SPONSORSHIP & EXHIBIT OPPORTUNITIES

Transcription

1 2019 Latin America Conference on Lung Cancer SPONSORSHIP & EXHIBIT OPPORTUNITIES OCTOBER 17-19, 2019 MEXICO CITY, MEXICO w w w. I A S LC. o r g SPON SOR S H I P A N D EX H I B I T P ROS P EC T US 1

2 SPONSORSHIP OPPORTUNITIES PLATINUM LEVEL 75,000 USD One 3m x 2m exhibit booth Six full conference registrations Delegate bag insert Acknowledgment on IASLC conference website, on-site sponsor signage and in on-site program GOLD LEVEL 50,000 USD One 3m x 2m exhibit booth Four full conference registrations Delegate bag insert Acknowledgment on IASLC conference website, on-site sponsor signage and in on-site program SILVER LEVEL WHY YOU SHOULD PARTICIPATE AS A SPONSOR AND/OR EXHIBITOR Two full conference registrations Delegate bag insert Acknowledgment on IASLC conference website, on-site sponsor signage and in on-site program BRONZE LEVEL 10,000 USD One full conference registration Acknowledgment on IASLC conference website, on-site sponsor signage and in on-site program The IASLC 2019 Latin America Conference on Lung Cancer provides a unique opportunity to interact with a diverse, international representation of scientists, researchers, physicians, advocates, nurses and allied health professionals across a broad variety of disciplines. Sponsoring this event will give you the opportunity to: Increase your brand s strength and image in the marketplace Gain differentiation from your competitors Target your message and your marketing Increase exposure in national and international markets WHAT WE CAN DO FOR YOU We offer a variety of sponsorship and exhibit opportunities to assist you in maximizing your corporate brand recognition and gaining contact with customers. These marketing opportunities are available as stand-alone items, or they can be grouped together to create a package. Exhibit booths, scientific poster sessions, networking breaks and the welcome reception are scheduled to take place in the Exhibit Area, offering you maximum exposure and high delegate traffic. Your company s objectives are highly regarded by the IASLC and we would be pleased to discuss and accommodate any suggestions that you feel would improve your representation and participation in the IASLC 2019 Latin America Conference on Lung Cancer (LALCA 2019). 2 FOR MOR E I N FOR MAT I O N CO N TAC T: S P O N SO RS H I I AS LC.O RG S P O NSO R S HIP AND EXHIB IT P R OS P EC T U S 3

3 LIST OF MARKETING ITEMS FACULTY DINNER (EXCLUSIVE) SCIENTIFIC ABSTRACTS USB FLASH DRIVE (EXCLUSIVE) 7,500 USD Each registered delegate will receive a USB flash drive with the full collection of abstracts accepted for presentation at the conference. The flash drive will be provided to the delegates at registration. Company logo on the outside of the flash drive The faculty dinner will take place on Friday, October 18, All faculty members will be invited to this event to thank them for their participation and contribution to the success of the conference, as well as to provide them with a unique opportunity to mix and mingle with colleagues. Five complimentary tickets to the faculty dinner Company logo on invitations, tickets and menu cards Verbal acknowledgment during the event CONFERENCE BAGS (EXCLUSIVE) 5,000 USD INTERNET CAFÉ (EXCLUSIVE) 5,000 USD All registered delegates will receive a delegate bag with conference materials (on-site program, symposia information, etc.) Company logo on the strap of the bag; other logos on bag include the conference logo and the IASLC logo (bags supplied by conference) Literature insert for delegate bag (supplied by sponsor) WELCOME RECEPTION (EXCLUSIVE) The welcome reception will take place on Thursday, October 17, 2019 in the exhibit area. It is the official opening of the exhibit area and provides delegates and exhibitors with the opportunity to mix and mingle while enjoying local food and beverages. Company logo on tabletop cards on all buffet stations during the welcome reception Company logo on all on-site signage associated with the welcome reception AUDIO-VISUAL EQUIPMENT (EXCLUSIVE) Company logo on all relevant signage 15,000 USD The internet café in the exhibit area will have several computer stations and a printer, providing delegates the opportunity to access the internet or check at no charge. Company logo on all internet café signage Custom desktop image/screen saver displayed on all internet café computers Custom mouse pads with your company logo at each computer station (mouse pads supplied by sponsor) CHARGING STATIONS (4 AVAILABLE) 5,000 USD (EACH) Charging stations will be provided in the exhibit area and other locations allowing delegates to charge their cell phones, tablets, laptops and other electronic devices for free. The stations will be in high demand and can be placed in the exhibit area near your booth or in a public area of the conference venue. Company logo on all signage associated with charging stations One freestanding banner positioned at the charging station (banner supplied by sponsors) TRAVEL AWARDS (5 AVAILABLE) 6,000 USD (EACH) Five abstract presenters who are fellows or residents will receive travel awards, which consist of complimentary conference registration, a travel stipend and three nights hotel accommodation. Award winners are selected by the conference s scientific committee based on the content of their abstract. CONFERENCE DIRECTIONAL SIGNAGE (EXCLUSIVE) Company logo on all conference directional signage 10,000 USD Company representative to hand out the award winners certificates during the closing ceremony Company logo on screen during the closing ceremony FOR MORE INFORMATION CONTACT: SPONSORSHIP@IASLC.ORG SPONSORSHIP AND EXHIBIT PROSPECTUS 4 5

4 ADVERTISING OPPORTUNITIES PRINTED ADVERTISING ONSITE PROGRAM Back Cover (Exclusive) Inside Front Cover (Exclusive) Inside Back Cover (Exclusive) Full Page Half Page 5,000 USD 4,000 USD 3,000 USD 2,500 USD 1,500 USD SIMULTANEOUS TRANSLATION (EXCLUSIVE) 20,000 USD The official conference language is English; however, the conference will provide simultaneous translation from English to Spanish for all oral sessions to ensure that all delegates can easily follow the presentations. Company logo on signage outside the session rooms Company logo on welcome screen in session rooms Advertiser will be responsible for providing the advertisement in high resolution, print ready format as per specifications to be communicated by the IASLC. ADVISORY BOARD MEETINGS ADVISORY BOARD MEETINGS 2,000 USD Any industry meeting where the invited participants are professional attendees of the conference will be considered an advisory board meeting. A fee is required to hold such a meeting in conjunction with LALCA Examples include round-table discussions, investigator meetings and meet-the-specialist meetings. CONFERENCE PENS (EXCLUSIVE) Your branded pens will be included in each delegate bag. Branded pen for inclusion in the delegate bags (pens supplied by sponsor) 2,000 USD Advisory Board Meetings at LALCA 2019 cannot be scheduled during the official scientific program (including industry symposia) as well as during any official social functions including the opening ceremony, welcome reception, faculty dinner or closing ceremony. TIMES AVAILABLE CONFERENCE NOTEPADS (EXCLUSIVE) Your branded notepads will be included in each delegate bag. 2,000 USD Branded notepad for inclusion in the delegate bags (notepads supplied by sponsor) NETWORKING BREAKS (3 AVAILABLE) 5,000 USD (EACH) All day Thursday, October 17, 2019 Friday, October 18, 2019 Saturday, October 19, 2019 The fee to host an Advisory Board Meeting includes the following: Meeting space at the hotel (if space permits) Note: You are permitted to hold the meeting at another property; however, the fee still applies, and meeting space will not be available through the conference organizer. Each day, the conference will provide refreshments in the exhibit area during morning and afternoon networking breaks for all attendees at no charge. Company logo on tabletop cards on all food and beverage stations FOR MORE INFORMATION CONTACT: SPONSORSHIP@IASLC.ORG SPONSORSHIP AND EXHIBIT PROSPECTUS 6 7

5 INDUSTRY SUPPORTED SYMPOSIA AVAILABLE TIMESLOTS: Thursday, October 17, 2019 Friday, October 18, 2019 Saturday, October 19, 2019 THE SYMPOSIUM PACKAGE INCLUDES: Meeting room at the conference venue Basic AV package with projector, screen, lighting, audio and microphones and on the conference website Opportunity for an invitation to all registered delegates (IASLC will send ) To enhance the conference s scientific program and to comply with IASLC guidelines, the symposium sponsor will adhere to the following: Provide the symposium program as well as presentation slides to the conference scientific committee for approval Conference speakers and chairs are only allowed to participate in one symposium on a first-come, first-served basis Cover all travel and two nights accommodation for faculty (even if they are invited to participate in the official conference program) Register and cover registration fees for faculty if they have not also been invited to participate in the official conference program Opportunity for an invitation to all registered delegates (IASLC will send ) 8 FOR MOR E I N FOR MAT I O N CO N TAC T: S P O N SO RS H I I AS LC.O RG

6 EXHIBIT OPPORTUNITIES The exhibition is a vital part of the LALCA 2019 conference. Every effort will be made to ensure that all exhibitors receive prime exposure and access to marketing opportunities. THE FOLLOWING WILL TAKE PLACE IN THE EXHIBIT AREA: Welcome reception Networking breaks with refreshments Poster presentations Food & beverage stations EXHIBIT HOURS Thursday, October 17, :00-21:00 Friday, October 18, 2019 Saturday, October 19, 2019 Welcome Reception EXHIBIT BOOTH (3M X 2M) 4,000 USD THE PURCHASE OF EACH EXHIBIT BOOTH INCLUDES: One 3m x 2m space Panel with company name Two full conference registrations One table, two chairs, wastebasket Listing in on-site program Sponsors have first choice in selecting booth location, followed by exhibitors on a first-come, first-served basis. No exhibitor may sublet or share with another exhibitor. NON-PROFIT OR ADVOCACY EXHIBITORS 250 USD Exhibitors who are defined as non-profit or advocacy are eligible to receive the reduced booth price of 250s USD for a maximum of one tabletop display. Assignment of space will be confined to a specific area on the floor plan. If additional booths are requested, then those are charged at the regular booth price. THE PURCHASE OF EACH TABLETOP EXHIBIT BOOTH INCLUDES: One 2m x 3m space Panel with company name One full conference registration One table, two chairs, wastebasket Listing in on-site program The exhibitor manual contains order forms for additional booth items like electricity, furniture, plants, food and beverage, etc. Exhibitor manuals are sent once payment has been received in full. 10 FOR MOR E I N FOR MAT I O N CO N TAC T: S P O N SO RS H I I AS LC.O RG To secure a sponsorship, or exhibit, contact: AnnMarie Estrada, annmarie.estrada@iaslc.org

7 FOR MORE INFORMATION CONTACT: East Colfax Avenue Unit 10 Aurora, CO USA CONQUERING THORACIC CANCERS WORLDWIDE