Invitation to Exhibitors and Sponsors

Transcription

1 The International Expert Conference on Nuclear Technology Estrel Convention Center Berlin 5 7 May 2015 Key Topics Outstanding Know-How & Sustainable Innovations Enhanced Safety & Operation Excellence Decommissioning Experience & Waste Management Solutions Invitation to Exhibitors and Sponsors

2 Table of Content Contact Details 03 Exhibition 04 Area and Hours 04 Booth Options 05 Only space 05 Frame 05 Standard 06 Complete 07 Sponsorship 09 Benefits 09 Options 10 General Information 12 Conference City Berlin 13 Conference Venue 14 2

3 Contact Details Host DAtF (Deutsches Atomforum e.v.) KTG (Kerntechnische Gesellschaft e.v.) INFORUM Verlags- und Verwaltungsgesellschaft mbh (Organiser) Robert-Koch-Platz Berlin O O Conference venue Estrel Convention Center Berlin Sonnenallee Berlin O Congress website Annual Meeting on Nuclear Technology O Conference and exhibition office CPO HANSER SERVICE GmbH Office Berlin Paulsborner Straße Berlin O T: O F: O amnt2015@cpo-hanser.de Contact for Exhibitors Vivien Kitzing O T: O vkitzing@cpo-hanser.de Booth constructor Expofair GmbH Uwe Beier Bessemer Straße Berlin O T: O F: O uwe.beier@expofair-berlin.de 3

4 Exhibition Area and Hours Estrel Convention Center Estrel Hotel Convention Hall Festival Center 1. Etage / First Floor 2. Etage / Second Floor Saal A / Hall A Raum 1 / Room 1 (1. Etage / 1st Floor) Raum 3 / Room m 3 (Erdgeschoss / Ground Floor) ECC Raum 2 / Room 2 (Erdgeschoss / Ground Floor) 53 3 Plenarsaal Plenary Hall Convention Hall Saal B / Hall B Bühne Festival Center Saal D / Hall D Ausstellung Exhibition Saal C / Hall C 42 Foyer 1 43 Galerie (1-4) / Gallery (1-4) 44 VIP Lounge (Galerie / Gallery) 45 Künstlergarderobe (mehrstöckig) / Artist Dressing Room (multistorey) 46 Innenhof (1+2) / Inner Courtyard (1+2) 47 Foyer 3 48 ECC - Raum 4 (2. Etage) / Room 4 (2nd Floor) 49 ECC - Raum 5 (2. Etage) / Room 5 (2nd Floor) 50 Zufahrt / Entrance Estrel Convention Center 51 Zulieferzone / Delivery Zone Convention Center 52 Zugang Rotunde / Entrance Rotunda 53 Nebeneingang Räume 1-3 / Side entrances rooms BAR 47 C B A Estrel Saal / Estrel Hall 14 Flügel 3 / Wing 3 Meetingräume Flügel 3 / Meetingrooms Wing Flügel 4 / Wing Flügel 1 / Wing 1 Flügel 2 / Wing 2 Flügel 3 / Wing 3 Flügel 4 / Wing 4 Restaurants / Gastronomie / Gastronomie Conference Lift Toiletten / Toilets Raucherbereich/ Smoking Area TAXI Flügel 2 / Wing Autovermietung / Car Rental 2 Business Center 3 Estrel Stube 4 Gepäckraum / Luggage Room 5 Rezeption / Reception 6 Concierge / Ticketcounter / Conference Service 7 Geldautomat / ATM Telefon / Telephone 8 Konferenzraum Straßburg / Conference Room Straßburg 9 Mini Markt / Mini Market 10 Kleine Galerie / Small Gallery 11 Konferenzraum Lyon / Conference Room Lyon 12 Große Galerie / Large Gallery 13 Konferenzraum Paris / Conference Room Paris 14 Estrel Saal A, B, C / Estrel Hall A, B, C 15 Foyer Estrel Saal / Foyer Estrel Hall 16 Passage Estrel Saal / Passage Estrel Hall 17 Sun-Thai - Asiatisches Restaurant / Asian Restaurant 18 Portofino - Italienisches Restaurant / Italian Restaurant 19 La Patisserie 20 Sanssouci - Internationale Spezialitäten / International Specialities 21 Piano Bar 22 Atrium-Bar 23 Orangerie (1. Etage / 1st Floor) 24 Terrasse / Terrace 25 Konferenzraum Nizza / Conference Room Nizza 26 Konferenzraum Cannes / Conference Room Cannes Flügel 1 / Wing 1 M Zufahrt Hotel-Tiefgarage / Entrance Underground Garage Hotel 28 Taxistand / Taxi Rank 29 Biergarten / Beer Garden 30 Bootsanleger / Boat Docks 31 Bahnhof / Train Station 32 Atrium 33 Rotunde / Rotunda (Übergang zum Festival- und Convention Center / Passage to Festival and Convention Center) LEGENDE / LEGEND Drive way Delivery Areas 1 Delivery Foyer 1 2 Delivery Foyer Estrel Saal 3 Delivery Convention Center Goods normal size 4 Delivery Convention Center 5 Goods normal and big Size (hight ca. 3,5m) 6 Delivery Foyer 1 & Convention Center Tor 2 1 Tor Ziegrastraße Sonnenallee Parkplatz / Parking 30 -Bahn 29 During the AMNT the technical exhibition will take place at the Estrel Convention Center B and C. Preliminary exhibition hours Set up Sunday 3 May :00 23:00 h Monday 4 May :00 23:00 h Exhibition hours Tuesday 5 May :00 23:00 h Evening event starting at 19:30 h Wednesday 6 May :00 19:00 h Thursday 7 May :00 13:00 h Dismantling Thursday 8 May :00 21:00 h 4

5 Exhibition Booth Options Different options for booth The exhibiting companies are free to choose between the four different options. 1. Only space For the AMNT 2015 it is possible to rent exhibition space only. W Price per m 2 EUR 290, % VAT 2. Frame The frame booth offers the possibility to design the booth very flexible. W Price per m 2 EUR 350, % VAT Service description W Modular aluminium system, colour silver, height 240 cm, width 95 cm, wall construction made of covered fibreboards, 4 mm thick including lettering (organisation name). The number of walls is depending on the booth space 5

6 Exhibition Booth Options 3. Standard The standard booth is already equipped with furniture. W Price per m 2 EUR 415, % VAT Service description W Design: Modular aluminium system, colour silver, height 250 cm, wall construction made of covered fibreboards, 4 mm thick W Interior wall dimensions: Height = 240 cm, width = 95 cm W Booth panel: 30 cm high, white, length according to the booth shape with inscriptions (organisation name) Equipment according to the booth size W Equipment 6 9 m² m m 2 W Lighting 4 spots 7 spots 10 spots W Electrical connection is not included 150 W 150 W 150 W W Table 1 table for all booth sizes, chromed rack, white top, 80 cm x 80 cm W Chairs 2 pieces 3 pieces 4 pieces Grey, aluminium, seats and back plastic W Bar stool 2 pieces 2 pieces 3 pieces W Info counter with arm rest Height approx. 90 cm, width = 100 cm, depth = 50 cm, white, lockable 6

7 Exhibition Booth Options 4. Complete The complete booth offers additional equipment and furniture and stands out from the other options with its elegant design. W Price per m 2 EUR 525, % VAT Service description W Design: Wall elements, white, chipboards which cover the system building (covered with melanin, 16 mm thick, white), height 250 cm W Booth panel: 30 cm high, white, length according to the booth shape with inscriptions (organisation name) 7

8 Exhibition Booth Options Complete booth Equipment according to the booth size W Equipment up to 11 m m m 2 W Lighting 4 spots 8 spots 12 spots W Electrical connection is not included 150 W 150 W 150 W in the booth package W Storage with equipment W High boothing table 100 x 100 cm with lockable door, 1 wardrobe-ledge, 1 refrigerator 1 high standing table for all booth sizes, chromed rack, white top, 70 cm diameter W Armchair 2 pieces 3 pieces 4 pieces Grey, aluminium, seats and back plastic W Info counter with arm rest 1 m 2 m 3 m Height approx. 115 cm, width = 100 cm, depth = 50 cm, light grey, solid wood, lockable sliding doors W Bar stool 2 pieces 3 pieces 4 pieces Grey, seat plastic, chromed rack, height adjustable According to the booth size the exhibition companies will get free exhibitor badges: Additional exhibitor badges at EUR 100 could be purchased for: W External booth staff members (non-organisation members) W Catering staff W Hostesses Size m 2 Number of exhibitor badges up to from 61 4 Size m 2 Max. number of additional exhibitor badges up to from

9 Sponsorship Benefits Maximise your exposure and benefit from the sponsorship options for presenting your products and services in addition to the exhibition space. W Advertise in the conference media W Present your organisation on site W Support a coffee or lunch break Become a level sponsor and get exclusive benefits such as priority choice of exhibition space, acknowledgement as level sponsor in all conference media and up to 2 free conference registrations. If the total sum for exhibition space and booked sponsorship options reaches EUR 30,000, EUR 20,000 or EUR 15,000, you will receive platinum, gold or silver sponsoring status. Sponsor level Total sum (EUR, net.) for booked exhibition space and sponsorship options Deadline for selection of sponsorship options Platin Sponsor from 30, September 2014 Gold Sponsor from 20, October 2014 Silver Sponsor from 15, October 2014 Platin Sponsor Platin Sponsors will enjoy the following benefits: W Priority choice of exhibition space W Organisation logo on the conference website linked to own site W Organisation logo in all advertising material from the organiser (such as info- s or adverts) W Organisation profile presentation on the congress web page W Acknowledgement as Platin Sponsor in all conference media W 1 delegate list prior the conference (name and organisation) W 2 free conference registrations Gold Sponsor Gold Sponsors will enjoy the following benefits: W Second choice exhibition space after platinum sponsorship W Organisation logo on the conference website linked to own site W Organisation logo in all advertising material from the organiser (such as info- s or adverts) W Acknowledgement as Gold Sponsor in all conference media W 1 free conference registration Silver Sponsor Silver Sponsors will enjoy the following benefits: W Third choice exhibition space after platinum and gold sponsorship W Organisation logo in all advertising material from the organiser (such as info- s or adverts) W Acknowledgement as Silver Sponsor in all conference media 9

10 10% Discount for DAtF Members Sponsorship Options Presence in conference media Combined offer atw + preliminary programme + final programme With booking of at least two adverts (1/1 page) in the atw year 2015 the sponsor receives the possibility to place one advert (1/1 page) in the preliminary programme and in the final programme Surcharge for the adverts in the preliminary and the final programme: W Sponsor s advert on the front cover inside U2, back cover inside U3 or back cover outside U4, 4 colours EUR 2,000 W Sponsor s advert on an inside page, 4 colours EUR 1,500 Organisation logo on the exhibition floor plan (print and online) EUR 2,000 Presence of the organisation logo on the exhibition floor plans at the venue and on the web page Organisation profile on the website EUR 3,500 Short presentation of the organisation with logo and link to your website Presence on the conference homepage EUR 2,500 Organisation logo on the entry page of the conference web page linked to own page. All prices are to be understood plus value added tax. Congress bag Congress bag With sponsor s imprint (max. 2-colour imprint) per bag EUR 7,00 Inserts in congress bags Max 50 g per insert respectively max. DIN A 4 format, per insert EUR 2,50 Advertising material in the congress bags For example: USB Sticks, writing pads and pens Supplied by sponsor, grant towards advertising costs, per piece and participant EUR 2,00 Tourist Information about Berlin incl. city map With sponsor s logo and advert (U1 and U4, 4 colours), per piece EUR 8,00 10

11 10% Discount for DAtF Members Sponsorship Options Miscellanous Lanyard for name badges With sponsor s imprint (max. 4-colour imprint) on the lanyard, per piece EUR 5,00 Signage Presence of sponsor s logo on the signage (screens) at the Estrel Berlin EUR Display table Display of brochures or flyer within the exhibition area, per display EUR Catering Support of a coffee break in the exhibition area Naming and presentation of the sponsor in due form, per break EUR Support of a lunch in the exhibition area Naming and presentation of the sponsor in due form, per lunch EUR Guest Cards Reduced conference tickets to invite international customers and business partners. Conditions W Only bookable via exhibitors W Not available for employees of the exhibitor or its subsidiaries W Only available for international participants (workplace must not be located in ) W Deadline: 15 March 2015 W Limited to 10 tickets per exhibitor EUR

12 General Information The organiser recommends as booth constructor Expofair GmbH Uwe Beier Bessemer Straße Berlin O T: O F: O uwe.beier@expofair-berlin.de The following benefits are included in the booth rental fee: W A specific number of exhibitor badges according to the booth size (please see page 8). W Participation at the evening event on Tuesday, 5 May 2015 within the exhibition from 19:30 h. W Presentation of the organisation logo under and in the programme. Please send us, with your application form for the exhibition, your organisation name and logo in black and white or in grey-scales by 31 October For the conference homepage please send us your organisation name and logo in colour. We kindly ask you to send us the data electronically either in a common vector format (eps) or with a resolution of 600 dpi at least as tif or jpg to: Vivien Kitzing O vkitzing@cpo-hanser.de Registered participants will receive at the Estrel Berlin the following documents: W Final programme W List of participants Hotel A large number of hotel rooms have been reserved for the AMNT Further information will be available on the website O Application For a binding application we kindly ask you to send us the enclosed booth application form until 31 October Conference and exhibition office CPO HANSER SERVICE GmbH Office Berlin Paulsborner Straße Berlin O T: O F: O amnt2015@cpo-hanser.de The final booth allocation will be done after 15 December In January 2015 CPO HANSER SERVICE will send an exhibition floor plan to each exhibiting organisation by . Display of promotion material Please note that the display of your promotion material is only allowed within your exhibition booth. Meeting Rooms and Hospitality Suites A separate room can be booked for meetings or as hospitality suite in the Estrel Berlin. Please contact ESTREL BERLIN Mirko Harrison-Gall O T: O m.harrison-gall@estrel.com Subletting Subletting (paid or gratuitous) to further organisations or institutions require the acceptance of the conference organiser. For each co-exhibiting organisation or institution the conference organiser is entitled to collect an additional charge of EUR VAT. Co-exhibitors must be registered together with the main application. 12

13 Conference City Berlin The new Berlin presents itself to visitors as a cosmopolitan city. The Brandenburg Gate, once a symbol of the divided, has become the emblem of the German capital. Today, Berlin is situated in the heart of a continent moving towards unification, and plays an important role in the European integration process. Berlin s cultural scene offers unlimited opportunities for leisure activities. The Museumsinsel (Museum Island) with its world famous museums was inscribed on UNESCO s World Heritage list in Berlin is also a green city. Numerous woods, lakes, parks and gardens offer recreation for everyone. In addition, the historical city of Potsdam in the neighbouring Land of Brandenburg, with its historic palaces and gardens and numerous highlights of historical architecture, invites visitors to stay for a while. Marcus Klepper - Fotolia.com Berlin, Berlin is one of the prime locations for science or research facilities and the media. Globally operating firms draw benefit from the large number of institutions resident in Berlin and the knowledge available here. Kurfürstendamm, Friedrichstraße and Potsdamer Platz are ideal places for extensive shopping trips. 13

14 Conference Venue Estrel Convention Center Berlin Under the motto Meeting, Living, Entertainment Everything under One Roof the Estrel Berlin, Eurospe s largest convention, entertainment & hotel complex, offers guests unique conference possibilities in its multifunctional A114 Estrel Convention Center, entertainment on an international standard with Berlin s most successful show, Stars in Concert, in the Estrel Festival Center, and a 4-star-plus service at the Estrel Hotel, which is s largest hotel with its 1,125 rooms and suites. Together with its high-performance gastronomy and a logistics service that has been tried and tested thanks to numerous mega events it has become an important calling card of Berlin and has long made itself a name in the international conference business. o TXL Berlin-Tegel A111 A100 Hauptbahnhof City Ost Friedrichstr. Alexanderplatz A100 Zoologischer Garten City West Sonnenallee Neukölln Estrel Berlin A115 A103 Hermannstr. A100 A113 I o SXF/BER 14

15 Host DAtF (Deutsches Atomforum e.v.) KTG (Kerntechnische Gesellschaft e.v.) INFORUM Verlags- und Verwaltungsgesellschaft mbh (Organiser) Robert-Koch-Platz Berlin O Estrel Convention Center Berlin Conference and Exhibition Office CPO HANSER SERVICE GmbH Office Berlin Paulsborner Straße Berlin, O T: O F: O meeting2015@cpo-hanser.de 5 7 May 2015