Invitation to Exhibitors and Sponsors

Transcription

1 The International na na Expert Conference on Nuclear Technology Estrel Convnetion Center Berlin May 2017 Key Topics Outstanding Know-How & Sustainable Innovations Enhanced Safety & Operation Excellence Decommissioning Experience & Waste Management Solutions Invitation to Exhibitors and Sponsors

2 Table of Content Contact Details 03 Exhibition 04 Area and Hours 04 Booth Options 05 Only space 05 Frame 05 Standard 06 Complete 07 Sponsorship 09 Benefits 09 Options 10 General Information 12 Conference City Berlin 13 Conference Venue 14 2

3 Contact Details Host INFORUM Verlags- und Verwaltungsgesellschaft mbh Robert-Koch-Platz Berlin O Conference venue Estrel Convention Center Berlin Sonnenallee Berlin O Congress website 48 th Annual Meeting on Nuclear Technology (AMNT 2017) Conference and exhibition office CPO HANSER SERVICE Hanser & Co GmbH Office Hamburg Zum Ehrenhain Hamburg O P: O F: O amnt2017@cpo-hanser.de Contact for Exhibitors Christian Reim O T: O amnt2017@cpo-hanser.de Booth constructor Expofair GmbH Uwe Beier Bessemer Straße Berlin O P: O F: O uwe.beier@expofair-berlin.de 3

4 Exhibition Area and Hours Estrel Convention Center Estrel Hotel Convention Hall Festival Center 1. Etage / First Floor 2. Etage / Second Floor Plenarsaal Plenary Hall Ausstellung Exhibition 42 Foyer 1 43 Galerie (1-4) / Gallery (1-4) 44 VIP Lounge (Galerie / Gallery) 45 Künstlergarderobe (mehrstöckig) / Artist Dressing Room (multistorey) 46 Innenhof (1+2) / Inner Courtyard (1+2) 47 Foyer 3 48 ECC - Raum 4 (2. Etage) / Room 4 (2nd Floor) 49 ECC - Raum 5 (2. Etage) / Room 5 (2nd Floor) 50 Zufahrt / Entrance Estrel Convention Center 51 Zulieferzone / Delivery Zone Convention Center 52 Zugang Rotunde / Entrance Rotunda 53 Nebeneingang Räume 1-3 / Side entrances rooms C B Estrel Saal / Estrel Hall Flügel 4 / Wing 4 Flügel 1 / Wing 1 Flügel 2 / Wing 2 Flügel 3 / Wing 3 Flügel 4 / Wing 4 Restaurants / Gastronomie / Gastronomie Conference Lift Toiletten / Toilets Raucherbereich/ Smoking Area 1 Autovermietung / Car Rental 2 Business Center 3 Estrel Stube 4 Gepäckraum / Luggage Room 5 Rezeption / Reception 6 Concierge / Ticketcounter / Conference Service 7 Geldautomat / ATM Telefon / Telephone 8 Konferenzraum Straßburg / Conference Room Straßburg 9 Mini Markt / Mini Market 10 Kleine Galerie / Small Gallery 11 Konferenzraum Lyon / Conference Room Lyon 12 Große Galerie / Large Gallery 13 Konferenzraum Paris / Conference Room Paris 14 Estrel Saal A, B, C / Estrel Hall A, B, C 15 Foyer Estrel Saal / Foyer Estrel Hall 16 Passage Estrel Saal / Passage Estrel Hall 17 Sun-Thai - Asiatisches Restaurant / Asian Restaurant 18 Portofino - Italienisches Restaurant / Italian Restaurant 19 La Patisserie 20 Sanssouci - Internationale Spezialitäten / International Specialities 21 Piano Bar 22 Atrium-Bar 23 Orangerie (1. Etage / 1st Floor) 24 Terrasse / Terrace 25 Konferenzraum Nizza / Conference Room Nizza 26 Konferenzraum Cannes / Conference Room Cannes 27 Zufahrt Hotel-Tiefgarage / Entrance Underground Garage Hotel 28 Taxistand / Taxi Rank 29 Biergarten / Beer Garden 30 Bootsanleger / Boat Docks 31 Bahnhof / Train Station 32 Atrium 33 Rotunde / Rotunda (Übergang zum Festival- und Convention Center / Passage to Festival and Convention Center) LEGENDE / LEGEND Drive way Delivery Areas 1 Delivery Foyer 1 2 Delivery Foyer Estrel Saal 3 Delivery Convention Center Goods normal size A Flügel 3 / Wing 3 Meetingräume Flügel 3 / Meetingrooms Wing Raum 1 / Room 1 (1. Etage / 1st Floor) Raum 3 / Room m 3 (Erdgeschoss / Ground Floor) ECC Raum 2 / Room 2 (Erdgeschoss / Ground Floor) Bühne Festival Center BAR Flügel 2 / Wing TAXI Flügel 1 / Wing 1 M 41 Tor 2 1 Tor Ziegrastraße Sonnenallee Parkplatz / Parking 30 -Bahn 29 During the AMNT the technical exhibition will take place at hall C of the Estrel Convention Center Berlin. Preliminary exhibition hours Set up Sunday 14 May :00 23:00 Monday 15 May :00 23:00 Exhibition hours Tuesday 16 May :00 23:00 DAtF Reception 19:00 20:00 Social Evening in the Exhibition 20:00 23:00 Wednesday 17 May :00 18:00 Dismantling Wednesday 17 May :00 24:00 4

5 5% Discount for DAtF Members Exhibition Booth Options Different options for booth The exhibiting companies are free to choose between the four different options. 1. Only space For the AMNT 2017 it is possible to rent exhibition space only. W Price per m 2 EUR % VAT 2. Frame The frame booth offers the possibility to design the booth very flexible. Price per m 2 EUR % VAT Service description W Modular aluminium system, colour silver, height 240 cm, width 95 cm, wall construction made of covered fibreboards, 4 mm thick including lettering (organisation name). The number of walls is depending on the booth space 5

6 5% Discount for DAtF Members Exhibition Booth Options 3. Standard The standard booth is already equipped with furniture. W Price per m 2 EUR % VAT Service description W Design: Modular aluminium system, colour silver, height 250 cm, wall construction made of covered fibreboards, 4 mm thick W Interior wall dimensions: Height = 240 cm, width = 95 cm W Booth panel: 30 cm high, white, length according to the booth shape with inscriptions (organisation name) Equipment according to the booth size W Equipment 6 9 m² m m 2 W Lighting 4 spots 7 spots 10 spots W Electrical connection is not included 150 W 150 W 150 W W Table 1 table for all booth sizes, chromed rack, white top, 80 cm x 80 cm W Chairs 2 pieces 3 pieces 4 pieces Grey, aluminium, seats and back plastic W Bar stool 2 pieces 2 pieces 3 pieces W Info counter with arm rest Height approx. 90 cm, width = 100 cm, depth = 50 cm, white, lockable 6

7 Exhibition Booth Options 4. Complete The complete booth offers additional equipment and furniture and stands out from the other options with its elegant design. W Price per m 2 EUR % VAT Service description W Design: Wall elements, white, chipboards which cover the system building (covered with melanin, 16 mm thick, white), height 250 cm W Booth panel: 30 cm high, white, length according to the booth shape with inscriptions (organisation name) 7

8 Exhibition Booth Options Complete booth Equipment according to the booth size W Equipment up to 11 m m m 2 W Lighting 4 spots 8 spots 12 spots W Electrical connection is not included 150 W 150 W 150 W in the booth package W Storage with equipment W High boothing table 100 x 100 cm with lockable door, 1 wardrobe-ledge, 1 refrigerator 1 high standing table for all booth sizes, chromed rack, white top, 70 cm diameter W Armchair 2 pieces 3 pieces 4 pieces Grey, aluminium, seats and back plastic W Info counter with arm rest 1 m 2 m 3 m Height approx. 115 cm, width = 100 cm, depth = 50 cm, light grey, solid wood, lockable sliding doors W Bar stool 2 pieces 3 pieces 4 pieces Grey, seat plastic, chromed rack, height adjustable According to the booth size the exhibition companies will get free exhibitor badges: Additional exhibitor badges at EUR 100 could be purchased for: W Catering staff W Hostesses ( Non-organisation members) Size m 2 Number of exhibitor badges up to from 61 4 Size m 2 Max. number of additional exhibitor badges up to 40 1 from

9 Sponsorship Benefits Maximise your exposure and benefit from the sponsorship options for presenting your products and services in addition to the exhibition space. Become a level sponsor and get exclusive benefits such as priority choice of exhibition space, acknowledgement as level sponsor in all conference media and up to 2 free conference registrations. If the total sum for exhibition space and booked sponsorship options reaches EUR 30,000, EUR 20,000 or EUR 15,000, you will receive platinum, gold or silver sponsoring status. Sponsor level Total sum (EUR, net.) for booked exhibition space and sponsorship options Deadline for selection of sponsorship options Platinum Sponsor from 30, October 2016 Gold Sponsor from 20, October 2016 Silver Sponsor from 15, October 2016 Platinum Sponsor Platinum Sponsors will enjoy the following benefits: W Priority choice of exhibition space W Organisation logo on the conference website linked to own site W Organisation logo in all advertising material from the organiser (such as info- s or adverts) W Organisation profile presentation on the congress web page W Acknowledgement as Platinum Sponsor in all conference media W 1 delegate list prior the conference (name and organisation) W 2 free conference registrations Gold Sponsor Gold Sponsors will enjoy the following benefits: W Second choice exhibition space after platinum sponsorship W Organisation logo on the conference website linked to own site W Organisation logo in all advertising material from the organiser (such as info- s or adverts) W Acknowledgement as Gold Sponsor in all conference media W 1 free conference registration Silver Sponsor Silver Sponsors will enjoy the following benefits: W Third choice exhibition space after platinum and gold sponsorship W Organisation logo in all advertising material from the organiser (such as info- s or adverts) W Acknowledgement as Silver Sponsor in all conference media 9

10 10% Discount for DAtF Members Sponsorship Options Presence in conference media Combined offer atw International Journal for Nuclear Power + preliminary programme + final programme With booking of at least two adverts (1/1 page) in the atw year 2017 the sponsor receives the possibility to place one advert (1/1 page) in the preliminary programme and in the final programme Surcharge for the adverts in the preliminary and the final programme: W Sponsor s advert on the front cover inside U2, back cover inside U3 or back cover outside U4, 4 colours EUR 2,000 W Sponsor s advert on an inside page, 4 colours EUR 1,500 Organisation logo on the exhibition floor plan (print and online) EUR 2,000 Presence of the organisation logo on the exhibition floor plans at the venue and on the conference website Organisation profile on the conference website EUR 3,500 Short presentation of the organisation with logo and link to your website Presence on the entry page of EUR 2,500 Organisation logo on the entry page of the conference website linked to your website. Congress bag Congress bag (exclusive) With sponsor s imprint (max. 2-colour imprint) per bag EUR 7 Inserts in congress bags Max 50 g per insert respectively max. DIN A 4 format, per insert EUR 2.50 Advertising material in the congress bags For example: USB Sticks, writing pads and pens Supplied by sponsor, grant towards advertising costs, per piece and participant EUR 2 All prices are to be understood plus value added tax. 10

11 10% Discount for DAtF Members Sponsorship Options Miscellanous Lanyard for name badges (exclusive) With sponsor s imprint (max. 4-colour imprint) on the lanyard, per piece EUR 5 Signage Presence of sponsor s logo on the signage (screens) at the Estrel Convention Center Berlin EUR 5,000 Display table Display of brochures or flyer within the exhibition area, per display EUR 5,000 Catering Support of a coffee break in the exhibition area Naming and presentation of the sponsor in due form, per break EUR 4,000 Support of a lunch in the exhibition area Naming and presentation of the sponsor in due form, per lunch EUR 10,000 Guest Cards Reduced conference tickets to invite international customers and business partners. Conditions W Only bookable via exhibitors W Not available for employees of the exhibitor or its subsidiaries W Only available for international participants (workplace must not be located in ) W Deadline: 15 April 2017 W Limited to 10 tickets per exhibitor EUR 890 All prices are to be understood plus value added tax. 11

12 General Information The organiser recommends as booth constructor Expofair GmbH Uwe Beier Bessemer Straße Berlin O P: O F: O uwe.beier@expofair-berlin.de The following benefits are included in the booth rental fee: W A lunch buffet and coffee breaks will be served in the exhibition area. W A specific number of exhibitor badges according to the booth size (please see page 8). W Participation at the evening event on Tuesday, 16 May 2017 within the exhibition. W Presentation of the organisation logo under and in the programme. Please send us, with your application form for the exhibition, your organisation name and logo by 28 October We kindly ask you to send us the data electronically either in a common vector format (eps) or with a resolution of 300 dpi at least as tif or jpg to: Christian Reim O amnt2017@cpo-hanser.de Participation documents: W Final programme W List of participants Hotel A large number of hotel rooms have been reserved for the AMNT Further information will be available on the website from mid of September O. Application We kindly ask you to send us the enclosed booth application form to: CPO HANSER SERVICE Hanser & Co GmbH Office Hamburg Zum Ehrenhain Hamburg O P: O F: O amnt2017@cpo-hanser.de The final booth allocation will be done in December In January 2017 CPO HANSER SERVICE will send an exhibition floor plan to each exhibiting organisation by . Display of promotion material Please note that the display of your promotion material is only allowed within your exhibition booth. Meeting Rooms and Hospitality Suites A separate room can be booked for meetings or as hospitality suite in the Estrel Berlin. Please contact ESTREL BERLIN Mirko Harrison-Gall O P: O m.harrison-gall@estrel.com Subletting Subletting (paid or gratuitous) to further organisations or institutions require the acceptance of the conference organiser. For each co-exhibiting organisation or institution the conference organiser is entitled to collect an additional charge of EUR VAT. Co-exhibitors must be registered together with the main application. 12

13 Berlin City of Conference The new Berlin presents itself to visitors as a cosmopolitan city. The Brandenburg Gate, once a symbol of the divided, has become the emblem of the German capital. Today, Berlin is situated in the heart of a continent moving towards unification, and plays an important role in the European integration process. Berlin s cultural scene offers unlimited opportunities for leisure activities. The Museumsinsel (Museum Island) with its world famous museums was inscribed on UNESCO s World Heritage list in Berlin is also a green city. Numerous woods, lakes, parks and gardens offer recreation for everyone. In addition, the historical city of Potsdam in the neighbouring Land of Brandenburg, with its historic palaces and gardens and numerous highlights of historical architecture, invites visitors to stay for a while. Marcus Klepper - Fotolia.com Berlin, Berlin is one of the prime locations for science or research facilities and the media. Globally operating firms draw benefit from the large number of institutions resident in Berlin and the knowledge available here. Kurfürstendamm, Friedrichstraße and Potsdamer Platz are ideal places for shopping trips. 13

14 Conference Venue Estrel Convention Center Berlin Under the motto Meeting, Living, Entertainment Everything under One Roof the Estrel Berlin, Europe s largest convention, entertainment & hotel complex, offers guests unique conference possibilities in its multifunctional A114 Estrel Convention Center, entertainment on an international standard with Berlin s most successful show, Stars in Concert, in the Estrel Festival Center, and a 4-star-plus service at the Estrel Hotel, which is s largest hotel with its 1,125 rooms and suites. Together with its high-performance gastronomy and a logistics service that has been tried and tested thanks to numerous mega events it has become an important calling card of Berlin and has long made itself a name in the international conference business. o TXL Berlin-Tegel A111 A100 Hauptbahnhof City Ost Friedrichstr. Alexanderplatz A100 Zoologischer Garten City West Sonnenallee Neukölln Estrel Berlin A115 A103 Hermannstr. A100 A113 I o SXF Berlin-Schönefeld 14

15 Host INFORUM Verlags- und Verwaltungsgesellschaft mbh (Organiser) Robert-Koch-Platz Berlin O Estrel Convnetion Center Berlin Conference and Exhibition Office CPO HANSER SERVICE Hanser & Co GmbH Office Hamburg Zum Ehrenhain Hamburg O P: O F: O amnt2017@cpo-hanser.de May AMNT