TABLE OF CONTENT. Welcome to AEC18! The Avere European Conference focus on policy, products and inspiration across businesses and across borders.

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2 Welcome to AEC18! The Avere European Conference focus on policy, products and inspiration across businesses and across borders. Our Electric Vehicle Symposium (AVERE organize EVS in collaboration with EVAAP and EDTA) started in 1969 and gathers every year several thousand participants and more than 500 scientific papers are presented. At AEC we draw on this enormous knowledge base to present the state of the art in a more easily accessible format. (Ref AEC16 in Amsterdam). AEC, just like the organizers AVERE and ASBE, is about joining the knowledge and experience from academia, industry and the public sector in order to accelerate progress for the electrification of vehicles. Electric Vehicles represent one of the most successful, promising and important climate solutions. Important because they will enable CO2-free transport and also are cornerstones to smarter grids that enable 100% renewables. Electrification in different shapes and degrees has already been a mega-trend across many or most industries for more than the last decade. For road transport acceleration of electrification is increasing to the point where we can now predict a major disruption in a few years. TABLE OF CONTENT Introduction 3 Congress Main Topics 4 Why should you be partner of this congress? 5 Registration fees 5 Brussels & Accessibility and transport 6 Square 7 Catering and exhibition area 7 Program at a glance 8-9 Packages Sponsoring opportunities Regitration Form 15 How do we get in position to create jobs instead of becoming a victim of disruption? How can policy-makers adapt and keep up in this rapidly changing area? AEC will offer insight into policies do s and don ts based on experience from across Europe. We will discuss how the role of academia could evolve and also be educated by leading researchers. We will learn from success stories in European industry and get a few glimpses into near future products. The program will include top speakers that together will give a comprehensive view of the most important aspects of electro mobility and its ecosystem. AEC18 is the place for industry to show commitment to electrification in the EU capital, to hear the latest from the leading academic authorities on EVs, and to influence and get informed on new policies on EU level and in the different countries. AEC18 will also be an excellent arena for networking and informal discussions with experts. Topics to be covered span from the newest car technologies to respiratory diseases, from financial forecast to policies lessons learnt, and from life cycle analysis to EV user experience. We believe the sum of these presentations will offer new insights to most and inspiration to all! At AVERE and ASBE we are very excited to come back to where it started in the year of our 40 th anniversaries; both AVERE and ASBE were created in Brussels in We invite you to celebrate with us in this very suitable venue! See you at AEC18! Raymond Zoile President ASBE Espen Hauge President AVERE 3 3

3 CONGRESS MAIN TOPICS WHY SHOULD YOU BE PARTNER OF THIS CONGRESS? AEC will include industry, academia and policymakers views and visions Some key topics: for electrification of transport. The big picture, Uniting Industry, Academia and Policy - Vehicles, batteries, charging equipment, services, success stories - Future products, new products, new jobs? - Academic contribution, research updates from leading academic voices - Policies that make a difference, best practice dialogues Do you want to increase your presence at the conference or are you looking to promote a new logo or brand image? If so, then sponsoring at the AEC 2018 conference in Brussels will provide you with some outstanding opportunities. At a glance the benefits of sponsorship Get a 5 to 15 minutes slot in the plenary conference room - during this minutes you can present any topic you like to the audience - e.g. services your company offers, how your company can support clients etc. Industry All sponsoring companies and their logos will be announced as sponsors on the website. All sponsoring companies and their logos will be announced in the Final program. Policy Academia AEC is organized by AVERE and ASBE, with our continued presence in the electromobility arena for 40 years, with the experience and track-record from organizing EVS, the most important international Electric Vehicle conference in the world, with EVS30 in Stuttgart as the latest edition. We invite you to take a look at the program at a glance on the following pages. REGISTRATION FEES Early Bird until 30 april 2018 Late fee as from 1 st may 2018 On-Site Ocober 2018 Bruxelles will host the AVERE e-mobility Conference 2018, which will present the current state of affairs in the field of Electro mobility, as well as a perspective on the future including policymaking, and industrial and scientific developments. The Conferences and presentations will be inspirational, demonstrating best practices and visionary approaches by countries, cities and companies. Science, business and government are working together at every level to accelerate the growth of electric driving and capitalize to on its economic opportunities. Participation NGO s* Students** Included in fee the coffee breaks and the lunches * the first 100 persons ** the first 50 persons Welcome reception*** 35 *** the first 175 persons 4 5

4 BRUSSELS Belgium, is located in the center of Europe and developed over the decades efficient infrastructures, skilled workforces and multiple IT opportunities. These strengths are combined in more than 800 European Distribution Centers over the country. Besides, as the capital of Europe, Brussels is the place where decisions are taken and therefore is connected to a large network of expertise and resources. Brussels is the N 1 association city in the world welcoming 2,250 association headquarters. It will be perfect to create connections and visibility of freight forwarders with policy makers, world renowned universities, multinational industries headquarters, lobbyist and press correspondents. We are convinced that FIATA, sponsors, speakers and exhibitors will find in Brussels great opportunities. We trust that you will choose Brussels because it is easy to get to, compact, cosmopolitan, value for money and enjoyable. Beyond our modern venues and our professional services, we enjoy a lifestyle which is unique: hospitality, culture, gastronomy, shopping, comic strips, beer and chocolate all add up to enchant your attendees. SQUARE Spacious, special and spectacular, SQUARE offers 13,000 square meters for international congresses, conferences, European summits, conventions, product launches, corporate events, awards, ceremonies, gala dinners, fashion shows, exhibitions and any other kind of event you can imagine. SQUARE is housed in the extensive former Palais des Congrès, an elegant, architecturally significant building originally constructed for the 1958 World Expo. Many of the original features, including expansive murals by Paul Delvaux, René Magritte and Louis van Lint, have been carefully restored and renovated, but are now juxtaposed with contemporary design conceived by a team of leading European designers. You ll find SQUARE, an architectural landmark in its own right, in the vibrant Mont des Arts cultural quarter in the heart of Brussels. It sits easily among the city s major museums, including BOZAR, and the Magritte Museum devoted to the country s master of surrealism. All the major shops and tourist attractions are just a short stroll away, and there are plenty of good hotels to choose from in the neighborhood. SQUARE is situated in front of the Central Station, handy for the international airport and train connections. ACCESSIBILITY & TRANSPORT The Brussels Airport is located at 14 kilometres from the City Centre of Brussels which you can reach by train, by bus, by taxi and by car. CATERING AND EXHIBITION AREA BY TRAIN, the Central Station is only at 17 minutes, six times an hour. The station is located in the terminal building itself (Ticket at 8.80). BY BUS, the company STIB/MIVB operates links from the airport to the railway station Brussels-Luxembourg in the European district (Ticket: 4.50) METERED TAXIS are available outside the arrival hall. Price : Between 30 & 40 BY CAR, it takes 20 minutes to reach the city centre from the airport. SHUTTLES can also be arranged from the airport to hotels and from hotels to the conference centre and back. 6 7

5 PROGRAM PROGRAM Tuesday 16 th October, 2018 Thursday 18 th October, Welcome Reception Silver hall Cupper hall The Arc Opening Session Opening Session Opening Session Wednesday 17 th October, Welcome coffee MAGRITTE & DELVAUX FOYER Climate and Air quality What will be the effect of full electrification LCA and Health perspectives Product launches and visions Cars, charging, trucks & Buses, boats? EV Policy and experience Tourd Europe In the room once used for the first meetings of the EU Commission Opening Session GOLD HALL Coffee Break GRAND HALL 1 & The Big picture: Uniting Industry, Academia, Policy Industry: Electrification - from mega-trend to disruption Comparison: The most successful climate solutions to date Policymakers: increased focus, where next? GOLD HALL Energy efficiency and flexibility Primary energy needs, V2X, charging services versus gridowners Success Stories Some remarkable companies in the EV ecosystem present their story and visions EV Policy and experience Tourd Europe Continued Coffee Break MAGRITTE & DELVAUX FOYER Lunch Break GRAND HALL 1 & Industry Response Product launches, Visions for future Success stories Job creation, What to expect? GOLD HALL Consumer - Public acceptance Easier charching, standards, information to the public Industry to policymakers How to design policy from an industry perspective Lunch Break GRAND HALL 1 & Academic contribution Energy efficiency, energy flexibility opportunities! Life Cycle Assessments, Climate, Air quality User persepectives, Social impact, Market development Pause Policies that make a difference GOLD HALL GOLD HALL Coffee Break GRAND HALL 1 & Closing Plenary Smart cities, autonomouscars, carsharing - How will all come together? EV financial forecasts Concluding plenary discussion Closing Session GRAND HALL 1 & Do s and don ts, best practice, EU level and national level Impacts on city development How to ensure industry acceptance & public acceptance Network Reception GRAND HALL 1 & 2 This program is subject to change and will be updated over the following weeks 8 9

6 PACKAGES HOW TO PARTICIPATE IN AEC 2018: CHOOSE YOUR LEVEL! Choose between the sponsorship opportunities listed in the leaflet! We would like to introduce the concept of sponsors picking their own package of support rather than having different levels of comprehensive sponsorship. Sponsors supporting the congress to a certain value will fall into different levels of categories. Sponsors will be free to make their selection from the list of sponsorships options presented in the sponsor prospectus up to reaching the amount requested to become a Level Sponsor. PLATINUM SPONSOR ** Named as PLATINIUM Sponsor in the final program (including company logo) Exclusive exhibition space on esplanade and on plenary stage Sponsor logo with link on the Congress Website 1 Page Advertising printing in the final program 15 minutes congratulatory speech during Key Note opening ceremony Priority in choosing the booth of minimum 25 m 2 (space only) Registration (company representatives): 4 persons Discount for additional tickets on regular non-member fee 20% GOLD SPONSOR ** BRONZE SPONSOR ** Named as BRONZE Sponsor in the final program (including company logo) Sponsor logo on the Congress Website Priority, after gold and silver sponsor choice, in choosing the booth of minimum 6 m 2 (Space only) Registration (company representatives): 2 persons Discount for additional tickets on regular non-member fee 10% SUPPORTER Named as Supporter in the final program What you need to know All prices are subject to Belgian VAT 21% where due. PLATINIUM Sponsors will be given FIRST CHOICE and will be treated on a first come, first served basis until 15/09/2017 and until this deadline, other Level Sponsors will be granted an option. Among sponsors of the same level, priority will depend on the date of receipt of application. Named as GOLD Sponsor in the final program (including company logo) Sponsor logo with link on the Congress Website ½ Page Advertising printing in the final program 5-minute Congratulatory speech Priority in choosing the booth of minimum 10 m 2 (space only) Registration (company representatives): 4 persons Discount for additional tickets on regular non-member fee 20% SILVER SPONSOR ** Named as SILVER Sponsor in the final program (including company logo) Sponsor logo with link on the Congress Website ¼ Page Advertising printing in the final program Priority, after gold sponsor choice, in choosing the booth of minimum 6 m 2 (space only) Registration (company representatives): 2 persons Discount for additional tickets on regular non-member fee 15% 10 11

7 SPONSORSHIP OPPORTUNITIES MORNING / AFTERNOON COFFEE BREAKS (each coffee break) ADVERTISING AND PROMOTIONALS OPPORTUNITIES LUNCH Participants will be provided with coffee and snacks in the morning and afternoon. Signage as a sponsor in the main catering area on tables Two lunches will be provided for participants. Signage as a sponsor in the main catering area on tables. GREEN BALL-POINT PENS NETWORKING WELCOME RECEPTION Add your own company pen to the conference bag for all participants The possibility for the Company to sponsorize the networking reception. The company banner will be displayed and a speaker corner to present a product or organization will be organized (max 5 minutes speech). LOGO ON SCREEN SAVER IN SESSION ROOMS WIFI CONNECTION The congress venue could be equipped with WI-FI Connection. Connection will be available in all areas (exhibition area, common areas, etc). Benefits: Password cards with Sponsor s logo Acknowledgement in the final programme CONFERENCE BAG LOGO IN THE INTERVIEW ROOM BOTTLES OF WATER Company name and logo will be printed on the badge laces. This price includes the production costs for 600 necklaces Bottles of water will be provided to speakers and participants during the meeting. The company logo will be printed on the bottle The package includes: Customized blast to all pre-registered participants (nr. 1 blast to be sent 2 weeks before the beginning of the congress) Advertisement on congress iphone/ipad app 4 official posts on AEC 2018 LinkedIn page 4 retweet of company tweets on AEC 2018 Twitter account NAME BADGE NECKLACES The logo of the company will be displayed in the Press Interview Room. The company logo will be printed on the conference bag. PROMOTIONAL DIGITAL PACKAGE The logo of the company will be displayed during breaks in the session rooms CONGRESS APP EXHIBITION 4 m m m Space only (does not include shell scheme) Company logo and a short description (max. 10 lines) will be published on the final programme. Each exhibiting Company will receive 1 full exhibitor registration. This entitles the holder to attend the scientific sessions, to receive the scientific material and to have full access to the exhibition area. It also covers lunches for the duration of the Meeting. 13

8 NOTES REGISTRATION FORM Company Information Company name Authorized representative Title Address City Country Telephone VAT NR State/Province Postal/ZIP Code Fax Website Sponsoring packages We confirm our final support of the 2 nd AEC at the following level of sponsorship: (please indicate the level you are intersted in) q Platinum q Gold q Silver q Bronze Sponsoring opportunities q Lunch of Wednesday 17, October Coffee breaks q Lunch of Thursday 18, October q Morning of Wednesday q Networking welcome Reception q Afternoon of Wednesday q Wifi Connetion q Morning of Thrusday q Conference Bag q Afternoon of Thrusday q Promotional Digital Package q Name Badge Necklaces q Congress APP q Green ball-point pens q Advertisement insert in Conference Bag q Logo on Screen Saver in Session Rooms q Logo in the Press Interview Room q Bottles of Water q Exhibition: Booth dimensions:... x... price:... Payment information Subtotal, Sponsoring Packages Subtotal, Sponsoring Opportunities Total Date Signature When this contract has been signed you are requested to make a 50% deposit payment to guarantee the agreement. To be able do so an invoice will be send to above mentioned company information. Please return this reservation form completed to AIM Group Belgium Grensstraat, 7 - B-1831 Diegem (Belgium) - T Fax For information about sponsoring, please contact Dorothée Flament, AIM International: aec-conference@aimgroup.eu 14 15

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