Consumers Informing Practice

Transcription

1 THE 34th INTERNATIONAL SEATING SYMPOSIUM Consumers Informing Practice MARCH 6-9, 2018 THE WESTIN BAYSHORE VANCOUVER BC SPONSORSHIP & EXHIBITOR PROSPECTUS PRESENTED BY 1

2 TABLE OF CONTENTS [This symposium features] new technologies and products and real life applications of seating and mobility technology. ABOUT ISS Page 3-5 The International Seating Symposium 3 The 32 nd International Seating Symposium 4 EXHIBITORS Page 6-9 The Success of ISS 2016 Exhibitors 6 ISS 2018 Exhibitor Information 6 Exhibit Fees 7 Deposit/Payment Information 7 Cancellation Policy 7 Exhibit Application Process 8 Additional Exhibit Passes 8 Exhibit Booth Selection/Placement Process 8 Hotel Accommodation 8 Venue Floorplan & ISS 2018 Exhibitors Timeline 9 Regulations Governing Exhibits 10 SPONSORS Page ISS 2018 Sponsorship Information 11 Sponsorship Opportunities 11 Why Sponsor? 12 Sponsors of ISS EXHIBITOR APPLICATION FORM Page 14 2 SPONSORSHIP FORM Page 15

3 The International Seating Symposium The International Seating Symposium (ISS) is considered one of the premier meetings in the world of dedicated clinicians, researchers, manufacturers, and others who work to improve seating and mobility among people with disabilities. ABOUT ISS Vancouver s Sunny Hill Health Centre for Children (SHHC) and the University of British Columbia celebrated the 32 nd International Seating Symposium in Vancouver in March It was a journey that started in The members of the Vancouver Seating Special Interest group had a desire to learn more about this intriguing subject of seating and mobility. They decided that the best way of learning more about seating and mobility was to bring the experts to them. Getting funding to host the first conference was a challenge but the BC Kinsmen Foundation took the risk. Sunny Hill Health Centre for Children took the lead in organizing the first symposium. The initial organizers, Lori Roxborough, Daphne Neen, Maureen Story, Bob Gobert, Elaine Liau and Dr. Stephen Tredwell brought clinicians, researchers and exhibitors together to develop resources, and create a forum that fostered an exchange of ideas and created a network focused on seating and mobility. In 1986 Sunny Hill Health Centre for Children was approached by Doug Hobson of the University of Tennessee, Memphis with the proposal of forming a partnership. The 3rd ISS was held in Memphis in Our partnership has continued, with ISS being held in Vancouver on the even years and in the USA (initially at the University of Memphis and later at the University of Pittsburgh) on the odd years. This initial meeting in 1983 had 98 participants and 11 exhibitors with a real focus on seating the disabled. In 2016 we ve grown to 1004 participants from 22 countries. ISS is also partnered around the world with the U.S., Ireland, Latin America, Oceania and Asia, where they all hold their own symposia. Learning Objectives 1. Identify and compare new and existing positioning and mobility equipment 2. Discuss the emerging research evidence supporting seating and mobility practices 3. Identify resources for seating and mobility practice 4. Compare and discuss new seating and mobility techniques and interventions 5. Explain the advantages and disadvantages of a number of innovative service delivery models The content [at ISS Symposiums] is always relevant and timely! Hosts of the Symposium The symposium is hosted by Sunny Hill Health Centre for Children and UBC Interprofessional Continuing Education (IPCE). Sunny Hill works with families and communities as partners to better understand every child s needs, and to develop tailored recommendations and services. For three decades, IPCE has been committed to a multidisciplinary learning approach where several professions come together to exchange ideas about various health issues. 3

4 ABOUT ISS The 32 nd International Seating Symposium Imagine the Possibilities: The 32 nd International Seating Symposium (ISS 2016) was the premier setting for discourse and learning as over 1004 occupational therapists, physiotherapists, and equipment suppliers gathered in Vancouver, BC, Canada in March 1 4, 2016 at the Westin Bayshore. Vancouver was truly at the epicenter for addressing current and future developments in the areas of seating, positioning and mobility. Each year, this symposium continues to grow and expand its impact. ISS 2016 was no exception, as we achieved the highest number in total attendees and the highest overall rating since its inception. The gamut of educational sessions (over 90) ensured that there would be a relevant session for all professions. In addition, over 70 exhibitors showcased their unique products and nascent innovations from North America and around the world. Topic areas included service delivery, product development, research and outcomes. The format for the symposium included 3-hour and 6-hour pre-symposium sessions, a keynote, panel, and other plenary sessions, as well as instructional, paper and poster sessions. The plenary sessions provided very interesting and valuable learning. I loved listening to the clients experiences. A lot of the sessions attended were very good and useful. It is a really good mix of longer and shorter sessions. I really appreciate hearing the latest research which other conferences often don t do. My entire team was here and the variety of sessions and level of complexity was great for all team members. 44

5 This conference allows for networking and collaboration that has gotten lost at [other symposiums]. Please don t stop having this conference!!!! As expected, there was roughly an even split between representation from Canada and USA. ISS 2016 featured 21 international countries*. The feedback in the evaluation of the symposium reflected the delegates appreciation for the opportunity to network and collaborate with colleagues from accross the globe. The pie chart below shows the demographics broken down into professions for all the main symposium attendees, including those who had exhibit hall passes. *Argentina, Australia, China, Denmark, Germany, Ghana, Iceland, Indonesia, Ireland, Italy, Japan, Mexico, Netherlands, New Zealand, Portugal, Singapore, South Korea, Spain, Sweden, United Kingdom Technician 2% Student 2% Not Provided 4% Researcher 1% Engineer 4% Great opportunity for networking with colleagues from around the world. Physiotherapist 18% Physician 1% Other 10% Nurse 1% Equipment Supplier 31% Occupational Therapist 26% 5

6 EXHIBITORS The Success of ISS 2016 Exhibitors The continued success of exhibits at the International Seating Symposium is captured in the following comments: The vendors products were nice to see. New products are often as hard to get as demos and this was good opportunity to see it and feel it. There was a great range of exhibits available. My only problem was finding enough time to get around to them all! I appreciate hearing what other seating professionals are doing, their processes and thoughts on equipment selection and what new products are available. ISS 2018 Exhibitor Information Sunny Hill Health Centre and UBC Interprofessional Continuing Education would like to invite your organization to participate as an exhibitor at the 34 th International Seating Symposium (ISS 2018). It is one of the largest of its kind, dealing specifically with specialized seating and mobility for individuals with neuromotor and orthopaedic conditions. Registrants are encouraged to visit the exhibit area during each day. This includes all refreshment breaks, lunches and reception, which will be held in the exhibit areas. EXHIBIT DATES & LOCATION Exhibit Dates Exhibit Opening Date & Time Exhibit Location Tuesday, March 6 th - Thursday, March 8 th, 2018 Tuesday, March 6 th after lunch (13:15) The Westin Bayshore 1601 Bayshore Drive, Vancouver, BC, Canada 6

7 EXHIBIT FEE Please see the floor plans here. Exhibit Fee per Booth (Either 10 x 10 or 10 x 8 ) On or before November 3 rd, 2017 After November 3 rd, 2017 $2,405 CAD* ($2, % GST) $2,705 CAD* ($2, % GST) *Please check our website for the USD exchange rate as we will update it on a weekly basis: Please note that booths #87 - #89 and #92 - #93 on the lower floor as well as booths #101 - #113 and #116 - #117 on the upper floor are subject to a strict 10 height restriction. *The following is included in the cost of each booth space: one covered and skirted 6 x 2 skirted display table (2 chairs) 8' high back wall drape; 4' high drape side wings two 150 watt floodlights one 120 volt, 750 watt electrical outlet one waste paper basket one full symposium registration (includes educational sessions) one exhibit pass (access to the exhibit areas only) Deposit/Payment Information Payment of at least 50% is required within ten (10) business days of confirmed reservation to guarantee your exhibit booth location. The payment remaining is required by November 3 rd, 2017*. Booths reserved after November 3 rd will require full payment within five (5) business days. *If full payment has not been received by November 3 rd, 2017, your booth reservation will be cancelled. Cancellation Policy The exhibitor may cancel this contract provided that written notice is received by UBC Interprofessional Continuing Education on or before December 1st, A 25% handling fee will be charged for cancellations. For cancellations after December 1st, 2017, the organizer reserves the right to withhold the entire exhibit fee if the space is not filled by another exhibitor. 7

8 EXHIBITORS Exhibit Application Process All potential exhibitors, including past exhibitors from the 32 nd International Seating Symposium (ISS 2016) will need to complete and forward the Exhibit Application Form before May 8th, Please click here for the application form. Each exhibit space is entitled to two passes to the exhibit areas. One of these two passes will provide access to the entire symposium, including the educational sessions; the other will give access to the exhibit areas only. The program brochure will be available early Fall We will you when the registration for the exhibit hall and educational sessions are open. Additional Exhibit Passes If you wish to have more than two representatives attending with your booth you must purchase additional exhibit passes. Information about how to purchase additional exhibit passes will be forthcoming in late summer/early fall. The cost of the exhibit passes are as follows: Individual Rate $100 CAD/person/day ($ % GST) Exhibit Booth Selection/Placement Process Exhibit booth selection and placement are on a first-come, first-serve basis with the first right of refusal given to past exhibitors of ISS For past exhibitors, booth location preference is also on a first-come basis; booths may or may not be in the same location as ISS If space is available after the first right of refusals have been given to the past exhibitors, new exhibitors will have the opportunity to reserve exhibit booths. Prior to May 8th, 2017, a waitlist for new exhibitors will be created in priority sequence based on the order the organizer receives completed exhibit application forms. Hotel Accommodation: Book Now Exhibitors and sponsors are required to arrange their own accommodation. A block of rooms has been set aside at a special rate of CDN $ (plus tax) for a standard guest room (single/double) available for conference delegates, and will be held based on availability. The cut off date for this rate will be February 5, Book your room by clicking here. You can also reserve by calling toll-free: WESTIN.1 or local: or by ing: bayshore.reservations@westin.com. Please specify that you are booking under ISS Rooms have sold out for previous symposiums, so reserve early to avoid disappointment. [ISS provides an] environment that fosters excellent booth interactions as well as business productive mingling in the additional communal areas of the venue. 8 ISS Vendor 2016

9 Venue Floorplan & ISS 2018 Exhibitors Timeline Main Floor 93 Exhibit Booths Each 10 x 10 except as noted Upper Floor 23 Exhibit Booths Each 10 x FRASER ROOM THOMPSON ROOM CONFERENCE OFFICE REGISTRATION MACKENZIE ROOM SEYMOUR ROOM MENS WASHROOM 10 X 8 BOOTHS WOMENS WASHROOM 9 ISS 2018 Exhibitors Timeline 9

10 Regulations Governing Exhibits 1. While every effort will be made to ensure that exhibits are secured at the symposium hotel, neither the Symposium Organizing Committee nor the University of British Columbia nor The Westin Bayshore Vancouver will assume responsibility for loss or damage to exhibits or other exhibition property. 2. Each exhibit is resposible for complying with all laws, ordinances and regulations pertaining to health, fire prevention and public safety. If an inspection indicates that an exhibit is neglecting to comply with these regulations, the Symposium Organizing Committee may cancel all or some parts of a display that may be irregular at the exhibitor s expense. 3. Please note that no outside food or beverage may be served at the conference or exhibit area. All food and beverage must be purchased, prepared and served by the Westin Bayshore Vancouver in compliance with the BC Food Safe Handling Regulations. Please contact the conference organizers if you are planning to serve any food or beverage from the hotel. 4. The Symposium Organizing Committee reserves the right to restrict displays which, because of noise, methods of operation, materials or any other reason, have become objectionable, and to prohibit or remove any displays which, in the opinion of the Symposium Organizing Committee, detract from the general character of the symposium. The special and intimate space [at ISS] makes it a unique conference. ISS Vendor

11 SPONSORS I thoroughly enjoyed every aspect of ISS and look forward to it being in Vancouver every two years! ISS 2018 Sponsorship Information Interested organizations are invited to sponsor the 34 th International Seating Symposium through various levels of financial support opportunities. Sponsorship contributions through unrestricted educational grants are available in the following levels listed below. In addition to the specific acknowledgements of each level, all financial support will be recognized on the 34 th ISS website, in the symposium materials, and verbally at the symposium. Click here for the application form. Please note that sponsorship opportunities are on a first-come, first-serve basis and the first right of refusal will be given to past sponsors from ISS Sponsorship Opportunities Diamond $ Platinum $ Gold $7 500 Silver $5 000 Bronze $1 500 Acknowledgment of sponsorship on screens in conference foyer Maximum Maximum Acknowledgment of sponsorship on the 34 th ISS website Maximum Most Prominent Acknowledgment of sponsorship on symposium print materials Maximum Most Prominent Acknowledgment from the podium 11

12 SPONSORS Why Sponsor? Over 1000 OTs, PTs, and equipment suppliers will gather in Vancouver, BC ensuring that this city will truly be at the epicenter for addressing current and future developments in the areas of seating, positioning and mobility. Continuing the highly successful series, the 34 th International Seating Symposium will be the premier setting for discourse and learning in topic areas such as service delivery, product development, research and outcomes. Sponsorship packages ensure excellent exposure to this key audience before, during and after the conference. Our sponsorship packages are listed below. If it is crossed out, it means we already have a sponsor for that item. If you have a sponsorship idea you don t see on our list, we may be able to create a custom package for your company. Contact Jo at jo.ipce@ubc.ca to discuss how we can help promote your organization. Diamond $20,000 CAD Diamond sponsorship will be recognized for one of the following: WiFi (the wifi password given to each delegate will be ISS <your company name>). Program Booklet Evening Event on Thursday, March 8 th (at an addtional cost) Platinum $10,000 CAD Platinum sponsorship will be recognized for one of the following: Symposium Bag Consumer Day Aluminum Water Bottles Gold $7,500 CAD Gold sponsorship will be recognized for one of the following: Lanyards Clinician or Student Bursaries Lunch (March 8) Drink tickets for official ISS reception (March 7) Silver $5,000 CAD Silver sponsorship will be recognized for coffee breaks. Bronze $1,500 CAD Bronze sponsorship will be recognized for water coolers

13 Sponsors of the ISS 2016 Diamond Platinum Silver Bronze In-kind contribution In 2016, ISS was provided with the opportunity to have a number of SmartDrives available for use by individuals in wheelchairs to make it easier to maneuver the carpets and long distances in the symposium venue. The plenary sessions were inspirational and always make me feel excited about my career. 13

14 THE 34 th INTERNATIONAL SEATING SYMPOSIUM Consumers Informing Practice EXHIBITOR APPLICATION FORM NOTE: ISS 2016 exhibitors have the first right of refusal up until May 8, The organizer reserves the right to designate booth locations, but please mark down your preference below. Name of Organization: Contact Person: Mailing Address: Fax: Telephone: Cost Per Booth: On or Before November 3 rd, 2017 After November 3 rd, 2017 (All Booths) $2,405 CAD ($2, % GST) $2,705 CAD ($2, % GST) Number of Booths Requested: Booth # Preference: 1) 2) Payment: Payment by cheque (in the mail) Payment by credit card - A secure link will be sent to you via for credit card processing if you check this box (VISA or MasterCard Only). Please check our website here for the USD amount as we will update it on a weekly basis. TOTAL AMOUNT ENCLOSED: $ CAD USD (please refer to the ISS website for USD rate) Please return this form with your payment (cheque payable to The University of British Columbia) to: 34 th International Seating Symposium, Interprofessional Continuing Education The University of British Columbia Room Health Sciences Mall, Vancouver, BC, Canada V6T 1Z3 Telephone: or Fax: or jo.ipce@ubc.ca website: 14 Full exhibit guidelines and conference details will be forwarded upon receipt of payment.

15 THE 34 th INTERNATIONAL SEATING SYMPOSIUM Consumers Informing Practice SPONSOR TODAY The Symposium Organizing Committee (SOC) will work with you to ensure mutual benefit from your sponsorship. Complete the sponsorship application form and send via to On behalf of, I submit this application for the sponsorship of the Organization Name 34 th International Seating Symposium - Consumers Informing Practice. Organization Address: Representative Name: Title: Phone: Website: Sponsorship Level: Please check your choice of sponsorship and indicate the option at which you wish to sponsor. Diamond $ CAD Indicate preferred* option: Platinum $ CAD Indicate preferred* option: Gold $7 500 CAD Indicate preferred* option: Silver Bronze $5 000 CAD $1 500 CAD Conditions and Regulations The SOC reserves the right to designate a sponsorship opportunity different from the preferred option. We will contact you and forward an invoice if your application is accepted. All funds are submitted in the form of unrestricted educational grants or as tuition bursaries. The conference program is set by planning committees and financial contributors have no influence on the content. Sponsorship is secured upon acceptance of your application and payment of any applicable sponsorship fees by November 3, Sponsorship fees are not refundable. Sponsorship will be recognized as a financial contribution at appropriate levels as outlined in the sponsorship prospectus. For further information, please contact jo.ipce@ubc.ca or call