2017 Conference & Exhibition SPONSORSHIP PACKAGES

Transcription

1 2017 Conference & Exhibition SPONSORSHIP PACKAGES

2 Dear Prospective Sponsor, Over 400 local and international participants are expected to attend the 26th Water and Wastewater Association (CWWA) Conference in Guyana. This highly publicized signature event is the premier regional event for water, wastewater and solid waste stakeholders. The Conference provides excellent visibility and opportunities for sponsors and participants to network with Caribbean Water and Waste Management Utilities, Engineers, Industry Leaders, CEO s, Ministers of Government and High Level Dignitaries from across the Caribbean Region, Latin America, North America and Europe as they converge in Guyana in October At this time, we invite your company to take advantage of this exceptional advertising and promotional opportunity as a sponsor. Our Conference will provide tremendous marketing opportunities for visibility in print and digital media and ultimately reach over 20,000 local and regional recipients through online streaming, television exposure, newspapers, radio ads, flyers, direct mail, T-shirts, banners, vendor spaces and much more. We have provided details hereunder of the sponsorship packages and benefits for your consideration. This year, we have decided to offer a partnership arrangement where more than one potential sponsor can team up to split the cost of certain tiers of sponsorship among them, thereby reducing the cost to each. Please submit the enclosed Sponsorship Registration Form as indicated in the packages to affirm your commitment. Early confirmation is urged now as packages will be allocated on a first come, first served" basis. If you have any questions or would like further information, please visit You can also us at conference@cwwa.net or call (868) to speak with a CWWA representative. We hope that you will join us for this exciting Caribbean event. Thank you in advance for your support. Chairperson CWWA Conference Committee

3 2017 SPONSORSHIP OPPORTUNITIES PLATINUM - $US 37, SOLD! Speaking opportunity at Opening Ceremony (5 minutes) for first signed Platinum Sponsor; Speaking opportunity at Opening of the Plenary Sessions (5 minutes) for second signed Platinum Sponsor; Recognition for Platinum sponsors from the Conference Chair during the Opening Ceremony and other Conference Events; Placement of first signed Platinum Sponsor logo on name badges; Company s name and logo appear with other Conference sponsors (but emboldened) in the Conference magazine guide and on the CWWA website with a link to your company s website and on all major Conference materials including advertising; Logo on main banners; signage at the sponsor events and the main conference venue recognizing your company s sponsorship; welcome banner at airport; Free colored full-page advertisement in the Conference magazine plus a full one page article in the magazine; Placement of your company's signage will be allowed in high traffic area of Conference Hall. Specific location to be determined by Planning Committee on site. More information available upon request. Conference-produced short promotional video to be played periodically in Exhibition area; Two Free Premium Exhibitor s Booths; Passes for six (6) persons to attend all Conference events. GOLD (2 US$27,00 EACH) Sponsorship for one of the main social and cultural events, and a speaking opportunity; Recognition from the Conference Chair during the Opening Ceremony and other Conference Events; Company s name and logo appear with other Conference sponsors in the Conference magazine guide and on the CWWA website with a link to your company s website and all major Conference materials including advertising; Logo on main banners, signage at the sponsor events and the main Conference venue; Free colored full-page advertisement in the Conference magazine; Placement of your company's signage will be allowed in high traffic area of Conference Hall. Specific location to be determined by Planning Committee on site. More information available upon request. Conference-produced short promotional video to be played periodically in Exhibition area Two Free Exhibitor s Booths; Passes for four (4) persons to attend all the Conference events. GUYANA 2017

4 2017 SPONSORSHIP OPPORTUNITIES SILVER (3 US$9,500 EACH) Recognition from the Conference Chair during the Opening Ceremony and other Conference Events; Company s name and logo appear alongside other Conference sponsors in the Conference magazine guide and on the CWWA website with a link to your company s website and all Conference materials and advertising; Logo appears along CWWA Conference logo on the padfolio distributed to all attendees; Free half page color advertisement in the Conference magazine; Placement of your company's signage will be allowed in high traffic area of Conference Hall. Specific location to be determined by Planning Committee on site. More information available upon request. Conference-produced short promotional video on your company to be played periodically in Exhibition area Pass for three (3) persons to attend Conference events. BRONZE - PLENARY SESSION (2 US$ 7,500 EACH) Recognition from the Conference Chair during the Opening Ceremony and other Conference events; Company s name and logo appear alongside other Conference sponsors in the Conference magazine guide and on the CWWA website with a link to your company website; Logo appears on the Conference USB Flash Drive distributed to all attendees; Free colored half page advertisement in the Conference magazine; Placement of your company's signage will be allowed in high traffic area of Conference Hall. Specific location to be determined by Planning Committee on site. More information available upon request Pass for two (2) persons to attend Conference events. GUYANA 2017

5 2017 SPONSORSHIP OPPORTUNITIES COPPER (4 EACH) Recognition from the Conference Chair during the Opening Ceremony and other Conference Events; Company s name and logo appear alongside other Conference sponsors in the Conference magazine guide and on the CWWA website with a link to your company s website; Placement of your company's signage will be allowed in high traffic area of Conference Hall. Specific location to be determined by Planning Committee on site. More information available upon request Free quarter-page colored advertisement in the Conference magazine; Pass for two persons to attend Conference events. CONFERENCE BAGS (4 EACH) Recognition from the Conference Chair during the Opening Ceremony and other Conference Events; Your company s name and logo alongside other Conference sponsors in the Conference magazine guide and on the CWWA website with a link to your company website; Your company s name and logo will appear prominently on the Conference bag; Free quarter-page colored advertisement in the Conference magazine; Pass for one person to attend Conference events. GUYANA 2017

6 2017 SPONSORSHIP OPPORTUNITIES CONFERENCE TECHNICAL TOURS & TRANSPORTATION (3 EACH) BENEFITS; Your company s signage will be placed in the interior of each technical tour bus; Company s name and logo appear alongside other Conference sponsors in the Conference magazine guide and on the CWWA website with a link to your company s website; Free business-card sized colored advertisement in the Conference magazine; Pass for one person to attend Conference events. PRIZES/AWARDS (3 EACH) Your company s name and logo appear alongside other Conference sponsors in the Conference magazine guide and on the CWWA website with a link to your company s website; Complimentary promotional inserts in Conference bags (to be provided by sponsor); Free business card sized colored advertisement in the Conference magazine; Pass for one person to attend Conference events. PROMOTIONAL INSERTS US$1, PER SET (500) Get your promotional materials (brochure, calendar, key chains, pens, etc.) in the hands of every Conference attendee. You provide the materials and we will insert it in each attendee s registration bag. BAG INSERTS MUST BE RECEIVED BY SEPTEMBER 22 ND 2017 GUYANA 2017

7 Caribbean Water and Wastewater Association 26 th Conference and Exhibition October 16-20, 2017 Georgetown, Guyana SPONSORSHIP APPLICATION Primary Contact: Title First Name Last Name Company Name Job Title Mailing Address City State Zip Code Country Phone Number Mobile Number Address Sponsorship Information Please select the level of sponsorship you wish to support. (See attached document for descriptions and values) PLEASE COMPLETE THE REQUIRED ATTENDEE REGISTRATION FORM FOR THE # OF REGISTRATIONS THAT ARE INCLUDED IN YOUR SPONSORSHIP PACKAGE AND SEND THESE ALONG WITH THIS APPLICATION. PLATINUM - US$37,000 SOLD (6 attendees included) GOLD US$27,000 2 spots (4 attendees included) Cultural Night Closing Gala SILVER US$9,500 3 spots (3 attendees included) BRONZE US$7,500 2 spots (2 attendees included) COPPER US$5,000 4 spots (2 attendees included) CONFERENCE BAGS - US$3,000-4 spots (1 attendee included) TECHNICAL TOURS and TRANSPORTATION - US$2, spots (1 attendee included) PRIZES / AWARDS - US$2,000 3 spots (1 attendee included) PROMOTIONAL INSERTS US$1,000 (per set of 500 to be provided by company) Method of Payment: Make all cheques and money orders payable to CWWA (Please note on your cheque or money order that payment is for CWWA 2017 Conference and Exhibition Registration) Forms can be ed to conference@cwwa.net or contact or mailed to Caribbean Water and Wastewater Association, c/o WASA, Farm Road, St. Joseph, TRINIDAD or fax to I agree to sponsor the above checked event(s) / item(s). I/We agree to pay US$ Signature of Sponsor CWWA's preferred method of payment is wire transfer - instructions attached. Form of Payment: Wire Transfer Name on Card: Money Order Credit Card: MC VI Expiration Date: Card Number: Card Holder s Signature: CVS:

8 Caribbean Water and Wastewater Association 26 th Conference and Exhibition October 16-20, 2017 Georgetown, Guyana SPONSOR ATTENDEE REGISTRATION FORM Please complete 1 form for the number of registrations that are included in your sponsorship package. Registration Information: Title First Name Last Name Company Name Job Title Mailing Address City State Zip Code Country Phone Number Mobile Number Address Please check here if special services are required. Explain: Dietary Restrictions: Vegetarian Vegan Other Number of Persons in Your Party: Adults Young Adults (13-17 years) Children (12 yrs. and under) CWWA MEMBERSHIP: MEMBER STUDENT NON-MEMBER Conference and Exhibition Week in Review Monday Tuesday Wednesday Thursday Friday Pre-Conference Workshops CWWA Board Meeting Opening Ceremony Exhibition Hall Ribbon- Cutting Welcome Reception Plenary Session Exhibition Hall Technical Sessions Trade Presentations Poster Presentation Luncheon Cultural Event Exhibition Hall Technical Sessions Trade Presentations Luncheon CWWA Annual General Meeting Tastings Exhibition Hall Technical Sessions Luncheon Gala Awards Ceremony Technical Tours CWWA Executive Meeting CANCELLATION POLICY Please provide cancellation notice via to conference@cwwa.net by September 15, 2017.

9 CONFERENCE EVENTS: The Exhibit Fee entitles you to all Technical Sessions, Trade Presentations, the Exhibition Hall, Luncheons, Coffee Networking Breaks, Opening Ceremony and Cultural Event. A fee is required for the Gala and Technical Tours. Please indicate your attendance: THESE FIELDS ARE REQUIRED Monday: Opening Ceremony and Reception Tuesday: Lunch AM Coffee Break o PM Coffee Break o Cultural Event Wednesday: Lunch AM Coffee Break o PM Coffee Break Thursday: Lunch AM Coffee Break o PM Coffee Break Cost included in Sponsorship fee Gala Awards Ceremony $70.00 $70.00 Technical Tours (select one) Water Wastewater Waste $45.00 $45.00 TOTAL (US dollars) Lunch: Category (Indicate how many tickets needed per day per event) COMPANION FEES Early Registration (on or before 31 August 2017) Late Registration (on or after 1 October 2017) Tuesday Wednesday Thursday X $50.00 X $55.00 Tuesday: Cultural Event X $50.00 X $55.00 Thursday: Gala Award Ceremony X $70.00 X $70.00 Friday: Technical Field Tours X $45.00 X $45.00 TOTAL (US dollars) Method of Payment: Make all cheques and money orders payable to CWWA (Please note on your cheque or money order payment is for the CWWA 2017 Conference Participant's Registration). Forms can be completed online and ed to conference@cwwa.net or mailed to Caribbean Water and Wastewater Association, c/o WASA, Farm Road, St. Joseph, Trinidad or fax to CWWA's preferred method of payment is wire transfer - instructions are attached. Form of Payment: Wire Transfer Cheque No. Money Order Credit Card: MC VI: Name on Card Card Number Expiration Date CVV Billing Zip Code Card Holder s Signature

10 REGISTERED OFFICE: C/O WASA, Farm Road, St. Joseph, Republic of Trinidad and Tobago, W.I. Tel: (868) , (868) /7 Ext. 3774/3775 Tel/Fax: (868) ; Website: Instructions to Remit Funds to Republic Bank Limited via SWIFT MT100 US Dollars ONLY- 3rd Party Transfer FIELD 56 ACTION Intermediary Bank (Pay-Thru Bank) FW BANK OF AMERICA 100 West 33 rd Street New York, New York USA SWIFT ADDRESS: BOFAUS3N 57 Account with Institution INO: A/C Republic Bank Limited Port of Spain, Trinidad SWIFT ADDRESS: RBNKTTPX 59 Account No. Beneficiary Customer Caribbean Water and Wastewater Association (CWWA) Account Number: Details of Payment Provide details of Payment (e.g. reference number, invoice number etc.)