Alberta Educational Facilities Administrators Association

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1 Alberta Educational Facilities Administrators Association May Annual Conference and Trades Fair Sheraton Hotel & Conference Centre - Red Deer, Alberta Building Leadership Through Knowledge

2 Conference Organizing Committee Ken Fate, Executive Director Brad Buss, President Marvin Bushie, Vice-President Brian Bliss, Secretary Treasurer Dave Michalko, Past President Bryan Rabel, Director at Large, Zone Dennis Baker, Director at Large, Certification Janine Tolhurst, Director at Large, Tradesfair Paul Rogers, Tradesfair Representative Tavia Tilson, Tradesfair Representative General Information About the Conference Through an initiative of the staff of Alberta Education, AEFAA was formed in 1971, and achieved recognition as a Society in Membership consists of employees employed by school jurisdictions, colleges, universities, trade schools and the provincial government. Our mission is to work in partnership with Alberta education school jurisdictions in providing teaching and learning environments which promote excellence in education. AEFAA 2013 will attract hundreds of delegates representing school districts across Alberta. The 39 th Annual Conference and Trades Fair will once again be a forum for decision-making building professionals and partners in the operations and maintenance of educational facilities to come together and share information and perspectives, discuss topics of common interest and develop common solutions, recognize excellence and build relationships. Delegates, exhibitors and special guests will have the opportunity to relax and interact at our social events including Reception Night Meet and Greet, Welcome Breakfast, Keynote Speaker Luncheon, Wild West Theme Social Night, and the Golf Tournament and Dinner. (Separate registration forms and information for the golf tournament will be forwarded to all attendees) Our conference theme for 2013 is Building Leadership through Knowledge. In order for our educational system to deliver on the promise of high standards for all students, we must strive to create conditions for high quality instruction in every classroom. Effective leadership is essential for our schools to survive and thrive! Booth Costs: Early Bird Registration - Deadline April 5, $ GST included Regular Registration - After April 5, $ GST included **As in past years a maximum of four booths per company has been set for this year s trades fair. Cancellation Policy: Prior to April 5, 2013 a 50% fee with charged. No fee refunds will be issued on or after April 5, 2013.

3 Trades Fair Schedule of Events In a break from tradition from previous years 2013 will consist of a one-day, all-day Trades Fair. The change is being made based on feedback from both vendors and delegates and we anticipate that it will help to provide better attendance and more significant interactions for all attendees. Trades Fair Theme WILD WEST! Saddle up, partner, because this trades fair is about to get wild! The Wild West was a time of new developments, competition, expansion and new discoveries. This is the right theme to showcase your new products, innovations, and things that differentiate your company s goods from competitors. Exchange your suit and tie for casual Western attire, and kick up your heels in spurs, chaps or a 10-gallon-sized cowboy hat. Bring the Old West indoors and draw more attention to your booth with cowboy games, saloon girls or even panning for gold. Conference attendees will vote for the best-themed booth and the prize is 10% off next year s registration. MONDAY, MAY 13 TH, :00 pm 9:00 pm EXHIBITOR MOVE-IN 7:00 pm - 11:00 pm PRESIDENT S RECEPTION & REGISTRATION TUESDAY, MAY 14 TH, :00 am 9:00 am EXHIBITOR MOVE-IN 9:00 am 10:00 am OPENING CEREMONIES 10:00 am 12:00 pm TRADES FAIR & VENDOR PRESENTATIONS 12:00 pm 2:00 pm LUNCH & KEYNOTE SPEAKER 2:00 pm 5:00 pm TRADES FAIR & VENDOR PRESENTATIONS 6:00 pm 8:00 pm WILD WEST DINNER, DRAWS & HAPPY HOUR 9:00 pm 12:00 am ENTERTAINMENT & SOCIAL WEDNESDAY, MAY 15 TH, :00 am 9:00 am EXHIBITOR MOVE-OUT Trades Fair Vendor Presentations Gold and Silver sponsors will have the exclusive opportunity to host a 20 minute session showcasing their products and services to conference attendees. Session descriptions will be provided to attendees and sessions will be held in the mezzanine above the Trades floor. Openings are limited and are first-come, first-served. Get your registrations in quickly to guarantee your spot! Trades Fair Social Evening The evening kicks off with a demonstration and lesson in trick roping before we move into AEFAA Karaoke!

4 Conference Sponsorship Opportunities Gold Sponsor (1 available) $2,000 Banquet - May 15 th Prominent placement of corporate logo in the Conference program brochure $250 towards advertising in the AEFAA magazine Logo on AEFAA web page with link to sponsor s web site Verbal sponsor recognition at Conference Opening and Closing 20 minute presentation session during Trades Fair Corporate logo in Ballroom during the Conference Banquet Placement of promotional giveaway in delegate bag. Sponsor to provide the giveaway (such as water bottle, USB stick, pen, notepad, etc.) One (1) complimentary booth registration at next year s event Silver Sponsor (5 available) $750 Reception - May 13 th, Lunch May 14 th, Dinner May 14 th, Social May 14 th, Breakfast May 15 th Placement of Corporate logo in the Conference program brochure Logo on Conference web page with link to sponsor s web site Corporate logo on Conference sponsor signage 20 minute presentation session during Trades Fair Verbal sponsor recognition at Conference Opening and Closing Sessions Placement of promotional giveaway in delegate bag. Sponsor to provide the giveaway (such as water bottle, USB stick, pen, notepad, etc.) Bronze Sponsor (4 available) $300 Coffee Break - May 14 10:00 am, Coffee Break - May 15 10:00 am, Coffee Break - May 15 3:00 pm, Coffee Break - May 16 10:30 am Placement of Corporate logo in the Conference program brochure Logo on Conference web page with link to sponsor s web site Corporate logo on Conference sponsor signage *Sponsorship promotions are non-transferrable*

5 Trade Show Terms and Conditions The exhibitor hereby applies for exhibit space for our use at the AEFAA Trades Fair on May 14, The exhibitor understands and agrees to the method of allocating and assigning space as described in this registration packet. The exhibitor understands that this application becomes a contract when signed accepted by AEFAA. The exhibitor understands that the exhibitor is responsible for all costs related to any pre-show or post show storage and material handling, for removing their own booth after the show and for leaving the area clean. The exhibitor agrees to remove their booth during the designated move-out times and to leave the booth area clean and in good condition. AEFAA, through the Sheraton Hotel & Conference Centre, will provide a secure exhibition area during the Trades Fair period but neither AEFAA nor the Sheraton Hotel & Conference Centre guarantees the safety of any exhibit material against fire, accident, theft, etc. no matter how it is caused. All exhibitors must carry their own fire, theft, and liability insurance. The exhibitor agrees to comply with the exhibit regulations, instructions and conditions of contract published in this registration packet and with all conditions of the facilities at Sheraton Hotel & Conference Centre. Booth Inclusions: - 10 x10 space with 8 ft fabric back wall drapery & 3 ft. side wall drapery - 8 ft table - 2 chairs - Power outlet - Wireless internet access Conduct of Exhibitors The rights and privileges of an Exhibitor shall not be infringed upon by any other Exhibitor. All demonstrations and distribution must be made inside the exhibit booth. Solicitation of business or the use of advertising material by a firm who is not a registered Exhibitor will be prohibited. AEFAA retains the right to prohibit any exhibit which, in its opinion, is objectionable and not in keeping with the character of the Trades Fair. This applies to all exhibitors, their manner of conduct, and any/all printed materials. Such restriction shall not entitle the Exhibitor to any type of refund. Exhibitors agree to have a representative at their booth at all times during Trades Fair hours. A maximum of 2 exhibitors per booth space is permitted. A hospitality event will be provided each night of our Convention and Trades Fair as well as coffee breaks during the day. Exhibitors are invited to attend the Hospitality Suite and not to entertain our AEFAA delegates in their rooms. Your information package will be forwarded once your payment has been received at the office of the Trades Fair Director. You will receive your information package by the end of March. Exhibitors are invited to participate in the annual golf tournament during the conference. Further details will follow and registration for the golf tournament will be forwarded with the information package. ************************************************************************************

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