DSC 2018 Europe VR Exhibition information

Transcription

1 DSC 2018 Europe VR Exhibition information General Information The DSC 2018 Europe organizing committee, in partnership with OPTIS, official sponsor, is offering you the opportunity to demonstrate your products and services during this conference. With the right mix of science and industry, you have the opportunity to meet and discuss with representatives of the world s leading car manufacturers and suppliers in a friendly environment. Why exhibiting at DSC 2018? We are committed to bringing you the best opportunity to meet and network with many customers, prospects and partners in the field of driving simulation. Authors, keynote speakers and delegates are attending this conference with the common aim of hearing about the latest developments in the field and will be keen to learn about your technology and services. The conference is expected to attract more than 400 attendees, which will ensure that the event has the buzz you need to generate interest in your products. Venue The DSC 2018 will take place in Antibes Juan-les-Pins, France in the conference center, located 300 m from the Mediterranean sea. Address: 60 chemin des Sables, Antibes GPS coordinates: Latitude : / Longitude : Timetable Set-up 05 Sept. 2018, 09:00 18:00 Exhibition 06 Sept. 2018, 09:00 18:00 07 Sept. 2018, 09:00 16:00 Dismantling 07 Sept. 2018, 16:00 18:00

2 3 booth formats 6 m² - 3 m x 2 m 9 m² - 3 m x 3 m 9 m² - 3,6 m x 2,5 m 43 spaces available in total Floor plan The exhibition floor plan can be downloaded on

3 Booth prizes Size Before May 31 st 2018 After May 31 st m² 2, , * 2, , * 9 m² 3, , * 4, , * * Discount for Driving Simulation Association Members and for startups (<5 years old, <20 employees) Booking terms & conditions Please read these terms and conditions carefully. Payment is by bank transfer. Please ensure all invoices are paid in full by May 31st A VAT receipt will be issued upon request. Exhibitors are responsible for the delivery, set-up, maintenance, dismantling, insurance and security of their own exhibition stand at the conference. Exhibitors are also responsible for ensuring the arrival of any materials sent by courier or mail. Your Exhibitor s package includes One stand, with electricity One table, two chairs One attendee registration (including meals) Distribution of a brochure or advertising material of the exhibitor in the attendee s pack is available on request Deadline for exhibitor registration: July 31st, 2018 Cancellation policy If you wish to cancel your booking before July 31st 2018, there will be a 50% refund. If you wish to cancel your booking after July 31st 2018, there will be no refund. If you pay after the deadline (May 31st 2018), the price will increase of 20%. For further information about exhibiting at this event, please contact Mr. Philippe Cas, Exhibition Chair of the DSC 2018 Europe: exhibition@dsc2018.org Phone:

4 Access Plan Contact at Palais des Congrès Loraine MAUMY Project Manager Phone: Fax: Nicolas BOUFFARTIGUE Coordination Phone: Fax:

5 Patrice GATTI Technical manager Phone: Fax: Access to the Palais des Congrès Palais des Congrès d Antibes Juan-les-Pins, 60 chemin des Sables JUAN-LES-PINS Airport : Aéroport Nice Côte d Azur From the airport by bus: Line 250 (every 45 minutes) or 200 (every 20 minutes) Bus stop: La Régence 10 minutes walk to the Palais des Congrès SNCF Train Station: Antibes (Served by the TGV from Paris) and Juan-les-Pins (Regional train TER, 7 minutes walk) Road access: Highway A8 from Aix-en-Provence and Italy, exit 44 Parking Parking lots in the immediate vicinity of the Palais des Congrès: Underground parking at the Palais des Congrès (level -1) Managed by the company PARK A, AC Marriott Hotel parking (across from the Palais des Congrès), Garden Beach Hotel parking (150 meters walk). Exhibitors Unloading FOR UNLOADING ONLY, access to the Palais des Congrès can be made per two areas: The fireman way (at the back of the Palais) which give you a direct access to the freight elevator in case of large volume unloadings (See attached plan below). The basement (level -1) with two elevators with direct access to the exhibition floor (See attached plan below). Elevators are 3m x 2m with a height of 2,60m. WARNING, those two access are available only for unloading and NOT FOR PARKING. Please contact the coordination if you need to use those access. For persons who don t have many things to unload, the access to the Palais can be made per the main entrance. Trolleys are available.

6 Delivery on Stand Important informations The Palais des Congrès is able to accept deliveries from Monday September 3 rd Hours: 09:00-12:30 / 13:30-17:00. All deliveries must be clearly marked with all the information asked on the document in annex (to print and to stick on each package). Without those information, and before the authorized delivery date, the Palais des Congrès reserves the right to refuse deliveries and their storage. The Palais des Congrès reserves also the right to remove and transport to the public garbage facility any object left by exhibitors on stand after the exhibition. Delivery is made under the responsibility of the exhibitor; the Palais des Congrès d Antibes Juan les Pins cannot be responsive in any way. Access to the Palais via the main entrance. For delivery of bulky objects: please contact the coordination.

7 Annex SENDER: ADDRESS: STAND NAME (IF DIFFERENT OF THE SENDER): NUMBER OF STAND: CONTACT ON-SITE (NAME + TEL): FOR DRIVING SIMULATION CONFERENCE DSC 2018 Delivery on stand Add to participants goodies bags Organizer s room PALAIS DES CONGRES D ANTIBES JUAN-LES-PINS 60, CHEMIN DES SABLES JUAN-LES-PINS CONTACT : Nicolas BOUFFARTIGUE