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1 Under the Patronage of H.H. General Sheikh Mohammed bin Zayed Al Nahyan, Crown Prince of Abu Dhabi and Deputy Supreme Commander of the U.A.E. Armed Forces Hosted by EXHIBITOR MANUAL Co-located with Organised by
2 Show Organizers and Show Details TABLE OF CONTENTS Show Information 4 WFES 2017 Organizing Team 4 Exhibition Time Table 5 List of Order Forms 6 Section One Site Facilities and Supplementary Services 1.1 Address of Venue Onsite Offices Organizers and Official Contractors 1.3 Audio Visual and Communication Equipment Hire 1.4 Badges - Exhibitor 1.5 Badges Contractor 1.6 Banking Services/ ATM/ General Post Office/ Courier services/ Abu Dhabi Airport Services 1.7 Banner Hanging 1.8 Business Center ADNEC Customer Services Car Parking 1.10 Catalogue/Product Entry & Advertising Catering Facilities / Stand Delivery Services 1.12 Cleaning Services 1.13 Deliveries and Maintenance of Stands 1.14 Exhibition Security 1.15 Fire Appliances First Aid Services 1.17 Floral and Plant Hire 1.18 Freight Services/ Courier Consignments / On-site Handling / Lifting / Forwarding / Customs 1.19 Furniture Hire / Electrical Supply / Additional Shell Scheme Services 1.20 Lost Property 1.21 Media Centre 1.22 Meeting Rooms / Capital Suites 1.23 Opening Ceremony 1.24 Prayer Rooms 1.25 Prize Draws / Promotions / Live Entertainment 1.26 Rigging Services 1.27 Storage 1.28 Telecommunication Facilities / Data Services Temporary Staff 1.30 Toilet Facilities 1.31 Transportation Services 1.32 Visitor Admission Page 1
3 Section Two Stand Construction, Services & Stand Building Regulations 2.0 General Information and Venue Regulations Aisle Carpet 2.2 Ceiling Heights 2.3 Contractor Badges 2.4 Damage to the Venue 2.5 Fire Regulations 2.6 Floor Loading Capacity 2.7 Hot Works 2.8 Insurance 2.9 Labour Law Notice - UAE Government 2.10 Lifting Equipment (Including Forklifts) Machinery and Heavy Exhibits 2.12 Maintenance of Exhibits during the Exhibition Open days 2.13 Organizers' Right to Change Stands and Floor Plan Layout 2.14 Personnel Safety Regulations 2.15 Rigging and Hanging Banners 2.16 Storage of Materials 2.17 Vehicle Exhibits 2.18 Water, Waste & Compressed Air Space Only Stand Construction Floor Coverings and Platforms 2.21 Mains Power Supply (Space Only Stands) 2.22 Security Deposit 2.23 Stand Walls Complex Structure 2.25 Stand Design Approval 2.26 Shell Scheme Stand Fitting 2.27 Standard Shell Scheme Stand Silver Stand Package Gold Stand Package Platinum Stand Package Furniture Hire and stand fitting extras Breakdown of Stands & Exhibits 18 Section Three Shipping Instructions & Tariff 3.1 Official Freight Forwarder Airfreight Consignments LCL Sea freight Consignments FCL Sea freight Consignments Road Freight Shipments Courier Shipments Shipping Documentation Case Markings & Packing 3.9 Temporary Importation & Customs Duty 3.10 Video Media Censorship On-Site Handling Tariff 3.12 Insurance 3.13 On-Site Representatives 3.14 International Agents 3.15 Payment of Services Trading Conditions Page 2
4 Section Four Accommodation, Travel, Visa and Regional Information 4.1 Official Travel Agent and Hotel Accommodation Visa Information 4.3 Banks & ATMs 4.4 Business Hours & Social Hours 4.5 Climate 4.6 Language 4.7 Local Currency Local Time 4.9 Money Exchanges 4.10 Photography 4.11 Religion 4.12 Shopping 4.13 Sightseeing Tours & Activities Page 3
5 Show Information Exhibition Title Exhibition Venue World Future Energy Summit and Exhibition Halls 5, 6, 7, 8, 9, 10, Atrium Abu Dhabi National Exhibition Centre (ADNEC) Abu Dhabi, United Arab Emirates Exhibition Dates Monday 16 th Thursday 19 th January 2017 Exhibition Opening Hours 10:00 17:00hrs, Monday 16 th January 10:00 17:00hrs, Tuesday 17 th January 10:00 17:00hrs, Wednesday 18 th January 10:00 16:00hrs, Thursday 19 th January WFES 2017Organising Team Management Frederic Theux President Ara Fernezian Group Managing Director - Middle East ara.fernezian@reedexpo.ae Naji El Haddad Group Event Director naji.haddad@reedexpo.ae Finance Team Leen Al Sebai Chief Financial Officer- Middle East leen.alsebai@reedexpo.ae Haneef Thundakachi Head of Finance & Administration haneef.thundakachi@reedexpo.ae Show Team Claude Talj Group Sales Director claude.talj@reedexpo.ae Rajveer Singh Sales Manager rajveer.singh@reedexpo.ae Carla Fadel Sales Executive carla.fadel@reedexpo.ae Marites Dominguez Admin & Customer Service Manager marites.dominguez@reedexpo.ae Conference Team Andrew Davies Programme Director andrew.davies@reedconferences.com Imran Khan Team Leader- Conference imran.khan@reedexpo.ae Vilma Binas Delegate Sales Administrator vilma.binaas@reedexpo.ae Operations Diana Barhoum Head of Operations diana.barhoum@reedexpo.ae Jerico Recuenco Deputy Operations Manager jerico.recuenco@reedexpo.ae Ed Tiosan Deputy Technical Manager ed.tiosan@reedexpo.ae Organizer: Reed Exhibitions FZ LLC P O Box: 77899, Abu Dhabi United Arab Emirates Tel: Fax: Page 4
6 Exhibition Timetable BUILD UP Access to Stand Fitting Contractors (Space Only Exhibitors) 13 th January 2017, Friday 08:00hrs 24:00hrs 14 th January 2017, Saturday 00:01hrs 24:00hrs 15 th January 2017, Sunday 00:01hrs 22:00hrs Access to Shell Scheme Exhibitors 15 th January 2017, Sunday 12:00hrs All stand construction and exhibit set up must be completed by 22:00hrs on 15 th January 2017, Sunday. Failure to meet this deadline may result in a penalty fee. THE WFES SITE WILL BE CLEARED FOR THE FINAL SECURITY SWEEP AT 22:00HRS ON SATURDAY 17TH JANUARY. ALL EXHIBITORS AND CONRTACTORS WILL BE REQUIRED TO LEAVE THE SITE BY THE SECURITY FORCES. THERE WILL BE NO RE-ENTRY AFTER THIS TIME. EXHIBITION OPENING / TIMINGS OPENING CEREMONY 16 th January 2017, Monday 16 th January 2017, Monday 09:00 17:00hrs 10:00 17:00hrs EXHIBITION OPEN DAYS 17 th January 2017, Tuesday 18 th January 2017, Wednesday 09:00 17:00hrs 10:00 17:00hrs 09:00 17:00hrs 10:00 17:00hrs 19 th January 2017, Thursday 09:00 16:00hrs 10:00 16:00hrs BREAK DOWN Removal of handheld goods 19 th January 2017 Thursday 16:00hrs 22:00hrs Dismantling and removal of stands 19 th January 2017, Thursday 17:00hrs 24:00hrs 20 th January 2017, Friday 00:01hrs 17:00hrs ALL EXHIBITS, STAND FITTINGS AND WASTE MUST BE CLEARED FROM THE SITE BY 17:00 HRS ON Friday 20 th JANUARY 2017 FAILURE TO MEET THIS DEADLINE WILL RESULT IN A PENALTY FEE Page 5
7 List of Order Forms Exhibitors should pay particular attention to the form deadlines to avoid disappointment and late order surcharges. Many of the deadlines fall weeks in advance of the show dates so it is recommended that exhibitors download the manuals and forms and place their orders as soon as they receive their login details. Orders will not be processed until payment has been received in full by the suppliers. PLEASE NOTE: There are numerous mandatory forms that MUST be submitted in order for participation at the exhibition to be possible. For Official Contractor / Supplier contact details, please refer to their respective service order forms. Compulsory / DEADLINE FORM SERVICE RETURN TO Optional 07 November 2016,Monday 1 Free Catalogue Entry To be completed online All Exhibitors 14 December 2016, Wednesday 2 Advertising Opportunities - Promote at WFES 2017 Reed Exhibitions Optional 07 November 2016,Monday 3 Exhibitor Badges Reed Exhibitions All Exhibitors 14 December 2016, Wednesday 4 Name Board Smart Design LLC Shell Scheme 18 December 2016, Sunday 5 Mains Power, Water & Waste Smart Design LLC Space Only 14 December 2016, Wednesday 6 Furniture & Shell Scheme Items Smart Design LLC Optional 14 December 2016, Wednesday 7-A Stand Contractor & Stand Design Details Reed Exhibitions Space Only 14 December 2016, Wednesday 7-B Complex Structure Submission Reed Exhibitions 15 January 2017, Sunday 7-C Complex Structure Certificate of Integrity Reed Exhibitions 14 December 2016, Wednesday 8 Vehicle Display Arrival Schedule Reed Exhibitions Optional Space Only Complex Structure Space Only Complex Structure 20 January 2017, Friday 9 Stand Dilapidation Check List Reed Exhibitions Space Only 14 December 2016, Wednesday 10 Security Deposit Reed Exhibitions Space Only 15 November 2016, Tuesday 11 Freight & On-site Handling Schenker DB Optional 14 December 2016, Wednesday 12 Rigging & Banner Hanging ADNEC Optional 14 December 2016, Wednesday 13 IT & Telecommunications ADNEC Optional 14 December 2016, Wednesday 14 Stand Catering ADNEC Optional 14 December 2016, Wednesday 15 Static Security Order Form ADNEC Optional 14 December 2016, Wednesday 16 Stand Cleaning ADNEC Optional 14 December 2016, Wednesday 17 Skip Order Form ADNEC Optional 14 December 2016, Wednesday 18 Parking Order Form ADNEC Optional 28 December 2016, Wednesday 19 Audio Visual/Lighting/Truss/Staging Prince Audio Visual LLC Optional 28 December 2016, Wednesday 20 Floral and Plants Blooms Optional 14 December 2016, Wednesday 21 Temporary Personnel Vibes Optional 14 December 2016, Wednesday 22A Hotel Accommodation Optional 14 December 2016, Wednesday 22B Hotel Accommodation Rotana Optional 14 December 2016, Wednesday 23 Car Hire Optional 22 December 2016, Thursday 24 Raffle Prize Draw Order Form ADNEC Optional 14 December 2016, Wednesday 25 Flight Request Form Optional 14 December 2016, Wednesday 26A Visa Application Form Optional 14 December 2016, Wednesday 26B Visa Application Form ADNEC Optional 16, 17, 18, 19 January Maintenance of Exhibits Reed Exhibitions Optional Immediate 28 Capital Suites (Meeting Room) Booking Form Reed Exhibitions Optional 07 November 2016,Monday 29 New Products Guide Form Reed Exhibitions Optional Page 6
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