 10, Details of the different levels of sponsorship and accompanying benefits can be found below. Additional Sponsor Options There are additional sponsorship options available on page 8. We do welcome creative suggestions and are happy to work with you on extra options. Sponsorship Details Bronze Sponsor $ 2, Logo in the pre-event and event publicity materials surrounding the Conference, including but not limited to the Conference website, billboards, banners, backdrop, printed and electronic media, posters, brochures, name badges and Conference bags. Additional 50 character company description on Conference website. Option to add up to 4 product descriptions: product name, 100 words description, product photo, and brochure (for each). Link to the sponsor s web site on Conference website. A half (½) page advertisement in the Conference final programme. 3

4 Delegates bag Insert Get the attention of all attendees by placing up to one (1) of your company s promotional items (to be supplied by the sponsor) in the official Conference bag. Up to 5 roll-up banners at the venue compound during the event. (to be supplied by sponsor). Appreciation plaque presented by the guest of honor. Listed in the THANK YOU and post-congress communication. Silver Sponsor $ 5, Signature branding of the Conference and exhibition like ( Brought to you by. ). Logo and prominence in the pre-event and event publicity materials surrounding the Conference, including but not limited to the Conference website, billboards, banners, backdrop, printed and electronic media, posters, brochures, name badges and Conference bags. Additional 100 character company description on Conference website. Option to add up to 5 product descriptions: product name, 100 words description, product photo, and brochure (for each). 1 complimentary hotel room for three (3) nights, bed and breakfast (Single occupancy). Link to the sponsor s web site on Conference website. An advertising banner in the congress website home page throughout Conference period. A half (½) page advertisement in the Conference final programme. Access to all registrants (exhibitors and delegates) contact details after Conference. Delegates bag Insert Get the attention of all attendees by placing up to three (3) of your company s promotional items (to be supplied by the sponsor) in the official Conference bag. Up to 3 roll-up banners in the Conference room (to be supplied by sponsor). Up to 5 roll-up banners at the venue compound during the event (to be supplied by sponsor). Appreciation plaque presented by the guest of honor. Listed in the THANK YOU and post-congress communication. 4

5 Gold Sponsor $ 7, Signature branding of the Conference and exhibition like ( Brought to you by. ). Logo and prominence in the pre-event and event publicity materials surrounding the Conference, including but not limited to the Conference website, billboards, banners, backdrop, printed and electronic media, posters, brochures, name badges and Conference bags. Additional 150 character company description on Conference website. Option to add up to 5 product descriptions: product name, 250 words description, product photo, and brochure (for each). 1 complimentary hotel room for three (3) nights, bed and breakfast (Single occupancy). Link to the sponsor s web site on Conference website. An advertising banner in the Conference website home page throughout Conference period and 6 months after event. A full page advertisement in the Conference final programme. Access to all registrants (exhibitors and delegates) contact details after Conference. Delegates bag Insert Get the attention of all attendees by placing up to four (4) of your company s promotional items (to be supplied by the sponsor) in the official Conference bag. Up to 3 roll-up banners in the Conference room (to be supplied by sponsor). Up to 10 roll-up banners at the venue compound during the event (to be supplied by sponsor). A 30 seconds short video about your company (supplied by the Sponsor) hosted on the event website and included in the event infomercial to be aired during interludes in the Conference hall. Appreciation plaque presented by the guest of honor. Listed in the THANK YOU and post-congress communication. 5

6 Platinum Sponsor $ 10, Signature branding of the Conference and exhibition like ( Brought to you by. ). Logo and prominence in the pre-event and event publicity materials surrounding the Conference, including but not limited to the Conference website, billboards, banners, backdrop, printed and electronic media, posters, brochures, name badges and Conference bags. Co-Branding of the registration area and Conference room (brands to be supplied by Sponsor). Additional 200 character company description on Conference website. Option to add up to 5 product descriptions: product name, 300 words description, product photo, and brochure (for each). 10 minutes speech during Conference opening ceremony 10 minutes speech during Conference social night event 1 complimentary hotel room for three (3) nights, bed and breakfast (Single occupancy). Logo prominently in the front cover page of Conference final programme Link to the sponsor s web site on Conference website. An advertising banner in the Conference website home page throughout Conference period and up to ten (10) months after event. A full page advertisement in the Conference final programme. Access to all registrants (exhibitors and delegates) contact details after Conference. Private satellite workshop/seminar arranged and managed by Sponsor (optional). A minimum 40 participants for the workshop guaranteed. Delegates bag Insert Get the attention of all attendees by placing up to five (5) of your company s promotional items (to be supplied by the sponsor) in the official Conference bag. Up to 5 roll-up banners in the Conference room (to be supplied by sponsor). Up to 10 roll-up banners at the venue compound during the event (to be supplied by sponsor). At least one stand-alone corporate banner to be displayed in a prime location at all event and functions (to be supplied by sponsor) e.g. cocktail, dinners, lunch venues, workshops rooms A 60 seconds short video about your company (supplied by the Sponsor) hosted on the event website and included in the event infomercial to be aired during interludes in the Conference hall. Appreciation plaque presented by the guest of honor. Listed in the THANK YOU and post-congress communication. 6

7 Local Sponsorship There is a sponsorship option available for local companies that wish to exhibit during the conference. Details are below: Local Sponsor GH 5, Logo in the pre-event and event publicity materials surrounding the Conference, including but not limited to the Conference website, billboards, banners, backdrop, printed and electronic media, posters, brochures, name badges and Conference bags. Additional 50 character company description on Conference website. Option to add up to 2 product descriptions: product name, 100 words description, product photo, and brochure (for each). A half (½) page advertisement in the Conference final programme. Delegates bag Insert Get the attention of all attendees by placing up to one (1) of your company s promotional items (to be supplied by the sponsor) in the official Conference bag. Up to 4 roll-up banners at the venue compound during the event. (to be supplied by sponsor). Appreciation citation presented by the guest of honor. Listed in the THANK YOU and post-congress communication 7

8 OPPORTUNITIES In addition to the sponsorship levels and exhibition space the Conference offers a variety of other sponsorship opportunities. We hope that you find a sponsor item that fits your specific interest and budget. We are however open to any creative proposals that do not appear on the list. Advertisement In The Final Programme The Final Programme will be distributed among the registered delegates and sponsors. The cost of a one-page full color advertisement is $ Conference T-Shirts With the company name printed on the sleeve of the conference t-shirts, your brand will be carried throughout the conference and beyond. $ 1, Conference Bags All registered delegates and sponsors will receive a bag, which will display your company logo in addition to the Conference logo. Recipients will use this bag during the conference. $ 1, AfSBT ECOWAS Regional Conference

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